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HomeMy WebLinkAboutItem 3.01 - Goal Setting Process for Fiscal Year 2011-12 CITY OF MOUNTAIN VIEW MEMORANDUM 3.1 DATE: February 17, 2011 TO: Council Subcommittee on Goal-Setting FROM: Kevin S. Woodhouse, Deputy City Manager SUBJECT: GOAL-SETTING PROCESS FOR FISCAL YEAR 2011-12 The purpose of the Council Subcommittee on Goal-Setting (Subcommittee) meeting on February 22, 2011 is to review the goal-setting processes undertaken in recent years and discuss potential processes for Fiscal Year 2011-12 Council goal-setting. The goal-setting process last year, which established goals for this current Fiscal Year 2010-11, consisted of one focused Study Session in April 2010 to review the status of the Fiscal Year 2009-10 goals and discuss potential new goals. The Study Session summarized the significant number of ongoing initiatives/projects that would be continuing into the new fiscal year. It also suggested that any new initiatives recommended by the Council would need to be subsequently analyzed by staff to report back to the Council the feasibility of accomplishing them given the constraints on both staff and financial resources. Staff returned to the Council on June 1,2010 for adoption of the goals, which added two new primary goals in addition to four primary goals that would be continuing from Fiscal Year 2009-10. A list of the Fiscal Year 2010-11 City Council Primary Goals and City-Wide Major Goals is provided as Attachment 1. The goal-setting process to establish goals for Fiscal Year 2009-10 was much more involved. It entailed a facilitated process and three Council Study Sessions leading to Council's adoption of goals. This process resulted in the current structure of adopting a focused number of City Council "Primary" goals, combined with a longer list of City- Wide "Major" goals. A list of the Fiscal Year 2009-10 City Council Primary Goals and City-Wide Major Goals is provided as Attachment 2. Because similar, if not more challenging staff and financial constraints remain this year, limiting capacity for new initiatives, staff recommends a similar goal-setting process to last year's process. In this scenario, staff would present the status of the Fiscal Year 2010-11 goals and other major initiatives to the Council at a Study Session (potentially as early as a daytime meeting on March 1). After analyzing Council's input, staff would return to the City Council in Mayor early June for adoption of the Fiscal Year 2011-12 goals. Council Subcommittee on Goal-Setting February 17, 2011 Page 2 The Subcommittee may wish to discuss other potential goal-setting processes. If the Subcommittee would like to recommend a process that is substantially different from last year's process, or if the process will require funding for outside facilitation expertise (the Council eliminated facilitation funding as part of this year's budget reductions), it may be necessary for the Subcommittee to recommend the new process, and/ or funding appropriation, to the full City Council for approval prior to initiating the process. ZdJdwt- Approved by: ~IV~~~ Kevin S. Woodhouse Deputy City Manager Melissa Stevenson Dile Assistant City Manager KSW /7 /MGR 610-02-17-11M-E^ Attachments: 1. Fiscal Year 2010-11 City Council Primary Goals and City-Wide Major Goals 2. Fiscal Year 2009-10 City Council Primary Goals and City-Wide Major Goals cc: CM, A TCM FY 2010-11 City Council Primary Goals 1. Implement the elements of the Environmental Sustainability Action Plan identified by the City Council and seek additional funding opportunities and partnerships to promote and implement short- and long-term environmental sustainability initiatives in the residential/business sectors of the community. 2. Maintain constructive activities for youth (including after-school activities, summer school, Teen Center programs and expanded sport center activities) with emphasis on accessible school- and neighborhood-based programs and increase collaboration with school districts and nonprofits to provide expanded after-school programs. 3. Develop a Youth Action Plan. 4. Assess the Rengstorff Avenue and California Street neighborhood to look at the state of walkability and lighting, safety, park use and pedestrian access for families and the existing Community Center. 5. Consider an extension to the Downtown Revitalization District for one year or a potentially longer term (or develop a plan for the expiration of the district as appropriate depending on the outcome of considering an extension). 6. Develop an Information Technology Strategic Plan, focusing on the needs of the community / residents in their web-based interactions with City Hall. FY 2010-11 City-Wide Major Goals 7. Continue the General Plan update. 8. Continue activities to develop the downtown affordable housing project. 9. Continue implementation of the adopted City-wide Economic Development Strategy. Attachment J 10. Evaluate alternative operating/financial models for Shoreline Golf Links. 11. Undertake a series of studies and initiatives related to mid- to long-term budget-balancing strategies. 12. Develop a structurally balanced budget for Fiscal Year 2011-12. 13. Issue debt for capital projects in the Shoreline Regional Park Corrununity and prepare a multi-year financial plan. 14. Design the Shoreline sports complex. 15. Complete the Rengstorff Park Master Plan. 16. Design and construct Mariposa Park. 17. Complete the design and begin construction of Fire Station No.5. 18. Complete the construction of Permanente Creek Trail from Old Middlefield Way to Highway 101. 19. Complete construction of the Sleeper Avenue to Dale Avenue/ Heatherstone Way segment of the Stevens Creek Trail. 20. Continue efforts to address the high-speed rail project. FY 2009-10 City Council Primary Goals 1. Enhance the City's volunteer service program in a strategic manner by looking at Best Practices and innovative uses. 2. Implement the elements of the Environmental Sustainability Action Plan identified by the City Council for action in Fiscal Year 2009-10 and seek additional funding opportunities and partnerships to promote and implement short- and long-term environmental sustainability initiatives in the residential and business sectors of the community. 3. Maintain constructive activities for youth (including after-school activities, summer school, teen center programs and expanded sport center activities) with emphasis on accessible school- and neighborhood-based programs and increase collaboration with school districts and nonprofits to provide expanded after-school programs. 4. Develop a Youth Master Plan. 5. Assess the Rengstorff Avenue and California Street neighborhood to look at the state of walkability and lighting, safety, park use (and pedestrian access) for families and the existing Community Center. FY 2009-10 City-Wide Major Goals 6. Develop and implement a strategy to prepare a structurally balanced budget for Fiscal Year 2010-11. 7. Evaluate alternative operating/ financial models for the Shoreline Golf Links. 8. Issue debt for capital projects in the Shoreline Regional Park Community and begin development of a Shoreline Community multi-year financial plan. 9. Develop a transition plan for the expiration of the Downtown Revitalization Authority. Attachment 2 10. Continue General Plan update efforts. 11. Implement the adopted City-wide economic development strategy. 12. Execute the DDA and ground lease for the hotel/ conference portion of the Charleston East site. 13. Continue activities to develop the downtown affordable housing project. 14. Review and develop alternatives for an employee home-buying assistance program. 15. Design the Shoreline sports complex. 16. Complete the Rengstorff Park Master Plan. 17. Design and develop the Mariposa/West Dana Park. 18. Continue the design of Fire Station No.5. 19. Complete design of the Permanente Creek Trail from Old Middlefield Way to Highway 101. 20. Complete the design and begin construction of the Sleeper Avenue to Dale Avenue/Heatherstone Way segment of the Stevens Creek Trail.