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HomeMy WebLinkAboutCapital Improvement Program Adopted FY 2007-2008ADOPTED 2007/ 2008 l.� CAPITAL IMPROVEMENT PROGRAM i CITY OF MOUNTAIN VIEW CALIFORNIA Mission Statement: The City of Mountain View provides quality services and facilities that meet the needs of a caring and diverse community in a financially responsible manner. On the cover: The City's new lodge-style Senior Center opened October 2006. The 25,000 square foot facility includes a welcoming lounge, fitness room, arts and crafts studio, movement and dance room, game room, meeting rooms, classrooms, technology room, social hall and catering kitchen. Activities are available without a membership fee. In addition to recreational programs, the Senior Center partners with many social service agencies and volunteers to provide nutrition, tax assistance, renters' assistance, driving safety, health/medical insurance counseling, podiatry consultation, senior case management and senior adult legal assistance for the area's 55 and older population. City of Mountain View Adopted 2007/2008 Capital Improvement Program City Council Laura Macias, Mayor Tom Means, Vice Mayor Margaret Abe-Koga Ronit Bryant Nick Galiotto Matt Pear Jac Siegel Submitted by: Kevin C. Duggan, City Manager Cathy R. Lazarus, Public Works Director Timothy Y. Ko, Assistant Public Works Director �. ; � � � � r Prepared by: Michael A. Fuller, Capital Projects Engineer Fred Irwin, Senior Administrative Analyst ADOPTED 2007/2008 CAPITAL IMPROVEMENT PROGRAM TABLE OF CONTENTS Subject Transmittal Memo Active Projects Adopted 2007/2008 Projects Projects to Close Appendixes Pa�es 1-19 20-23 24-34 35-36 Appendix 1-11 � � � � � CITY OF MOUNTAIN VIEW MEMORANDUM DATE: July 20, 2007 TO: City Council FROM: Kevin C. Duggan, City Manager Cathy R. Lazarus, Public Works Director Michael A. Fuller, Capital Projects Engineer SUBJECT: ADOPTED 2007-OS CAPITAL IMPROVEMENT PROGRAM INTRODUCTION THE CAPITAL IMPROVEMENT PROGRAM PLANNING CYCLE The Five-Year Capital Improvement Program (CIP) establishes the blueprint for investment in facilities, infrastructure and major studies. The plan was adopted by the City Council on June 5, 2007 after review at Study Sessions on April 17 and May 15, 2007. Funding for the Fiscal Year 2007-08 projects was approved with the Operating Budget on June 12, 2007. In 2005, the City Council established a two-year CIP cycle as a streamlining measure to reduce the amount of City Council and staff time allocated to the development and approval of the CIP. Fiscal Year 2007-08 is the second year of the planning cycle and the focus is on City Council review, refinement and funding of projects that "roll forward" into the current year. The City Council also considers CIP adjustments or amendments to projects that fall into the following categories: • New City Council projects or initiatives. • Required budget adjustments to active projects. • Urgent projects to repair or replace broken infrastructure. • New projects required to comply with health/safety or other regulatory mandates or projects that result in substantial operational savings. � City Council july 20, 2007 Page 2 CONTEXT FOR CAPITAL IMPROVEMENT DECISION-MAKING Fiscal Year 2006-07 saw the completion of many important projects, including the Senior Center, Graham Sports Complex and Reservoir, Shoreline Sailing Lake Water Supply, Devonshire Park, Shoreline Boulevard Reconstruction and the California/ Bryant Parking Structure. Construction of Stevens Creek Trail from Yuba Drive through El Camino Real is under way, a contract was recently awarded to construct the new Shoreline Maintenance Facility, and plans for Sierra Vista Park and the Child-Care Center have been approved. Library technology and space improvements are under way, as are the Water and Sewer Master Plans that will set the stage for future capital and operational improvements to those critical infrastructure systems. . All of these projects advanced in a time of unprecedented inflation in the cost of raw materials and construction. Between December 2003 and December 2006, the Engineering News Record's Building Cost Index for the San Francisco Bay Area reflects an approximately 22 percent increase in building construction costs. During the same period, the cost of asphalt concrete street overlay rose more than 50 percent, as did the cost of reinforcing steel. Mountain View capital improvement projects are not immune from the global market- place. Preconstruction cost estimates and actual construction bids for City projects last year consistently exceeded approved budgets by a large margin. The situation is compounded in the Bay Area, where both private and public construction activity increased after dipping in the early years of the decade. This activity is reflected in a less competitive bidding climate where fewer contractors are bidding on public projects because they are overcommitted with work. Inflation in the construction industry has also eroded the City's buying power in implementing infrastructure preventive maintenance, repair and replacement projects. With increases in the cost of asphalt in recent years, there has been a corresponding reduction in the amount of street that can be resurfaced with a fixed amount of funding. Staff continues to evaluate the impact of increased costs on infrastructure maintenance and will recommend increases in some project budgets this year and next. While the City's various funding sources to allocate to capital projects are robust for the near term, continued inflation means it will cost more to implement the full array of projects in the City's capital program. For example, this year, an additional $3.3 million was added to the budgets of trail and pedestrian overcrossing projects previously programmed in the CIP. � � :' The City Council also discussed whether or not it is prudent to begin to set aside funds � for future unfunded facility needs, such as replacement of Fire Station 3, a new � � � � .. � � � City Council july 20, 2007 Page 3 � ,,,, Community Center, dormitory space for public safety personnel and other emergency responders, completion of Stevens Creek Trail to Mountain View High School, a new """" Emergency Operations Center and, pending the outcome of s�ructural and space .,� studies, the potential renovation/replacement of the Police/Fire Administration Building. The City Council expressed interest in scheduling a Study Session to further � discuss future facility needs and also to consider whether or not to establish criteria to �' prioritize future capital projects. 0 :� BACKGROUND AND ANALYSIS �„ The CIP groups projects into three categories: � • Amendments to Active Projects (approved projects that require funding and/or � scope adjustment). � • Infrastructure Maintenance, Studies and Technology (large annual projects to �"` respond to nonroutine infrastructure problems, special studies that can be "" generally accomplished within one year and technology upgrades). � � Capital Improvement Projects (all capital projects, including those which are either longer than one year in duration or are not specifically maintenance-related). � � The following provides information about active projects that required direction from Council regarding project scope, active projects that were amended for scope or budget, '� and new projects approved for 2007-08: � .,,. .. � � .�. � Total: Fundin� Source $697,000 Developer Contribution 525,000 Construction/Conveyance Tax $1,222,000 ,�. � Transit-Oriented Development Pedestrian/Bike Improvements, Project 04-25, is funded with a$697,000 developer contribution in the Whisman Road/Middlefield '"� Road area. With additional funding of $525,000, the approved project scope will r,. include landscaped median islands on Whisman Road from Middlefield Road to �.. Fairchild Drive, pedestrian refuge islands on Middlefield Road at the Ellis Street 0 � Active Pro�ects T'hat Required Council Direction Transit-Oriented Development Pedestrian/Bicycle Improvements, Project 04-25 Current Funding: Additional Funding: � � City Council July 20, 2007 Page 4 intersection and refurbishment of the Whisman Road median islands at the Central Expressway overcrossing approaches. Further information is provided in Appendix 2. • Child-Care Center, Project 06-35 � Fundin� Sources �' Current Funding: $3,500,000 Packard PRI ($2,800,000) �, CIP Reserve ($400,000) Construction/Conveyance Tax ($300,000) '� Proposed Additional Funding: $1,900,000 Construction/Conveyance Tax ($900,000) �. CIP Reserve ($1,000,000) __ Total: $5,400,000 The Child-Care Center design is complete and an addition of $1,900,000 was approved to fully fund the project. Factors affecting project cost include an '�' increase in the size of the building to meet licensing requirements, challenges � associated with working around existing oak trees, providing a play area that the public can use after hours and design treatment to make the building "� architecturally compatible with the new Senior Center and senior day-health "� facility. „� • Downtown Revitalization Bond Improvements, Project 06-37 � � Fundin� Source ,� Current Funding: $901,000 Downtown Revitalization Bonds The Revitalization Authority bond issued in 2003 set aside approximately $1 million for downtown capital improvements. Council appropriated $96,000 from these funds for the Castro Street Tree Replacement, Project 05-43, leaving a remaining balance of $901,000. The approved project will include a new and expanded recycling enclosure in the � 100 block of downtown and development of a new sign program for downtown. '"� Additional information is provided in Appendix 3. ,,,� � � � � ... `"' City Council ,,,, july 20, 2007 � Page 5 • Fire Station No. 5, Design, Project 03-23 �'" Funding Source „w Current Funding: $500,000 Shoreline Community Proposed Additional Funding: To be determined � The design of Fire Station No. 5, Project 03-23, was reactivated by the City Council in 2006. Prior to beginning design, a preliminary analysis was conducted to deter- '"" mine if a vacant parcel adjacent to the VTA North Yard bus maintenance facility ,,, at Shoreline Boulevard and La Avenida might be a better permanent location for � the station. A discussion of that analysis is provided in Appendix 4. Based on preliminary review, it was determined that an alternative location will not be � pursued and design for the permanent facility will proceed at the original location �,,, at the corner of Shoreline Boulevard and Crittenden Lane. Amendments to Active Projects � • Stevens Creek Trail Overcrossing at Moffett Boulevard, Project 04-33 '"`"' Funding Source ,,� Current Funding: $3,550,000 Shoreline Community � Additional Funding: 1,350,000 Shoreline Community Total $4,900,000 � � With design 90 percent complete, recent cost estimates identify the need for addi- tional funding. Factors that impact the anticipated construction cost include geometric changes to satisfy Caltrans and design changes prompted by the soils investigation. Additional funding is also for services from the designer during construction and staff time. More information is available in Appendix 5. � � City Council July 20, 200� Page 6 • Library Automated Book Check-in and First Floor Modifications, Project 05-31 � Fundin� Source Current Funding: $1,100,000 Construction/Conveyance Tax Additional Funding: 275,000 Construction/Conveyance Tax Total $1,350,000 This project provides radio frequency identification (RFID) tags and equipment for automated check-in, check-out and sorting of Library materials. Additional funding of $275,000 is for an automated book drop-off in the Library parking garage and conveyor to transport materials to the new book sorting system. More information is available in Appendix 6. • Eagle Pool Replastering and Repairs, Project•06-26 Fundin� Source Current Funding: $270,000 Construction/Conveyance Tax Additional Funding: 100,000 Construction/Conveyance Tax � �.� � Total $370,000 *� Additional funding for the Eagle Pool Replastering and Repairs was required because: — The original budget for replastering Eagle Pool was low based on experience with the recently completed Rengstorff Pool replastering. — Additional repair work needed to correct cracked pool decking discovered during design, adding to the project scope and cost. — Stairs for disabled access to the pool are required to replace the existing stairs which are at the end of their useful life and are not ADA compliant. ,: :� � � � '"'"' City Council �,,, July 20, 2007 Page 7 � � • Permanente Creek Pedestrian/Bicycle Overcrossing at Highway 101, Project 06-33 � �,,, Fundin� Source Current Funding: $3,625,000 Shoreline Community "'� Additional Funding: 1,375,000 Shoreline Community Total $5,000,000 ""' The design schedule and budget for the Permanente Creek Trail Overcrossing at ,., Highway 101 has been impacted by the Santa Clara Valley Water District's flood control efforts along the creek and the need to acquire additional right-of-way. � Additional funding of $1,375,000 was approved, though continuation of work is �* pending further direction from the City Council. Additional information is „�,, provided in Appendix 7. • ADA Playground Improvements, Gemello and Landels, Project 06-39 Funding Source Current Funding: $ 55,000 Workforce Housing Grant Additional Funding: 120,000 Construction/Conveyance Tax Total $175,000 � 0 � This project was previously funded with a$55,000 Workforce Housing Grant and the approved amendment fully funded the project to provide ADA upgrades at Landels and Gemello Parks. ADA upgrades have been completed over the past four years at 12 parks, with three more under way. With completion of Landels and Gemello, only the preschool tot lot at the Community Center, funded this year, and the Rengstorff Park group picnic tot area, scheduled for funding next year, lack ADA upgrades. ,�. � City Council july 20, 2007 Page 8 Stevens Creek Trail, El Camino Real to Dale/Heatherstone, Design, Project 07-35 Fundin� Sources Current Funding: $1,300,000 Construction/Conveyance Tax ($715,000) Shoreline Community ($335,000) Grant Funds ($250,000) Additional Funding: 600,000 Construction/Conveyance Tax ($450,000) Shoreline Community ($150,000) Total $1,900,000 Working with Caltrans and PG&E on the current reach of Stevens Creek Trail (Yuba Drive to El Camino Real) has proven extremely challenging and required more designer and staff time than anticipated. Additional funding was approved for both designer and staff time to design the trail from El Camino Real to Dale/Heatherstone. These next two reaches of trail pose many of the same challenges as the current reach, with an overcrossing of Highway 85 and improvements around PG&E's high-voltage transmission towers. More information is provided in Appendix 8. Library Space Reallocation, Project 07-38 Current Funding: Additional Funding: Total Fundin� Source $500,000 Construction/Conveyance Tax 50,000 Construction/Conveyance Tax $550,000 This project was funded Tast year to reallocate space for the different Library collections based on changes in patron use patterns. The additional funding is for new signage throughout the Library. More information is available in Appendix 6. � �, � -� � �;�_ � ..� "" City Council �, july 20, 2007 Page 9 � � � New Projects for 2007-08 07-08 Street Resurfacing Program, Project 08-01 � The following is a selection of new significant projects proposed for 2007-08. A „�, complete list of projects with descriptions is provided in the "Proposed 2007-08 Projects" section of the 2007-08 Capital Improvement Program. � �, Funding: Funding Source $1,100,000 CIP Reserve ($1,100,000) Funding is increased approximately 10 percent over last year to maintain buying power and adjust for inflation. More information is available in Appendix 9. 07-08 Slurry Seal Program, Project 08-03 Funding: Fundin� Source $165,000 CIP Reserve Funding is increased approximately 50 percent over last year to adjust for inflation and increase level of preventive maintenance. More information is available in Appendix 9. 07-08 Street Lane Line and Legend Repainting and Parking Lot Striping, Proj ect 08-12 Funding Sources Funding: $320,000 CIP Reserve ($250,000) Construction/Conveyance Tax ($56,000) Parking District ($14,000) City street lane lines, legends, crosswalks and curbs are repainted each year for �" safety purposes. The 2006-07 annual project has a budget of $270,000. The '•' 2007-08 project budget is $320,000. The increase will cover an anticipated rise in ,� unit costs and also fund striping the downtown City-owned parking lots, which are restriped every eight years. The project will also continue converting some '� lane lines from paint to thermoplastic striping, which costs about six times more .� than conventional paint but lasts seven years or more. Over time, the base annual wr� striping budget could be reduced as more lines and markings are converted to thermoplastic. .,� �. � � � City Council july 20, 2007 Page 10 • Information Technology Computer Projects, Project 08-18 Fundin� Sources Funding: $500,000 Construction/Conveyance Tax ($200,000) Water Fund ($125,000) Wastewater Fund ($125,000) Solid Waste Fund ($25,000) Shoreline Community ($25,000) The Information Technology project for 2007-OS consists of the following components: • Improving the power supply and cooling capacity at the City Hall data center to accommodate additional equipment or consolidating the number of appli- cations in use onto fewer servers, thereby reducing the amount of power and cooling necessary in the data center. • Development and implementation of a disaster recovery and business continuity plan for critical systems essential to City operations. • Acquisition of network management tools to centralize control of the City's network to increase efficiency of network support staff. • Development of e-commerce transaction capabilities for scheduling and payment of Recreation fees and payment of Library fines, utility bills and other bills due to the City. � Development of a City-wide intranet site to enhance communications within and between all City departments. • Providing additional broadband capacity for City use and public access at the Library. �. � � � � � City Council � july 20, 2007 Page 11 � • ADA Playground Improvements, Community Center Tot Lot, Project 08-22 *� Funding Sources �„ Funding: $161,000 Construction/Conveyance Tax ($48,000) �" RZH/Proposition 12 Grant � ($113,000) � On March 28, 2007, the Parks and Recreation Commission recommended that the �"' City Council approve the use of Roberti-Z'Berg-Harris (Proposition 12) funding for ,,,,, ADA upgrades at the Community Center preschool tot lot. The estimated project � cost is $161,000, and local matching funds of $48,000 are required. • Community Garden at Bonny Street and Beatrice Street, Project 08-23 Fundin� Sources Funding: $155,000 Construction/Conveyance Tax ($47,000) RZH/Proposition 12 Grant ($108,000) On March 28, 2007, the Parks and Recreation Commission recommended that the � City Council approve the use of Roberti-Z'Berg-Harris (Proposition 12) funding for ""' a new community garden at Bonny Street and Beatrice Street. The estimated „�,� project cost is $155,000, and local matching funds of $47,000 are required. More information regarding the community garden are provided in Appendix 10. �rw � � � � City Council july 20, 2007 Page 12 • Biannual Real Estate Technical and Legal Services, Project 08-25 Fundin� Sources Funding: $70,000 CIP Reserve ($15,000) Shoreline Community ($7,000) Park Land Fund ($48,000) City real estate activities include managing 15 leases generating annual revenue of approximately $5 million; acquiring properties and right-of-way for parks, trails and other public facilities; and granting easements and selling excess property. This biannual project funds real estate activities that are not otherwise funded as part of a specific project or other funding source_to cover real estate-related costs, including identifying and resolving title and boundary line issues, determining the value of various property rights to be acquired or conveyed, and drafting and/or reviewing purchase and sale agreements, disposition and development agree- ments, deeds, easements and other miscellaneous real estate documents. • Bridge Repairs and Barrier Installation, Project 08-26 Fundin� Source Funding: $100,000 Construction/Conveyance Tax In 2006, the City contracted with Biggs Cardosa Associates (Biggs) to determine the condition of 32 City-owned bridges and culverts and recommend repairs or safety improvements. Biggs' report recommends minor concrete repairs and safety improvements to seven structures at an estimated cost of $100,000. � � � � � � � � 0 �' City Council �„ july 20, 2007 � Page 13 � � • Permanente Creek Improvements Design (SCVWD), Project 08-27 "°" Fundin� Sources � Funding: $75,000 Storm Construction Fund � ($65,000) Shoreline Community ($10,000) � � � Since the passage of Measure B—Clean, Safe Creeks and Natural Flood Protection—in 2000, Public Works staff has been actively participating in the Santa '�"" Clara Valley Water District's Permanente Creek Citizen Task Force Committee and � coordinating with the District during development of concept plans. The District is currently scheduling presentations to the City Councils of Los Altos, Mountain �"` View and Cupertino and the County Board of Supervisors. During the environ- � mental review and design phases, City Engineering Division staff will review all � administrative and technical documents. The project, with a budget of $75,000, is for City staff time during this effort over the next several years. � �• • Rengstorff Underground Utility District No. 36, Project 08-28 � Funding Source � Ftinding: $50,000 CIP Reserve � The design and construction of the Rengstorff Underground Utility District (UUD) "`" is funded by PG&E Rule 20A funds to underground electric, telephone and cable .,�. television lines on Rengstorff Avenue from Highway 101 to Old Middlefield Way. Because of restructuring and other internal issues, PG&E has been unable to � commit design resources to the project since it was approved in 2004. „�. ,,,,,, PG&E is now ready to begin design, and this project funds City staff time to coordinate the preparation of the construction plans with the utility companies "`"' and to assist property owners with converting their electrical service panel to •• receive an underground electrical feed. Design will begin in summer 2007 and will � take approximately one year. � � � � � � � � � City Council july 20, 2007 Page 14 • 2007-08 Facilities Major Planned and Emergency Repairs, Project 08-29 Fundin� Source Funding: $325,000 CIP Reserve In last year's CIP, the Council funded the first of three phases of carpet replace- ment in City Hall. The carpet will be replaced floor by floor over a three-year period. This project funds the second phase of the carpet replacement ($150,000) and the rehabilitation of the elevators at City Hall and the Center for the Performing Arts. The elevator rehabilitation will include replacing the elevator control system with a nonproprietary system that will be easier to maintain and replace interior hardware and finishes with more durable materials. • Rebuild Shoreline Golf Links 13th Green, Project 08-30 Funding Source Funding: $105,000 Shoreline Community Fund � �..., � �;� The 13th green at Shoreline Golf Links is plagued by settlement of the underlying landfill. The project will rebuild the green to provide an acceptable level playing surface. • California Street Resurfacing, Phase II, Project 08-36 Fundin� Sources Funding: $495,000 CIP Reserve ($128,000) Federal Grant ($367,000) This project includes the overlay California Street from Rengstorff Avenue to San Antoruo Road, with the majority of funding ($367,000) from a Federal surface transportation program grant and City funding of $128,000 as a local match. � City Council Ju1y 20, 200� Page 15 • Stevens Creek Trail, El Camino Real to Sleeper Avenue, Construction, Project 08-37 Funding Sources Funding: $2,074,000 Construction/Conveyance Tax ($825,000) Shoreline Community ($375,000) Grant Funds ($874,000) "'' The construction of Stevens Creek Trail from El Camino Real to Sleeper Avenue is „�, currently estimated to cost $2,074,000. The City was suceessful in securing � $874,000 of grant funding, resulting in required City funding of $1,200,000. Additional information is included in Appendix 8. 0 Fire Station No. 3 Renovations, Project 08-44 Funding: Fundin� Source $350,000 Construction/Conveyance Tax °�°' Fire Station No. 3, located on Rengstorff Avenue at Montecito Avenue, is the City's � smallest fire station but is second in overall call volume. Station 3 was constructed in 1961 and is the City's only fire station without a dedicated Captain's office and ""' workout area. The project includes providing a Captain's office within the existing �.» building and creating a workout room in a small modular building in the existing � patio area. � -, 0 0 � � .� � � � • Groundwater Wells Emergency Power Supply, Project 08-45 Fundin� Source Funding: $1,275,000 Water Fund While the majority of Mountain View's potable water needs are normally supplied by the San Francisco Water Department and the Santa Clara Valley Water District, the City operates eight wells that may be the primary or only water source during a large-scale emergency. When PG&E power fails, six of the wells are currently brought on-line with portable generators. The project includes installation of generators to provide on-site emergency power supplies at four wells where space exists on-site. Two other wells with insufficient on-site space will receive plugs for easier use of portable generators. The City's two newest wells already have generators. � City Council July 20, 2007 Page 16 Replace 4th Fairway Pedestrian/Golf Cart Bridge, Project 08-46 Fundin� Source Funding: $185,000 Shoreline Community Fund The Biggs Cardosa bridge inspection report recommended replacement of the 4th Fairway pedestrian bridge at the Shoreline Golf Links due to extensive deterio- ration. The estimated cost of the 4th Fairway bridge replacement is $185,000. • Rengstorff Avenue/Central Expressway Pedestrian Improvements, Project 08-47 Fundin,� Source Funding: $165,000 Construction/Conveyance Tax This project will improve pedestrian circulation near the intersection of Rengstorff Avenue and Central Expressway by adding or widening sidewalk on Rengstorff Avenue and along the northerly side of Central Expressway, installing standard ADA-compliant curb ramps and shortening an existing crosswalk between Leland Avenue and Rengstorff Park to improve pedestrian circulation near the intersection of Rengstorff Avenue and Central Expressway. In February 2007, the Council Transportation Committee (CTC) recommended that these improvements be included in the 2007-08 CIP. • Stierlin Road to Shoreline Boulevard Sidewalk Connector, Project 08-48 Fundin� Sources Funding: $75,000 Construction/Conveyance Tax ($25,000) TDA Grant Funds ($50,000) This project includes filling a 250' gap in the existing sidewalk at the intersection of Stierlin Road and North Shoreline Boulevard. The project will provide a con- tinuous sidewalk to the Safeway shopping center for residents on the east side of Stierlin Road. The Bicycle/Pedestrian Advisory Committee reviewed this project and recommended using the City's 2007-08 TDA funds for this work. � � � � � 0 � City Council � july 20, 2007 Page 17 Peacock Avenue Reconstruction, Project 08-49 Fundin� Source Funding: $550,000 Gas Tax Fund '""` This project will rebuild one of 10 City streets that must be reconstructed rather •� than resurfaced due to poor condition. More information about these projects and �. the City's street maintenance program is available in Appendix 9. `"�"' CIP Fundin� Assum�tions Funding sources for capital improvement projects range from restricted funds, that can �� finance only specific types of projects (Water, Sewer and Solid Waste Funds, Shoreline �•• Community Fund, Park Land Dedication In-Lieu fees and gas tax), to unrestricted � funds, that can be used on any type of project (Capital Improvement Reserve and Construction/Real Property Conveyance Tax). � �. The Capital Improvement Reserve is typically funded by the General Fund carryover balance. This reserve is considered "general fund" by the State of California and is the '�" funding source for street maintenance that meets State "maintenance of effort" � requirements, preserving the City's eligibility for Proposition 42 road funds. The amount of unrestricted funds available for capital projects is the combined balance `" of the Capital Improvement Reserve and Construction/Conveyance Tax Fund. The �., Construction/Conveyance Tax Fund revenues are derived from fees assessed on construction of buildings and when real property ownership transfer occurs. The City �' Charter specifies that Construction/Conveyance Tax funds be used for implementation �- of the CIP. Typically, the annual contribution from each source varies according the ,�., economic climate and how robust the General Fund carryover is anticipated to be. In Fiscal Year 2002-03, during the economic downturn, no carryover funds were �'" transferred into the Capital Improvement Reserve. �. For the current four-year capital planning horizon, the first year of the plan, Fiscal "" Year 2007-08, projects a$3.0 million transfer from the General Fund carryover to the "'�' Capital Improvement Reserve, bringing the available balance to $9.5 million. An „�, infusion of $2.8 million from the Construction/Conveyance Tax is projected, increasing the fund balance to $10.5 million. The total amount of unrestricted funds available for � projects in Fiscal Year 2007-08 is approximately $20.1 million. � .. � ,� � City Council july 20, 2007 Page 18 In each of the three outer years of the plan, a$1.5 million transfer from the General Fund carryover balance to the Capital Improvement Reserve is conservatively projected as is an annual infusion of $2.7 million for Fiscal Years 2007-08 and 2009-10 and $2.6 million for Fiscal Year 2010-11 from the Construction/Conveyance Tax Fund. If all of the proposed projects are funded over the plan horizon, the estimated fund balances in 2011 will be $7.8 million in Capital Improvement Reserve Fund, well over the $5.0 million policy reserve level and $3.7 million in the Construction/Conveyance Tax Fund. With these conservative long-term assumptions, the City will have capacity, though limited, to address unforeseen future capital needs. The following are the assumptions used to forecast the amount of unrestricted funds available for projects in the 2007-11 CIP: Ca�ital Im�rovement Reserve For Year 1 (2007-08�: • Ending CIP Reserve balance (July 1, 2007) • Estimated carryover to CIP Reserve TOTAL For Years 2 through 4(2007-11): • Estimated carryover to CIP Reserve is $1,500,000 per year. Construction/Convevance Tax For Year 1 (2007-08): • Ending Construction/Conveyance Tax balance (July 1, 2007) • Estimated Construction/Conveyance Tax revenue TOTAL For Years 2 through 4(2008-11): $6,553,000 3,000,000 $9,553,000 $ 7,725,000 2,800,000 $10,525,000 • Estimated 2007-11 Construction/Conveyance Tax revenue projections are $2,700,000 per year for 2008/09 and 2009/10 and $2.6 million for 2010/11. �. �; � � �. °""'" City Council �, Ju1y 20, 200� � Page 19 MAF/9/PWK 905-07-17-07M^ � � Attachment 1 shows the estimated CIP Reserve and Construction Conveyance Tax funding, expenditures and ending balances for each year in the 2007-11 CIP. The blue � columns represent the beginning unrestricted fund balances in each year, the red .,, columns represent planned project expenditures and the yellow columns represent the ending fund balances for each year. The horizontal blue line indicates the $5.0 million """' CIP reserve policy level. As shown, the CIP Reserve of $5.0 million is maintained in � each of the four years, resulting in a balanced program. Staff will evaluate the revenue � assumptions in subsequent years and propose revisions to the plan as needed. "'"' Prepared by: � � �� � Michael A. Fuller �,,, Capital Projects Engineer � �.. � � � � � � ..� � Approved b : Cathy R. Laz us Public Works Director Kevin C. Duggan City Manager Attachments: 1. Estimated CIP Reserves and Construction Conveyance Tax Funding, Expenditures and Ending Balances for Years 2007-08 through 2010-11 2. City Criteria for Selecting Capital Projects ��-t �—'� �"� �'..�1 �..� ���! �°`'..,� �w"� �.='-,� �..w='� f-"�'! �"� �� �"`_'� �� � �`� �� �"� City of Mountain View Adopted 2007/2008 and Proposed 2008/09 through 2010/11 Capital Improvement Program Expenditures vs. Available Funding CIP Reserve/CC Tax $22, 000 $21,000 $20,000 $19,000 $18,000 $17,000 $16,000 $15, 000 $14,000 $13,000 $12,000 $11,000 $10,000 $9, 000 $8,000 $7,000 $6, 000 $5,000 $4,000 $3,000 $2,000 $1,000 $- Value in Thousands 2001/02 ATTACHMENT 1 7/24/20(17. I 51 PM 2002/03 2003/04 2004/05 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 Fiscal Years .�. � Attachment 2 � � ADOPTED 2007/2008 CAPITAL IMPROVEMENT PROGRAM � Criteria for Selecting Capital Projects, August 1993 ""` (Not in priority order) ❑ Effects on operating and maintenance costs ❑ Preservation of existing assets ❑ Health and safety effects ❑ Legally mandated ❑ Economic development/revitalization effects ❑ Enhances productivity/operational efficiency of basic City services ❑ Elected officials priorities/preferences ❑ Conformance to adopted plans, goals, objectives and policies or to correct an existing deficiency ❑ Availability of funds from State/Federal/outside sources ❑ Equitable distribution of resources ❑ Implementation feasibility ❑ Citizen and/or neighborhood interest ❑ Cost-effectiveness/cost-benefit/return on investment/project life expectancy/ implications of project deferral ❑ Environmental/aesthetic/community identity effects ❑ Extent of secondary benefits or spillovers/impact on water or energy conservation, traffic reduction, social implications ❑ Interjurisdictional effects/opportunity for joint project implementation (e.g., with other ageneies) ,�„ MAF/8/PWK/905-04-06-07A^ � � � � � �k� City of Mountain View Adopted 2007/2008 Capital Improvement Program This page left blank intentionally � � � �. ADOPTED 2007/2008 CAPITAL IlvIPROVEMENT PROGRAM �. Active Proiects � ,,,,, The projects below were funded in previous years and are expected to remain active after June 30, 2007. Some of the projects are near completion and have low remaining balances, '"""' but must remain open after June 30 to make final payments and complete remaining project tasks. �, All Numbers are in thousands (1,000) � � � � Project Sponsor Balance At Total Number Project Title Department 04/30/07 Budget 95-50 Downtown Fa�ade Improvement Program Comm. Dev. $87 $221 97-34 97/98 IS Computer Projects Finance $113 $1,912 97-47 New Telemetry System Phase II Public Works $26 $1,199 00-17 Open Space Acquisition (Del Medio Area) Comm. Svcs. $1,299 $1,327 00-49 Downtown Transit Plaza Design and Construction Public Works $317 $3,540 00-54 MOC Bulk Storage Covered Facility Public Works $0 $1,046 00-64 Landfill Telemetry System Public Works $13 $202 01-19 2000/O1 Information Services Computer Projects Finance $219 $625 01-26 Open Space Acquisition (North Califomia-Central) Comm. Svcs. $1,887 $1,889 O1-45 Lot A/B Site Preparation Public Works $70 $352 O1-53 Charleston East Hotel Site Comm. Dev. $5 $225 01-54 Shoreline Amphitheatre Traffic/Parking Improvements Public Works $9 $171 02-20 Information Services Computer Projects Finance $83 $684 02-23 Sr. Center Seismic Upgrade, Health/Safety Public Works $17 $2,668 02-30 ADA Renovations/Upgrades Public Works $31 $89 02-36 Sewage Pump Station Back-Up Power Supply Public Works $14 $253 02-42 Chazleston East Site-Post Marketing Activities Comm. Dev. $119 $500 02-46 Shoreline Amphitheatre Trafhc/Parking Improvements Public Works $107 $300 03-17 Info. Svcs. Computer Projects (Replace Police/Fire Dispatch System) Finance $13 $1,092 03-20 Water System Master Plan Public Services $21 $221 03-23 Fire Station No. 5, Design Fire $428 $500 03-24 Construction of Chloromine Conversion Improvements Public Services $507 $568 03-26 Street Tree Reinventory Comm. Svcs. $0 $155 03-31 Califomia/Bryant Parking Structure, Construction Public Works $16 $18,114 03-36 New Stormwater Regulations Public Works $73 $100 04-01 03-04 Street Resurfacing Program Public Works $227 $685 04-04 03-04 Water System Improvements Public Works $14 $215 04-OS 03-04 Wastewater System Improvements Public Works $1 $2 04-19 Shoreline Reclaimed Water Feasibility Study Public Works $154 $200 04-20 Sewer System Master Plan Public Works $0 $255 04-22 Misc. Storm/Sanitary Sewer Main Replacement Public Works $5 $1,085 04-25 Transit Oriented Development Pedestrian/Bike Improvements Public Works $649 $698 04-27 Shoreline Maintenance Facility, Construction Public Works $3,926 $5,000 04-28 Senior Center Design and Construction Public Works $1,552 $16,976 04-29 Bubb Park and Huff Park Restrooms Public Works $280 $371 04-31 Ellis Street Landscaped Median Public Works $107 $400 Active Projects List, Page 20 7/11/2007, 2:17 PM ADOPTED 2007/2008 CAPITAL IMPROVEMENT PROGRAM +� Active Proiects ��-' The projects below were funded in previous years and are expected to remain active after June 30, 2007. Some of the projects are near completion and have low remaining balances, but must remain open after June 30 to make final payments and complete remaining project tasks. All Numbers are in thousands (1,000) Project Sponsor Balance At Total Number Project Title Department 04/30/07 Budget 04-33 Stevens Creek Trail Peb/Bike Overcrossing @ Moffett, Construction Public Works $2,816 $3,550 04-38 Shoreline Blvd. Reconstruction, Gatehouse to Golf Course Pkg. Entrance public Works $0 $2,699 04-40 Stevens Creek Trail, Yuba Drive Through El Canuno Real Public Works $57 $6,805 04-41 Graham Reservoir and Field Construction Public Works $0 $19,634 OS-04 04-OS Water System Improvements Public Works $6 $64 OS-06 04-OS Concrete Sidewalk/Curb Repairs Public Works $0 $425 OS-08 04-OS Shoreline Pathway, Roadway, Pazking Improvements Public Works $146 $158 OS-14 04-OS Facilities Maintenance Plan Public Works $0 $630 OS-20 Biannual Good Neighbor Fence (GNF) Replacements Public Works $9 $36 OS-21 Rengstorff Pool Replastering and Repairs Public Works $5 $155 OS-22 San Antonio Bridge over Central Expressway Repairs Public Works $54 $100 OS-23 Terra Bella Site Maintenance Public Works $0 $100 OS-24 Recruitement of Retail Tenant for Parking Structure No. 2 Public Works $0 $135 OS-2S Marketing of Downtown City-Owned Properties Public Works $35 $185 OS-26 Library Customer Service Improvements Study Public Works $4 $50 OS-27 MoffetUU. S. Highway 101 Gateway Development Public Works $13 $200 OS-28 Miscellaneous Water Main/Service Line Replacement Public Works $16 $1,318 OS-29 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works $99 $1,276 OS-31 Library Automated Book Check-In and First Floor Modifications Public Works $606 $1,100 OS-33 Security Upgrades to Utility System Public Works $223 $250 OS-39 Recycled Water Distribution System Construction Public Works $6,575 $8,100 OS-40 Rengstorff Park Tennis Bleacher Replacement Public Works $101 $110 OS-42 Permanente Creek Ped/Bike Overcrossing Hwy. 101, Design Public Works $1 $300 OS-43 Castro Street Tree Replacement Public Works $14 $96 OS-44 Devonshire Park Design and Construction Public Works $ I S $1,112 OS-45 Downtown Infrastructure Refurbishment Public Works $16 $185 06-01 OS-06 Street Resurfacing Program Public Works $15 $463 06-02 OS-06 Traffic Signal Replacements/Modifications Public Works $10 $69 06-04 OS-06 Water System Improvements Public Works $263 $284 06-05 OS-06 Wastewater System Improvements Public Works $83 $131 06-06 OS-06 Concrete Sidewalk/Curb Repairs Public Works $5 $425 06-08 OS-06 Shoreline Pathway, Roadway, Parking Improvements Comm. Svcs. $114 $158 06-10 OS-06 Shoreline Lanclfill Cap Maintenance and Repairs Public Works $93 $105 06-11 OS-06 Developer Reimbursements Public Works $98 $104 06-13 OS-06 Landfill Gas/Leachate System Repairs & Improvements Public Works $10 $105 06-14 OS-06 Facilities Maintenance Plan Public Works $127 $450 06-16 OS-06 Maintenance Agreement for JPB/VTA Transit Center Comm. Svcs. $83 $100 06-18 Information Services Computer Projects Finance $272 $300 Active Projects List, Page 21 �nv�nm �•��c�n � � � �,�-�� ��� �� � � ADOPTED 2007/2008 CAPITAL IlVIPROVEMENT PROGRAM Active Pro_iects The projects below were funded in previous years and are expected to remain active after June 30, 2007. Some of the projects are near completion and have low remaining balances, but must remain open after June 30 to make final payments and complete remaining project tasks. All Numbers are in thousands (1,000) Project Sponsor Balance At Total Number Project Title Department 04/30/07 Budget 06-19 Rengstorff Park Facility Modemization Study Comm. Svcs. $51 $60 06-20 Resurface Miramonte Avenue Public Works $0 $988 06-21 City Bridges and Culverts Structural Inspections Public Works $9 $75 06-22 Energy Conservation Initiative Public Works $160 $200 06-23 Biannual Median and Roadway Landscape Renovations Comm. Svcs. $29 $65 06-25 Facilities Major Planned and Emergency Repairs Public Works $1,373 $1,950 06-26 Eagle Pool Replastering and Repairs Comm. Svcs. $252 $270 06-27 ADA Improvements at City Facilities Public Works $157 $175 06-29 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works $1,136 $1,340 06-31 Traffic Signal at Middlefield Rd. and Logue Ave. Public Works $181 $200 06-33 Permanente Creek Ped/Bike Overcrossing Highway 101, Construction Public Works $3,320 $3,625 06-34 TDA Pedestrian/Bicycle Projects (Bicycle Boulevards) Public Works $32 $57 06-35 Childcare Center in Community Center Complex Public Works $2,841 $3,500 06-36 Relocation of Fire and Environmental Protection Division to City Ha114th Fl. FIRE $8 $200 0637 Downtown Revitalization Bond Improvements Public Works $837 $901 06-38 ADA Playground Improvements Comm. Svcs. $8 $664 06-39 ADA Improvements Gemelto and Landels Parks Comm. Svcs. $17 $55 06-40 Devonshire Park Real Property Acquistion Public Works $6 $767 06-41 Atheletic Field Development Feasibility Study Public Works $5 $150 07-01 06-07 Street Resurfacing Program Public Works $878 $1,000 07-02 06-07 Traffic Signal Replacement/Modification Public Works $15 $70 07-03 06-07 Slurry Seal Program Public Works $99 $110 07-04 06-07 Water System Improvements Public Works $241 $285 07-05 06-07 Wastewater System Improvements Public Works $122 $130 07-06 06-07 Concrete Sidewalk/Curb Repairs Public Works $454 $500 07-07 06-07 Parks Pathway Resurfacing Public Works $121 $135 07-08 06-07 Shoreline Pathway, Roadway, Pazking Improvements Comm. Svcs. $149 $160 07-09 06-07 Forestry Maintenance Program and Street Tree Replanting Comm. Svcs. $3 $165 07-10 06-07 Shoreline Landfill Cap Maintenance and Repairs Public Works $36 $40 07-11 06-07 DeveloperReimbursements Public Works $94 $100 07-12 06-07 Street Lane Line and Legend Repainting Public Works $4 $270 07-13 06-07 Landfill Gas/Leachate SystemRepairs & Improvements Public Works $98 $105 07-14 06-07 Facilities Maintenance Plan Public Works $284 $450 07-15 06-07 Annual Traffic Studies/NTMP Improvements Public Works $63 $105 07-16 06-07 Maintenance Agreement for JPB/VTA Transit Center Public Works $90 $100 07-17 Shoreline Infrastructure Maintenance Public Works $188 $200 07-18 Information Technology Computer Projects Finance $594 $635 07-19 Rengstorff Park Pathway Lighting Replacement Comm. Svcs. $122 $130 Active Projects List, Page 22 7/11/2007. 2:17 PM ADOPTED 2007/2008 CAPITAL IIvIPROVEMENT PROGRAM Active Proiects The projects below were funded in previous yeazs and aze expected to remain active after June 30, 2007. Some of the projects are near completion and have low remaining balances, but must remain open after June 30 to make final payments and complete remaining project tasks. All Numbers are in thousands (1,000) Project Project Title 07-20 SCADA Upgrades and Management 07-21 Cape Seal Pavement Resurfacing Program 07-22 Police/Fire Building Structural and Space Studies 07-23 Geographic Information System Update/Data Archiving 07-24 Storm Drain Master Plan Project Implementation Strategy 07-25 Feasibility Study for Central Expressway/San Antonio Sta. Bike/Ped Tunnel 07-26 Miscellaneous Water Main/Service Line Replacement 07-27 Miscellaneous Storm/Sanitary Sewer Main Replacement 07-28 Central Irrigation System Replacement, Phase III 07-29 Biannual Park Renovations/Improvements 07-30 Rebuild Shoreline Golf Links 18th Green 07-31 Velarde Street Resurface Pavement and Replace Curb 07-32 Installation of ADA Curb Ramps, Phase III 07-33 Demolition of Abandoned Pazks Buildings @ MOC 07-34 Community Center HVAC System 07-35 Stevens Creek Trail El Camino Real to Da1e/Heatherstone, Design 07-36 TDA Projects 07-37 Evelyn Avenue Bridge Widening Mitigation 07-38 Library Space Reallocation 07-39 5ierra Vista Park, Design 07-40 Police Evidence Room Modemization 07-41 Police/F'ue Building and Well No. 22 Emergency Generator 07-42 Police/Fire Building Interior Refurbishment 07-43 Council Chambers Tectuiology Update 07-44 Bicycle Pazk 07-45 ADA Improvements-Castro, Whisman and Rengstorff Parks 07-46 Caltrain Station Parking Deck, Engineering/Environmental Review Totals Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Comm. Svcs. Comm. Svcs. �--- 'Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works . Svcs. Works Works � ��;�< � Balance At 04/30/07 $231 $272 $137 $321 $196 $100 $1,687 $1,311 $39 $93 $3 $253 $188 $44 $281 $1,266 $56 $116 $418 $25 $11 $470 $374 $171 $56 $292 $455 $47,316 Total $250 $290 $150 $597 $200 $100 $1,800 $1,400 $185 $125 $90 $270 $200 $50 $325 $1,350 $60 $180 $500 $224 $150 $520 $400 $182 $60 $358 $455 $145,710 � e� Active Projects List, Page 23 �" .. � � ADOPTED 2007/2008 CAPITAL IIvIPROVEMENT PROGRAM Adouted 2007/08 Capital Improvement Proiects Note: All costs are shown in thousands and current year dollars. Amendments to Active Pro_iects Proiect Proiect Description 04-25 Transit Oriented Development Pedestrian/Bike Improvements 04-33 Stevens Creek Trail Overcrossing at Mofffett Boulevard OS-31 Library Automated Book Check-in and First Floor Modifications 06-26 Eagle Pool Replastering and Repairs 06-33 Permanente Creek Ped/Bike Overcrossing Highway 101, Construction 06-39 ADA Improvements-Gemello and Landels Park Playgrounds 07-35 Stevens Creek Trail El Camino Real to Dale/Heatherstone, Design 07-38 Library Space Reallocation 07-43 Council Chambers Technology Update Infrastructure Maintenance, Studies and Technology 08-01 07-08 Street Resurfacing Program 08-02 07-08 Traffic Signal Replacements/Modifications 08-03 07-08 Slurry Seal Program 08-04 07-08 Water System Improvements 08-OS 07-08 Wastewater System Improvements 08-06 07-08 Concrete Sidewalk/Curb Repairs 08-07 07-08 Parks Pathway Resurfacing 08-08 07-08 Shoreline Pathway, Roadway, Parking Improvements 08-09 07-08 Forestry Maintenance Program and Street Tree Replanting 08-10 07-08 Shoreline Landfill Cap Maintenance and Repairs 08-11 07-08 Developer Reimbursements 08-12 07-08 Street Lane Line and Legend Repainting & Pazking Lot Striping 08-13 07-08 Landfill Gas/Leachate System Repairs & Improvements 08-14 07-08 Facilities Maintenance Plan 08-15 07-08 Annual Traffic Studies/NTMP Improvements 08-16 07-08 Maintenance Agreement for JPB/VTA Transit Center 08-17 Shoreline Infrastructure Maintenance 08-18 Information Technology Computer Projects 08-19 Resurfacing Tennis Courts, Cooper, Stevenson, Sylvan and Whisman Parks 08-20 Biannual Median Renovation and Roadway Landscape Renovations 08-21 Athletic Field, Design 08-22 ADA Playground Improvements Community Center Tot Lot 08-23 Community Garden at Bonny and Beatrice 08-24 Rengstorff Park Fitness Cluster Replacement 08-25 Biannual Real Estate Technical and Legal Services 08-26 Bridge Repairs and Barrier Installation 08-27 Permanente Creek Improvements Design (SCVWD) 08-28 Rengstorff Underground Utility District 36 08-29 07-08 Facilities Major Planned and Emergency Repairs 08-30 Rebuild Shoreline Golf Links 13th Green 08-31 Replace Street Lights Adoated Additonal Pa�e No. Fundine $525 $1,350 $275 $100 $1,375 $120 $600 $50 $348 26 26 26 26 26 26 27 27 27 � � �-� � 0 � � � aWrr � � � � � � Adonted Budset $1,100 $70 $165 $285 $130 $500 $80 $160 $210 $105 $100 $320 $105 $450 $105 $50 $200 $500 $95 $80 $500 $161 $155 $75 $70 $100 $75 $50 $325 $105 $200 27 27 27 27 28 28 28 28 28 28 29 29 29 29 29 29 30 30 30 30 30 30 30 30 31 31 31 31 31 31 31 Adopted 2007/2008 Capital Improvement Projects, Page 24 08-32 08-33 08-34 08-35 08-36 08-37 08-38 08-39 08-40 08-41 08-42 08-43 08-44 08-45 08-46 08-47 08-48 08-49 ADOPTED 2007/2008 CAPITAL IMPROVEMENT PROGRAM Canital Improvement Proiects Miscellaneous Water Main/Service Line Replacement Miscellaneous Storm/Sanitary Sewer Main Replacement Siena Vista Park, Construction Restroom Facility at Dog Park California Street Resurfacing, Phase II Stevens Creek Trail El Camino Real to Sleeper, Construction Whisman Reservoir Seismic Upgrades Biannual Good Neighbor Fence (GNF) Replacements Velarde Street Sidewalk and Driveway Replacement California Street/Mariposa Avenue Traffic Signal Grant RoadlSleeper Avenue Traffic Signal City Telephone System Replacement Fire Station No. 3 Renovations Groundwater Wells Emergency Power Supply Replace 4th Fairway Pedestrian/Golf Cart Bridge Rengstorff/Central Expressway Pedestrian Improvements Stierlin Road to Shoreline Blvd. Sidewalk Connector Peacock Avenue Reconstruction $1,100 $1,300 $900 $90 $495 $2,074 $200 $40 $180 $225 $225 $500 $350 $1,275 $185 $165 $75 550 32 32 32 32 32 32 32 33 33 33 33 33 33 33 34 34 34 34 � � TOTAL PROJECTS $21,298 � � Adopted 2007/2008 Capital Improvement Proiects, Pa¢e 25 � ADOPTED 2007/2008 CAPITAL IMPROVEMENT PROGRAM Adonted 2007/2008 Capital Imurovement Proiects NOTE: All costs are shown in thousands and current year dollars. Item Pro_iect Descrintion Funding 2007/08 Source Amendments to Active Proiects 04-25 Transit Oriented Development PedestrianBike Improvements Increase funding for improvements to medians on Whisman Road, and to add pedestrian refuge at Ellis/Middlefield intersection. 04-33 Stevens Creek Trail Overcrossing at Moffett Boulevard Increase funding for design changes to comply with Caltrans geometric requirements and additional soft costs. 05-31 Library Automated Book Check-in and First Floor Modifications Increase funding for new automated book drop-off in parking garage that replaces freestanding structure in parking lot. Saves staff time retrieving and transporting dropped books back to library building. 06-26 Eagle Pool Replastering and Repairs Increase funding due fo additional project scope, and cost rise in materials. 06-33 Permanente Creek Ped/Bike Overcrossing Highway 101, Construction Increase funding related to revised construction design changes. 06-39 ADA Improvements at Gemello and Landels Playgrounds Scope expanded to include Gemello Park. Please refer to Appendix 1 for key to fund abbreviations C/C Tax Shoreline Community GC Tu� GC Tax Shoreline Community GC Tax $525 $1,350 $275 $100 $1,375 $120 Adopted 2007/2008 Capital Improvement Projects, Page 26 ADOPTED 2007/2008 CAPITAL IMPROVEMENT PROGRAM Item Proiect Description Funding Source 07-35 Stevens Creek Trail El Camino Real to Sleeper/DalelHeatherstone, Design Increase funding for complexities in design 07-38 Library Space Reallocation Funding for interior signage and sound attenuation investigation. 07-43 Council Chambers Technology Update Additional funding to update and modernize C/C Tax technology for communication and Other (Cable presentations in the City Council Chambers. TV) GC Tax Shoreline Community GC Tax 2007/OS $450 150 $50 $329 19 Infrastructure Maintenance, Studies and Technologv 08-01 07-08 Street Resurfacing Program Install asphalt concrete and fog seal overlays, raise utilities and monuments. 08-02 07-08 Traffic Signal Replacements/Modifications Replace traffic signal controllers, related equipment and traffic detector loops. Includes minor modifications to existing traffic signals to improve traffic safety. 08-03 07-08 Slurry Seal Program Apply slurry seal to selected street surfaces and City facility parking lots. 08-04 07-08 Water System Improvements Scheduled replacement of smaller water system components and minor unscheduled improvements to the City's water system. CIP Reserve CIP Reserve CIP Reserve Water $1,100 $70 $165 $285 Please refer to Appendix 1 Adopted 2007/2008 Capital Improvement Projects, Page 27 for key to fund abbreviations � ADOPTED 2007/2008 CAPITAL IMPROVEMENT PROGRAM Item Pro_iect Description Funding Source 08-OS 07-08 Wastewater System Improvements Unscheduled minor improvements/repairs to the City's wastewater collection and pumping system. 08-06 07-08 Concrete Sidewalk/Curb Repairs Replace deteriorated sidewalks and repair concrete curbs, gutters, and sidewalks. 08-07 07-08 Parks Pathway Resurfacing Renovate various park pathways within City parks. 08-08 07-08 Shoreline Pathway, Roadway, Parking Improvements Correct drainage problems and damage due to differential settlement; provide pathway, roadway and parking related amenities. 08-09 07-08 Forestry Maintenance Program and Street Tree Replanting Contract for pruning, removing, stumping, purchasing, and replanting approximately 800 to 1,000 medium to large trees within the City. Maintain trees damaged by freezing, disease, drought and other natural causes. 08-10 07-08 Shoreline Landfill Cap Maintenance and Repairs Regulatory mandates of the Bay Area Air Quality Management District and the Regional Water Quality Control Board require the City to protect the integrity of the landfill cap and prevent surface emissions by regrading, filling, recompacting, and making other improvements. Please refer to Appendix 1 for key to fund abbreviations Wastewater GC T� GC Tax Shoreline Community GC Tax Shoreline Community 2007/08 $130 $500 ..� $160 $210 $105 Adopted 2007/2008 Capital Improvement Projects, Page 28 ADOPTED 2007/2008 CAPITAL IMPROVEMENT PROGRAM Item Proiect Descriution 08-11 07-08 Developer Reimbursements Construction of street and utility improvements concurrent with private development. Adj acent properties benefiting from street and utility improvements will be required to reimburse the City for the improvements. 08-12 07-08 Street Lane Line and Legend Repainting & Parking Lot Striping Annual repainting City street lane lines and legends including selected downtown parking lots. Funding Source GC T� Water Wastewater Storm Construct. CIP Reserve GC Tax Parking District 08-13 07-08 Landfill Gas/Leachate System Repairs and Improvements Annual repairs and improvements to large Shoreline components of the landfill gas and leachate Community system. 08-14 07-08 Facilities Maintenance Plan Repair, replace, or maintain City facilities (HVAC, roofs, carpets, plumbing, etc.) 08-15 07-08 Annual Traffic Studies/NTMP Improvements This project funds traffic control devices on neighborhood, local, and residential streets in conformance with the Neighborhood Traffic Management Program, and annual contracts with traffic consultants to assist Traffic Section with neighborhood traffic issues. OS-16 07-08 Maintenance Agreement for JPB/VTA Transit Center Reimbursement of City expenses by JPB/VTA. GC Tax Shoreline Community CIP Reserve Other (Reimb.) 2007/08 $25 25 25 25 $250 56 14 $105 $350 100 $105 $50 � � � Please refer to Appendix 1 Adopted 2007/2008 Capital Improvement Projects, Page 29 � for key to fund abbreviations r�. � """ 0 /200 ADOPTED 20 7 8 CAPITAL IMPROVEMENT PROGRAM Item Pro_iect Description Funding Source 08-17 Shoreline Infrastructure Maintenance Maintenance of water lines, sewer lines, storm drainage system, water system supplying the sailing lake. 08-18 Information Technology Computer Projects Data center improvements, disaster recovery plan, network management tools, E-commerce, intranet, and additional broadband. 08-19 Resurfacing Tennis Courts, Cooper, Stevenson, Sylvan, and Whisman Parks Periodic resurfacing of tennis courts. 08-20 Biannual Median Renovation and Roadway Landscape Renovations Biannual repairs and improvements to roadway medians and landscaping. 08-21 Athletic Field, Design Design new turf athletic play field in the Shoreline Regional Park Community. Shoreline Community GC T� Water Wastewater Solid Waste Shoreline Community C/C Tax GC Tax Shoreline Community 08-22 ADA Playground Improvement Community Center Tot Lot C/C Tax Update play equipment to standard in other Other (State city parks. Grant) 08-23 Community Garden at Bonny and Beatrice GC Tax Construct community garden on Hetch- Other (State Hetchy Right of Way between Bonny and Grant) Beatrice. 2007/08 $200 $200 125 125 25 25 $95 .•1 . $500 $48 113 $47 108 08-24 Rengstorff Park Fitness Cluster Replacement Replace the existing fitness cluster installed C/C T� $75 in the 1980's. Please refer to Appendix 1 Adopted 2007/2008 Capital Improvement Projects, Page 30 for key to fund abbreviations ADOPTED 2007/2008 CAPITAL IMPROVEMENT PROGRAM Item Proiect Description Funding Source 08-25 Biannual Real Estate Technical and Legal Services Funding for appraisals, environmental reports, surveys, lease preparation/review services for City real estate activity. 08-26 Bridge Repairs and Barrier Installation Minor concrete repairs to seven structures and installing two barriers. CIP Reserve Shoreline Community Parkland GC Tax 08-27 Permanente Creek Improvements Design (SCVWD) Funding for City staff time to review Storm environmental and technical documents and Construction construction documents generated by Santa Shoreline Clara Valley Water District. Community 08-28 Rengstorff Underground Utility District 36 City's share of design and project CIP Reserve coordination with P G& E under grounding utility wires on Rengstorff Avenue between Old Middlefield Way and Highway 101. 08-29 07-08 Facilities Major Planned and Emergency Repairs Phasing of City Hall carpet replacement and CIP Reserve rehabilitating 5 elevators in City Hall and Center for Performing Arts. 08-30 Rebuild Shoreline Golf Links 13th Green. Rebuild green to repair landfill settlement. Shoreline Community 08-31 Replace Street Lights Replace street light poles considered unsafe. C/C Ta1c 2007/08 $15 7 48 $100 $65 10 $50 $325 $105 $200 Please refer to Appendix 1 Adopted 2007/2008 Capital Improvement Projects, Page 31 for key to fund abbreviations � � ADOPTED 2007/2008 CAPITAL IMPROVEMENT PROGRAM Item Pro_iect Description Funding Source Canital Improvement Proiects 08-32 Miscellaneous Water Main/Service Line Replacement Replace corroded and/or undersized cast Water iron pipe water mains on various streets. The replacements will include water services, fire hydrants and saddle replacements. 08-33 Miscellaneous Storm/Sanitary Sewer Main Replacement Repair and replace storm and sanitary sewer Wastewater pipes, manholes and systems identified by the City's annual line televising program. OS-34 Sierra Vista Park, Construction Construct mini-park on the corner of Parkland Plymouth and Sierra Vista. 08-35 Restroom Facility at Dog Park Install modular unisex restroom at the dog Shoreline park. Community 08-36 California Street Resurfacing, Phase II Resurface California Street from Rengstorff CIP Reserve Avenue to San Antonio Road. Other (STP Funds) OS-37 Stevens Creek Trail El Camino Real to Sleeper, Construction Construct Stevens Creek Trail from South of El Camino Real to Sleeper Open Space. 08-38 Whisman Reservoir Seismic Upgrades Review seismic upgrades for Whisman Reservoir. Please refer to Appendix 1 for key to fund abbreviations GC Tax Shoreline Community Other (Grants) Water 2007/08 $1,100 $1,300 $900 $90 $128 367 $825 375 :� $200 Adopted 2007/2008 Capital Improvement Projects, Page 32 ADOPTED 2007/2008 CAPITAL IMPROVEMENT PROGRAM Item Proiect Description Fundin� Source 08-39 Biannual Good Neighbor Fence (GNF) Replacements Funding to replace fencing between City parks and private property. 08-40 Velarde Street Sidewalk and Driveway Replacement Replace sidewalks and driveways damaged by Camphor Trees on Velarde Street. 08-41 California StreetlMariposa Avenue Traffic Signal Install traffic signal at intersection of California Street and Mariposa Avenue. 08-42 Grant RoadlSleeper Avenue Traffic Signal Install traffic signal at intersection of Grant Road and Sleeper Avenue to facilitate pedestrians crossing Grant Road to access Cuesta Park and Stevens Creek Trail. OS-43 City Telephone System Replacement Replace City's 15-year old telephone system. GC Tax GC Tax GC Tax GC Tax GC Tax Water Wastewater Shoreline Community 08-44 Fire Station No. 3 Renovations Design and construct additional space to C/C T� accommodate captain's office and exercise room. 08-45 Groundwater Wells Emergency Power Supply Install generators, fuel tanks, electrical connections and wiring that will provide on- site power supplies at wells 10,19, 20, and 21. Installation of emergency connection plugs at wells 9 and 17. Water 2007/08 $40 $180 $225 $225 $200 125 125 50 $350 $1,275 Please refer to Appendix 1 Adopted 2007/2008 Capital Improvement Projects, Page 33 for key to fund abbreviations ADOPT'ED 2007/2008 CAPITAL IMPROVEMENT PROGRAM Item Pro_iect Description Fundin� Source OS-46 Replace 4�' Fairway Pedestrian/Golf Cart Bridge Replacement recommended by structural Shoreline engineer's condition assessment. Community 08-47 Rengstorff/Central Expressway Pedestrian Improvements Design and construct pedestrian improvements on Rengstorff Avenue from Leland Avenue, across the railroad tracks, and to the north side of Central Expressway. 08-48 Stierlin Road to Shoreline Blvd. Sidewalk Connector Extend sidewalk to improve pedestrian safety. 08-49 Peacock Avenue Reconstruction Reconstruct curb, gutter, driveway approaches and pavement between Farley Street and Burgoyne Street. ADOPTED FY 2007/2008 PROJECTS FUNDING SUMMARY CIP Reserve Fund Construction/Conveyance Tax Fund Water Fund Wastewater Fund Storm Drain Fund Solid Waste Management Fund Gas T� Fund Shoreline Community Fund Shoreline Golf Links Fund Parking District Fund Downtown Revitalization Funding Park I,and Fund Other Funding GC Tax GC Tax Other (TDA) Gas Tax Total Total 2007/08 $185 $165 $25 50 550 21 298 $2,208 6,150 3,135 1,705 90 25 550 4,892 0 14 0 948 1,581 21 298 Please refer to Appendix 1 Adopted 2007/2008 Capital Improvement Projects, Page 34 for key to fund abbreviations � � City of Mountain View Adopted 2007/2008 Capital Improvement Program This page left blank intentionally � � ADOPTED 2007/2008 CAPTTAL IIvIPROVEMENT PROGRAM � � Proiects to Close �• All Numbers are in thousands (1,000) CIPs to be closed on June 30, 2007 � � � �w Project Sponsor Balance At Balance of Number Pro'ect Title De artment 1/31/2007 Closed Pro' 96-27 Whisman Park Bld . Modification and Vehicle Stora e Comm. Svcs. $1 $1 97-29 Parks Pla E ui ment Surve /Assessment Comm. Svcs. $11 $11 99-45 Ren storff Ave (1011Middlefield) Under ound Util. Dist No. 36 Public Works $8 $8 00-16 Community Center Construction Public Works $7 $7 00-32 Miramonte Reservoir Construction, Phase 2 Public Works $171 $171 00-45 Ci -Wide Traffic Model U date Public Works $3 $3 01-28 Shoreline Lake Su 1 Main Line Re lacement Public Works $0 $0 01-39 New Reservoir Desi Public Works $0 $0 02-41 Shoreline Roadwa Landsca in Public Works $0 $0 03-04 02-03 Water S stem Im rovements Public Works $1 $1 03-OS 2002-03 Wastewater S stem Im rovements Public Works $49 $49 03-18 Miscellaneous Storm/Sanit Sewer Main Re lacements Public Works $0 $0 03-19 Miscellaneous Water Main/Service Line Re lacements Public Works $0 $0 03-30 Golf Car/Pro Sho Facilit Desi Construction Public Works $581 $581 04-02 03-04 Traffic Si al Re lacements/Modifications Public Works $8 $8 04-08 2003-07 Shoreline Pathwa /Roadwa /Parkin Im rs. Comm. Svcs. $100 $100 04-10 Shoreline Landfill Ca Maintenance and Re airs Public Works $0 $0 04-11 2003-04 Develo er Reimbursements Public Works $101 $101 04-13 Landfill Gas/Leachate S stem Re airs Public Works $0 $0 04-18 Shoreline Sailin Lake Water Su 1 Public Works $0 $0 04-21 Permanente Creek Bike/Ped Overcrossin H 101 Public Works $0 $0 04-24 2003-04 Install2-Wa Sewer Lateral Cleanouts Public Works $108 $108 04-32 Bubb Park Pla ound Im rovements Public Works $0 $0 04-36 Safe Route to Schools Public Works $0 $0 OS-Ol 2004-OS Street Resurfacin Pro am Public Works $0 $0 OS-02 2004-OS Traffic Si nal Re lacements/Modifications Public Works $0 $0 OS-OS 2004-OS Waste Water S stem Im rovements Public Works $7 $7 OS-07 2004-OS Parks Pathwa Resurfacin Comm. Svcs. $0 $0 OS-09 2004-OS Fores Maint. Pro am/St. Tree Re lacement Public Works $0 $0 OS-10 04-OS Shoreline Landfill Ca Maint & Re airs Public Works $1 $1 OS-11 2004-OS Develo er Reimbursements Public Works $102 $102 05-13 04-OS Landfill Gas/L.eachate S stem Re airs/Im rovements Public Works $1 $1 OS-17 Shoreline Infrastructure Maintenance Public Works $78 $78 OS-18 Information Services Com uter Pro'ects FASD $5 $5 OS-21 Ren storff Pool Re lasterin /Re airs Public Works $0 $0 OS-30 Traffic Si al Miramonte/Barbara Public Works $0 $0 OS-32 Well No. 23 Constraction-Graham Public Works $0 $0 05-35 ADA Pla ound Im rovements-Ren storff Park Comm. Svcs. $0 $0 OS-36 Ci wide Irri ation S stem Re lacement, Ph. I Comm. Svcs. $2 $2 OS-38 Stevens Creek Trail Rch 4, Se ment 1 Miti ation Public Works $9 $9 OS-43 Castro Street Tree Re lacement Comm. Svcs. $14 $14 Projects to close, 7/11/2007, 2:25 PM, Page 35 fi,... ADOPTED 2007/2008 CAPTTAL IlvIPROVEMENT PROGRAM - Proiects to Close All Numbers are in thousands (1,000) CIPs to be closed on June 30, 2007 Project Sponsor Balance At Balance of Number Pro'ect Title De artment 1l31/2007 Closed Pro' OS-46 Klein Park Pla E ui ment Re lacement Comm. Svcs. $0 $0 06-03 2005-06 Sl Seal Pro ram Public Works $0 $0 06-07 2005-06 Parks Pathwa Resurfacin Comm. Svcs. $0 $0 06-09 2005-06 Forest Maint. Pro am/St. Tree Re lacement Comm. Svcs. $0 $0 06-12 Street Lane Line and Le end Re aintin Public Works $1 $1 06-15 2005-06 Annual Traffic Studies/NT'MP Im rovements Public Works $31 $31 06-17 Shoreline Infrastructure Maintenance Public Works $187 $187 06-24 Strate 'es for Extendin Hetch-Hetch Trail Public Works $7 $7 06-28 Pro'ect Stud Re orts-SR 237/Middlefield Rd/SR 85 Public Works $0 $0 06-30 Shoreline Lake Water Su 1, Construction Public Works $79 $79 06-32 Central Irri ation S stem Re lacements, Ph. II Comm. Svcs. $6 $6 06-38 ADA Pla round Im rovements Public Works $21 $21 06-42 Whisman Road Sidewalk & Dana Street Traffic Si al Public Works $0 $0 Total of Closed Pro'ects $],700 $1,700 �: � � Projects to close, 7/11/2007, 2:25 PM, Page 36 � � ADOPTED 2007/2008 CAPITAL IMPROVEMENT PROGRAM APPENDIX LIST �. � � � � � � � � � � .. � �. �, � 1. o Key to Funding Abbreviations Pie Chart Summarizing Funding for Capital Improvement Program— Adopted 2007/2008, Planned 2008/09 through 2010/11 Spreadsheet for Capital Improvement Program—Adopted 2007/2008, Planned 2008/09 through 2010/11 2. Transit-Oriented Development Pedestrian/Bicycle Improvements, Project 04-25 3. Downtown Revitalization Bond Proceeds, Project 06-37 4. Fire Station No. 5, Project 03-23 5. Stevens Creek Trail Pedestrian/Bike Overcrossing at Moffett Boulevard, Project 04-33 6. Library Automated Book Check-In and First Floor Modifications, Project 05-31, and Library Space Reallocation, Project 07-38 7. Permanente Creek Bike/Pedestrian Overcrossing Highway 101, Project 06-33 8. Stevens Creek Trail, El Camino Real to Sleeper Avenue and Sleeper Avenue to Dale/Heatherstone 9. Pavement Maintenance Program and Funding Strategy 10. Community Garden at Bonny and Beatrice, Project 08-23 11. Child-Care Center, Project 06-35 FI/9/PWK 942-07-05-OTTC-E^ � r. � � ADOPTED 2007/2008 CAPITAL IMPROVEMENT PROGRAM KEY TO FUNDING ABBREVIATIONS � � � � � � Due to space limitations within certain sections of this document, fund titles are abbreviated. Please refer to the key below for explanations of those abbreviations. CIP Reserve = Capital Improvement Reserve Fund Constr. Conv. Tax = Construction/Real Property Conveyance Tax Fund Water = Water Revenue Fund Wastewater = Wastewater Revenue Fund Storm = Storm Drain Construction Fund Solid Waste Mgmt. = Solid Waste Management Fund Gas Tax = Gas Tax Fund Shoreline Community Fund = North Bayshore (Shoreline Regional Park) Community Fund Shoreline Golf Links = Shoreline Golf Links Fund Parking District = Parking District Fund, or Parking District Reserve Downtown Revitalization Funding = Downtown Revitalization District Fund Park Land Fund = Recreation-in-Lieu Fees for Park Land Acquisition and Park Development Other = Open Space, Grants, Bond Proceeds, Outside Funding wr irr t � � � � � E 1 ! � � � 1 � i � � � � � I 1 ! i � 1 1 � �: 1 � 1 t' � � � � I APPENDIX 1: ESTIMATED FUNDING SOURCES AND FUND BALANCES AMOUNTS ARE IN THOUSANDS AND CURRENT YEAR DOLLARS 11:29 AM 7/12/2007 APPENDIX 1 : FUND BALANCES YKOPOSED CAPITAL IMPROVEMENT PROGRAM 2007/OS THROUGH 2O10/11 �SUMMARY OF FUND BALANCES VAILABLE AT VAILABLE AT VAILABLE AT VAILABLE AT 2008 2009 2010 2011 PROJECT FUNDIN O R . . Capital Constr Solid Shore- Shore- Grants, Improv Conv Waste Storm Waste Gas Line Line Parking D-T Park Bond Reserve Tax Water Water Constr Mgmt. Tax Comm. Golf District Revit. Land Sales, Fund Fund Fund Fund Fund Fund Fund Fund Links Fund Funding Fund Outside Totals 7,345 4,375 4,465 6,505 5,495 5,155 6,720 2,070 5,845 6,985 3,320 6,415 549 0 715 18,058 1,882 1,001 2,695 5,583 0 572 0 617 18,058 1,882 1,001 2,695 4,153 0 595 0 912 18,058 1,882 1,001 2,695 4,153 0 618 0 1,200 18,058 1,882 1,001 2,695 4,153 0 2007/OS RECOMMENDED RESERVE LEVELS: CIP RESERVE WATER FUND WASTEWATER FUND SOLID WASTE 5,000 5,200 6,000 2,400 AMOUNTS ARE IN THOUSANDS AND CURRENT YEAR DOLLARS 11:29 AM 7/12/2007 � � � � � � � � �' � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � , r i � w1 r t� � -� � --,i a�'�7 � `-� r�- �t r� ,S �`�.� ir--� � _—� +r .,.�, �r--;-� �--�-� �----� �`-� City of Mountain View Summary of Funding for 2007/2008 Adopted and 2008/09 through 2010/11 Proposed Capital Improvement Program Park Land Grants, Bond Sales, Other Dedication Fund � 5% 0 Downtow^ �^.,��^"�^i°�� 4 ° � F Parking Di 0' Shoreline C Links Fui 0% North Bays 28 Gas rve Fund % C/C Tax Fund 26% BCIP Reserve Fund �C/C Tax Fund ❑ Water Fund � Wastewater Fund ■Storm Const. Fund ■Solid Waste Mgmt. Fund ❑ Gas Tax Fund ■ North Bayshore Fund ■Shoreline Golf Links Fund ■ Parking District Fund ❑ Downtown Revitalization Funding ❑ Park Land Dedication Fund ■ Grants, Bond Sales, Other �"_"- � APPENDIX 1 7/12/2007, 11:34 AM Storm Const. Fund 0% Wastewater Fund 11% r � � � r � � � � � � � � � 'i � � r � � L � � � ! �, � � r � +r � � � r � � � Pmject No. Project Title ADOPTED 2007/OS PROJECTS ESTIMATED AVAILABLE AT JULY l, 2007 Revenues Net o( OperaHng Expenditures Amount Available for CapiWl Projects Amendments to Aclive Projects ADOPfED 2007/2008 CAPITAL IMPROVEMENT PROGRAM PROI Cf � NDIN I ConstC S�IId CIP Conv Waste Waste Sponsor Reserve Tax Water Water Storm Mgmt. DepL Fund Fund Fimd Fund Fund Fund 6,553 7,725 5,400 h,CAO 591 0 3,000 2,800 2,200 1,5(10 48 25 9,553 10,525 7,fi00 B.IOD 639 25 Shore- Shom- � Open Spacc, Gac Linc Line Parking Downtown Park Grantc, Tax � Comm. Gdf Dis[rict Revitalization I.and Bonds Fund Fimd Links Fund Fimding Fund Outside Totals 959 18,058 1,882 1,001 2,695 6531 0 57,995 30( 4,892 0 14 0 0 1,581 16,3F6 1,2(,5 22,950 1,882 1,015 2,695 6,531 t,58] 74,3fi1 Adopted 2007/OB Cxpilal Improvemen[ Program, Page I, 7/5/2007. I1:15 AM Adopted 2007/OB Capital Impmvement Program, Page 2, 7/5/2007, 11�.15 AM � � � � � � � � � � � � � � �' � � '� � �` � � � � � �� � � � � � � � � � � � � ADOPTED 2007/2008 CAPITAL IMPROVEMENT PROGRAM PROTFCCF7�NDIN R FS Conslr Solid Shore- Shure- OpenSpace, CIP Conv Waste Waste Gas Line Line Parking Downtown Park Grants, � SFwnsor Reserve Tax Water Watcr Storm Mgmt Tax Cumm. Golf Distri<[ Revitalization Land Bonds � i � � 1 � � � � � � � t � � 1 � '� i � t � �i 1 � � � � � 1 ! t � i f I f 1 Project No. Projec[ Title PLANNED 2008/09 PROJECTS EST[MATED AVA[LABLE AT NLY 1, 2W8 Revenues Net of Operoting F.xpenditures Amrn�nt Available frn Capital Projects ADOPTED 2007/2008 CAPITAL IMPROVEMENT PROGRAM PAOIECT FUNDING SOURCPS Constr Solid Shore- Shore- Open Spacc, CIP Conv Waste Was[e Gas Line L.uie Parking Downtown Park Grents, Sponsor Reserve Tax Water Water Sform MgmC Tax Comm. Gulf District Revitalization I.and Bonds Dept. Fund Fund Fund Fund Fund Fund Fund Fwid tinks Fund Fimding Fund Oulside Totals 7,345 4,375 4,465 . fi,395 599 0 715 18,058 1,882 1,IX11 2,695 5,563 0 53,0l3 1,500 2,700 2,200 1.500 98 25 302 5,745 0 0 0 150 14,170 8,845 7,W5 6,665 7,895 597 ZS 1A17 23,803 1,882 1,001 2,695 5,563 150 67,233 Adopred 2007Po8 Capital Mprovement Pmgram, I'age 3, 7/521107, 1I:IS AM Pmject No. Proiect Title PLANNED 2009/10 PROJECTS ESTIMATED AVAILABLE AT JULY ], 2009 Revenues Net of Operating Expenditures Amount Available for Capital Projects ADOP'fED 2007/2008 CAPITAL IMPROVEMENT PROGRAM PROIFCT FUNDIN 2 FS Co�vsfr $���d CIP Conv Waste Waste Gas Sponsor Resene Tax Water Water Storm Mgmt Taz DepG Fwd Fund Fwid Fund Fund Fiv�d Fund 6,505 5,495 5,755 6.340 572 0 R17 1,500 2,700 2,2(10 1.500 98 25 295 8,005 8,195 7,355 7,840 620 25 912 Shore- Shore- Open Spacc, Line Line Parking Downtown Park Grants, Comm. Colf District Revitali>ation Land Bonds Fund L'u�ks Fund Fimding Fund Outside Totals 18,058 ],882 1,001 2,595 4,153 0 52,473 5,355 0 0 0 0 950 14,573 23,913 1.882 1.001 2,695 9.153 950 67.096 Adop�ed 2f107/08 Capilal Improvemenl Program, Page 4. 7/5/2007, 11:15 AM � :� � � �� � � �# � # � �! At" � � � �. � � � � � R.� � � � � � � � � � � � �� � �'. � � � t i � � � � � � t � � � i ! � � i � I i � � � � I � � � � l � � � � [ 1 Project No. Project Tille PLANNED 2010/11 PROJECTS ESTIMATED AVAILABLE AT JUi,Y 1, 2010 Revenues Net of Operating Expenditures Amount Available fvr Capital Projec[s ADOPTED Z007/2008 CAPITAL IMPROVEMENT PROGRAM PROI CT NDIN R F Constr Solid CIP Cunv . Wastc Waste Gas Sponsor Reserve Tax Water Wa[er Storm Mgmt Tax iJept Fund Fund Fund Fund Fund Fund Fund 6,720 2,070 5,895 6,295 595 0 912 1,500 2.600 2,2(Kl 1,5(10 48 25 288 8,220 4,670 8,045 7,785 643 25 1,200 Shocr Shore- Open Space, Line Line Parking Duwnlown Park Grank, Comm. Golf District Revitalir.alion l.and Bonds Fund Links Fund Funding Fwid Ou[side Totnts 18,058 1,882 1,001 2.695 4,153 0 50,216 695 0 0 0 0 15(1 9,OW 16.753 1.662 1,001 2,675 4.153 150 59.222 Adapted 2007/OB Capitai Mpmvcment Program, Page 5. 7/52007, i I:I S AM � � � City of Mountain View Adopted 2007/2008 Capital Improvement Program This page left blank intentionally � � 0 � DATE: Apri16, 2007 CITY OF MOUNTAIN VIEW MEMORANDUM '�"` TO: Cathy R. Lazarus, Public Works Director � FROM: Michael A. Fuller, Capital Projects Engineer � SUBJECT: TRANSIT-ORIENTED DEVELOPMENT PEDESTRIAN/BIKE ,,� IMPROVEMENTS, PROJECT 04-25 r.� r' PURPOSE The purpose of this memo is to outline a recommended project scope for the Transit- Oriented Development Pedestrian/Bike Improvements, Project 04-25. BACKGROUND ^^"' Transit-Oriented Deve].o��,TOD Pro�ram � � r: � In 1995, the City Council adopted a Transit (T) Overlay Zone District. This overlay zone can be applied to properties with industrial and commercial zoning located within 2,000' of a rail transit station, are a minimum of five acres and which provide transit improvements that facilitate the use of transit. Under the T Zone, an applicant may apply for a Transit-Oriented Development (TOD) permit that allows projects to be developed at a 0.50 floor area ratio (FAR) instead of the standard 0.35 FAR of the underlying ML Zone. In return, the developers must provide transit-related projects and programs that are aimed at reducing single-occupant auto commuting. The ordinance states that the projects must "facilitate pedestrian circula- tion in the vicinity of the transit station in accordance with a bicycle/pedestrian plan to ensure direct, safe and convenient pedestrian access to the transit station and, thereby, help offset the potential traffic impacts of the greater floor area." The developer can contribute money in lieu of building the transit-related projects. The amount is based on $3 per square foot and is applied to the entire floor area on the parcel. � The TOD permit for each development project contains the conditions of approval �, requiring off-site transit-related projects. As the process of establishing these conditions evolved, a master list of off-site improvements was developed. This list was developed """ to give the City greater flexibility in selecting/combining projects from the list „�, depending upon how much money had been colleeted at any point in time. The master � � � Cathy R. Lazarus April 6, 2007 Page 2 � � list is provided as Attachment 1. The TOD funds are collected during the building „�,� permit process. Within five years of approval of the development project or permit extension, the City or developer (upon mutual agreement) is required to complete the '�°' construction of the off-site transit improvements. ..,� The Current Project A TOD permit was approved for the Sobrato (VeriSign) project at 575 East Middlefield � Road on March 6, 2001 and extended on July 9, 2003. The developer was required to provide $697,000, so the City can construct one or more items from the TOD master list " of off-site improvements with priority given to the Middlefield Road medians. The �. deadline for expenditure of the funds is July 9, 2008. While reviewing the � 2003-04 Capital Improvement Program (CIP), concern was expressed that the TOD moneys from the VeriSign project should be spent on other transit-related �� improvements, rather than the Middlefield Road medians, and Council requested �,, alternatives for expenditure of these funds. At a September 28, 2004 Study Session, staf# presented alternatives for expenditure of the VeriSign TOD funds, including the original master list of improvements and some new projects. Council input at the Study Session, summarized in the meeting minutes provided as Attachment 2, was mixed. Some Councilmembers expressed support for the Whisman Road landscaped median islands while some questioned whether the medians are an appropriate use of the funds. Some favored installing sidewalks on Whisman Road at Central Expressway (installed in 2006). ANALYSIS Staff recommends that Council include the midblock median refuges at Ellis Street and '"�` Middlefield Road and the Whisman Road median islands between Middlefield Road +� and Fairchild Drive in the scope of the project. Each are described further below: Pedestrian Im�rovements at Ellis Street/Middlefield Road Staff inet with a representative of VeriSign Corporation regarding expenditure of his � company's TOD funds. He indicated that some employees expressed difficulty crossing `�` the signalized intersection at Ellis Street and Middlefield Road on foot. Since that time, .� a number of improvements have been made to the intersection, including countdown ��, pedestrian signals, increasing the time allowed for pedestrians to cross the intersection, dots in the intersection to help guide cars making left turns from Ellis Street to � Middlefield Road and signs to warn drivers of pedestrians in the crosswalk. Additional ,;�; improvements that would facilitate pedestrian circulation in and around the Ellis Street/Middlefield Road intersections include an improved pedestrian refuge island on `"� � � � � � Cathy R. Lazarus ,., Apri16, 2007 � Page 3 � ,�„ Middlefield Road and widening sidewalks around obstructions (streetlights, fire hydrants, etc.) on the north side of Middlefield Road. These improvements are �" recommended as part of the project at an estimated cost of $50,000. � �.. Whisman Road Landsca�ed Median Islands "" The Whisman Road landscaped median islands are part of a reconfiguration of the � Whisman Road cross-section included in the Whisman Area Plan (Plan) adopted by the City Council on October 15,1997. The Plan envisions eliminating parking on the east �` (industrial) side of the street and installing an 18' landscaped median island as a buffer ,.� between the residential area on the west side of Whisman Road and the industrial area ,,,,,,, on the east. Bike lanes would be widened. The proposed cross-section and relevant excerpt from the Whisman Area Plan are provided as Attachment 3. , �, ,.. At the 2004 Study Session, some Councilmembers questioned the benefits of inedian islands for pedestrians. The Whisman Road landscaped median islands are one of the � original projects on the TOD master list of improvements because they benefit `"" pedestrians in two ways. First, visually reducing the roadway width for drivers �„�, reduces traffic speeds and facilitates safer pedestrian crossings. Second, the median provides a midblock refuge for pedestrians that effectively shortens the crossing `�" distance. Since adoption of the Whisman Area Plan, staff and the City Council have �. received inquiries from residents inquiring about the status of the Whisman median ,� project. The most recent is provided as Attachment 4. � The estimated cost of the median islands is $1,050,000, which, when combined with the � Ellis Street/Middlefield Road intersection improvements, exceeds available project funding by $400,000. If Council supports the recommended project scope, staff will "" include the additional funding in the final CIP. � ; �"" �-�I �" Michael A. Fuller ,,, Capital Projects Engineer '� MAF/9/PWK/905-04-02-07M-E^ �. �,,, Attachments: 1. TOD Projects 2. September 28, 2004 Study Session Minutes �^"' 3. Whisman Median Layout ,..� 4. Resident E-mail "" cc: CDD, APWD—Ko, ZA, TE, F/c � � � � Attachment 1 � 1VIASTER LIST OF OFF-SITE TRANSIT IMPROVEMENTS The following is the original master list of off-site transit improvements. These improvements include pedestrian, bicycle and street improvements that facilitate pedestrians using the light rail. They are consistent with the bicycle/pedestrian plan and median island concepts in the Whisman Area Plan that was adopted by the City Council in December 1997. The project list has been updated to reflect current status and estimated cost. A map showing the location of the projects is included as Exhibit 1. Projects that are not yet funded: 1. Project: Whisman Road medians (not funded). Description: Landscaped median islands on Whisman Road between Fairchild Drive and Whisman Station Drive. Estimated Project Cost: $1,700,000 Comments: This project is intended to facilitate pedestrian crossings of Whisman Road, which is three to five lanes, and to slow (calm) traffic. 1A. Project: Whisman Road medians (not funded). Descrivtion: Landscaped median islands on Whisman Road between Fairchild Drive and Middlefield Road. Estimated Project Cost: $1,050,000 Comments: This project is the same as No. 2, except the limits are reduced to between Fairchild Drive and Middlefield Road. 2. Project: Middlefield Road medians (not funded). Description: Landscaped median islands on Middlefield Road between existing median islands near North Whisman Road and Ferguson Drive. Estimated Project Cost: $500,000 Comments: This project is intended to facilitate pedestrian crossings of Middlefield Road, which is five lanes, and to slow (calm) traffic. -1- � � � � � � 0 � � 3. Pro�ect: Pedestrian lighting for Light Rail Trail (not funded). � Description: Pedestrian-level lighting, landscaping and upgraded fencing along '�" the existing Light Rail Trail from the Pacific Drive railroad crossing to the northern „�, boundary of the City-owned Municipal Operations Center (MOC). Staff recommends that this project be completed with the extension of the trail as part of � redevelopment of the Kalcic property. .., ,;�„ Estimated Pro�ect Cost: $220,000 "" Comments: This portion of the Light Rail Trail currently dead-ends at the Kalcic ,,�► property that has not yet been developed. Under the approved Kalcic and Sobrato development projects, the trail would cross their properties and connect to "� Middlefield Road. While this project can be completed now, this portion of the '�" Light Rail Trail will not be open until the trail is extended with development of �,,, these properties. '�" 4. Pro� ect: Extension of the pedestrian connection from the south side of the .� Netscape/Mercury Interactive campus across 450 Middlefield Road (developer to w„ install improvements). �" Description: This easement, pedestrian path and related improvements complete �. the pedestrian walkway extending from the north property line of the Netscape/ � Mercury Interactive campus to Middlefield Road. *� Estimated Project Cost: $280,000 � Comments: Whisman Associates obtained an easement across 450 Whisman Road "" for this pathway. Staff anticipates that this pathway will be completed with a ,,,�, future development. � 5. Proj ect: Pedestrian lighting on Stevens Creek Trail bridge over Central � Expressway (not funded). � Description: Design and construction of pedestrian lighting on the existing �'" Stevens Creek Trail bridge over Central Expressway. � � Estimated Pro�ect Cost: $160,000 '�'' Comments: The purpose of this project is to provide nighttime pedestrian access �„ across Central Expressway via the existing Stevens Creek Trail bridge. While the bridge lighting can be completed, there is currently no nighttime pedestrian access "" from the northerly side of the bridge to the adjacent neighborhood because there ,�, are no sidewalks on Central Expressway and Stevens Creek Trail is closed at night. r� � -2- 0 According to the County-wide Comprehensive Expressway Planning Study, the County has plans to install sidewalks along their expressways, but sidewalks on this section of Central Expressway are not currently programmed or funded. Installation of a sidewalk on Central Expressway west of the Stevens Creek Trail bridge would likely require widening the Central Expressway bridge over Stevens Creek. Because of the lack of pedestrian access on the north side of the Stevens Creek Trail bridge over Central Expressway, this master list project remains a low priority. 6. Project: Sculptures and direction signs at the entries to the publicly accessible pedestrian and bicycle circulation system in the area to clarify that it is open to the public and to make it more attractive to users. Description: A more detailed description of this project has not been prepared. Estimated Project Cost: Cost is dependent on scope. 7. Pro�ect: Other pedestrian, bicycle and transit-oriented public improvements, including construction projects, bicycle lockers and other facilities, with first priority given to projects in the Whisman Area and then to projects that are outside of the area. All projects must enhance the light rail or Caltrain lines and/or improve the City's bicycle and pedestrian system. Completed or Funded Projects 8. Project: Hetch-Hetchy Trail (complete). Description: A pedestrian/bicycle trail along the Hetch-Hetchy Right-of-Way between Whisman Road and Easy Street, including a traffic signal on Whisman Road. 9. Project: Ellis Street medians (complete). Descri�tion: Landscaped median islands on Ellis Street between Fairchild Drive and Middlefield Road. 10. Pr_ oject: Stevens Creek Trail (SCT) pedestrian/bike overcrossing at Moffett Boulevard (funded from Shoreline Community and in design). Description: Design and construction of a pedestrian and bicycle overcrossing along Stevens Creek Trail at Moffett Boulevard. -3- � � �� � � .� ... � � 11. Proj ect: Light Rail Trail connection to Ellis Street (funded). � Description: A pedestrian/bicycle pathway along the Hetch-Hetchy Right-of- "r Way connecting the Light Rail Trail to Ellis Street. MAF/9/PWK 905-04-02-07A-E^ Attachment: Exhibit 1—Location Map � � .�. � � -4- � � � � City of Mountain View Adopted 2007/2008 Capital Improvement Program This page left blank intentionally � EXHIBIT 1 �° �, � � M � � i� k +r � � � �� � � � FA�R �S 101 , o �: ; : ; �Hl(p �Rl � m. . , C�' � SCT PED. 0 C. , ' ` � ; O MOFFETf . . , U �� , - � . _ ;;:� ; $ -� : 1A � �, � � , ; � - - . � HETCH-HETqiY TRAIL / . T`i _- ;;- - . . - , . MEDIAN'. O/ ' �_ � , � , , , - _ � �r.. , , _ _ , , .. . . � ; � r. _ . . -� , , ; .., � _ r � � , _, � 1RAIL • . .{ �.� - ' � �� / NN � �110N . , , � .. � .' � , p�,-. ' .. �. � , �, � . . . . . . . . � . . , . . . . ` :' . . : „ . 1. '. . ' ' : �. . . . « .y ,. � -. ` � .. ` , �'n' - . . ... . , � � � � . '.�.. � �: . : � ��_ .. . ' . _ �_ - _ . '- � . . - �. . � . .� ". . ' ' ...... '.�Q ��. _ . . � . _ .. . ,. .. . -..� i. .-', w ,.� � 'O �� � ,. _ 1. _ "" ., . ., y� , . -_ �-� , . , .. -.. . y. `.\ ���..,. 14 �` ` �� . .�' . ...: �-" . . 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UGH'IING ��,. �� � � � � `-`� , ��, � � "7�.� , - _ _r . ^ _��'�.. \ / ,i \ ` �.\+'� � ` ,>� �� ; ,' r � UGHT RAIL TRAIL '' f � ti ',� � , , :� , `�'W�q �� � � :` ;� � ,.�, t; . � `�� ` ' i F� ��, , �k, � , ', , ; ./ �' _ ` ,�1 i � . 4.� , a , � ; — ,, I_; I ~ �'T / '� �;/ � t �: �,r� �'t ti i� �\ti _���Q � � ' � v \ '��./ , {.� _ � ,il. � h'�2i/�1�/� ��'(`` _ . � � � J��.y =�'� J �� , ,,�/ � t � . _ _- �� ; ; ; � EkpR� `� , ,:_.,� ';', �, ' - ' - ' � .,_ �_. , �qY , � ,,' _ _ , , _ - _r , � � . : , . . ., : � � . _ , / � , ....� t . . , ,;, .y • ,, .. . �- . ; �ry ,_ _ ��� ` � �, _ ,. .. .. , � ,. . , _ ,- r. �� . , ., ._ - - { . _ , ..; , . - � ,.. ,. .� ,, _ �. . . .. :_ , � . , .. , � , , _ _., - . < ; , , i. _�_. ; �� EXISTING TRAIL TOD MASTER LIST TRAIL _ _ _ _ _ _ _ _ _ IXISTING MEDIAN ISLANDS '-•. _ _ :• '-•� _ _ ,«� _•3 TRAIL TO BE CONSTRUCTED WITH FUTURE DEVELOPMENT �ROPOSED MEDIAN ISLANDS � WHISMAN AREA T.O.D. PROJECTS 4� ORIGINAL MASTER LIST PROJECTS :�., . � .�.�,,,-�.,.a�. � , , �, f .Y... r. ;,.��. �' � . �. „� . 4..�.�<a.�..��.,u. ,... : � � � �,., 10.1—TRANSIT ZONE IMPROVEMENT FUNDS AND PROJECTS "" The Deputy Zoning Administrator reported that the purpose of the study session +�• is to provide background information on the off-site transit improvement funds and projects, update the Master List of Off-Site Transit Improvements and gain '"°" input regarding the assignment and prioritization of the VeriSign and Whisman �+ Associates transit funds. She explained that a transit overlay zone can be applied to properties with �"' industrial and commercial zoning within 2,000' of a rail transit station, that are a �,,, minimum of five acres, and that provide transit improvements. Under the T Zone, an applicant may apply for a Transit-Oriented Development (TOD) Permit that �"' allows the applicant for a greater floor area ratio in return for transit-related ,�, improvements and programs that are aimed at reducing single-occupancy commuting. The City ordinance provides that the projects must facilitate '°`� pedestrian circulation in the vicinity of the transit station as they help offset the �•. potential traffic impacts of the greater floor area ratio. If a developer chooses not .�. to build transit improvements, the developer can contribute TOD money in the amount of $3 per square foot over the entire project area as part of the conditions � of project approval. She noted that the City has approved five TOD Permits in the Middlefield � Road/Ellis Street area. Two projects (Mozart and Veritas) have been constructed, ,�, and both have fulfilled their transit requirements. The TOD money for VeriSign has been collected but not yet spent. The TOD projects that have yet to be �" constructed include Whisman Associates and Kalcic. These applicants have not � yet applied for building permits, and TOD funds have not yet been collected. In 1999, the City established the Master List of Off-Site Transit Improvements to '""°' guide the expenditure of TOD funds; the list includes 11 transit improvements, � two of which have been completed with the Veritas TOD funds—the Hetch- Hetchy Trail and landscaped medians on Ellis Street. The Whisman Associates "'�' TOD funds are committed to the extension of the pedestrian connection across � 450 Middlefield Road, and the Stevens Creek Trail pedestrian/bike overcrossing has been funded from other sources. Of the remaining seven projects on the � master list, three are roadway/median projects; three involve improvements to �"' existing pedestrian paths; and one proposal is for arts and signage. 10. STUDY SESSION PART II (HELD IN THE PLAZA CONFERENCE ROOM) Attachment 2 During its consideration of the Five-Year Capital Improvement Program last year, �"" the Council asked staff to return to Council with a master list of transit projects �,,, and potential additional projects for Council review. The projects are listed in the � staff report. � �. � � Special Meeting - September 28, 2004 Page 11 � At this point of the presentation, the Capital Projects Engineer reviewed each of the additional off-site transit improvement projects. � The Deputy Zoning Administrator continued and stated that off-site improvement projects have not been prioritized and/or assigned for the VeriSign and Whisman � Associates TOD funds. The City has collected $697,782 for the VeriSign TOD � project, and staff is seeking Council's input on the assignment of off-site improve- ment projects for this development. The TOD funds for the Whisman Associates "� have not been collected because the applicant has not yet applied for building � permit; however, staff is also seeking Council's input on the prioritization of off- site improvement projects for this development. She then reviewed possible uses, � as outlined in the staff report, of the TOD funds for each of these two develop- � ments. Staff also responded to questions raised by the City Council. „� In conclusion, the Deputy Zoning Administrator indicated that based on Council's input this evening, staff will develop a recommendation for the assignment of the VeriSign and Whisman Associates TOD funds. The public input period was opened, and seeing no one wishing to speak, the public input period was closed. A Councilmember felt that median projects are not what the community desires. Use of the funds for the Stevens Creek Trail and other programs to make streets safer for pedestrians and cyclists is in order. Another Councilmember supported the Whisman Road median as an important divider between the industrial area and the adjacent neighborhood on the other side, but that justification is not a legitimate use of the funds. Completion of the sidewalks on Whisman Road at the Central Expressway overcrossing would be a huge pedestrian benefit. Righ� now, it is dangerous to climb the embankment for pedestrians to reach Slater School. Regarding the medians at the intersection and the trail crossing, there could be a pedestrian enhancement there because it would signal to drivers to be more cautious. � Another Councilmember indicated that when working on the Whisman Road plan � a long time ago, the landscaped medians were considered part of a professional appearance that would upgrade the entire character of the area for better integra- "� tion into the City. He agreed with the previous speaker on the Whisman Road � sidewalk and the perils of a midblock crossing. � Another Councilmember concurred that the Whisman Road median enhancement is not an appropriate use of these funds and prefers they be designated toward the lateral trail at Hetch-Hetchy. Special Meeting - September 28, 2004 Page 12 � � � � � � , The Depufy Zoning Administratar zeminded everyone that the ordinance states "�"' the funds must be used to facilitate pedestrian circulation in khe vicinity of the ,�... Transit Station. �,. During Council deliberations, the City Attorney suggested that perhaps staff could � talk to the project applzcants about what Council has in mind in regards to the ,w,,, assignment of TOD funds before the list of projects is brought back to the Council. �"'' A Councilmember suggested that to really help pedestrians, it is best to enhance ,.r► an intersection by using signage, zaising the crosswalk for more viszbility and � putting in a stop light. As direction to staff, one Councilmember stated there seems to be an znclination toward getdng the "most bang for the buck" using existing resources. "" A Councilmember felt the issue was very nebulous. By simple observation, he felt ,�,�, it could be determined who was using the Light Rail Tzail. He felt the Counal was leaning toward the most cost-effective use of the project in terms of capital and " operating expenses to create a more efficient transportation route, whatever it rxtay �, be. � � In concluding the study session, the Mayor announced the current openings on the *� City board, commissions and committees, noting that the application deadline has �,,,, been extended to October 15, 2004. � 11. ADjpURNMENT The Council adjourned at 8:30 p.m. The next Regular Meefing will be held on �" Tuesday, October 12, 2Q04, at 6:30 p.m. in the Council Chambers at City Hall, � 500 Castro Street. 11A. Resolutions and the ordinance enacted at this meeting aze on file in the Office of the City Clerk. � � ATTEST: �. � � ANGELITA M. SALVADOR CITY CLERK .�. � � � • • � /��� �� MATT PEAR MAYOR A M S/ 9/ C LK / 402-09-2 8-04mn ^ Special Meeting - September 28, 2Q0� Page 13 Attach�n�nt 3 � � � EXISTING �y Residential. , . - , , , . 3' 5' " 8' 4' 12' ' 16' 12' 4' 8' 4' 4' LS SW Parking Bike Left-Tum � Bike Parking LS SW . 64' 80' ROW � __ PROPOSED � Residentiai Industriai � 64' ' .. 80' ROW - - _ � I�— ' � EASEMENT • . • on private ROW I LEGEND: � ROW Right-of-way SW Sidewalk LS . Landscape Strip Whisman Area Plan Figure 6 Whisman Road North Cross-Sections � � CCS NDENGINEERING- , . �;�rOl��\1g9 1 N C 0 11 I 0 • A T! o Landscaped Medians on Whisman Road Landscaped meclians are recommended for Whismari Road to piovide a smoother visual and pedestrian transition between the two sides of the street. . � The median north of Middlefield Road will bu.ffer the residential side of the street from industrial activities on.the other side and give the street a new, softer look. . The Whisman Traffic Study confirmed that future traffic volumes could be accom- modated with a two-lane street. The median would be 18 feet to 20 feet wide with breaks at all residential street intersections and at major industrial drive- ways. Bike lanes would be retained, and there would coritinue to be parking on the resideritial side, but not the industriai side of the �street. . Ttie median would be landscaped with gentle mounding and evergreen trees consistent with the Ellis= Middlefield Streetscape Guidelines (see Page 26). The median and a crosswalk will provide a safer environment for pedestrians crossing from one side of the street to the ottier at the Hetch-Hetchy trail proposed�in the Pazks arid Open Space section of this Plan, Figure 6 shows street cross-sections as the street exists now and how it would lopk after the median is installed. Figure 7 shows loca- tions of possible median breaks. Both figures are conceptual. Installation of this median would implement�a General Plan policy that designates this segment of . Whisrnan Road as a Residential Arterial. ' � Industrial � � � ' � 1 Untview�fig6.fh5 . � � � 3' S' 8' S' 13' 18' 14' 6' 8' 5' LS SW Parking Bike Bike LS SW � � � Attachment 4 � �, From: Sent: Tuesday, April 03, 2007 4:25 PM �` To: Macias, Laura; Means, Tom; Abe-Koga, Margaret; Bryant, Ronit; Galiotto, Nick; Pear, Matt; Siegel, Jac Cc: , City Manager; editor@mv-voice.com �""' Subject: Whisman Blvd Promise Dear Mountain View City Council Member, With the city planning and development processes well underway again I would like to propose and remind the city of a promise once made of adding a landscaped divider to North Whisman Blvd. � As a resident of the area for over 30 years I have experience many cycles of development in the north Whisman area, however, now it seems commerciallbusiness development in the area has pretty much �" completed and the area is poised for final finishing, meaning attention to the condition of Whisman �: Blvd. A landscaped center divider would convert this fairly common street into a boulevard that residents, commercial tenants and the city could experience with proud pleasure. The improved '�"` experience might extend beyond the local residents to the many high profile visitors and customers of �.. the resident companies of the street like Hewlett Packard, Nokia and others. That would be good for everybody. �. Finally, it's obvious that the transition across Whisman Blvd from residential to commercial is harsh and jatring. The Whisman area residents deserve better. Over the years we've lived with the noise, dirt '""' and inconvenience of development, destruction, then construction again. Worse, contaminated water, .� land and air. Noise from Moffett Field, the freeways and freeway construction. With those problems now mostly resolved, isn't it time to reinforce the borders of our neighborhood giving it the distinction �'" and definition it deserves? Landscaping the center divider of Whisman Blvd would be a wonderful �,,, effort in that direction. Yours truly, � �°"' Mountain View � *� 0 0 0 � 4i5i��m �. � �:. City of Mountain View Adopted 2007/2008 Capital Improvement Program This page left blank intentionally � � � � � � � ,r. � DATE: """' TO: � � FROM: � SUBJECT: ,�. � +� PURPOSE �. � � � � �.. � � CITY OF MOUNTAIN VIEW MEMORANDUM Apri15, 2007 Cathy R. Lazarus, Public Works Director Michael A. Fuller, Capital Projects Engineer DOWNTOWN REVITALIZATION BOND IMPROVEMENTS, PROJECT 06-37—POTENTIAL PROJECTS This memo outlines candidate projects to fund from the Downtown Revitalization Bond Improvements, Project 06-37. The projects are: 1. Expand/Add Downtown Business Recycling Enclosures ($155,000). 2. Develop New Sign Program for the Downtown (cost dependent on scope). 3. Castro Street/Evelyn Avenue Gateway Design and Construction (cost dependent on scope). 4. Caulking and Resealing Bomanite along Castro Street (up to $175,000). � � Upgrade Parking Structure Elevator ($150,000). Upgrade Castro Street Crosswalks (cost dependent on scope). We will be seeking input from the Council regarding these projects at the CIP Study Session on Apri117, 2007. BACKGROUND The Revitalization Authority bond issued in 2003 set aside approximately $1 million for �'" downtown capital improvements. The bond provided the last significant dedicated *�' pool of funds before the agency sunsets in 2009. In dedicating $1 million from the bond issue, the City Council asked staff to propose a plan to invest in capital projects that will � last longer than the life of the bonds (2019). The first project approved by Council for �' use of the bond funds was the Castro Street tree replacement. The remaining balance of „�, bond proceeds is $902,000. 0 �. .w � Cathy R. Lazarus April 5, 2007 Page 2 Staff prepared a list of possible projects and reviewed them with the Downtown Committee on October 5, 2005 and with the City Council in Study Session on October 18, 2005. A list of possible projects, incorporating the comments from the Committee and Council, is provided below. Expand/Add Downtown Business Recycling Enclosures ($155,000) One of the ongoing challenges to downtown business is finding sufficient space on-site for properly sized enclosures to store trash and recycling bins. Recognizing the downtown space constraints and to facilitate recycling, in 1999, the City Council approved a CIP to build seven enclosures in Parking Lots 2 through 8 for existing businesses lacking adequate room on-site. One additional enclosure will be available when the new California/Bryant Parking Structure opens. The existing enclosures have been so successful that some of the bins are filled to overflowing and are now emptied daily (see Attachment 1). Staff recently evaluated each of the existing enclosure locations. To maximize capacity, daily and possibly Saturday pickups for some enclosures will be imple- mented and efforts to make sure merchants use the enclosures properly by breaking down cardboard and only dumping approved materials will be increased. Staff will monitor the enclosures as these measures are implemented. In addition to the above measures, staff proposed construction of a new enclosure in the alley adjacent to the City's Parking Structure No. 1(the 100 block) and expansion of the enclosure in Parking Lot 4 to accommodate two additional bins. The 100 block lacks an enclosure, and merchants must share an enclosure with the 200 block. The demand at Parking Lot 4 is high enough to warrant additional bins. The estimated cost of the project is $155,000. Locations of existing and proposed recycling enclosures are shown on Attachment 2. 2. Develop New Directional and Parking Sign Program for the Downtown (cost dependent on scope) � The directional signs located downtown and at strategic intersections throughout i` the City (Central Expressway, El Camino Real, U.S. 101 off-ramps) date from the � original revitalization project in the early 1990s. A number of these signs were � recently replaced due to deteriorated condition. With the opening of the new parking structure, now is a good time to design a new sign program to replace the � existing signs with a more durable product and also determine how best to direct ��� downtown patrons to new and existing parking facilities. � � � � F::, �"" Cathy R. Lazarus �,,, Apri15, 2007 � Page 3 � ,,,,� The Downtown Committee favored evaluating the downtowri sign program with the goal of making it more effective, but no.t all members favored a complete ""� redesign. Some Councilmembers thought the existing signs were not sufficiently .� visible, while others were concerned about making the signs too large. '""" Staff proposes evaluating the sign program with the goal of making directional �"' signs to parking and other public facili�ies more visible than the existing signs. �„ Strategies include using universal parking symbols, as was done on the new California/Bryant parking structure, and using additional colors. Photos of �' existing downtown signs are included in Attachment 3. � � 3. Castro Street/Evelyn Avenue Gateway Design and Construction (cost dependent on scope) � �,,, The area along the Caltrain tracks at Evelyn Avenue and the pedestrian crossing/ open space area on the southeast corner of Castro Street and Evelyn Avenue '"°� (across from Centennial Plaza) are an unimproved gateway to the downtown. � This area was not included in the revitalization project of the early 1990s and � remnants remain of the previous sidewalks and concrete seatwalls. Improvements were made with the Centennial Plaza and Evelyn Avenue projects on the east side '�" of Castro Street, but the west side north of Evelyn Avenue has not been improved .�. for many years. The gateway area is shown on Attachment 4. � Most Downtown Committee members and City Councilmembers agreed that the � appearance and function of the Castro Street/Evelyn Avenue gateway area should ,�, be improved with particular attention paid to providing safe and comfortable passage to pedestrians through the area. This summer, staff intends to apply for a �"" Valley Transportation Authority (VTA) Community Design and Transportation � Program (CDT) planning grant to develop a conceptual design for the Castro Street/Evelyn Avenue gateway to downtown and, if successful, proposes � returning to Council with a more developed plan for this intersection. � �, 4. Caulking and Resealing Bomanite along Castro Street (up to $175,000) "` The stamped concrete sidewalk surface along Castro Street is beginning to wear � and is in need of substantial renovation to postpone the need for major replace- �,,, ment. Failure of the caulked joints poses a trip hazard and also allows water to enter and accelerate deterioration of the slabs. In addition, over the years, pressure °� washing has worn down the original surface seal, making routine maintenance � difficult. Resealing the surface would help restore color to the sidewalk as well as � extending its service life and appearance. � � � ,�.. Cathy R. Lazarus Apri15, 2007 Page 4 The Committee members and Councilmembers who commented on this project thought that replacing the caulking and resealing the colored concrete downtown should be done only in critical areas that are most in need. The $175,000 budget is estimated to cover the most critical areas. 5. Upgrade Parking Structure Elevator ($150,000) The 15-year-old elevator in the existing parking structure on Bryant Street is due for upgrading. It is considered old technology and is becoming difficult to main- tain as parts are not readily available. The elevator has been victim to etched and painted graffiti, as well as vandalism, and there are newer models on the market more resistant to this type of abuse. Additionally, a nonproprietary control system is now being placed in new and renovated City-owned elevators that is easier to troubleshoot and repair. There was general support among the Committee and Council to renovate the elevator. One Committee member suggested funding the renovation from downtown parking maintenance funds because it is part of the parking infrastructure. Because this is an upgrade rather than maintenance, staff recommends funding the project with bond proceeds. 6. Upgrade Castro Street Crosswalks (cost dependent on scope) The midblock crosswalks along Castro Street intersections are delineated with painted "X" marks. The proposed project would upgrade and highlight some or all of the six midblock crosswalks to make them more visible to drivers. Several Committee members and Councilmembers agreed that the downtown crosswalks should be upgraded to be more visible and make crossing Castro Street easier for pedestrians. Ideas discussed included stamped or colored concrete or pavers, reflectors, lights or elevating the crosswalks. �.. � � � � � � � � � � � � � � Cathy R. Lazarus April 5, 2007 Page 5 Based on Council's comments, staff will establish a priority list for expenditure of these funds. � Michael A. Fuller Capital Projects Engineer MAF/9/PWK 905-03-27-07M-E^ Attachments: 1. Recycling Enclosure Photo 2. Recycling Enclosures Exhibit 3. Downtown Sign Photos 4. Castro Street/Evelyn Avenue Gateway Site Map cc: APWD—Ko, EDM, TPM, CPE, F/c .� � �a � � City of Mountain View Adopted 2007/2008 Capital Improvement Program This page left blank intentionally � � Attachment 1 DOWNTOWN RECYCLING ENCLOSURES , � �� Attachment 2 �- _ , --- _ ;,._ �...�.� . � cm�µ Mamr.w v�v BRYANTST CALIFORN W BRYANTPARqNG PARKING � PARKING STRUCTURE � LOT #2 � � � STRUCTURE , . ... . - - NO. 1 -�' WILOCHERRY.LN . .. . . � �. . . �, .. . . � . • , ' i . . . '�: i'. ', , , �. _..,_._�.____:.:.:,_. .. . . _ . . CASTRO ST - � � .. . . _ .,. . . . -� . . ... F a y vf�� z < !% a V] R: BLOSSOM LN �O o a � � +y 1 S � � C/� � P OT #7 � �, � P OT'k& . � P OT #5 � . 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V� , .� .:. :r __'. _._ i"'� - � � x 'M � . 1—► i i r _ :. - . �1 + i . O "�:�% � � t - � ' "' �� rriti _. �j '�r � ..__' .__. �f'� ; O a -. • .♦ O .-:i -.. �, � a • r ' `. .� , - � �=�- _ -�� � - 1., - �# V� t'�"� � �` -t '� -: �"'r `°'<'' .� �...�r � } ��� F"'� '•'` , ,=T� �I!� .,�°'i . . = W _ } (� . ���` , •_ �;:� �- .. _ : ��x � _= Evelyn Avenue �r_ :: fi-'��� ` i , ' �� + ... � ' '' �`C, �:.� � � - :-: , . .. ,�Y� � i' .. ' . . . - A. .. . . . ` . . . ... . ?\T - �S � � t _�� � � Y.� 1 �� � 1 ' � ,�_ �� � ...n1'�a � � �.{i. Castro Street/Evelyn Avenue Gateway � CITY OF MOUNTAIN VIEW MEMORANDUM DATE: Apri16, 2007 TO: Kevin C. Duggan, City Manager FROM: Michael S. Young, Fire Chief Cathy R. Lazarus, Public Works Director SUBJECT: UPDATE REGARDING POTENTIAL ALTERNATIVE LOCATION FOR FIRE STATION 5 PURPOSE "�"" This memorandum is an update regarding the potential public safety improvements, � environmental considerations and project costs associated with acquiring property at � North Shoreline Boulevard and La Avenida for the permanent Fire Station 5. INTRODUCTION This report discusses a potential opportunity to acquire vacant Valley Transportation ""` Authority (VTA) property adjacent to the VTA North Yard bus maintenance facility at •� North Shoreline Bouleyard and La Avenida as the site for the permanent Fire Station 5. Slightly less than one acre in size, the property is a remnant from the Route 85/U.S.101 �"` interchange project construction. Attachment 1 illustrates the location of the temporary "'�' Fire Station 5 as well as the VTA property. The location of the temporary Fire Station 5 at the northeast corner of Crittenden Lane �"` and North Shoreline Boulevard was selected by the City Council in June 1998. At that «•. time, the site selection parameters were limited to City-owned property in the area, and � the selected site was the best of the available options. Fire response time studies conducted in 1998 showed that the optimal location would be closer to the intersection �'"' of North Shoreline Boulevard and Pear Avenue; however, there were no viable sites ,., available at that time. Before beginning to design the permanent station, staff felt it was prudent to determine if there is an alternate, relatively affordable location in the '�" Shoreline area that provides improved response time and more operating flexibility for � the Fire Department. Because the VTA property is significantly closer to this optimal geographic location and is affordable compared to other property in the North � � Bayshore Area, it is appropriate to investigate the possibility of an alternate site. � � � � � Kevin C. Duggan Apri16, 2007 Page 2 Fire De�artment O�erational Considerations The Fire Department has been operating out of the temporary Fire State 5 site at the northeast corner of Crittenden Lane and North Shoreline Boulevard (across the street from Shoreline Amphitheatre) since January 1999. The station houses one engine company and a cross-staffed hazardous materials vehicle. Station 5 is staffed by nine personnel with a total annual salary and benefit cost of $1,450,000. Attachment 2 is an aerial of the temporary facility. Fire Department analysis shows that from either the La Avenida site or the current site, Engine 5 has a response time of five minutes or less to any portion of the North Bayshore Area. This response time meets City standards and best fire service industry practices for standards of cover. However, at the current location, Engine 5 has a very small response area south of Highway 101 because of the station's remote location. Response time drives the decision as to which engine company to send to an emergency, and the current location limits the utility and efficiency of the City's substantial investment in the North Bayshore station. By moving the station to tlie La Avenida vicinity, the City can significantly increase Engine 5's first due response area in the neighborhoods surrounding North Shoreline Boulevard from Terra Bella Avenue to south of Middlefield Road as shown on Attachment 3. � � Annually, Fire Station 5 responds to 574 calls in the North Bayshore Area, an average of ,,,� 1.6 calls per day. This call volume is low compared to the rest of the City, primarily because of the remote location and the land uses in the area—fully fire-sprinkled � industrial/office buildings that generate a low call volume compared to areas of the � City that are predominantly residential, restaurants and commercial. Even with � anticipated future increases in development density in the North Bayshore Area, the level of calls for service will remain below the rest of the City. �"° By comparison, at the City's busiest station, Fire Station 1 at South Shoreline Boulevard and Dana Street, there are 1,600 calls annually or an average of 4.4 calls a day. Moving Engine 5 to the La Avenida site creates the ability to increase the call volume by 25 percent to 719 calls per year and concurrently reduce the Engine 1 call volume by 9 percent to 1,455 calls annually. T'his will help balance the emergency workload between the stations and increase the operational and cost-effectiveness of Engine 5. As more housing and development occur in the downtown and south of U.S. 101, it is expected that more and more calls could be assigned to Fire Station 5 in the future from the La Avenida location. Because most of the North Bayshore Area is relatively new construction protected by � fire sprinklers, the fire and life safety hazard in most of the area is fairly low. The one exception to this is the Santiago Villa Mobile Home Park, which is significantly closer to '"� � � � 0 " Kevin C. Duggan ,,.� Apri16, 2007 � Page 3 �„ the proposed La Avenida site. In addition, the major fire and life safety hazards in the City are the large, unsprinklered apartment complexes in the Middlefield Road/North �`" Shoreline Boulevard area and the California Street corridor. These areas are all south of � Highway 101. It currently takes Engine 51 minute and 41 seconds to reach Highway 101. This additional response time could be saved by relocating to La �" Avenida, thus improving the life safety of residents south of Highway 101. �,,, The siting of a fire station is an important long-term strategic decision for a city to make. Once sited, it is very difficult to relocate a fire station. Of the 4,818 emergencies that the "� Fire Department responded to in Fiscal Year 2005-06, only 253 incidents (5 percent) � were north of Highway 101. For this reason, the La Avenida site is strategically much ..., better than the current site because it can much more effectively protect the balance of the City south of Highway 101 where the majority of the emergency calls take place. � ,,,�, Fire services are very expensive; therefore, it is critically important that they be sited in the most appropriate location for protection of the entire City. Future growth in fire �" services demand should also be considered. As the City continues to grow in "- population and density, the demand on the downtown fire resources may reach a point �„ in the future where additional resources are needed. By locating Station 5 in a location to support downtown fire units, the City may be able to delay or defer the need to add �`"' costly additional fire resources in the future. � La Avenida Site Considerations � The La Avenida site is outlined in Attachment 4. About three-quarters of an acre, it is ;�„ irregular in shape and part of the larger property owned by the VTA. It is not a discrete parcel and would have to be subdivided prior to sale. The uses on the property consist '�"° of two unused construction trailers and a small grass area with a bench. Based on very � preliminary site analysis, it appears that, although tight, a fire station could be built on the property. The building sketch on Attachment 4 is a staff-developed conceptual � configuration based on the building program of Fire Station 2, the City's newest facility. ,,,�,,, A Phase I environmental assessment is under way to determine if there are environmental factors that might affect the purchase of the property or significantly �" increase development costs in the event environmental remediation or special *� construction methods, such as vapor barriers, are needed. While this specific portion of ,,�„ the VTA property has not been studied, staff is aware that the VTA conducted environmental investigations of their property in the past that included drilling a '"" number of test wells. Those investigations found contaminants, including TCE in the � groundwater, most likely from an up-gradient location. In 2005, the Regional Water .�. Quality Control Board issued a"No Further Action Letter" to the VTA. � � r� �.: ,.� Kevin C. Duggan April 6, 2007 Page 4 Although the preliminary environmental review is not complete, environmental concerns, if found, would most likely be related to the TCE and groundwater contamination throughout many areas of the City. The Phase I findings may also indicate that additional environmental investigation is warranted. If this is the case, a Phase II environmental assessment would be required. � � Because the property is next to the freeway and off-ramp, before acquiring the property, � noise and air quality conditions should be evaluated to ensure the health and safety of staff assigned to that location. � Pro�erty Acc�uisition Considerations As the City Council was advised in a March 2007 briefing memorandum (Attachment 4), VTA staff is interested in a property sale. An appraisal of the property, by a mutually agreed-to appraiser, is nearing completion. Based on preliminary information, we believe the appraised value will be in the range of $1.2 million to $1.4 million or $40 to $45 a square foot. The assumptions behind the appraisal will be discussed with the City Council at a Closed Session if there is interest in entering into formal real property negotiations with the VTA. At this early stage, staff does not know how long and by what process the VTA disposes of surplus property. Those conversations will be initiated if there is interest in proceeding. Based on a property analysis of the North Bayshore Area at the end of March 2007, the VTA property is clearly an affordable option as recent sales and listings suggest prevailing values are more commonly $60 to $100 per square foot. In March, three improved properties on La Avenida were for sale ranging from $2.45 million to $3.75 million. The area around the optimal response time location at North Shoreline Boulevard and Pear Avenue is essentially built out with the exception of the VTA property and a property that is slated to be developed for an automobile museum. Acquiring private property in lieu of the VTA parcel would require monitoring the market and working with area brokers to assure the City is notified when and if suitable property comes on the market. Budgetar� Considerations The Shoreline Community Fund is the funding source for Fire Station 5. A „� $500,000 design budget for Fire Station 5, established in 2002, has been the funding source for the preliminary look at the VTA property. This budget will require a � supplemental appropriation to fully fund project design regardless of the ultimate � location of the permanent fire station. The $4.5 million construction budget for the fire � station was also estimated in 2002 and programmed in the CIP for implementation in Fiscal Year 2008-09. The construction budget will also require supplemental funding to "� � � � � w � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � Kevin C. Duggan Apri16, 2007 Page 5 adjust for inflation and the ultimate design and configuration of the station. To date, no funds have been set aside to purchase property for the permanent station. CONCLUSION Preliminary investigation of the remnant portion of the VTA bus yard indicates that: • The site can accommodate a fire station. • The site meets response time standards to the North Bayshore. • The site improves fire service coverage in the City south of U.S. 101. • The site enables workload between Station 1 and Station 5 to be better balanced. The site is affordable for the area market. Proximity to the freeway requires a noise and air quality assessment and a station may need additional sound attenuation and air filtration systems. • There may be subsurface environmental conditions that require special design treatment in the building. Kevin C. Duggan Apri16, 2007 Page 6 NEXT STEPS Our current approach is to continue with the "due diligence" assessment of the property, complete the appraisal and schedule a Study Session with the City Council to review various options for proceeding with a permanent fire station in the North Bayshore Area. Prepared by: Michael S. Young � Fire Chief � Cathy R. Lazarus � Public Works Director MSY/CRL/9/PWK 950-04-06-07M-E^ Attachments: 1. Fire Station 5 and VTA Property Illustration 2. Aerial Photo 3. Response Time Graphic 4. Outline of La Avenida Site � � � �. � � I� � Attachment 1 ;� �,;`, 1 k�q SHORELINE � �' ,. 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' �" �� .�� � ...- �'.... � �4 ° b, r _ �� i`� �`�� . ., � . �r�, �'k � � ���� �. � � �..w _ � �, a . � -� � ,. � '�, . , �. °�", � � -7 ��W � ,. � / �l � � � � �'� . t � d: k Z �� � d �� � . � �µ � g � I. � ,w� � I� ���: ��, ��, .. . f . � � � �i` . � P � � �g; � �� . i�Yn �g . �. � . r" . � r '�+' , � ,,. ,, �i IIII� I "� v� . ��� a, �s I.� � � ��, �, � s . � �j ,. � � �. � ��a �� � � � ` a� �:, �:. ��Y , � � ` � � � . s �'� t � . .i59 �y �& '�-." . . �� . ' ' .. ' . y ___ , ._, � . . ' * u �. -.' ^.�. r� � _ �.� �� ,�. , �� � � � � ... � . . ~� . _...� . �J 0 e� CITY OF MOUNTAIN VIEW MEMORANDUM DATE: March 30, 2007 TO: Cathy R. Lazarus, Public Works Director Timothy Ko, Assistant Public Works Director FROM: Jack Muench, Senior Civil Engineer � SUBJECT: STEVENS CREEK TRAIL PEDESTRIAN/BICYCLE OVERCROSSING AT MOFFETT BOULEVARD, PROJECT 04-33—STATUS UPDATE � BACKGROUND "� The Stevens Creek Trail crossing at Moffett Boulevard, adjacent to the Highway 85 off- � ramp, is the only at-grade crossing on the entire trail. Although the crossing is y,,, controlled by a traffic signal, the existing condition creates conflicts between trail users and off-ramp traffic because speeds tend to be higher and drivers on the off-ramp do "�' not have a clear view of trail users in the crosswalk. Some trail users have expressed � safety concerns about this crossing. '� In 2002, the City Council authorized a feasibility study of grade-separating the trail at '�" the Moffett Boulevard crossing. The study concluded that an overcrossing is feasible ,�,,, and Council has funded the design and construction of the project in the amount of $3.55 million. CURRENT DESIGN AND BUDGET STATUS The overcrossing design is 90 percent complete. The new trail and bridge will be west +� of the existing trail near the Highway 85 freeway and will be constructed primarily „� within the Caltrans right-of-way. The trail was placed in this location to avoid conflict with the nearby overhead PG&E high-voltage wires and to reduce the number of "" Heritage tree removals. The bridge will be approximately 480' long and cross both � Moffett Boulevard and the off-ramp from Highway 85. There will be two new sections of the trail that will connect the overcrossing with the existing trail (see Attachment 1). "' The alignment for the new sections of trail within the Caltrans right-of-way is required �,,,,, to follow Caltraris guidelines for Class I bikeways. There is a Caltrans requirement to use long-radius curves for Class I bike paths to provide for adequate sight distances. '� This has resulted in several alignment changes from the early design options envisioned �- in the feasibility report. Also, to achieve the alignment requirements, it has been � � � � Cathy R. Lazarus Timothy Ko March 30, 2007 Page 2 necessary to place trail in locations that will require almost twice the amount of retaining wall than was estimated in earlier alignment alternatives. Another design challenge was encountered with foundations for the columns that will support the new bridge. The foundations will be supported by concrete piles driven into the soil. During the drilling for the geotechnical soil investigation, a layer of ground under the bridge footings was found that has the potential for liquefaction during an earthquake. To properly support the overcrossing structure, it will be necessary to use longer piles driven significantly deeper into the ground. Based on the issues reviewed above and the desire to remove the fewest Heritage trees, the design engineer was required to evaluate three additional alignments increasing the project design costs. Additionally, funding and a contract amendment will be needed so the design engineer can provide construction support during construction. City in-house costs for project management, construction administration and inspection and City administration will increase because more time and effort are needed on this complex project. The current project cost breakdown for the project is as follows: COST ESTIMATE Construction Construction Contingency Subtotal Construction Professional Service (non-City) Design Construction Services Other Other Services (City Staf� Project Management Construction Administration/Inspection Subtotal City Administration PRIOR $2,600,000 300,000 $2,900,000 334,000 50,000 50,000 $3,334,000 216,000 CHANGE AMENDED $ 750,000 50,000 800,000 $3,350,000 350,000 $3,700,000 � � � a �� $ 70,000 100,000 50,000 50,000 200,000 $1,270,000 80,000 TOTAL PROjECT COST $�,550,OQ $1� (Funded) (Additional Request) 404,000 ""` 100,000 "'� 50,000 � 100,000 �` 250,000 ,., $4,604,000 � 296,000 � $4� ,.� (Proposed Budget) "' � .� � � � Cathy R. Lazarus Timothy Ko March 30, 2007 Page 3 Staff recommends amending the budget for the Stevens Creek Trail Overcrossing at Moffett Boulevard, Project 04-33, in the amount of $1,350,000 from the Shoreline Community Fund in the upcoming 2007-08 Capital Improvement Program. ja k Muench Senior Civil Engineer JM/9/PWK 929-03-12-07M-E^ Attachment � � � City of Mountain View � Adopted 2007/2008 Capital Improvement Program This page left blank intentionally � � Attachment 1 �� 8Wu1� d�_��pil��li i �� � � F i� ` � � � IIII �II{�II'�. ° fi � � - � � • -� ��p��d ; ,�a � �� � �� � ��,. .:� � � � �" " - ��� � � �PROPR S ' ��� _ �� � � � � �� � � � OE1 ,�� � �- � � � � � % � -� � � � 3�3 �NVi� .��. �a� ��� . . � �� �� , .� r ., �, � ��'.� j �, # � S ,_' � r� ���, .. Ir�F � 3 r � p n � r= 5�� � '�. � O , -", �� � . ��.��� � �,� �� � �� � � � rs; `` T� �/(- � � �... � 3� 3l ' "� �� i'��� '.... \t-Y , /�\T� _ � V VL l � - � „�� �� _�� 4J �G p� � � # � �� � �, 0 � �� � � � ,� � _ . � . �,:� � .� - � y �"� � ` •� "�� � '0�� .� � ��"� � " � � } � � � � , ,� ;� � � � �� . � �'� , � �� � �;,,,� �.,�� � 4 '�� .� .�`" ��u y�..� ' �:' � *,`M, . � k , ,� � . �d^ . � � �° �� � ,� � � �'�` �+ ., �' ,/ i s- ' � �, , �� ,#. � �z r� ' ,,�"' '� r t ���' � � . ` � �k° � w #� �,�� � ' M� 's � �„ � ' ,� ��� � "'''� , ' �"� ,. ` ".�'�` � �„ � � � � " � �� � � �"� , , � � +�9�d� � - s �� � � ` � � ^' � �. ��� � _ �` ,r� ��„"►'� �� ���,� i� � � � w� �. � � � • - r.�.� _ � � � � � � � '� .� - � �� tiuk � � � �`� , � � �� _ � ,� � � �. � � '_ ��.� .. �- � � ST�VENS �RE�K;�� � �'���� �� „ „. m � � � �_ �� �` � _�. "" . � . �..+ �•,�.} ,_- � � , , � _ � � � � - � � � � � � k � , � _ x � ,.: � � �'�,.,iul �ul � � m� ',. . , � � . _:� �. .. �' I�. � '� . � � .� , ..,e.. � f '� , � � � _ �g ` � � � � m wALKE,►� pRt . � :. � � . , t � fi �SED " ' � � � , � ,. # � � . �, � DGE � � - �, � ���� � � ,'�,° � � — ` h�i��i �� € � ,�� � �� _ �r �u ' � i, � ,,.� s �"�� � � t �r t �. � '' # � �� , , �. . =� �, �� "�',_ � { � � � �� � ' 4 � ` a ry i y �� ,,k � E y�� �� f1.4 _. � �� ,. � XISTING TF2AIL���- ������� �� � ��3� � � .e. � � , � � �� — , � o � �: _ '! � � `'� � � w �• s� � -�. . � � F 1Ra. — � P _ 'OSED z �� °� �¢ ��; � � - � �� . . . ,,��� RAMP �, � � '� �-� �� .�. .� . _ _ �,� w � ;� �+��' � j� �;. �W �.� "',� � �.�_ CITY OF MOUNTAIN VIE1P Stevens Creek Trail Pedestrian/Bicycle Overcrossing at Moffett Boulevard Pro ject 04-33 A QT piEqCED .� DA7E ��-07 1'�160• �EET ACAD FILENAIIE: 0 � � � DATE: Apri16, 2007 CITY OF MOUNTAIN VIEW MEMORANDUM TO: Cathy R. Lazarus, Public Works Director Michael A. Fuller, Capital Projects Engineer FROM: Karen E. Burnett, Library Services Director � ,,,,, SUBJECT: REQUEST FOR ADDITIONAL SCOPE AND BUDGET ADJUSTMENTS TO LIBRARY SERVICES CAPITAL IMPROVEMENT PROJECTS 05-31 '"� AND 07-38 � '�" This memo is a request to add budget and scope to the Library Automated Book ''�` Check-In and First-Floor Modifications, Project 05-31, and the Library Space �„ Reallocation, Project 07-38. The proposed changes are described below. Librar� Automated Book Check-In and First-Floor Modifications—Project 05-31 ,;,;,r, This project includes an automated materials handling (AMH) system and modifica- tions to the first-floor circulation workroom and the two public service desks in the '""� lobby. The AMH system will provide automated check-in of materials, provide a � receipt if the customer wishes and automatically sort materials. These actions will considerably reduce handling of returned materials by staff, allowing the Library to '"'� handle increasing circulation without additional staff. The project also includes con- '"' verting the materials collection to RFID (Radio Frequency Identification) instead of bar ,� codes, which provides additional efficiency in materials handling as well as other benefits like inventory control and security. The project is further described in the `" attached memo dated Apri111, 2006. � While the materials handling system and RFID conversion will substantially improve the Library's ability to handle both check-out and check-in of materials with a reduced � level of staffing, the remaining aspect of materials handling—customers returning �,., materials to a drive-up book drop—is not currently addressed in the project. The proposed amendment would add a drive-up return station in the Library garage to "�'" replace the parking lot book drop. Returned materials would be automatically ,�. � ,�, � � Cathy R. Lazarus Michael A. Fuller April 6, 2007 Page 2 conveyed up to the sorting system on the first floor of the Library. There are numerous advantages to adding this return station: • Significant staff savings by eliminating the two-person task of emptying the outside book return three to five times per day and checking the materials in manually with an estimated annual staff savings of $40,000 to $50,000 per year. � � The new AMH equipment and changes in the circulation work areas, including the � loss of the foyer access door, will make it necessary for heavy bins to be pushed � across the main lobby during open hours with the accompanying noise, ,�„ disruption, wear and tear to the terrazzo floor and potential safety issues. � • Customers using the drive-up book drop will have the same improved service of � immediate check-in of materials with a receipt that the other returns will offer. � Problems with overly full and jammed bins will be eliminated, as will damage to items due to weather conditions. "'�" • Traffic problems in the parking lot will be reduced with less congestion and fewer directional mix-ups and pedestrian crossing issues. The vendor selected for the RFID/AMH project, Libramation, has submitted a plan and cost for installing the return station and conveyance system in the garage. It is expected that one space in the parking garage will be lost to accommodate the return station and that traffic flow can be accommodated. Signage may be needed to direct customers to return materials in the garage. The anticipated cost of the new return station and conveyance system is $275,000, bringing the total project cost to $1,375,000. Library S�ace Reallocation—Project 07-38 This project reallocates space in the Library to provide more room for growing collections and less for the underutilized reference collection, replaces carpet where needed, adds chairs and tables for patrons, and creates a badly needed third group study room. The project is further described in the attached memo dated Apri111, 2006. The proposed amendment adds two components to the project: • The first is a new interior sign program to correspond with the reallocation of ,,� spaces in the Library. The new program will also provide improved signage in areas where customers frequently ask for information or directions. "' � �-� � � `""' Cathy R. Lazarus „�, Michael A. Fuller Apri16, 2007 � Page 3 � � � � � The second is an evaluation of options to provide sound attenuation between the first and second floors. The problem of noise was identified in the original Space Utilization Study completed in 2005 and is described in the attached April 2006 memo. The solution proposed in the space study has a relatively high cost ($575,000), and this effort will seek a more cost-effective solution. If an acceptable solution is found, staff may return to Council with a request to include the improvement in the project. The estimated cost of the sign program (including design, fabrication and installation) and sound attenuation evaluation is $50,000. Future Needs The 2005 Space Utilization Study and the memo from Apri12006 identified other areas of the Library which will require future modifications for optimal use of space to accommodate changing Library services and operations. The most impacted area in the Library remains the children's area both in public areas and staff workroom space. The Community Room also needs to be enlarged to accommodate larger audiences for children's and other Library programs. ��� �. �u�'� Karen E. Burnett Library Services Director KEB/9/LIB 026-03-29-07M-E^ Attachment: Memo Dated Apri111, 2006 � i � r � ,. _ 4 i . � DATE: � � � TO: r FROM: � � � � � � � � � � � � � Attachment '� CITY OF MOUNTAIN VIEW MEMORANDUM � April 11, 2006 0 Kevin C. Duggan, City Manager Karen E. Burnett, Library Services Director Michael A. Fuller, Capital Projects Engineer SUBJECT: LIBRARY SPACE UTILIZATION—UPDATE ON FUI�FDED IMPROVEMENTS, OUTCOME OF SPACE UTILIZATION STUDY AND 1'OTENTIAL IMPLEMENTATION APPROACHES INTRODUCTION In the 2004-05 Capital Improvement Program (CIP), the City Council approved the Library Automated Materials Check-in and First-Floor Modifications (Project 05-31) and the Library Customer Service Improvements Study (Project 05-26). The purpose of this report is to update Council on the progress of these projects and the results of the space study and to present a proposal to improve space use and service provision in the building. BACKGROUND AND ANALYSIS Automated Materials Check-in and First-Floor Modifications Update The scope of the Automated Materials Check-in and First-Floor Modifications project includes design and installation of automated book check-in and sorting equipment, installafiion of Radio Frequency Identification (RFID) technology and modifications to the Library lobby to reflect reduced staffing and the new operating systems. After extensive research on RFID and book check-in/sorti.ng technology, staff is developing a Request for Proposals (RFP) for this equipment and a contract for architectural services to design the building modifications associated with the project. The RFP will be issued this spring, and design should be complete by fall. Library Customer Improvements Study The City retained Esherick, Homsey, Dodge and Davis (EHDD), the architectural firm that designed the Library, to study how to improve customer service and space alloca- tions to meet current and projected demands. The Strategic Plan adopted by the ? Library Board of Trustees in 2002, as well as data and staff observations about trends � � � � � � � . � �� � � � ; � � Kevin C. Duggan April 11, 2006 Page 2 r and challenges facing the Library, guided the study. Following is information about the Library Strategic Plan, trends and challenges facing the Library, and the results of EHDD's study. Library Strate ic Plan In 2002 the Library Board of Trustees approved a Strategic Plan that establishes the foundation for the provision of Library services to the community. Foundational principles are that: �• . � ,.., . .� � � � ,.. ? • The Library provides a community destination—a welcoming and accessible place that enhances the quality of community life. The Library provides popular and enduring materials—a variety of current and lasting materials in various for-mats for customers to use and borrow. The Library provides general information—a variety of resources to assist customers with their information needs, The Library provides lifelong learning and learning support—opportunities for self-directed learning and connections to formal learning programs. The strategic planning process included community surveys and focus groups. A sample of the community input is as follows: • The Library is vie�ved as a place to visit because of the beautiful building, park surroundings and services offered. Most people wanted services provided at the Library rather than delivered to them. • The most frequent reqizest for new services was for more Libraxy-oriented _ activities and programs for adults such as book discussion groups, reading clubs and author programs. Respondents also wanted classes or training on how to use Library resaurces and the Internet. �t • The most frequent request for improved/enhanced service was to increase collections of all types of materials. t � .w � � • The Library is viewed as an important resource for youth and'education services. Increasing capacity in the youth services programs was important because demand currently outpaces available resources. � t � : � '� � � � � � � � �. _� � .�. � �-� �. � �, - �� � �_ . � � . � ; � �, ) e.... � �-- �:.. � � �.. � �._ � �. � � .� �- � � ! � � � � Kevin C. Duggan April 11, 2006 Page 3 • The Library is cansidered a"reading place" not only for children but also for adults through liter�cy programs and tutoring opportunities. Teens indicated a desire for a place to do homework with the resources they need. A more extensive characterization of the survey and focus group findings are included in the Strategic Plan (attached as Exhibit 1). Library Trends Since the new Library building was opened in 1997, Library usage has increased signifi= cantly, new collections and programs have been added, and changes have developed in technology and service models. For example: � In 1997-98, more than 400,000 people visited the Library. This year, the number of visitors will be close to 800,000. • When the new Library opened, the number of materials that were borrowed was approximately 750,000. This year, circulation will be between 1.4 million and 1.5 million items. -� - - -- — - • A new collection of more than 9,000 DVDs, which have circulated more than 660,000 times, has been added since 2002. DVDs account for more than 28 percent of currerit circulation. Media items account for nearly 50 percent of the total circulation. • Children's programs are now offered every day except Sunday, including some evenings. There is community demand for more children's programs and materials. � An award-wirming teen services program has been successfully developed and is growing steadily with materials, programs and staff. The number of teens visiting the Library has outgrown the existing space, and they are using other areas of the Library. • It is expected that free wireless Internet access will bring even more customers to the Library who will want seating. • Two new self check-out machines were installed in the Library lobby in 2004, and an additional machine was added in Children's. Self-checked materials now' account for 70 percent of total circulation. � � 0 v � � � � � Kevin C. Duggan April 11, 2006 Page 4 �,�. � � r� �--. � Since January 2005, customers have been able to pick up and check out their � �a- reserve materials without �vaiting in line or needing assistance from Library staff. � Public libraries are moving toward providing more informal seating and amenities such as lounge seating and beverage service. Libraries are now seen as a"place" to come to in the community and a place to spend time rather than just research facilities. Librar� S�ace Challenges With increasing visitation, circulation and collections comes ari operational challenge. For example: '�` • First Floor—The first floor of the Library contains the most actively used and °"" fastest-growing collections, and there is no space to shelve growing collections „�, More specifically: � � � � — Media (audio and video) is the fastest growing and most used part of the collection, and the circulation is now almost 50 percent of the Library's annual circulation while occupying only 5 percent of the Library public floor space. Currently, media items are left on book trucks due to lack of shelving space in the media area. r- :�,- ;- �: � — Children's materials account for more than 35 percent of the Library's annual circulation and have outgrown the existing space allocated for picture books, }� "' media and some special collections. �- � � � � � i � �., � — Browsing collections (fiction, mysteries, etc.) are also at capacity on the first floor. There is no room for growth in these collections so when a new item is purchased, an older item must be removed. Library collections are dynamic and the titles held change; however, given the increase in circulation, these collections should be expanded. J — More than 85 percent of the borrowed materials are located in less thar� 25 percent of the Library's public space (all on the first floor) with attendant space constraints, `raffic congestion and noise. For example, at peak usage times, it is very difficult to move through the media area to find materials. The entrance to the Children's area becomes extremely congested before and after children's programs because of the limited aisle space. r- �: �. f- L.: � � � ;� __ _ sl � ,� _. _� � � _�_. � � , _ __ � � f- � � __ � i � yp 1 � � �1 - _ � � ;`� I_� �. � �J� � � �.. - � �v:.. . � i ��_. � �- � �� � x� � � � �. �, � Kevin C. Duggan Apri111, 2006 Page 5 — The Teen Zone reallocated space that was previously used for lounge seating. While�tfie Teen Zone meets the need for student study space, the tradeoff is that there are now only eight "lounge" seats for adults on the first floor. — On weekends and other peak usage times, the existing lounge seating and the majority of study carrels and tables with data ports are filled, and customers wait for a place to sit. — Noise from the intense activity on the first floor is transmitted to the second floor creating problems for customers who need quiet study space. — Group study rooms are at a premium with customers only permitted to use them for one hour when others are waiting. Study rooms are also used for tutoring as part of the Library's literacy program, which further limits availability. ' — The size of the community room limits the types of programs offered and the number of participants, including children's story times and special presentations such as Reading Day and Summer Reading Program. The raom is heavily booked by community groups as well. • Second Floor—While the first floor is overcrowded, the second floor is underused with room to add seating and book stacks. — Print Reference collections are used less and are diminishing in size due to electronic formats and use of the Internet as a research tool. — On busy afternoons and weekends, there is not enough seating on the second floor for study and computer use. A floor plan of the Library is provided as Exhibit 2. Space Study Findings EHDD evaluated the Library public spaces and developed a plan to address the operating and capacity challenges. The Library has enough floor space for the materials needed to serve the community and to provide the range of services offered. The study recommends phased improvements to maximize efficiency in the existing public space. Though there are some underutilized statf and "back-of-house" spaces in the Library, they were not included in the study because it would require much more significant v r� � � . _( � .. .� 1 Kevin C. Duggan April 11, 2006 Page 6 �"" and costly remodeling. Renovation of these areas should be studied in the future as a '�" way to increase total floor area dedicated to collections and public use. • Proposed Scope of Work Staff evaluated the study recommendations and selected improvements that provide the most cost-effective solutions to some of the Library's challenges. The proposed work includes space reallocation of materials collections, the addition of one group study room and additional seating as described below. — Space Reallocation � � The objective of the space reallocation is to reduce the area occupied by the underused Reference collection to provide more room for high-demand and growing collections. A reduced Reference collection housed on taller, more efficient stacks would remain on the second floor. Adult Fiction, Genre (mysteries, westerns, science fiction, etc.) and World Language collections would move from the first floor to the second floor and expand slightly in size. The new configuration provides additional flexibility by allowing the addition of more shelves to the Adult Fiction and Genre collections in the future by relocating three two-person study tables. The vacated area on the first floor would be filled with expanded Adult new books, audio and video/DVD, and possibly Children's A/V collections and informal seating. The additional collection space is necessary as the Library materials collections grow and change; for example, from reference books to circulating materials. The proposed changes are summarized in Table 1 and shown on Exhibit 3. The linear footages of shelf space are approximate and can be adjusted as appropriate based on demand and collection size. � � t �. � � � � � �. � � � � _� m� .� '�. � �� _ } _� .� ti� I � � �..i` .� .. �, .� i �. :� � Kevin C. Duggan April 11, 2006 Page 7 TABLE 1 SPACE REALLOCATION � Existing Location Proposed Work Progararn Area and Size Location and Size Notes Reference • 2nd floor • 2nd floor Reference collection is reduced • 1,970 linear feet • 1,050 linear feet in size and relocated to taller shelves. Adult Non- • 2nd floor • 2nd floor Adult Non-Fiction is reduced Fiction .$;$00 linear feet • 8,500 linear feet slightly to make room for other collections on the second floor. Older, obsolete and worn materials are being removed to make space �available. Adult Fiction • lst floor • 2nd floor Adult Fiction, Genre and e 3,025 linear feet • 3,100 linear feet World Language move to Genre • lst floor • 2nd floor former Reference Area on ' • 1,9001inear feet • 1,9001inear feet second floor and increase World Language • 1st floor • 2nd floor slightly in size. • 5501inear feet • 675 linear feet Adult New Books . lst floor � 1st floor Adult New Books remain on • 150 linear feet • 3001inear feet the first floor and increase in size. Audio • lst floor • lst floor ` Audio remains on first floor � 5751inear feet • 1,260 linear feet and increases in size. Video/DVD • 1st floor • 1st floor Video/DVD remain on first • 510 linear feet • 3,3001inear feet floor and increase in size. Children's AV • lst floor � 1st floor Children's AV can expand into • 3001inear feet • 400 linear feet former Adult Fiction area. Additional • both floors • both floors Five seats are ad�ded on first Lounge. Seating . 17 seats • 42 seats floor and 20 on second floor. In addition to providing more space for high-demand collections, the reallocation reduces congestion in the media collection by separating and providing more space for Audio and Video/DVD. The space reallocation addresses several needs identified in the strategic planning process, including additional capacity for collections and additional seating. The area between the Lobby and Teen Zone will be laid out in a relatively informal way to encourage browsing of New Adult Books and make room for informal seating. �" ' � ,�► Kevin C. Duggan � April 11, 2006 "'"' Page 8 � � 1 � � `"` The space reallocation was designed to use the existing shelf footprints �' �• wherever possible to avoid replacing carpet. Carpet replacement is required � �,,, in the area between the Lobby and Teen Zone because the former Reference � shelves will be used in this area and cannot occupy the same footprint '�" because they are a different width and because a less formal layout is desired. � � � � — Group Study Room. '"` The project would include a new group study room in the copy room near the ,,.. Reference service desk. A second copy room is located near Periodicals and �. is sufficient to serve the second floor. Improvements include new carpet and chairs, and a tabie will be relocated from the Reference area. This will be the �+ largest group study room in the Library and will accommodate eight people. �,. The two existing group study rooms each accommodate four people. � — Additional Seating. � ,�, The project also includes 25 additional lounge seats at various locations � throughout the Library. Additional seating can be provided on the first floor ''�" between the Lobby and Teen Zone in conjunction with the reallocation of +.�• collection space and on the second floor in the Reference and Adult Non- ,,,� Fiction areas by rearranging some of the existing siudy tables. �"" The proposed project is estimated to cost $500,000 and includes relocation of existing �. materials and shelving (including seismic bracing), purchase of new shelving where required, purchase of new furniture for seating, carpeting in the new group study room �"` and between the Lobby and Teen Zone, and design and administrative costs. � �.,, • Future Improvements `� 4Vhile staff selected the most cost-effective and least disruptive improvements �» from the EHDD study, additional improvements are identified that would further � improve service delivery, at the Library. These include: , �'" — Additional Grou� Study Rooms: Three additional group study rooms could � be provided by providing a smaller, more cen�trally located Referenc�� service � desk. It would require construction of interior walls and modifications to � electrical and mechanical systems and could be done as` a stand-alone project ""' as existing collection space is not displaced. '�`he additional group study ,�, � space addresses teen and adult program needs identified in thE ��rategic � planning process. The estimated cost of the group study rooms is $235,000. ,.. � � ' ' Kevin C. Duggan April 11, 2006 � Page 9 ' — Ex�and the Children's Collection, Children's Staff Area and Communitv � I�oom: As Children's programs, visitation and circulation expand, the � collection and staff areas have become strained. New collection and staff space would allow these programs to keep pace with growing demand. The � Community Room is the largest flexible conference room space in the Library, and expansion would accommodate larger group activities such as puppet shows, children's reading activities and author appearances. Because � expansion of these areas will reduce area devoted to collections, staff recommends proceeding first with a space study of the "back-of-house"/staff areas to see if there are expansion options that result in no loss of space for � any existing collections. The cost of these improvements was not estimated, as the scope of improvements to provide additional space for displaced � collections was not well defined. � � — Sound Attenuation: Improvements are identified in the EHDD study to reduce noise transmission from the Lobby, Children's area and other active spaces on the first floor to the second floor. A glass block floor can be installed between the first and second floor along the east wall in the Audio/Video area. The glass block will maintain the open feel of the two- story windows but will block sound and provide additional seating area on the second floor. A glass wall and doors between the lobby and the Audio/Video and Children's area would prevent sound from traveling to the second floor via the open stairwell. The glass wall and doors would be particularly desirable if the Children's collection is expanded into the Audio/Video area in the future. The estimated cost of the sound attenuation improvements is $575,000. � — Cafe: A cafe is identified in the east wing area near the new Video/DVD, browsing and informal seating area. Service can range from a simple honor- � system coffee dispenser to a staffed coffee/snack bar. The cost would depend on the type of cafe and could be funded by a vendor and possibly generate ;,;� revenue for the City. The future improvements are shown in Exhibit 4. CONCLUSION � � � � � T'he EHDD study identified many improvements to the existing public space in the � Library to alleviate space concerns resulting from increased visitation and material � 1 circulation. Staff proposes a project that would make more efficient use of existing � public space in the Library and provide additional room for some of the most rapidly � � �. � �: � � � � � � � � ,�r �. ..� ! � � � � �. �.• � �. � �. � .� 1 � ' �.. Kevin C. Duggan April 11, 2006 Page 10 growing collections. Future improvements are identi�ed that would benefit the Library but are more disruptive and should be evaluated in cv�nj�ction with the 'back of house" areas to result in no loss of space for existing cvliections and services. ah�c,. C ��-+-��� Karen E. Burnett Library Services Director � �-�� � � Michael A. Fuller Capital Projects Engineer KEB/MAF/5/PWK 905-04-07-06M-E^ Attachments: Exhibit 1: Library Strategic Plan Exhibit 2: Existing Library Floor Plan Exhibit 3: Proposed Improvements Exhibit 4: Future Improvements cc: PWD, APWD, LSD, SAA—Irwin, SPM—Fallah, � i � � � � � .E. � � � Welcome � , " �i ' EXHIBIT 1 � � � -. .,- �i n � . -�-- n�n � � ��I�� � i - a - � �� �� � -�- - . i � � � , 4 � �t�:T�?.�Sf �+��ai[DE� � �l�3f'�F'� ��1fC �.$SE:�FC�7 i �?:i�l:f2t2�S � �.�3f<Itti�, �15�.S € �1�3CdI'� �Qi'.1$ .� E �; --TCirculatioNFines CITY OF MnUNTAIN VlEW PUBLIC LIBRARY � � �Directions ' STR�4TEGIC PLAN 2002 - 2007. Donating Materials Adopted 6y: �"` � Hours of Service Mountain View Library BoaFd of Trustees ��Library Information December 2002 ''� How to Get a Free Library Card '� Friends of the MVPL v�� Phone Numbers 80DK& • M,hTERthLS - INFORMiATIC7N - ." � � � �� V � � � _ .�, _ ! 3 � � • � � m � a ro '�` m '►ac -- - -..1, � 1�.� � � � �s t�� D � . ;,� � ��I�`1�U.I�.I � � �� � CiTY �F MOUNTAIN V1EW f'LlSUC LI6RARY vi � , � VISION � The Library Links the Community-People, Programs, Books, Materials, Information, Ideas, Ideals. � :. _ �, � i � The visiori for the Library is to be both a place and a service that helps make a strong and desirable +� � community. � __ -� . � � MISSION The City of Mountain View Public Library is the information center for our diverse community providing a�' �� dynamic place to share resources and ideas, to find joy in reading and to experience the power of lifelon� ; leaming. � � � � � The mission statement leads to the Library's service responses. _ "', «� ' SERVICE RESPONSES �� There are four "service responses" that the Library is uniquely suited to providing to meet expressed � ,� ,� community needs: � �� •- A Community Destination-The Library provides a physical place, opportunities for group experiences �c connections to the local community. � � �; �- A Collection of Popular and Enduring Materials-The Library provides books and other materials for „� � customers to borrow and use. 1 ,. , -, � � � •- General Information on Many Subjects and Interests-The Library provides materials, staff and resourc ; to help customers find and use information to meet their information needs. °� ..� _� � httpJ/www,c[,mtnview.ca.us/citydepts/lib/li/stcategic.htm (1 of 3)3/1/2006 824:03 RM � � i� ' �- Lifelong Learning/Learning Support-The Library provides opportunities, resources and services to help people with formal education and self-directed personal growth. Woven into these service responses are common themes reflecting both community and staff values and underscoring how the Library will work towards accomplishing its priorities and strategies. - Cultural appreciation. - Technology as a tool. � - Age appropriate activities. � - Outreach to underserved poputations. VALUES •- Service Excellence-We provide exceilent services to our community. •- Respect for Diversity-We celebrate diversity in our coilections and services and treat everyone with courtesy and respect. •- Learning Environment-We are an open environment for learning, communication, self-improvement, exploration and enrichment. •- Values are the foundation which shapes the vision, mission and service responses of the Library PROCESS In the spring of 2002, the City of Mountain View Public Library began the strategic planning process. A committee of 15 community members and stakeholders was selected and included representatives from the Library Board of Trustees, the Friends of the Mountain View Library, the Mountain View Library Foundation and Library staff. The charge to the Strategic Planning Committee (Planning Committee) was to develop a vision for the Library and determine what Library services would best meet community needs for the next three to five years. The Planni�g for Results guide from the Public Library Association was used as a model for the pianning process. After identification of the Library's vision and mission, this model suggests focusing on what the Library is uniquely positioned to do in the community and identifying what the Library's "service responses" are going to be to meet community needs. To assess community needs and help determine service priorities, a variety of survey methods were used to collect data. Surveys were administered by an attendant within the Library and outside at the Centennial Celebration Ice Cream Social event where the survey was also available in Spanish. A targeted youth survey was given to students at the local middie and high schools. Newspaper and web-based surveys were also available for community input. In total, almost 800 responses were received to the various surveys. Two focus groups were held in the Library, which provided an opportunity for more in-depth discussion about Library services. FINDINGS The responses from all of the surveys and focus groups were strikingly similar and indicate that the Mountain View Public Library has a valued and well-loved place in the fabric of the community. Current efforts and services were validated as being useful and desirable. Most respondents wanted more of what the Library is already offering. The following key findings were consistent in ali of the responses: _ � � � 7, � � � � � R � �. �� � � � � � hs � � � �- r- !� � � �. r ��,. i` � 4 4v. � •- The Library is viewed as a place to visit by the residents of Mountain View and surrounding communities because of the spacious, beautiful building; park views; and services offered, including unique technology r- resources such as data ports for laptop computers. � � �- Most people want services at the Library, rather than services delivered to them. There was little interest _ in delivery services, although those who already use the Bookmobile service are very pleased with the � collection and staff. '` t ://www.cim[nvicw.ca.us/titydepis/lib/li/stratcgic.htm (2 of 3)3/1/20G6 8'24�03 AM Welcome , �� 1 •- More than 50 percent of the respondents, many of whom visit the Library, also accessed the Library's web �� page to search the Library catalog and access their own account. �- The most frequent request for new services was for more Library-oriented activities and programs for _ � adults, such as book discussion groups, reading clubs and author programs. Respondents also wanted � classes or training on how to use Library resources and the fntemet. �- The most frequent request for improved/enhanced service was to have more of all types of materials, inciuding books, magazines, DVDs, videos and other media. �- The Library is viewed as an important resource for youth and education services in the community. Increasing capacity in the youth services programs was identified as very important because demand currently outpaces the available resources. •- Ties to the formal educational structure are also important. The Library is considered a"reading piace," not only for children but also for adults through literacy programs and tutoring opportunities. Teens indicated a desire for a place to do homework with the resources they need. �- The Library is perceived as an information piace for the residents to find out about their community and what is happening. Information referral, the History Center and community information postings are examples of community-related information services people want the Library to offer. �Some survey findings did not match internal data or expected responses. For example, providing materials ir , ather languages was not as high a priority as might have been expected based on the demographics and requests received in the Library for such materials. It is assumed that this was due in part to the survey being available in English and only once in Sparish. To more accurztely assess the need for materials in other languages, the Library will have to conduct a more detailed and focused survey out in the community. �� EVALUATION �` � An important component of the Strafegic Plan is the evaluation and foilow-up process. An annual report by j the Library Services Director, ongoing review by the Library Board of Trustees, evaluation during the budget process and a future review by members of the Planning Committee are the evaluation methods and tools � that will be used to measure progress and refine the Strategic Plan. CONCLUSION This Strategic Plan will be the blueprint or road map for Library programs and services for the next three to five years. By clarifying the Library's service responses to community needs, the Library can better focus its resources-even in lean budget years. Building on existing strengths, this Strategic Plan for the City of Mountain View Public Library is an important milestone towards identifying priorities and beginning the work of providing the most appropriate and very best service possible to the community. 11 /27/04 � O 2004 MVPL .._ � http://w.r.�y �� mtnview.ca.us/citydepts/IibAi/straregic.htm (3 of 3)3/1/2006 8:24:03 AM .� � d __ � _.i— �._ .� �.____�� .___—� ��.� �......_1. �L...__� �'�u._..�I ��_4 �. .�._.b• �._..�.�: �...--_A: �..._._y, ...,-....Ja� �_-___�.►� --�— _ ._._R. _ _ � Exisfing - Firsf Floor; , II � _ _ , I,� � � � � I ;--I � , ;:� - ---- - -- - , - - �, , -I— •.i . , I , � � _..___ ....._ _--- = _,� ���:. \� - -__.___._. , _ ., .. , ,6 , : � _ _`, :� i �,� _.-_:_.:--._.,.... - --,r' . _ _.— - - —r=;- - ,���— �I — _ ; � 1 � � , �°��,. � � �+ �m� -- � ._. ��'� -. 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W. .- _ --� _.. ... _ _ . � '-._._ __ .. ..- _ __ � ,• , � � I I � _ I ' �_- I _ I I � � �� li'i�Ii �'_` �I �I � _ � � — - - - - — - -- , - - _ ,���"� � -����- �!��� , ,' — _� �� ��.:� , .��.,, - Existin_� Group Study i Expand Group I fudy � I Refenence � I I � � O � O C5 O O O O � O O CITY OF MOUNTAIN VIEW MEMORANDUM DATE: Apri12, 2007 TO: Cathy R. Lazarus, Public Works Director Timothy Ko, Assistant Public Works Director FROM: Jack Muench, Senior Civil Engineer SUBJECT: PERMANENTE CREEK TRAIL PEDESTRIAN/BICYCLE OVERCROSSING AT HIGHWAY 101 CONSTRUCTION, PROJECT 06-3�STATUS UPDATE BACKGROUND The Permanente Creek Trail Overcrossing at Highway 101 project will extend the existing Permanente Creek Trail south across Highway 101 to Old Middlefield Road. Currently, the Permanente Creek Trail extends from the existing trail network in Shoreline at Mountain View but terminates at the north side of Highway 101. The extension of the trail over the freeway will provide a route for pedestrians and bicyclists from the west side of the City to access the North Bayshore Area. As determined in the feasibility study for the overcrossing, the construction of the new trail section in this location creates the opportunity for additional trail extensions and improvements to Middlefield Road and Crittenden Park in the future. The potential future trail improvements may be constructed as part of the Santa Clara Valley Water District (SCVWD) flood control improvements project for Permanente Creek which is currently in the development phase. (See Attachment 1.) CURRENT DESIGN The overcrossing design is 60 percent, but final design has been on hold for approximately one year. T'he SCVWD is currently in the process of determining what measures will be required to protect the City from a 100-year flood event along the Permanente Creek corridor and the overcrossing and trail must be designed to not interfere with the future flood protection measures. The City has been working with the District on both the trail and flood control projects and is near agreement regarding how the City can proceed with the Permanente Creek Trail project. During the design process, a detailed right-of-way investigation revealed that there is a need for additional easements on both the north and the south sides of the freeway. The easements are necessary to provide additional room for the flood control measures Cathy R. Lazarus Timothy Ko Apri12, 2007 Page 2 and to acquire construction rights to a small portion of the property on the north side of Highway 101. Both the private property owner providing the easement and the SCVWD have requested changes in the design, which have added to the construction costs. The most significant design modification is in the type of column that will be used for both the north and south approach ramps leading the main overcrossing structure. BUDGET STATUS Based on the issues discussed above, additional funding will be required to complete the Permanente Creek Trail Overcrossing project. The largest cost increase for the project is the rise in construction material costs. A recent Caltrans report for similar projects through the end of 2006 indicates that contract prices for construction materials have risen an average of 89 percent over the past three years. Staff and design costs have also risen because of the project schedule extension and the additional easement and design changes described above. The current cost estimate is as follows: COST ESTIMATE Construction Construction Contingency Subtotal Construction Professional Service (non-City) Construction Services Other Services (City Staff) Project Management Construction Administration/ Inspection Project Contingency Site Acquisition/Right-of-Way Subtotal � City Administration PRIOR $2,900,000 300,000 $3,200,000 CHANGE $ 850,000 50,000 $ 900,000 AMENDED $3,750,000 350,000 $4,100,000 50,000 50,000 $3,400,000 225,000 TOTAL PROJECT COST $ •62� (Funded) 100,000 50,000 150,000 100,000 100,000 $1,300,000 75,000 $1 75.000 (Additional Request) 100,000 100,000 200,000 100,000 100,000 $4,700,000 300,000 $ •�� (Proposed Budget) Cathy R. Lazarus Timothy Ko Apri12, 2007 Page 3 Staff is actively pursuing possible grants to augment the funding for this project. Staff recommends amending the budget for the Permanente Creek Pedestrian/Bicycle Overcrossing at Highway 101, Construction, Project 06-33, in the amount of $1,375,000 from the Shoreline Community Fund in the upcoming 2007-08 Capital Improvement Program. Ja k Muench Senior Civil Engineer JM/MAF/9/PWK 905-03-12-07M-E^ Attachment City of Mountain View Adopted 2007/2008 Capital Improvement Program This page left blank intentionally � � � !' � . • ° . , ,`� ��; < �M�.�. _: . � � � �. � ,�,. �,.. � ; �� �� ,��»� � , �� � � �$,�4 x kw � `�,, •: i . . � "�. r�.� � ` , � �4� �� � ��� ��Eie�---=�� � :- w �. � -. '�� ��* -� . ,�a' � � ' ,.'�. �t�.ar � :�` �s �;� t � � � � � . � '"� � ` �+�.� � 5 ,� � ' .�kR r�;. � _ .�w-:.,: � � �,. . � �' � : ,�# "A � ,� . �_ . �. q�'�_3 y # G , ... � . . >,s'� � `�� C . -2 � � ' �� ��. �F „ � y j ' ��' � ��. . x � . ;, 1 � �``` �.,�� , �t '•> ��,," �`* :s ' ��" �� �M .w.'., k ir ��. �� � +4�. r� , `�'r ' t ,;� .� � � y�. ' +� r �'��w * 'F . 5 �w... 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'*l,� 'i:s��' '� � � �♦ � h : k � ���� f� m. b ' � � � � �� ��� �, � p :,.�A "r v � j�+�.a�.e ��4 ;i�'r* f� ' ,�' �k� :• � ���.• y �'�. �j �# ^�,� 8 $ � h +�r # ft h, � '^� ` . @ � ¢ d' � � �� �^�. v, r _ "y`._ � �, y y,� x _'ti.,, • , � ..> _ r- , ' ' �.,. ' g* .+TM.r,�..� . aj • - � ,.� . �. �:._ ' .�s!�: �:.-,''�', �.h .,.- i, ��. � ,i '� � 7t�''�'�� �"+. {.G� oi E�QSTING TRAIL ��' PROP06ED 1RAIL (PRO�C� ��� POS'S�I6l.E FUTIaRE PRO�CIS BICYCI�, j P$D�ST�tIAH Q�ROS�IN� 4F US 101 ALTBR�TAT111B i�1T8 PQ�� 1�[Tt[JBB TBAIL I�ONBi[BI�IT8 s i�;.�..�3°��SS' '� .-"�'+ae " , . +:v'r'F` T .i. ` ' � �� .., �4:. '. .. .. .. .... . � "S � y�++.; CITY OF MOUNTAIN VIEW MEMORANDUM DATE: Apri12, 2007 TO: Cathy R. Lazarus, Public Works Director FROM: Anne Marie Callan, Senior Project Manager SUBJECT: STEVENS CREEK TRAIL PROJECT STATUS This memo provides an update on design and construction projects for the next reach of Stevens Creek Trail from El Camino Real to Dale Avenue/Heatherstone Way. The trail extension from Yuba Drive to El Camino Real is in construction. Attachment 1 shows the next reach of the trail and Attachment 2 is a project schedule showing the phased construction of this reach starting right after completion of the current extension to El Camino Real in 2008. Stevens Creek Trail, El Camino Real to Dale Avenue/Heatherstone Wav—Design Design of the next reach of Stevens Creek Trail (SCT), from El Camino Real (ECR) to Dale Avenue/Heatherstone Way, is programmed and funded in the 2006-07 CIP. Although construction of this reach will be achieved in two phases, having one design contract will streamline the design process, ensuring continuity and allowing con- struction of the less complicated section from El Camino Real to Sleeper Avenue to proceed in 2007-08, following completion of the current construction from Yuba Drive to El Camino Real. The second phase, to Dale Avenue/Heatherstone Way, is slated for construction in 2009-10. During design, staff will continue to seek and apply for construction grant funding. The design budget in the adopted 2006-07 CIP is $1,350,000 of which the City funded $1,050,000 and $300,000 was anticipated from grants. Actual grant funding received is $250,000, resulting in total funding of $1,300,000. The budget covers professional services, in-house project management and City administration. The current estimate for design is $1,900,000, an increase of $600,000 because: Trail crossings over Stevens Creek to Sleeper Avenue open space and over Route 85 along the PG&E transmission tower corridor to land at Dale Avenue/Heatherstone Way are more challenging for design, regulatory compliance and construction, than originally anticipated. The time and effort needed to address the complexity of the project will increase design cost. Cathy R. Lazarus Apri12, 2007 Page 2 Working with Caltrans and PG&E on the current reach of the trail from Yuba Drive to El Camino Real has proven to be very challenging, resulting in more time spent than usual by both staff and the designers. Staff anticipates similar challenges in the next reach. Stevens Creek Trail Construction—El Camino Real to Slee�er Avenue (Phase I) Phase I construction is currently estimated to cost $2,074,000. The City was successful in securing $874,000 in grant funding. Approving $1,200,000 in the City funding with the 2007-08 CIP will fund the construction project to Sleeper Avenue open space. Stevens Creek Trail Construction Slee�er Avenue to Dale Avenue/Heatherstone Wa� Phase II Phase II construction previously programmed in 2008-09 is now in the 2009-10 CIP as shown on the attached schedule. This phase of the trail is very complex, with a bridge over Highway 85, impacts from high-voltage PG&E transmission lines and towers and a constrained landing site at Dale Avenue/Heatherstone Way. Design will take longer to allow more time for coordination with Caltrans and PG&E and complying with outside agency conditions will increase cost. The current cost estimate and placeholder budget for this phase is $7,130,000. Funding sources have not been identified at this time. Staff is pursuing a number of possible grants for this project to supplement City funding. ��s.c �r�u �%�r � Anne Marie Callan Senior Project Manager AMC/MAF/9/PWK 905-03-30-07M-E^ Attachments: 1. Map of Next Reach of Stevens Creek Trail 2. Project Schedule cc: CPE, DE, SCE—Callan, File � /� � � C � � � L ATTACHNIENT 1 _ ,i _ ii � ' � � �` .\ �j , � , � % � ;� ,�' ���'�Vq I � ,;� � ` �.. i i/ , � ,�� - i i � _ � i/, � .G, STEVENS � CREEK TRAIL—�� ��,:, S: � ' ''", 7',� ; ' �� � 3 , � ���, i' /�� !; � 'i �' �/� �� �i ; �Uli' � �_ '- � i '��"�" _ \ � � / `� ` �� 7, , ; ,�� � =. � _ � '' � :;,�, \;, '�' `' ��,^ � � � '`; - FROU�y � ; ' � . ., � �_ .,; � � � _ �, �,'ct� � ,� /� — � ;���>,S /� j/� � � � ' �i , , � � , ;A � �YUBA� DRIVE:� �=�j� � � ��', �� � l- � � � i � � � �' ���'�,iRAIL HEAD�� `� ' � ,` �-' =� �� �, ,�� �r,g� � , „ � � � , r. /���� � � � � �' r , � �� ;� i� -- ��I � � ����. _ _.-i� ����'�J � �/ ;1" � (��-�, _ �\ '/ _ '% ��il I'�, �,� I � `< ,'�', �,,.�, �:�i i�� � I I �, %�'�< �, !' ,' BRIDGE OVER S7EVI . / � I �I fXtEEK TO SLEEPER - -_ i ��_ OP�N SPACE ;�---- ��-- , r: _-, !� I� i�_ 1; I� l; I �`� Cci.ccdr'a �\; i i ` ; �, ;� � �;_ � / / ��//� �=__"=_�l =_ll -,t YUBA TO ECR ; �i IN CONSiRUC710N �(;\ � -� �� � � � , � _ _� l , '� �il\��l �,�1�1 i/ , , �,� ,�, i !���� �/ ���� ; ;, ��ECR TO SLEEPER OPEN SPACE �� (PHASE I) �\ i� - �� �; �' � -_, \&�` _�UL�`S�'�� �C�-' \ � � ��� , , ---�— �I � r �� �(---�i—lr-�Irl , \, \ \;\\�, , �\ � � � �I�,i \ \ � �- � 1 � — �' — —� I � _ �:�� � � ��' � ;-' � -is�l rI��I r� ; i i, � S( , � ---��-�-1r--�� rJ �I U�� I� ,� � i � !,', ��.. � ���J �� � II I �� l �� I II c �� , -�l —�LiUi ��U� \)r ci r~ � � _ . ��� �'� 1 I� �`�(�rl- L 1` , -_!���, _� � ��Lil � ii �I � � � � � �� 'uLf —i�-.-- �'�__'� C _—� r— —��--�r�� � �,, j� - I,—,� ; � �L_ � � � � � I, �i �,i�� �J L,. �� ij �,� U' � j'� �� '� I I �_ r ' �BRXMIL'AVENUE _- ___- .__ l_, _+ � __ � __ ��� — � � i % � _ ; I , � � � ' �� � � _-� MOUNTAIN i� , ! 'VIEW HIGH � '; :S(:HOOL -_--= `� �_ __- � � 0 HEA7HERSTONE II) FUTURE TRAIL EX7ENSION _ CITY OF MOUNTAIN VIEW _ � :,_ . : : , _ ... ...��-�.. , ___ : STEVENS CREIX 7RAIL NEXT PROJECT EL CAMINO REAL TO DALE/ HEA7HERSTONE � DRA QT CNEdCm M DA7E 03-28-07 1'�1300' ^I A r'7 A !'"�l �7 ( !"� A �'�1 !"�1 �"� P'7 !�1 STEVENS CREEK TRAIL EL CAMINO REAL - SLEEPER - DALE/HEATHERSTONE PROJECT SCHEDULE ATTACHMENT 2 CITY OF MOUNTAIN VIEW MEMORANDUM DATE: April 3, 2007 TO: Cathy R. Lazarus, Public Works Director FROM: Timothy Ko, Assistant Public Works Director/City Engineer SUBJECT: PAVEMENT MAINTENANCE PROGRAM AND FUNDING STRATEGY BACKGROUND The City maintains approximately 145 miles (roughly 30.8 million square feet) of street pavement having a replacement value of approximately $800 million to $900 million. Maintaining these pavements to maximize their useful life and preserve the City's investment is operationally and fiscally challenging, particularly since 2005 when asphalt prices increased more than 50 percent and some pavement maintenance pre- viously done in-house was transferred to the capital program because reductions in street maintenance staff were needed to balance the operating budget. This memo reflects a detailed analysis of conditions of City streets and outlines a funding strategy for street infrastructure investment. Pavement Condition Index (PCI� The primary tool to evaluate City streets is the MTC's Pavement Management System (PMS) containing a database of all the City streets, their pavement conditions (expressed as a pavement condition index) and maintenance strategy. The City updates the PMS annually and conducts a field survey of all the streets biannually. Pavement Condition Index (PCI) is an indicator of pavement quality on a scale of 0 to 100, with 100 being new pavement. The PCI is based on the amount, type and severity of pavement deterioration observed during field inspection, such as cracking, rutting, weathering and utility patching. Averaging the PCI scores of all the streets gives an overall PCI rating for the entire street network. Pavements with PCI above 70 are considered "very good" condition. PCI rating of 69 to 55 indicates the pavement is in "good" condition. At 54 to 40, the condition slips to "fair," and below 40, the pavement is in poor condition. Mountain View's objective is to maintain the City's PCI solidly in the "very good" range. Cathy R. Lazarus April 3, 2007 Page 2 The most cost-effective way to restore and extend the life of pavement is to perform preventative maintenance, such as slurry seal or thin overlay, to a street before it drops below PCI = 60. It costs at least five times more to fix a roadway once it has deterio- rated to a very poor condition (PCI = 20 or below), when major rehabilitation or reconstruction is necessary. ANALYSIS Cit_y Street Network Pavement Condition The current average PCI for Mountain View streets is 75, placing the network in the "very good" condition category. Pavement condition of the City's streets, by ranking, is as follows: • 75 percent is in "very good" condition with PCI above 70 • 20 percent is in "good" condition with PCI of 55 to 69 • 4 percent is in "fair" condition with PCI of 40 to 55 � 1 percent is in "poor" condition with PCI below 40 There are 10 streets with PCI 35 or below. These are older streets with structural failures nof correctable with standard surface treatment, such as an overlay, but require reconstruction with new base and asphalt sections. The street with the worst pavement condition is Peacock Avenue, with a PCI of 19. The other nine streets are: Elsie Avenue, Burgoyne Street, San Ramon Avenue, San Luis Avenue, Vassar Avenue, Doane Avenue, Drew Avenue, Wagner Avenue and Hackett Avenue (see Attachment 1— Location Map). The recommended strategy is to reconstruct these streets over an 8- to 10-year period, starting with Peacock Avenue. Reconstructing these "end-of-life" streets and continuing funding preventative maintenance at or above the current level will increase the overall City PCI. Pavement Maintenance Fundin� Attachment 2 shows the pavement maintenance funding in adopted Capital Improvement Programs (CIP) over the last six years (2001-02 to 2006-07). Funding in the first four years remained constant at $787,000 per year. During these years, asphalt prices averaged $54 per ton in place. In addition to annual pavement maintenance projects, between 2001 and 2004, the City spent $7,400,000 rebuilding Evelyn Avenue from Castro Street to the City limit at Bernardo Avenue. Cathy R. Lazarus Apri13, 2007 Page 3 In 2005-06, asphalt price jumped 52 percent to $82 per ton, where it remains today. To account for cost escalation and increase the level of preventative maintenance, 2005-06 CIP funding for pavement maintenance (including $520,000 from a Federal grant) totaled $1,553,000, an increase of nearly 100 percent from the year before, which contributed to a slight rise in network PCI (from 74 to 75) the following year. In 2006-07, CIP funding from City sources for pavement maintenance rose 33 percent from the prior year to $1,380,000, including $270,000 to reconstruct Velarde Street pavement, reflecting continued commitment to protecting and rehabilitating existing infrastructure. For Fiscal Year 2007-08, the CIP proposes spending a total of $1,762,000 for preventative maintenance (includes $367,000 in Federal grant) and $550,000 to reconstruct Peacock Avenue pavement, for a total pavement maintenance budget of $2,312,000. With the proposed increase, the network PCI is projected to rise to the high 70s. Future Funding Requirements As the network pavement ages, maintaining the PCI in the "very good" level (high 70s to low 80s) requires coininitting $2,600,000 in CIP funding annually over the next five to eight years for preventative maintenance ($2,000,000) and pavement reconstruction ($600,000). Funding would be supplemented by State bond and gas tax funds and Federal grants, which could be approximately $1,000,000 annually. Based on our current estimate of outside funding, the City will need to commit $1,600,000 of City CIP funds on an annual basis. G �C� Timothy Ko Assistant Public Works Director/City Engineer TK/8/PWK 997-03-29-07M-E^ Attachment: 1. 2. cc: CPE, DE, F/c Location Map Graph of Pavement Maintenance Funding and Pavement Condition Index City of Mountain View Adopted 2007/2008 Capital Improvement Program This page left blank intentionally � ATTACHMENT1 �. � J� � <� �'jj - ` , . 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'� ., +, � r : ;^ I 1' -. :� , . 1` � . . '. . . ] 1 � ` „ , > `. � � . - . . , . . . .. . _ . � CITY OF MOUNTAIN VIE�P LOCATI ON M AP 1"=500' � � � � � � � � � � � � � � � � � � � Pavement Maintenance CIP Funding And Pavement Condition Index (PCI) $2,500 ; $2,000 o $1,500 ; $1,000 $500 � 2001-02 2002-03 2003-04 2004-05 Fiscal Year � City Fund 0 Federal Funds (1) Includes $270,000 for Velarde St. pavement rehab. (2) Includes $550,000 for Peacock Ave. pavement rehab. 2005-06 -f- PCI 2006-07 �1 � 100 90 I � 0 0 � 80 � > U 70 a � d � -� __ o = 60 C� ° �a c 0 U � 50 � �� m � � � a 40 � 30 °o d I 20 2007-08 �2� Proposed � H y � n x � z y N CITY OF MOUNTAIN VIEW MEMORANDUM DATE: Apri15, 2007 TO: Kevin C. Duggan, City Manager FROM: David A. Muela, Community Services Director SUBJECT: COMMUNITY GARDEN UPDATE PURPOSE The purpose of this memo is to: provide an update regarding a possible location for an additional community garden. BACKGROUND AND ANALYSIS The City currently operates two community gardens, Willowgate and the senior garden. Council added the establishment of a third comsnunity garden to its list of goals in 2003-04. Since that time, a number of ineetings have taken place on this topic: Tune 4, 2004 Stud,y Session: Council referred item back to the Parks and Recreation Commission to explore the use of publicly owned or controlled sites for an additional community garden; determine construction and operation costs; and explore possible collaborative approaches to site maintenance. March and December 2005: Public workshops were held to meet with interested gardeners and review site location criteria. From the information gathered at these meetings, staff developed a list of preferred garden locations. March 7, 2006 Cit,y Council Meeting: Council authorized staff to forward a request to the San Francisco Public Utilities Commission (SFPUC) for permission to allow community gardening on one or both of the two Hetch-Hetchy right-of-way locations (Attachment A— Bonny and Beatrice site; Attachment B— Stierlin site). Kevin C. Duggan Apri15, 2007 Page 2 Hetch-Hetchy Sites Staff contacted SFPUC and determined that the site at Stierlin Road was not favored by the SFPUC for a potential garden location since it is used for parki�g for the annual Obon Festival. The SFPUC was willing to entertain the idea of a garden at the Bonny and Beatrice location. Staff presented a draft site map for this location at the October 11, 2006 SFPUC right-of-way meeting. The response from the SFPUC was positive, and the City was granted permission to conduct soil testing. Soil and Plant Laboratory, Inc. conducted the soil testing in November 2006. The results indicated that the Bonny and Beatrice location would be desirable for gardening after removing 5" of consolidated soil. This action would prevent problems with drainage. The proposed site at Bonny and Beatrice will accommodate up to 59 raised gardening beds. The current wait list for the Willowgate garden is 59 people, and the current wait list for the Senior Center garden is 61 people (4 people are on both the Willowgate and Senior Center garden lists). City-Owned Sites While the Council did not direct staff to pursue City-owned parcels at Wright Avenue or Whisman Road, both sites have been considered throughout the process. The following sumrnary provides background information regarding both City-owned parcels. The first site is the 0.21-acre parcel on Wright Avenue (Attachment C). This site is not recommended for a community garden as it is half of the size of the proposed new community garden at Bonny and Beatrice and mag require removal of some trees to eliminate shade. The Heritage status of these trees has not yet been determined. The Wright Avenue site was originally removed from the inventory of surplus City-owned properties until such time as a determination could be made regarding its potential as an additional community garden. The site would not be ideal for use as a mini-park as it does not meet the minimum acreage criteria (0.5 acre or larger) and is in close proximity to Rex Manor Park. Should the Council choose not to pursue the Wright Avenue site for a possible community garden location, it is recommended the site be returned to the inventory of surplus City-owned properties. The second City-owned site evaluated as a potential community garden location is the YVhisman Road parcel located near the City's Municipal Operations Center Kevin C. Duggan Apri15, 2007 Page 3 (Attachment D). The site is between 0.4 acre and 0.5 acre and includes a 10-space parking lot. The site is located near industrial uses, so a soil test would need to be conducted to make sure the soil was conducive to gardening. Given the strategic location of the property, however, adjacent to the MOC and the Francia property, it is important that City retain flexibility regarding its long-term use. As such, pursuit of a community garden at this location is not recommended at this time. RECOMMENDATION Staff proposes construction of a community garden at the Bonny and Beatrice location as the use is compatible with the Hetch-Hetchy right-of-way and is supported by the SFPUC. Due to the construction, operating and staffing costs associated with the new community garden, only one is proposed at this time. Although the additional 59 gardening plots would not eliminate the entire waiting list, it would reduce it by half. Once the new garden is complete and has been in operation for a year, staff would reevaluate whether or not the demand for another community garden still exists. FISCAL IMPACT The cost to construct a community garden at the Bonny and Beatrice site is estimated at $149,000. At the March 28, 20Q7 Parks and Recreation Commission meeting, the Commission voted 4-0 to forward a recommendation to Council through the 2007-08 CIP to use Roberti-Z'Berg-Harris (Proposition 12) funding for the additional community garden. The project is also eligible for Park Land Dedication In-Lieu Fees (Priority 2—Development of Parks). The ongoing operational costs (water, materials and supplies, etc.) for an additional community garden are estimated to be $6,500 per year. Staff time for the new garden is estimated to be approximately 10 hours per month or .05 FTE per year. Currently, the staff time associated with operating the new community garden could be absorbed; however, were a fourth community garden added in the future, the need for additional staffing resources would have to be reassessed. NEXT STEP Unless Council wishes to formally discuss the project, following the 2007-08 Capital Improvement Program Study Session, staff will proceed by holding a neighborhood Kevin C. Duggan Apri15, 2007 Page 4 meeting in the Bonny and Beatrice area. If there are no concerns raised by the neighborhood, the project (if approved) will move forward July 1, 2007. � Davi A. Muela Community Services Director DAM/RM/8/CSD 234-03-21-07M^ Attachments: A. Bonny Street and Beatrice Street Site B. Stierlin Road Site C. Wright Avenue Site D. Whisman Road Site �ttachmen.t A i . , e` ' DqEM1V • i. .` � ^ '^¢ "� '� ,� �P ' / `� � +. . �'" g 1� � � y 4� � � ; `y „� �... .� . .� ,Q} �•R �' ! � p� `'� F` �T W Nr' ib QTi' y� �'1 �� W , ' ,Ry o�. 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M , �' � �" ' � , �, jr l. . c�� �r , ? w �:a .i e y +e s . �� 4P� ' D / •L: ^ ` : y Ja�Q' .� �w, r°i � :. � w'. �� ,��, wF� I n, " � ;„, y �. y 'Hq� � 'w � _« , `ry � Y a� _, w '? ` _ .y ' , y �,H e ^ � �btl � A /�_' ..wsT,,/ , 4• am �' r�(� 5 / 4 ' � �\/T � j '-'� i, �`6 P �� � �/. `h � �% / w . - r , � • �::_ �_. _.. h.. . - n Ii � Whtie Wolls Depumirnl ' . .� r . ) � �i CfCY Of' IVIOUNTAIN VIEW w 23l Nonh Whismui RoW Mounlain Vieu�, CA 94W3 Ant� CI�nCouniy '����� �����y � � O��y — I 02003 For Inlortnelion onty.� The Ciry of Moun[ain Yaw � ' s ' , doea nol wertaM lh� exuracy ol the Inlormeliom m�talnd hereia . �� � . . � . - L.�...� 0' 1' � 518' • r � LTopley, 2005-03-28 09:56:59 (UCh-gis\SysLib\EncompasslMeta\View.Mdb) Att�ehm��t B LTopley, 2005-03-28 10:01:58 ' (1\Ch-pis\SysLib\Encompass\MetalView.Mdb) LTopley, 2005-03-28 09:57:22 (�\Ch-gis\SysLib\Encompass\MetalView.Mdb) Attachment D LTopley, 2005-03-28 10:06:59 . � (1\Ch-gis\SysLib\Encompass\Meta\View.Mdb) CITY OF MOUNTAIN VIEW MEMORANDUM DATE: May 10, 2007 TO: City Council FROM: Frederick F. Fallah, AIA, Senior Project Manager Michael A. Fuller, Capital Projects Engineer Nadine P. Levin, Assistant City Manager SUBJECT: NEW CHILD-CARE CENTER, PROJECT 06-35 PURPOSE OF STUDY SESSION The purpose of the Study Session is to provide City Council with a status update on the child-care center project and to suggest supplemental funding for the project. BACKGROUND Work on addressing the need for child care began in Mountain View in 1997, when the Mountain View/Los Altos Child-Care Task Force was created. The Task Force presented a needs assessment to City Council in 1999 and a child-care center feasibility study in 2001. In 2002, staff was directed by the City Council to develop a child-care center implementation plan. As a result of this direction and with the assistance of the professional services firm of International Child Resource Institute (ICRI), a funding search was conducted and developer/operator Request for Proposal process was conducted. While the funding search did not result in the identification of a funder, it did lead to a relationship with the David and Lucile Packard Foundation (Packard Foundation). This relationship developed into an offer by the Packard Foundation to apply for a Program-Related Investment (PIZI) financing. At the December 7, 2004 Council meeting, Council adopted a resolution authorizing staff to pursue a $2.9 million PRI from the Packard Foundation for construction of a child-care center and authorized the City Manager to negotiate with Children's Creative Learning Centers (CCLC) as operator of the center. On March 14, 2005, the City was notified that the Packard Foundation Board approved the City's PRI application for $2.9 million at 1 percent interest based on a 15-year amortization schedule with a balloon payment due in eight years for the remaining balance. City Council May 10, 2007 Page 2 The RFP process resulted in the selection of the CCLC as the center operator due to their having the strongest financial proposal and relevant operating experience. Council held a Study Session on the child-care center funding strategy on May 10, 2005. At that meeting, the Council reviewed the agreed-to operator lease payments of $202,000 annually with adjustments at five-year intervals relative to the funding strategy. The annual operator payments will be the source for the City's payments to the Packard Foundation. On June 14, 2005, the funding strategy was approved by Council with the adoption of the Fiscal Year 2005-06 budget. The Child-Care Center, Project 06-35, was approved as part of the 2005-06 Capital Improvement Program (CIP) with a total budget of $3.5 million from a combination of services, including the CIP Reserve ($400,000), Construction/Conveyance Tax ($300,000) and the Packard Foundation PRI ($2,800,000). Council approved business terms with CCLC in September 2005 and authorized the City Manager to sign an agreement with the operator. The final steps of the financing were completed with the June 27, 2006 Council adoption of a resolution approving the financing mechanism. The center is designed to serve up to 104 children, including 8 infant slots, and will have $50,000 annually in tuition subsidy provided by CCLC. National Association of the Education of Young Children (NAEYC) standards will be met by the operator. Addi- tionally, the center will include a family resource room to be used by the community to disseminate information about parenting, local family resource agencies and child care. In January 2006, the City Council approved relocating the project from north of the Rengstorff Park tennis courts to west of the Senior Center. A site plan is provided as Attachment l. The project consists of the following major elements: Buildin� --� The 9,400 square foot building has a relatively long, rectangular shape to fit between the Senior Center parking lot and the pathway from Escuela Avenue to Rengstorff Park. Major building elements include seven rooms for different age groups, a director's office, lobby, food preparation/staff area and a community/conference room that can be available for public use. The building is designed anticipating the use of modular building units fabricated off-site to reduce construction cost and duration. The lobby and a long exterior corridor along the southerly side of the building facing the parking lot will be constructed on-site (site-built) to provide a more attractive appearance on the most visible facade. The site-built roof will be sloped to conceal the flat roof of the modular building and materials and colors will be compatible with the Senior Center. The main entrance will be in the southeasterly corner of the building to be visible to City Council May 10, 2007 Page 3 incoming parents. A floor plan is provided as Attachment 2 and a perspective looking northwest from the parking lot is provided as Attachment 3. Parkin� The parking area was constructed by the Senior Center contractor and is between the child-care center and new Senior Center building. Fifteen (15) spaces are provided, which are sufficient for child-care center staff. Parking spaces for dropping off and picking up children, which typically occurs from 7:00 a.m. to 9:00 a.m. and 4:00 p.m. to 6:00 p.m., will be shared with the Senior Center, which typically has a peak demand between 9:30 a.m. and 2:30 p.m. Pla� Yards State child-care licensing requirements determine the overall size of the play yard and require separate areas for children 0 to 30 months (infants and toddlers) and 31 months to 5 years (transition and preschool). The children's play yard wraps around the handball/tennis practice court west of the building. A 10' high fence and landscape buffer will separate the court from the play yard and a 5' high fence will separate the play area from the rest of the park. The play yard will be open to park users when the child-care center is not open. The large oak tree west of the building and inside the children's play yard is preserved by construction of a deck under the drip line to avoid impervious surface and root compaction around the tree. An art fence and gate will provide access to the play yard from the park. The infant/toddler play yard is between the north side of the building and the allee and will not be open to the public at any time. Construction of the infant/toddler play area requires removal of three Heritage walnut trees. On September 20, 2006, the Parks and Recreation Commission (PRC) approved the staff-recommended mitigation of 2:1 replacement with 24" box trees. The staff report and minutes are provided as Attachment 4. City Council May 10, 2007 Page 4 ISSUE IDENTIFICATION/ANALYSIS Estimated Project Cost Design is now complete and the current project cost estimate is as follows: Construction Building Modular Site-Built Site Work (including play yards) Construction Contingency Subtotal Construction Soft Costs Architectural and Engineering Design Fees Other Professional Services Electric and Communication Services Construction Management Inspection and Testing City Project Management Permits, Fees, Printing, etc. Signage, Furniture and Fixtures Public Art Subtotal Soft Costs City Administration (fixed) TOTAL $ 775,000 1,900,000 965,000 365,000 $4,005,000 350,000 47,000 200,000 160,000 105,000 100,000 110,000 90,000 25,000 $1,187,000 200,000 $ 392 00 Approximately $320,000 has been spent to date on the design effort, including archi- tectural and engineering fees and other professional services, and staff time. With current funding of $3.5 million, estimated additional funding of approximately $1.9 million is needed to complete the project. The budget shortfall can be attributed to several factors. � The original budget assumed a 7,000 square foot building based on a preliminary estimate prepared as part of the Senior Center/Community Center Master Plan. City Council May 10, 2007 Page 5 The final building size, which is currently 9,400 square feet, is affected by factors, including site constraints that dictate the shape of the building footprint, layout of interior spaces during design and State-required program spaces for each age group. The children's play yard is built to the standard of City parks since it will be open to the public. Special design and construction measures have been taken to preserve the large oak tree west of the building. These measures include an elevated deck to avoid impervious surface and compaction under the drip line of the tree. As with a number of other City projects, the child-care center design coincided with a significant rise in construction costs. The use of modular building units for a significant portion of the building helps offset some of the cost associated with the increase in building size. The estimated square foot construction cost of the proposed building is approximately $285 per square foot. This compares favorably to traditional all site-built construction, which would likely be more than $400 per square foot. Parking Demands at the Site The new Senior Center has proven very popular, with attendance of the nutrition program and other activities higher than the old center or the interim center. As a result, parking demand is high and both the Senior Center parking lot and the new 15-space lot built for the child-care center are often filled by Senior Center clients from mid-morning to mid-afternoon. This demand does not coincide with the anticipated drop-off and pick-up times for the child-care center but does coincide with the child- care center staff parking demand of approximately 15 spaces all day, resulting in more Senior Center clients parking on the street during peak times. Relationship with Partners CCLC has spent time working with the City on both design considerations and in negotiating the business terms. They have been made aware of the cost estimates exceeding the project budget and remain cor7unitted to the project awaiting further notification of the status of the project. The Packard Foundation has requested that the City be in a position to draw down the RPI funding by August or September 2007. If the City is unable to meet this deadline, the current PRI will be invalidated by the Foundation and they will consider a new application from the City without an assurance it will be approved. City Council May 10, 2007 Page 6 ALTERNATIVES Appropriate Additional Funds Staff estimates that additional funding of $1.9 million is needed to complete the project. A surplus of approximately $1.0 million is available in the Senior Center project and staff recommends that the remainder be funded with Construction/Conveyance Tax. Reduce Construction Cost The only opportunity to significantly reduce construction cost is to eliminate a portion of the site-built building component. The roof over the covered walkway west of the lobby can be replaced with a flat, modular roof, with a savings of approximately $500,000. A black-and-white perspective of this option is provided as Attachment 5. T'he flat roof of the modular building would be apparent, as would the rooftop ventila- tion units. Staff does not recommend this option as it significantly impacts the appear- ance of the most visible elevation of the building and deviates from the design objective of compatible architecture with the new Senior Center to achieve an architecturally integrated campus. Defer Project Council may elect to cease work and defer the project. Minimal expense would be incurred installing temporary landscaping in the area set aside for the building and play yard. Discontinue Proj ect If Council elects to discontinue the project, staff could prepare alternatives and cost estimates for permanent improvements for fhe project site and notify the project partners. CONCLUSION The child-care center is one of several major improvements included in the 2002 Senior Center/Community Center Master Plan. The project design has been challenging due to the relatively constrained site and surrounding improvements. If Council elects to complete the project, additional funding is needed, though one option to reduce project cost has been identified. Council may also elect to defer or discontinue the project. Staff seeks Council direction regarding next steps for the project. City Council May 10, 2007 Page 7 PUBLIC NOTICING—Agenda posting. Prepared by: Approved by: ...s �l re erick F. Fallah, AIA Cathy R. La arus 7~ Senior Project Manager Public Works Director ,�;� � ��� Michael A. Fuller Kevin C. Dugga Capital Projects Engineer City Manager �/ / l � � � Nadine P. Levin Assistant City Manager FFF-MAF-NPL/8/PWK 905-05-15-07M-E^ Attachments: 1. Site Plan 2. Floor Plan 3. Building Perspective 4. September 20, 2006 PRC Staff Report and Minutes 5. 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CHILD-CARE CENTER UPDATE/REMOVAL OF HERITAGE TREES, PROJECT 06-35 Mike Fuller, Capital Projects Engineer, stated City Council approved relocating the child-care center from north of the Rengstorff Park tennis courts to the northwest corner of the Senior Center parcel. Staff has developed a conceptual plan for the project. The plan will require the removal of three Heritage walnut trees which have been inspected by City staff and an outside arborist and determined to be in poor condition Staff requests the Commission forward a recommendation to City Council approving a mitigation measure of 2:1 tree replacement with 24" box trees for removal of the three Heritage trees. Capital Projects Engineer reviewed the child-care center site plan and stated the allee has been preserved,l5 new parking spaces have been added, a 30' landscape buffer will be placed between the parking lot and the Senior Center, there will be a new pathway to the allee and there will be a play area located on the westerly side of the building and open to the public on weekends and evenings when the child-care center is not open. There will be a fence surrounding this play area and the area will include play equipment, a sand play area and a water feature, and rubUerized surface material will Ue constructed similar to play areas in other City parks. A second, smaller infant/toddler play area will be located directly north of the Uuilding. This play area will not be open to the public as it is located in a somewhat secluded area and there will be very few pieces of play equipment. Capital Projects Engineer stated the three Heritage Ulack walnut trees in the new infant/toddler play area directly north of the building are in poor condition, partly as a result of poor pruning practices several years ago. Staff recommends a replacement ratio of 2:1 with 24" box specimens. Capital Projects Engineer stated it is important to note that the Senior Center project landscaping plan includes the planting of 140 new trees. Parks and Recreation Commission and Urban Forestry Board - September 20, 2006 Page 1 Attachment 4 Capital Projects Engineer stated the next steps in the project process would be grading of the area during OctoUer and NovemUer. Council will Ue requested approval of the project plans and specifications in January. At the same time, Council will review the environmental documents, removal of Heritage trees and the public art selection. In Apri12007, construction is expected to Uegin and completion of the child-care center would occur by January 2008. Commissioner Fernandez asked how Council would be informed of the public comments from tonight's meeting. Capital Projects Engineer stated a formal report will not be presented to Council, although the Commission's minutes would Ue forwarded to them. Commissioner Inks asked if the remaining walnut trees are also in declining health and in need of removal. Community Services Director stated the walnut trees are in varying stages of condition, though overall are not in good health and may need to be removed at a later date. Commissioner Inks asked if there will be a new fence near the handball court. Capital Projects Engineer stated yes. Commissioner Inks asked if the handball court would still Ue usable. Capital Projects Engineer stated yes. Commissioner John asked what the difference is between the staff report prepared in June versus the one prepared in SeptemUer. Capital Projects Engineer stated parking spaces have been increased from 13 to 15 and the distance from the parking lot to the Senior Center has Ueen reduced from 45' to 30'. The building is now 10' further away from the large oak tree to the west. Commissioner John stated the 10' fence near the handball court may not be visually appealing. Cornmissioner Mussman stated he appreciates staff's thoroughness with the information contained in the report. Commissioner Fernandez stated that if the Coinmission agrees to the 2:1 mitigation ratio, where would the six new trees go in place of the three removed walnut trees? Capital Projects Engineer stated the new trees would be located along the northerly property line. Commission opened the meeting for public comment. Peter Messina, resident, stated he likes the reduction of the play area and supports the removal of the three walnut trees. The removal will also result in an increase in the size of the park area. Parks and Recreation Commission and Urban Forestry Board - September 20, 2006 Page 2 Attachment 4 Alex EulenUerg, resident, stated he likes the proposed changes, especially the allee. He asked if infant care can occur at the Teen Center since the Uuilding is vacant during the day. He asked if the Packard Foundation could provide funding for the replanting project. An unidentified woman asked for clarification regarding the structures on the left of the child-care center. Capital Projects Engineer stated they are benches. The unidentified woman asked if there will be a fence l�etween the benches and the building. Capital Projects Engineer stated no. The unidentified woman stated some residents in the apartment Uuilding consider Pengstorff Park as their backyard. She requested to avoid installation of a fence, if possible. Park users might climb the fence in order to access or exit the park. Commissioner John asked if funding has Ueen approved for the project. Capital Projects Engineer stated yes, the child-care center, including the mitigation planting, is funded. Commissioner Fernandez asked if fencing is required since it is a child-care center. Capital Projects Engineer stated yes, fencing is required around the play area for security reasons. Commissioner Fernandez asked for information regarding the suggestion of an infant care program at the Teen Center. Community Services Director stated the Teen Center is currentiy closed as it is being renovated. He added that were the Uuilding to Ue used as an infant-care center, it would be difficult, if not impossible, to use the building for other types of programs. Commissioner Inks stated he supports the mitigation recommendation. Commissioner Henderson stated she supports the mitigation recommendation and landscape plans. Commissioner Fernandez stated he supports the recommended mitigation as there are plenty of trees to be planted as part of the Senior Center landscaping plans. On a motion made by Commissioner Mussman, seconded Uy Cominissioner John, Commission voted 5-0 to forward a recommendation to the City Council approving staff's recommended mitigation measure of 2:1 tree replacement with 24" box trees for the removal of three Heritage trees. Parks and Recreation Coinmission and Urban Forestry Board - September 20, 2006 Page 3 CITY OF MOUNTAIN VIEW MEMORANDUM DATE: SeptemUer 14, 2006 TO: Parks aizd Recreation Commission FROM: Frederick F. Fallah, AIA, Seruor Project Manager SUBjECT: CHILD-CARE CENTER UPDATE/REMOVAL OF HERITAGE TREES, PROJECT 06-35 . R�COMMENDATIONS Review the proposed mitigatian for the removal of three Heritage trees and reeommend to the City Council a rnitigation measure of 2:1 tree re�lacement with 24" box trees. BACKGROUND AND ANALYSIS On January 24, 2006, the City Council approved relocating the child-care center from north of the Rengstorff Park tennis courts to the northwest corner of the Senior Center parcel. Since that time, the design team has refined the building, parking and play yard layouts to provide additional parking. Staff has also developed a construction phasing plan to m;n;m;�e conflict with the new Senior Center construction and operation. T'he attached memos dated June 22, 2006 and September 7, 2006 (Exhibit A) outline the refinements inade to the building, parking and play yards. A more detailed site plan is provided as Exhibit B and reflects the removal of three Heritage black walnut trees. The three black walnut trees proposed for removal are in the infant/toddler play area nor�h of the cl�ild-care center building, as shown on Exhibit B. The trees were inspected by a consulting arborist, the City Arborist and the Parks and Open Space Manager. The consulting arborist, Ray Morneau, rated all three trees in poor condition and noted that they are not candidates for rejuvenation by pruning. The City ArUorist noted t�zat poor prtuzing in.the past has resulted in weakly attached branches that could break and that the poor structure of the trees carulot be corrected by additional prurting. Because these trees are not unique specimens, are in relatively poor condition and conflict with the design of the child-care center, the design team will recommend to the City Council that they be removed with the project. Proposed mitigation is 2:1 with 24" box trees that will Ue planted with the project. Parlcs and Recreatioil Co�su�nission SeptemUer 14, 2006 Page 2 � The �roposed I3eritage t�ee removals and mitigatioil were reviewed with t11e City Arborist who concurs with the recommendations. The Parks and Recreation Commission's recommendation regarding mitigation will be forwarded to the Ciiy Council witlz the request for approval to remove the Heritage trees. NOTICING Notices for this meeting tvere mailed to approximately 675 surroLulding residents and property owners, organized groups that use Reilgstorff Park, aild those who 11ave attended previous meetings related to this project and provided their contact informa- tion. Notices were also posted on tllree Heritage trees proposed for removal. Pr ed vy: � Frederick F. Fallah, AIA Senior Project Manager Reviewed by: Charles Gi son Parks and Open Space Manager Approved by: David A. Muela Community Services Director l_.0� Cathy R. Laza. Public Works Director —����� Nadine P. Levin �/ Assistant City Manager FFF/MAF/5/PWK 905-09-14-06M-E^ Attachments: 1. Exhibit A—June 22 and September 7, 2006 Project Update Memos 2. ExhiUit B—Current Site Plan cc: Bill Gould Design, Art and Arcllitecture PWD, ACM, APWD, CPE, YRM, RM, POSM—Gibson, RCM, A—King, SPM—Fallah, F(06-35)/c 'i Exhibit A CITY OF MOUNTAIN VIEW MEMORANDUM DATE: SeptemUer 7, 2006 TO: Kevul C. Duggan, City Manager FROM: Michael A. Fuller, Capital Projeets Engineer SUBJECT: CHILD-CARE CENTER UPDATE In the june 29, 2006 Council Update, you provided the Council a mema and site plan outlining the status of the child-care center project (Exlubit 1). T'his memo highlights some recent project refulements. A revised site plan is provided as Exlubit 2. Staff is scheduled to provide the Parks and Recreation Coinmission (PRC} with a project update a�1d to request a recommendation for removal of three Heritage trees on September 20; 2006. Buildul� Based on the recommendation of an arborist, the building has been shifted east approximately 10', com�ared with the Jtu1e site plan, to protect the large oak tree to`the west. The desigil team is also developing exterior elevations that �will m;n;m;ze the "modular" look of the building and be compatiUle �vith the Senior Ceilter. Parkin Parking has been increased by two spaces since June for a total of 15 new spaces. A 30' landscaped liuffer will separate the parking area from the Senior Center. As noted in June, parking will be shared with the Senior Center as the peak parking demand of the two facilities do not coincide. Pla� Yards The most significant project refinement since June is the layout of the play yards. State licensulg requirements require separate play areas for children 0 to 30 months (u-Lfants and toddlers) and 31 months to 5 years (transition and presclzool). The conceptual layout provided to Council in June showed a single play yard west of the building that wrapped around two sides of the handball court and projected into the park, including the area of the existing brick seat wall. Kevin C. Duggan September 7, 2006 Page 2 The refined layout separates the iwo play yards by moving the i.nfant/toddler area to the nortllerly side of the building and reduces the size of the play area that extends inio the park. Tlus change preserves the existulg north/south pathway from the handball court and avoids constructing a retaining wall at the base of the mounded area near the redwood grove. I�Z addition to preservulg park space, the new location moves the . infants and toddlers away from the oak trees which drop acorns and leaves that were a concern to the design team. This play yard will be available for public use v�T11en the child-care center is not open. T'he new infant/toddler play area north of the Uuilding requires removal of three walnut trees of Heritage size that are u1 relatively poor condition according to the arboxist. Th.ree existing wahzut trees will remain on the north side of the pathway (from Escuela Avenue to the park), continuing to provide a buffer for the apartments to the north. All of the oak trees in the project area are preserved. Because the infant/toddler area is relatively small and is separated from the park, it is not proposed for public use. Phasin�Plan The phasing plan that provides for some of the early grading and utility work to be performed by the Senior Center contractor has not cllanged. This plan will reduce the clisruptive work that will be doile after the Senior Center is fully operational. I'lease let me know if I can provide additional information. Michael A. Fuller Capital Projects Engineer MA.F/5/PWK 905-09-06-06M-E^ Attacliments: Exhibit 1: Child-Care Center Update, june 22, 2006 Exhibit 2: Revised site plan cc: CSD, PWD, ACM, APWD, CPE, YIZM, RM, POSM—Gibson, RCM, A—Ku1g, SPM—Fallah, F(06-35)/c �:+'s:��: ` CITY OF MOUNTATN VIEW MEMORANDUM DATE: � June 22, 2006 TO: , Kevin C. Duggan, City Manager FROM: Michael A. Fuller, Capital Projects Engineer SUBjECT: CHILD-CARE CEI�TTER UPDATE On January 24, 2006, tlie City Council approved relocating the Child-Care Center to the northwest corner of the Senior Center parcel. Since that time, the design team has refined the building, parl:ing and play yard Iayouts to reduce impacts to existing park i�nprovements and to provide additional parking. Staff has also developed a construc- tion phasing plan to m���m��e conflict with the new �enior Center construction and operation. The operator, Children's Creative Learning Centers, has been involved in design i�teetings to assure the facil.ity meets both programrr,atic needs and applicable licensing. This memo provides an update on the project and outlines the refinements and phasing plan. The conceptual layout provided to Council on January 24 is � �� � provided as Attachment 1, and the current layout is provided as Attachment 2. Bu.i-ld�n-g The blailding site is constrained on the north by mature wa]nut trees, on the south by the Senior Center parking lot, on the west by a mature oak tree and on the east by the new parking area. � These limitations dictate that the bu.ilding will have a relatively long, rectangular shape. Since January, the building shape has been modified to provide adclitional clearance on the north for preservation of three mature walnut trees between the building and the allee. The new building layout is an L-shape similar to that of the interirn Senior Center. . The building dimensions were established anticipating modular building to reduce coxistruction cost and duration. The building will be a permanent structure on a concrete foundation and will not be elevated like the interun Senior Center. A long interior corridor along the southerly side of fhe building facing the parking lot will be constructed on-site rather than with modular units and will provide additional design fle�cibility on the most visible facade. The rnain entrance will be in the southeasterly corner of the buiiding to be visible to incoming parents. , ( ) Kevin C. Duggan June 22, 2006 Page 2 Pax'k�n.—� The parking area is bettiTeen the child-care center and new Senior Center builcling. The conceptual lay�ut presented to Council in January limited the parking to the Senior Center garclen area and clid nat include any of the Senior Center futtzre expansion area. Consequently, only six net new parlcing spaces were achieved. At that time, staff advised Council that approximately 25 spaces were needed for �the child-care center. Staff further evaluated the parking �requirements for the Senior Center and child-care center and believes there is opportunity for shared parking because the peak demand for parking at the Senior Center, typically between 9:30 a.m. and 2:30 p.m., does not coincide with the times when most paren�s will be dropping off and picking up children at the center (7:00 a.m. to 9:00 a.m. and 4:00 p.m. to 6:00 p.m.). S afficient new parking must be provided for child-care center staff and parents who are at the center during the peak demand for Senior Center parking. The refined plan extends parking over a portion of the Senior Center future building expansion area, achieving 13 net new spaces with a 45' landscaped buffer between the Senior Center and parking area. Expansion of the Senior Center is not precluded because a portion of the new parking area can be reinoved in the future. At that time, replacement parking for removed spaces and additional parking to serve the expanded Senior Center must be found. The parking layout will be further refined after a parking analysis is performed as part of fhe California Environmerital Quality Act (CEQA) review for the project. Play Yard State child-care licensing requirements determine the overall size of the play yard and require separate areas for children 0-30 months (infants and toddlers) and 31 months to five years (transition and preschool). The conceptual layout provided to Council in january showed the play yard west of the building covering an area th�t included the existing brick seating wall and the northerly half of the handball/tennis practice court. The refined play yard plan pres�.rves the handball court by w;.apping arounu i�s northerly and easterly sides. A 10' high fence and landscape buffer will separate the court from-the play yard and a 5' high fence will separate the play area from the rest of the park. As a rerninder, the play yard will be open to park users when the child-care center is not open. The allee aligrunent is maintained, and the large oak tree west of the building is preserved by .construction of a deck under the drip line to avoid impervious surface and root compaction around the tree. The brick seat wall will be removed and the mound on which it sits will be lowered to provide a relatively level site for the play area. The seat wall will be replaced with seating in t�e same azea but outside of the play yard. The allee will pass by the northerly side of the play yard and connect with the pedestrian pathway network in Kevin C. Duggan june 22, 2006 Page 3 1 Rengstorff Park. This connection will help reinforce access to the parl< from Escuela Avenue as envisioned in the master plan. One of the challenges of the refined plan is preserving three smaller oaks at the southerly end of the Play yard. The design team is evaluating yard layouts, construction tec�uliques and maintenance issues associated with these txees in an effort to preserve them. Purther refinements will be made based on this evaluation and the recommendations of an arborist. I'hasin� Plan Staff developed a two-phase plan for construction of the clvld-care center to minimize disruption to patrons of the new Senior Center. The first phase will include rough grading of the building pad, play yard and parking area to be performed by the Senior Center contractor. The grading of the play yard will remove the brick seating wall and the rnound on which it sits and also fence the area for the child-care center coritractor to use for stag�ng. This first phase will be coxnplete by the end of 2006. The second phase will include final coristruction of the building, play yard and parking area and is scheduled to begin in spring 2007. Construction will likely take six to nine months. � Please let me know if you have questions or would like further information. Ivlichael A. Fuller Capital Projects Engineer MAF/9/PWK 905-D6-20-06M-E^ Attachments: 1. january 24, 2006 Site Plan 2. June 2006 Site Plan cc: PWD, CSD, ASM, APWD, YRM, RM, SPM—Fallah, F(06-35) / c �" ; � � � n � � � � e--1- �