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HomeMy WebLinkAboutCapital Improvement Program Adopted FY 2000-2001 - - - - City of Mountain View - - Capital Improvement Program Adopted 2000/2001, Planned 2001/2005 - - - - - City Council - - Rosemary Stasek, Mayor - - Nancy Noe, Vice-Mayor - Mario Ambra - .. Ralph Faravelli - - R. Michael Kasperzak, Jr. - - Sally J. Lieber - - Mary Lou Zoglin - - Submitted by: - .. Kevin C. Duggan, City Manager Cathy R. Lazarus, Public Works Director Tim Ko, Assistant Public Works Director - .. Prepared by: - .. J. Michael Sartor, Capital Program Manager Fred Irwin, Senior Administrative Analyst - - - - - - - - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 - - - - TABLE OF CONTENTS - - - .. Subject Pages Transmittal Memo 1- Active Projects 1-4 Adopted 2000-01 Projects 5-15 Planned 2001-02 Proj ects 16- 23 Planned 2002-03 Proj ects 24-29 Planned 2003-04 Projects 30-35 Planned 2004-05 Projects 36-40 Projects to Close June 30, 2000 41-43 Unscheduled Projects 44-58 - .. - .. ... - ... - - - .. - - - - - ". - Appendix List Appendix 1-10 - ... - - - - - - - - - - - - CITY OF MOUNTAIN VIEW MEMORANDUM - - - DATE: August 31, 2000 - TO: City Council - FROM: Kevin C. Duggan, City Manager Cathy R. Lazarus, Public Works Director J. Michael Sartor, Capital Program Manager - ... - - SUBJECT: ADOPTED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM (2000-01 THROUGH 2004-05) - - INTRODUCTION ... - The adopted Five-Year Capital Improvement Program (2000-01 through 2004-05) is the blueprint to add, upgrade and expand City facilities and infrastructure. The plan was adopted by the City Council on June 6, 2000 after months of review, including a study session on March 21,2000. Funding for the first year's projects was approved along with the 2000-01 operating budget on June 13,2000. Funding for subsequent years' projects will be considered in future budgets. - - .. - _ Highlights of the adopted program include the following projects: - . Approximately $12.6 million in the first year for the repair and replacement of City infrastructure, including streets, sidewalks, water mains, sewer mains, utilities and City buildings. - '. .. . Approximately $2.3 million in the first year for water storage reservoir expansion and improvements. - - . $14 million to design and construct a new 35,000 square foot Community Center in Rengstorff Park. - ... . An additional $800,000 to design and construct a public plaza with transit-serving uses (Transit Plaza) next to the recently opened (December 1999) transit center. - ., ... . $4.5 million to construct Evelyn Avenue Phase III improvements from Pioneer Way to Bernardo Avenue. - - .. - - .. City Council August 31, 2000 Page 2 I!i!" tw; ,"" . An additional $700,000 to construct Stevens Creek Trail, Reach 4, Segment 1 from Landels School and Park to Yuba Drive. '"" .. . $1.9 million for EI Camino Real median landscape renovation from the Sunnyvale City Limits to San Antonio Road. .. . . $750,000 to design a new (second) downtown parking structure. .., /IIIIf BACKGROUND ., CIP Funding Assumptions ... Funding sources for capital improvement projects range from restricted funds that can finance only specific types of projects (Water, Sewer and Solid Waste Funds, North Bayshore Community Fund, recreation in-lieu fees and gas tax) and unrestricted funds that can be used on any type of project (Capital Improvement Reserve and Construction/Real Property Conveyance Tax). .. /IIIIf .. -..' This year, the amount of unrestricted funds available for projects in the first year of the adopted five-year CIP is approximately $15.4 million, down about $6.4 million (29 percent) from the $21.8 million available last year. The projections of available unrestricted fund revenues for the four outer years (2001-02 through 2004-05) have also been reduced based on current economic forecasts. Following are the assumptions used to forecast the amount of unrestricted funds available for projects in the 2000-05 CIP: ... iii;;, .. .. .. Capital Improvement Reserve ... For Year 1 (2000-01): .' .. . Remaining 1998-99 General Fund Carryover Balance Refund from Closing Completed/Nonactive Projects Beginning Balance Guly I, 2000) Estimated 1999-2000 Carryover to CIP Reserve $2,630,000 500,000 5,150,000 4,200,000 .. . . iii< . - TOTAL ... $12,480,000 .. For Year 2 (2001-02): . Estimated General Fund Carryover to CIP Reserve at $3,200,000 Per Year ... - .. iii!" - - '1- City Council August 31,2000 Page 3 - 4iIiIiil ~ - For Year 3 (2002-03): ..~ . Estimated General Fund Carryover to CIP Reserve at $3,000,000 Per Year "'Mi For Years 4 and 5 (2003-05): - . Estimated General Fund Carryover to CIP Reserve at $2,500,000 Per Year - Construction Conveyance Tax - - For Year 1 (2000-01): - . Beginning Construction Conveyance Tax Balance Guly I, 2000) Estimated 2000-01 Revenue Projection $ 991,000 1,978,000 - . - TOTAL $2,969,000 - -- For Years 2 through 5 (2001-05): - . Estimated 2001-05 Construction Conveyance Tax Revenue Projections Decline from $1,600,000 in Year 2 to $1,200,000 in Year 5 -- - - Attachment 1 shows the estimated CIP Reserve and Construction Conveyance Tax funding, expenditures and ending balances for each year in the adopted 2000-2005 CIP. The blue columns represent the beginning unrestricted fund balances in each year, the red columns represent project expenditures and the yellow columns represent the ending funding balances for each year. The $5 million CIP Reserve policy level is indicated by the horizontal blue line. As shown, a CIP Reserve of $5 million is being maintained in each of the five years, resulting in a balanced program. - - .~ ~ '.. The Capital Improvement Reserve and Construction Conveyance Tax revenues forecast for each year must be achieved to fully fund the adopted five-year CIP. Staff will evaluate the revenue assumptions in subsequent years and propose revisions to the plan as needed. - ~ - - CIP Progra!ll - - The adopted five-year 2000-2005 CIP is summarized in the Appendix 1 spreadsheet, which lists all projects, cost estimates and funding sources. The projects include major studies, utility, technology, other inf~astructure and transportation projects, - - - - .. City Council August 31, 2000 Page 4 :1tI!'" parks/recreation projects and building projects. The projects in the adopted plan meet the City criteria for selecting capital projects (Attachment 2). These criteria include: *,*, il"" . Preservation of existing assets. M . Health and safety effects or legally mandated. "" . Economic development/revitalization effects. ,... ." . City Council priorities and/ or neighborhood interest. .. The adopted 2000-2005 CIP groups projects in three categories: . Amended (active projects which require funding and/ or scope adjustment). "'" - . Annual (projects for recurring maintenance activities that can be generally accomplished within one year). ~ . Other (all other projects, including those which are either longer than one year in duration or are not specifically maintenance-related). 'tIi. .' Each year, the CIP includes a number of "annual projects" to fund ongoing infrastruc- ture repair and replacement. The City of Mountain View places a high priority on preventive maintenance to preserve the City's investment in existing infrastructure and replacing infrastructure that has outlived its useful life. There are ongoing annual projects for streets, sidewalks, water mains, sewer mains, forestry maintenance, facilities and landfill postclosure maintenance systems. Of the $78.8 million for projects in the five-year plan, approximately 72 percent ($56.5 million) is related to preserving/replacing existing facilities, infrastructure, equipment and technology. III' Ii' .." liiii . Wi- .' Major CIP Projects - . Community Center: The City Council "vision" for the Community Center is programmed in the adopted CIP with funding accruing over all five years. The project entails the design and construction of a 35,000 square foot building with site improvements and expanded parking. Space will be provided for existing programs, expanded assembly hall with centrally located kitchen, space for nonprofits, additional space for meetings and expanded space for City admini- stration. Space and funding for child care is not included at this time and may be phased and constructed later as either a separate building or an addition to the center at an estimated cost of $2 million to $2.5 million. - -" '" WI *"' *"" ... ... - ,,. City Council August 31,2000 Page 5 - ,""' - - - At their June 13,2000 meeting, the City Council approved the Community Center program described above at an estimated cost of $14 million without child care. The adopted 2000-2005 CIP will fund the Community Center at $14 million over five years. ~ '-..' - It may be possible to begin Community Center construction in Year 3 (2002-03) of the CIP, when 94 percent ($13.2 million) of estimated total funding needed for design and construction of the Community Center will be accrued. There may be opportunities to pull in additional revenues to have full funding in place by Year 3. - - - A copy of the June 13,2000 Community Center staff report to the City Council is included in Appendix 6. - ..... - . Transit Plaza: Additional CIP Reserve funds of $800,000 are included for the Transit Plaza project, bringing total funding to $2.1 million. This funding includes the Valley Transportation Authority (VTA) contribution for an operator's break room ($100,000), a Federal Transportation Enhancement Act (TEA-21) Grant of $325,000 and previous CIP Reserve funding of $650,000. - ... - - The adopted Transit Plaza budget is not sufficient to construct space for the Mountain View Chamber of Commerce, though adequate funds are included for design of a 5,000 square foot building (excluding tenant improvements) for the Chamber as part of the overall site planning and program. At their July 11, 2000 meeting, the City Council approved the preliminary program for the Transit Plaza project and directed staff to negotiate a contract with the design architect. A copy of the July 11, 2000 Transit Plaza project staff report to the City Council is included in Appendix 7. - - - - - IIIIiII . Evelyn Avenue: Construction of Evelyn Avenue Phase III improvements from Pioneer Way to Bernardo Avenue is programmed in the adopted CIP with total funding of $4.5 million accruing over all five years. Project design is nearly com- plete, and construction is targeted to begin in Year 3 (2002-03) of the five-year CIP. ~ 1ft - - Like the Community Center, the project is fully funded in the fifth year of the plan, although it is desirable to begin construction in Year 3, when the project will have accrued $3.8 million (85 percent of total funding). In fall 2000, the City will apply for $675,000 in Federal Hazard Elimination Safety (HES) Program Grants for Evelyn Avenue, which could offset some of the adopted CIP Reserve funding. Alternatively, the City Council could consider creating an assessment district to generate funding for the project. ,.... ~ .... - - ilMf/I - - City Council August 31,2000 Page 6 _f An Evelyn Avenue Improvements project status update is included in Appendix 8. ''iW> .\Mf~ . Stevens Creek Trail Reach 4, Segment 1: Design of Stevens Creek Trail Reach 4, Segment 1 (Lande Is School and Park to Yuba Drive) is nearing completion with start of construction planned for spring 2001. Caltrans design reviews have required some refinement of the trail configuration to provide larger curves for bicycle safety. These refinements require additional structural support, particu- larly in the overcrossing structure over Highway 237 and retaining walls along most of the length of this trail segment. Additional funding of $500,000 North Bayshore Funds and an additional $200,000 in outside funding from a suitable grant source (such as State Proposition 12 or Santa Clara County Parks and Recreation) is in the adopted CIP for this trail segment to cover estimated construction cost increases. With this additional funding, Reach 4, Segment 1 has a total construction phase budget of $4,075,000. .... ~.~~ .!il!!' .. .. We .. "" ,... The feasibility study for Reach 4, Segment 2 from Yuba Drive to Mountain View High School is underway. Construction of this trail segment is not funded. ~. . EI Camino Real Landscaping: Funding of $627,000 for Phase I of the EI Camino Real median landscaping project from Calderon Avenue to EI Monte Avenue was approved by the City Council on February 8, 2000 (see Appendix 9). An additional $100,000 in CIP Reserve funds are included in the adopted CIP for Phase 1. Funding of $794,000 for Phase II of the project from the Sunnyvale city limits to Calderon Avenue is in Year 1 (2000-01) of the CIP and funding of $470,000 for Phase III from El Monte Avenue to Rengstorff Avenue is in Year 2 (2001-02). Funding to construct gateways at the westerly and easterly ends of the EI Camino Real median (estimated at $190,000) is not included in the adopted five-year CIP to maintain a $5 million CIP Reserve balance in each year of the plan. ... .. - ... /IIi!< ., "', ~ . Downtown Parking Structure: $750,000 of Parking District Funds are included in the adopted CIP as a placeholder for design of a new downtown parking structure. At their August I, 2000 meeting, the City Council approved Parking Lot 3 (northeast corner of Bryant and California Streets) as the site of the new downtown parking structure and authorized a comprehensive analysis of financing options and development of a financing recommendation for the structure. The Council also authorized a preliminary feasibility analysis for the new structure, including possible retail and/ or senior housing components at the August 1 meeting. Staff plans to return to the City Council in early 2001 with recommendations on project components and next steps for project implementation. III' \ill' .... "" .. ... ." .. ~ ~. ,- - City Council August 31, 2000 Page 7 ,,- - - - ClP Tradeoffs - Some of the planned projects in the 1999-2004 ClP and many of the new projects proposed by City departments needing unrestricted funds (ClP Reserve and Construction Conveyance Tax) were not included in the adopted 2000-2005 CIP (see Attachment 3). These unfunded projects are related to City facilities, parks and recreation, street medians and other street/traffic projects. Though most of the projects are "desirable," they represent the tradeoffs that are needed to accommodate the major projects described above and other essential projects while maintaining a $5 million ClP reserve balance in all five years of the plan. - ,- - - - .... Conclusion - ,.". The projects in the adopted 2000-2005 ClP represent some tough choices while providing for top-priority projects like the Community Center, Transit Plaza, Evelyn Avenue and El Camino Real Landscaping. The plan optimizes both the availability of funding and staff resources. Establishing priorities is difficult because there are many worthy projects that cannot be funded within the five-year program. However, staff believes the adopted ClP represents a list of projects which balance the need to maintain and renovate the City's infrastructure as well as improve and add community facilities and amenities within available resources. -''III. - .... - - ... - Prepared by: Approved by: - ~ ~~"" J. Michael Sartor Capital Program Manager - - Cathy R. Laza us Public Works Director - ~ - ';lWii Kevin C. Duggan City Manager - .. JMS / 2/ ClP99-2000 936-08-24-00M-E^ - '... Attachments - - - - - .- - -ittlr. CITY OF MOUNTAIN VIEW III' "" - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 .' w "" THIS PAGE LEFT INTENTIONALLY BLANK '- ,. - "'" ...' '"', ... lIlJI "" .... "" ... .1 'Iilii - ',,", - ... _. - 'i!> .. .. I I a I I I V) o - '<T o o ~~ ~u ~S2 ::l " ] t f-< ~ "00<:: ~ " ll.. ;; ~ u c::: 00 .~ ~ .5 - a "0 3 . 3 oo~ ~ 25 ~ '-0- OO~ ON 'OJ UG:< E ~ eo '" ~ " 8 a ll..:;; ll.. <= - " u "'- "0 >< "tl.l - "'- o "0 <t I I . 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C'i N ~ ~ ~ ~ ~ ~ ~ ~ ~ '" '" '" '" '" '" '" '" E- '" '" '" '" '" '" '" '" E- -<t: - - 'W ... - Criteria for Selecting Capital Projects, August 1993 (not in priority order) - -- o Effects on operating and maintenance costs/preservation of existing assets ,- o Health and safety effects - o Legally mandated ~ - 0 Economic development/revitalization effects - o Enhances productivity / operational efficiency of basic City services ;..., .,.... o Elected officials priorities/preferences - - o Conformance to adopted plans, goals, objectives and policies or to correct an existing deficiency - - o Availability of funds from State/Federal/outside sources - o Equitable distribution of resources - - o Implementation feasibility - o Citizen and/ or neighborhood interest - .. o Cost-effectiveness/cost-benefit/return on investment/project life expectancy / implications of project deferral - - o Environmental/ aesthetic/ community identity effects - - o Extent of secondary benefits or spillovers/impact on water or energy conservation, traffic reduction, social implications ,- - o Interjurisdictional effects/ opportunity for joint project implementation (e.g., with other agencies) - - '- JMS/9/CIP 936-07-28-99A^ - .. ""'" Attachment 2 *' PROJECTS NOT INCLUDED IN THE PROPOSED 2000-05 CAPITAL IMPROVEMENT PROGRAM FACILITIES ,." ,ii4i Chamber of Commerce Portion of Transit Plaza ($1,600,000) No funding provided ~~. 1I1Ii" Child Care Space at New Community Center ($2,000,000 to $2,500,000) No funding provided ,. ~, Fire Station #3 Renovation ($500,000) Planned project defer to unscheduled - CPA Second Stage Support Space ($800,000) New project not in program ." ~ 1*"' PARKS AND RECREATION .. Street Tree Re-inventory ($50,000) Planned project defer to unscheduled - .. Landels Park Restroom ($220,000) Planned project defer to unscheduled w~^ ,~ Bubb Park Restroom ($230,000) New project not in program ''i!tf.; .. Crittenden Park Ball Field Restroom Renovation ($90,000) New project not in program ~. Sierra Vista Park Design/Construction ($650,000) New project not in program ~. Devonshire Park Acquistion & Design/Construction ($1,200,000) New project not in program ." ATTACHMENT 3 "'" m' lit" - - '''''' ':M - STREET MEDIANS ,- "WIll EI Camino Real Gateways ($190,000) - ~ City Wide Gateway Study ($85,000) - - Middlefield Road Median (Whisman to Ellis) ($550,000) - - San Antonio Road Median Renovation ($322,000) - ''#l1li Calderon Median (Dana to Evelyn) ($260,000) - - Planned project defer to unscheduled Planned project defer to unscheduled Defer construction phase to unscheduled New project not in program New project not in program - Middlefield Rd Median Refurbish (Moffett to Shoreline) New project not in program ($350,000) '- - STREETS / TRAFFIC ... "'W Downtown Traffic Study ($125,000) - .- Easy Street/Gladys Intersection Reconfiguration ($150,000) ".. ,- Eliminate Free Right Turn @ Central Exp to Moffett ($200,000) .. ,.... - Grant Road Signal Interconnect Upgrade ($250,000) - .. - ... '- - - ... - Planned project defer to unscheduled Planned project defer to unscheduled New project not in program New project not in program ATTACHMENT 3 ^~ CITY OF MOUNTAIN VIEW fIt", "", ....' ".. CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, - PLANNED 2001/2005 ., Ilt' THIS PAGE LEFT INTENTIONALLY, BLANK t:11 . .... ~f;. "" .... .. 'lIi1' ... ~ "" ..." "" 'Y~ .. w ... ....' w - ~ ~ - - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 'w - l!flIl - ~ ~- Project Number .\tIII ADOO-64 00-02 00-03 00-04 00-05 00-06 00-07 00-08 00-09 00-10 00-11 00-12 00-13 00-14 00-15 00-16 00-17 00-18 00-19 00-20 00-22 00-23 00-24 00-25 00-27 00-28 00-29 00-30 00-31 00-32 00-33 00-34 00-35 00-36 00-37 00-39 00-40 00-41 00-42 00-43 00-44 00-45 - ~- ,"'" 1.... - 'AWl. .- - ,- .. - - - ,- i!IU ,,- - ...' ,.. - - - ~ - ~ - - - ACTIVE PROJECTS The active projects listed below are expected to remain active during the 2000-01 Fiscal Year. Balances shown are the actual balances at January 31, 2000. Sponsor Department Yardis Court Assessment District Public Works 1999/00 Traffic Signal Replacements and Modifications Public Works 1999/00 Slurry Seal Program Public Works 1999/00 Water System Improvements Public Works 1999/00 Wastewater System Improvements Public Works 1999/00 Concrete Sidewalk and Curb Repairs Public Works 1999/00 Parks Pathway Resurfacing Comm. Svcs. 1999/00Shoreline Pathway, Roadway, Parking Improvements Comm. Svcs. 1999/00 Forestry Maintenance Program and Street Tree Replanting Comm. Svcs. 1999/00 Shoreline Landfill Cap Maintenance and Repairs Public Works 1999/00 Developer Reimbursements Public Works 1999/00 Street Lane Line and Legend Repainting Public Works 1999/00 Landfill GasILeachate System Repairs and Improvements Public Works 1999/00 Facilities Maintenance Plan Public Works 1999/00 Annual Traffic Studies/NTMP Improvements Public Works Community Center Construction Comm. Svcs. Open Space Acquisition (Del Medio Area) Comm. Svcs. Pioneer Park Irrigation and Grounds Improvement-Construction Comm. Svcs. ADA Playground Improvements, Phase I Comm. Svcs. Shoreline Park Roadway Landscaping (Permanente Creek to Term. Blvd) Comm. Svcs. Shoreline Golf Links Renovations/Front Nine Comm. Svcs. Shoreline Maintenance Facility Site and Program Study Comm. Svcs. Biannual Parks Renovations/Improvements (Cuesta Park), Phase I Comm. Svcs. 1999/00 Information Services Computer Projects FASD 1999/00 Miscellaneous Water Main and Service Line Replacements Public Works 1999/00 Misc. Storm and Sanitary Sewer Main Replacements Public Works New Wells No. 22 & 23 Design (WMPP) Public Works New Well No. 22 Construction (WMPP) Public Works Chloramine Conversion Study Public Works Miramonte Reservoir Construction, Phase II (WMPP) Public Works Miramonte Avenue Water Main Replacement, Phase I (WMPP) Public Works Chip Seal Program Public Works North Shoreline Blvd. Traffic Signal Interconnect Public Works Evelyn Ave. Improvements, Construction (Stevens Creek to Pioneer) Public Works LED Traffic Signal Conversion Public Works Adobe Building Renovation Construction, Phase I Public Works Ellis/Fairchild Traffic Signal Public Works North Shoreline Water Main Replacement (in park) Public Works TDA PedestrianlBicycle Projects Public Works Shoreline Lake Supply Branch Line (at Boat Launch Ramp) Public Works Downtown Parking Lot Recycling Enclosure Public Works Citywide Traffic Model Update Public Works Project Title Balance at 1/31/2000 $479,272 $49,848 $85,326 $143,468 $117,369 $20,765 $0 $103,484 $40,623 $281,689 $100,000 $88,257 $79,896 $108,384 $267,742 $7,299,500 $400,341 $419,491 $149,295 $138,030 $994,561 $50,000 $120,187 $335,158 $1,013,829 $938,965 $243,647 $786,851 $95,000 $2,624,262 $122,502 $120,187 $167,967 $2,062,303 $49,763 $1,275,545 $90,289 $76,034 $65,307 $126,250 $127,507 $75,000 Active Projects, Page 1 CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 ACTIVE PROJECTS The active projects listed below are expected to remain active during the 2000-01 Fiscal Year. Balances shown are the actual balances at January 31, 2000. Project Sponsor Balance at ...,. Project Title Number Department 1/31/2000 ~ 00-46 Monta Lorna Park Pathway Lighting Project Comm. Svcs. $46,951 .... 00-47 Shoreline Golf Links Well Construction Comm. Svcs. $324,725 00-48 Oil/Water Separators at Fire Stations 3 & 4 FIRE $81,175 00-49 Cube Site Design and Construction Public Works $604,674 ,.' 00-51 Senior Center Seismic Upgrades Comm. Svcs. $357,272 00-52 Mercy/Bush Park Design and Construction Comm. Svcs. $476,024 00-53 1999/00 Install2-Way Sewer Lateral Cleanouts Public Works $93,540 .. 00-54 MOC Bulk Storage Covered Facility Public Works $232,762 00-55 MOC Car Wash Relocation Public Works $289,202 'ti*J 00-56 CASC Start Up City Mgr. $48,760 "'" 00-57 Shoreline Blvd.lStierlin Road Intersection Reconfiguration Public Works $115,516 00-58 Evelyn Avenue Undergrounding District No. 38 Public Works $1,646,000 ~ 00-59 City Hall Fourth Floor Restroom Public Works $92,360 I/IfI< 00-60 PoliceIFire Administration Building Lobby Renovation FIRE $82,872 00-61 PolicelFire Administration Building Space Needs Study FIRE $55,230 00-62 Miramonte/Cuesta Traffic Signal Intersection Modification Public Works $185,604 1IIi'. 00-63 Water Storage Reservoir Siting Study Public Works $4,601 00-64 Landfill Telemetry System Public Works $17,107 ~;.- 00-65 Temporary Dog Park Construction Comm. Svcs. $47,500 lilt' 99-58 Stevens Creek Trail, Reach 4, Segment 2 Study Public Works $26,793 99-57 Downtown Committee Work Plan Comm. Dev. $151 "". 99-56 Moffett Blvd.lCypress Point Drive Traffic Signal Public Works $8,828 99-55 San Antonio Loop Design Public Works $0 IIIi' 99-52 Water Fluoridation Public Works $1,143,591 ~ 99-50 LED Traffic Signal Conversion Public Works $49,387 99-49 Charleston Road Pathway-Connect to Stvns Crk Tr (TDA Project) Public Works $135,861 "'" 99-48 Adobe Building Update Study/Renovation Design Public Works $2,595 99-47 Traffic Signal Preemption Systems Public Works $43,727 99-46 Grant Road/Cuesta Drive Intersection Modifications Public Works $298,824 ... 99-45 Rengstorff Ave (10I/Middlefield) Underground UtiI. Dist. No. 36 Public Works $1,232,405 99-44 City Hall As-Built Drawings Public Works $32,509 99-43 Evelyn Avenue Underground Utility District No. 37 Public Works $51,922 -.:' 99-40 Irrigation Pump Station Improvements, Def. Maint. Public Works $352,112 99-39 Shoreline Sailing Lake Water SupplylDischarge Study Analysis Public Works $66,000 99-38 Shoreline Infrastructure Maintenance Comm. Svcs. $50,970 Pf 99-37 1998/99 Sanitary/Storm Main Replacement Public Works $286,165 99-36 1998/99 Miscellaneous Water Main Replacement Public Works $459,765 99-35 Charleston Detention Pond Improvements, Phase II (Construction) Public Works $242,222 p; 99-34 PolicelFire Admin Building HV AC System, Tier 3 Improvements FIRE $36,178 99-33 Emergency Power Supply, Phase III . Public Works $73,328 99-32 Fire Station No.2 Construction Public Works $2,763,850 ",".. 99-30 1998/99 Information Services Computer Projects FASD $634,303 Active Projects, Page 2 $f~ ",' ,.""~,=~"__",.,_"...".~",^_~,,,,',._~<,vc,',""'_";'__''^_"'~_""H~_~_."'~""''-'~~,"""""",,,",,'"'':=...'._"~'~''''''~~'_''''' - - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 - - ACTIVE PROJECTS - The active projects listed below are expected to remain active during ;- the 2000-01 Fiscal Year. Balances shown are the actual balances at January 31, 2000. - Project Project Title Sponsor Balance at - Number Department 1/31/2000 .1iIII, 99-26 EI Camino Real Landscape Refurbishing-Grant to Rengstorff Public Works $289,647 99-25 Stevens Creek Trail Reach 4, Construction (to Yuba) Public Works $3,166,014 - 99-24 Shoreline Golf Links Renovations/Back Nine Connn. Svcs. $2,593 #lMlI 99-23 Shoreline Interpretive Center Study Connn. Svcs. $50,000 . 99-22 Shoreline Play Structure Connn. Svcs. $56,035 ., 99-20/99- - 21 Crittenden ParkingNista Slope/Amphitheatre Parkway Streetscape Public Works $163,061 99-19 Pioneer Park Irrigation and Grounds Improvement-Design Public Works $1,318 - 99-18 Charleston Slough Observation Structure Connn. Svcs. $4,234 ,.... 99-16 City Hall First Floor Improvements Public Works $70,595 99-14 1998/99 Facilities Maintenance Plan Public Works $70,768 .- 99-12 1998/99 Street Lane Line and Legend Repainting Public Works $44,998 - 99-10 1998/99 Shoreline Landfill Cap Maintenance and Repairs Connn. Svcs. $281,587 99-05 1998/99 Wastewater System Improvements Public Works $47,349 - 99-04 1998/99 Water System Improvements Public Works $127,090 - 99-03 1998/99 Annual Slurry Seal Program Public Works $979 97 -50 Update Standard Provisions and City-wide Benchmarks Public Works $12,547 - 97 -49 Internally Illuminated Street Name Signs Public Works $28,169 97-47 New Telemetry System (WMPP) Public Works $68,736 - 97-45 Miramonte Reservoir Design, Phase I Public Works $105 - 97-44 Emergency Power Supply, Phase lIB Public Works $1 97 -43 Emergency Power Supply, Phase IIA Public Works $0 ".. 97-41 1997/98 Sanitary/Storm System Replacement Public Works $52,110 - 97 -40 1997/98 Miscellaneous Water Main Replacement Public Works $203,422 97-37 Fire Station 3 & 4 Renovation Study FIRE $34,986 - 97-36 Fire Station No.2 Design (Phase I) FIRE $0 - 97-34 1997 -98 Information Services Computer Projects FASD $444,418 97-28 Connnunity Center Design Connn. Svcs. $695,175 r.. 97-27 Golf Links Pro Shop Design Update Connn. Svcs. $33,284 f.MiI' 97-26 Golf Links Play Improvements Connn. Svcs. $16,973 97-24 Stevens Creek Trail Reach 4, Design I Public Works $11,941 'mila 97-17 Biannual Parks Renovationllmprovements Connn. Svcs. $12,875 ,- 97-04 1997/98 Water System Improvements Public Works $364,802 96-56 North Bay Shore Parking and Circulation Public Works . $29,594 - 96-55 Crittenden Storm Pump Station Public Works $468,579 - 96-50 Miramonte-Sonia to EI Camino Real Median Renovation Public Works $0 96-49 Evelyn Avenue Streetlights (HES) Public Works $10,316 '.. 96-48 Downtown Underground Utility District No. 35 Public Works $3,980 .- 96-42 Whisman Pump Station Improvements, Phase II Public Works $96,156 96-41 Shoreline Irrigation System Capacity Study Public Works $12,926 - 96-40 Shoreline Golf Pond Storm Relief Public Works $62,082 - 96-34 Lake Supply Pump and Access Port Public Works $186,563 ~-M Active Projects, Page 3 - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 ~' ACTIVE PROJECTS The active projects listed below are expected to remain active during the 2000-01 Fiscal Year. Balances shown are the actual balances at January 31, 2000. .... Project Sponsor Balance at ,,""' Project Title Number Department 1/31/2000 il,40 96-27 Whisman Park Building Modification for Vehic1e Storage Comm. Svcs. $41,250 !IlI!;. 96-24 Cuesta Playground Renovations Comm. Svcs. $218,542 96-21 Crittenden Site Improvements Comm. Dev. $40,218 .... 96-11 1996/97 Shoreline Landfill Cap Maintenance and Repairs Comm. Svcs. $301,227 """ 95-50 Downtown Fas:ade Improvement Program Comm. Dev. $69,207 95-38 Stevens Creek Tidal Marsh Levee Repair Comm. Svcs. $105,371 .. 95-35 Evelyn A venue Improvements, Design Public Works $54,939 - 95-26 Miramonte Pump Station Improvements Design Public Works $105,122 95-23 Well 9 Improvements Public Works $157,751 .... 93-44 Crittenden Lane and Utility Improvements Public Works $1,073,644 .. 93-37 Tasman Corridor Light Rail Project Public Works $2,505,931 93-27 Shoreline Blvd. Improvements (In Park) Public Works $111,318 ... 93-22 MOC Bldg ABC Renovation Public Works $640,050 II!' 93-17 Landfill Closure-Crittenden Site Public Works $111,327 93-16 Vista Slope Landfill Closure Public Works $784,946 - 93-15 Landfill Closure-544 Acre Site Public Works $560,578 .. 92-47 Landfill Remediation of Soil Toxics Public Works $1,198,891 92-42 San Antonio Train Station Shelters Public Works $0 '. 92-34 Tasman Corridor Design Review Public Works $5,770 92-25 Shoreline Lake Creek Connection Public Works $166,266 .,., 92-22 ShorelineNista Slope Master Plan Comm. Svcs. $39,166 . 92-15 Stevens Creek Trail, Reach 3 Public Works $0 91-26 Bryant Elevated Tank Removal Public Works $98,834 .. 1101> Total of Active Projects $50,343,611 .. 'IiIil .' jIlO1 II!I! ,.. - Active Projects, Page 4 " ~ ~~,,~ ~ - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 - - Adopted Capital Improvement Proiects. 2000/2001 11_ NOTE: All costs are shown in thousands and 2000/2001 dollars. - - - Item Proiect Description Burleet Paee No. 2000/01 AMENDED PROJECTS 00-49 Transit Plaza Design and Construction $1,225 7 00-32 Miramonte Reservoir Construction $1,500 7 00-58 Evelyn Avenue Undergrounding District #38 ($1,310) 7 96-24 Cuesta Playground Renovations $427 7 00-17 Open Space Acquisition (Del Medio Area) $390 7 00-18 Pioneer Park Irrigation and Grounds Improvement-Construction $0 7 99-25 Stevens Creek Trail, Reach 4, Segment 1 $700 7 00-16 Community Center Construction Funding * $3,900 8 99-26 El Camino Real Landscape, Phase I $100 8 2000/2001 ANNUAL PROJECTS 01-01 00-01 Street Resurfacing Program $652 8 01-02 00-01 Traffic Signal Replacements/Modifications $62 8 01-03 00-01 Slurry Seal Program $97 8 01-04 00-01 Water System Improvements $450 8 01-05 00-01 Wastewater System Improvements $125 8 o 1-06 00-01 Concrete Sidewalk/Curb Repairs $500 8 01-07 00-0 I Parks Pathway Resurfacing $77 9 01-08 00-01 Shoreline Pathway, Roadway, Parking Improvements $150 9 o 1-09 00-01 Forestry Maintenance Program and Street Tree Replanting $153 9 01-10 00-01 Shoreline Landfill Cap Maintenance and Repairs $100 9 01-11 00-01 Developer Reimbursements $100 9 01-12 00-01 Street Lane Line and Legend Repainting $200 9 01-13 00-01 Landfill GasILeachate System Repairs & Improvements $100 10 01-14 00-01 Facilities Maintenance Plan $300 10 01-15 00-01 Annual Traffic Studies/NTMP Improvements $100 10 2000/2001 OTHER PROJECTS 01-16 ADA Playground Improvements, Phase II, Design/Construction $255 10 01-17 Shoreline Coast Casey Restroom $150 10 01-18 Shoreline Pk. Roadway Lndscping. (PG&E ROW Stvns Cr. / Gatehse.) $75 10 .",., '... ""'" '... ,.., - <iiIiMI "'.. ...... - - ... ,- - - ~ - - - ,""" '". - ... - - .... - - .... Adopted Capital Improvement Projects, 2000/2001, Page 5 .. ,..!JlIl:I'. Adopted Capital Improvement Projects, 2000/2001, Page 6 jilli'Ji! ~ - \!lll:Il CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 Adopted Capital Improvement Projects. 2000/01 NOTE: All costs are shown in thousands and 2000/2001 dollars. Item Project Description Source 2000/2001 2000/01 AMENDED PROJECTS 00-49 Transit Plaza Design and Construction Additional funding for design and construction CIF Reserve $800 of public plaza and facilities to support transit Other (VTA) 425 uses, the downtown community, and possibly the Chamber of Commerce. 00-32 Miramonte Reservoir Construction Additional funding for a new 2-3 million gallon Water $1,500 reservoir, improving the existing 1 million gallon reservoir and other site improvements. 00-58 Evelyn Avenue Undergrounding District # 38 Transfer funding to new undergrounding CIP Reserve -$15 District #39 on Evelyn Avenue from Pioneer to Other (Rule -1,295 Bernardo Avenue. 20A) 96-24 Cuesta Playground Renovations Additional funding for new play structures to CIP Reserve $385 meet current safety and ADA standards. Other (Parkland 42 Dedication). 00-17 Open Space Acquisition (Del Medio Area) Additional funding for acquiring open space in Other (Parkland $390 the Del Medio area. Dedication) 00-18 Pioneer Park Irrigation and Grounds Improvement-Construction CIP Reserve -$29 Transfer of funding from CIP Reserve to Other (Parkland 29 Parkland Dedication Fees. Dedication) 99-25 Stevens Creek Trail, Reach 4, Segment 1 Additional funding for construction to meet Shoreline $500 Caltrans requirements. Comm. Other (Grant) 200 .. - - .... - ~'11111 ,.,. "- "... ~- "- - '.<lII!!NI ~ - - - ... - ,,- ,tIIIiII ~ """ - - - - - - ,. - .. Please refer to Appendix 1 Key to fund abbreviations. Adopted Capital Improvement Projects 2000/2001, Page 7 ... CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 00-16 Community Center Construction Funding Set aside funds to construct a new Community CIP Reserve $3,214 ,'-11': Center. Construction is targeted to begin in Other (Parkland 686 2002/03. Dedication) ..~ 99-26 EI Camino Real Landscape, Phase I Additional funding for landscape refurbishment. CIP Reserve $100 (!li'~ 2000/01 ANNUAL PROJECTS 01-01 00-01 Street Resurfacing Program p~ Install asphalt concrete and fog seal overlays, CIP Reserve $116 raise utilities and monuments. Also includes Gas Tax 536 City facility parking lot resurfacing. III\' ~It 01-02 00-01 Traffic Signal Replacements and Modifications 11I\' Replace traffic signal controllers, related Gas Tax $62 'Vie!iI equipment and traffic detector loops. Includes minor modifications to existing traffic signals to lI!f improve traffic safety. '''.t- 01-03 00-01 Slurry Seal Program J!!i$ Apply slurry seal to selected street surfaces and C/C Tax $7 hi" City facility parking lots as required. Gas Tax 90 /IIf 01-04 00-01 Water System Improvements "'. Scheduled replacement of smaller water system Water $450 components and minor unscheduled .~' improvements to the City's water system. lit, 01-05 00-01 Wastewater System Improvements fl'!~- Unscheduled minor improvements/repairs to the Wastewater $125 City's wastewater collection and pumping ~$ system. 'I" 01-06 00-01 Concrete Sidewalk/Curb Repairs Replace sidewalks that are past their useful lives C/C Tax $500 .,.' and repair of concrete curbs, gutters, and sidewalks displaced by street tree growth, and/or failure of City-owned utilities. ~ ~. ~- Please refer to Appendix 1 Key to fund abbreviations. Adopted Capital Improvement Projects 2000/2001, Page 8 -".,; - - - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 01-07 00-01 Parks Pathway Resurfacing Renovate various park pathways within City CIP Reserve $77 parks. 01-08 00-01 Shoreline Pathway, Roadway, Parking Improvements Correct drainage problems and damage due to Shoreline $150 differential settlement. Comm. 01-09 00-01 Forestry Maintenance Program and Street Tree Replanting Contract for pruning, removing, stumping, CIP Reserve $153 purchasing, and replanting approximately 800 to 1,000 medium to large trees within the City. Maintenance of trees damaged by freezing, disease drought and other natural causes. 01-10 00-01 Shoreline Landfill Cap Maintenance and Repairs Regulatory mandates of the Bay Area Air Shoreline $100 Quality Management District and the Comm. Regional Water Quality Control Board require the City to protect the integrity of the landfill cap by regrading, filling, recompacting, and making other improvements. 01-11 00-01 Developer Reimbursements Construct street and utility improvements CIP Reserve $25 concurrent with private development. Water 25 Adjacent properties benefiting from street Wastewater 25 and utility improvements will be required to Storm 25 reimburse the City for the improvements. Construct. 01-12 00-01 Street Lane Line and Legend Repainting Annual repainting of lane lines and legends CIP Reserve $150 on City streets and public and downtown Gas Tax 50 parking lots. .. - ~ ,... ,,,.. - ~ ,.. ,""' ... .- ,.. '. - '. '. .... - ~ .'$1 - ~- .J9N .- i" ... - - "'" - - .. Please refer to Appendix 1 Key to fund abbreviations. Adopted Capital Improvement Projects 2000/2001, Page 9 - ~ - Please refer to Appendix I Key to fund abbreviations. ~i Adopted Capital Improvement Projects 2000/2001, Page 10 Il'\\ ~ - - 1'!IIl CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 - 01-19 Information Services Computer Projects - Proposals include Performing Arts On-line CIP Reserve $170 """ ticketing system; Time Management/HR Water 60 system; Plan Tracking for CDD; Code Wastewater 60 - enforcement tracking; and other projects being Solid Waste 25 - defined. Mgmt. Shoreline 20 .,.. Comm. .... 01-20 00-01 Miscellaneous Water Main and Service - Line Replacement ... Replace corroded and undersized cast iron pipe Water $1,084 water mains on miscellaneous streets, including .lIt!II water services and fire hydrants. - 01-21 00-01 Miscellaneous Storm/Sanitary Sewer .. Main and Replacement - Repair/replace selected streets sanitary mains, Wastewater $1,000 storm pipes and manholes. - - 01-22 Storm Drain Master Plan Evaluate the City's entire storm drain system Wastewater $93 .- and develop a 10-year master plan for - improvements. - 01-23 Sewer Infiltration/Inflow Study (UDOIS) - Assess the nature and magnitude of Wastewater $130 infiltration/inflow within the Mountain View ".. sewer system. - 01-24 Miramonte Avenue Water Main - Replacement, Phase II (WMPP) Replace 12,500 feet of 16" transmission water Water $4,387 - main on Miramonte A venue, Castro Street, and .~ Bryant Street with a new 24" water transmission main. The limits: Pressure Zone 1 .jjd transmission main located in Central ~ Expressway to the Miramonte Pump Station. - 93-37 Tasman Corridor Light Rail Project ~ The last year of annual allocations of a portion C/C Tax $1,000 of $15 million local contribution to the light rail Gas Tax 200 - project. MI!MI - ~ - Please refer to Appendix 1 Adopted Capital Improvement Projects 2000/2001, Page 11 ~ Key to fund abbreviations. - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 ... 01-25 LED Traffic Signal Conversion Last phase of converting red and green traffic CIP Reserve $6 ".., signal lights at one-third of the City's traffic Gas Tax 47 signals from incandescent bulbs to light emitting diode (LED) type oflights. - 01-26 Open Space Acquisition (North California- Central) ,.., Acquire property for open space uses in the Other (Parkland $800 North California-Central area of the City. Dedication) ,." 01-27 Shoreline Lake Supply Dual Pump/Structure Construct new water intake structure and install Shoreline $350 dual pumps to insure uninterrupted water supply Comm. -' for the Shoreline Lake. 'ti>~'d 01-28 Shoreline Lake Supply Main Line ,.. Replacement Replace the lake's main water supply pipeline Shoreline $325 pi out of Coast-Casey Forebay where it is difficult Comm. .' to maintain. ~ 01-29 00-01 Insta1l2-Way Sewer Lateral Cleanouts ." Second year of 1 O-year program to reduce Wastewater $100 maintenance of sewer cleanouts on 100-150 1Iii' sewer connections per year. ." 01-30 Senior Center Health & Safety Renovations ... Phase II for renovations including fire and alarm CIP Reserve $300 "'" systems, improvements to the building sanitation, and ADA accessibility compliance .... items. ." 01-31 Old Middlefield/Independence Traffic Signal - Install new traffic signal at intersection that CIP Reserve $145 IO!" meets warrants. 01-32 Cuesta Park Lighting Renovation, Phase II .. Second phase of park lighting fixtures CIP Reserve $35 installations. ....' "'" .!M", .fMi Please refer to Appendix 1 Key to fund abbreviations. Adopted Capital Improvement Projects 2000/2001, Page 12 ~ ~ lMiill '. ... CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 01-33 CharlestonlIndependence Traffic Signal Install new traffic signal at intersection that CIP Reserve $145 meets warrants. 01-34 El Camino Real/Grant Road Right Turn Lane Construct right turn lane from eastbound EI CIP Reserve $100 Camino Real to southbound Grant Road (right- Other (Grant 300 of-way must be acquired). Funding) 01-35 Construct New Bridge Over Permanente Creek Replace existing six-foot wide pedestrian/golf Shoreline Golf $230 cart bridge with a new 10-foot wide bridge. Links Fund 01-36 Pedestrian Overcrossing-Stevens Creek Trail @ Moffett Boulevard, Feasibility Study Conduct feasibility study for developing CIP Reserve $25 alternatives and cost estimates for constructing Shoreline 25 overcrossing structure to replace at-grade Comm. pedestrian crossing. 01-37 Demolition of City Buildings Demolish three buildings on two sites to allow C/C Tax $230 redevelopment. 01-38 Whisman Reservoir Seismic Study Study to perform detailed analysis of the Water $70 reservoir's seismic strength to verify long term safety and viability. 01-39 New Reservoir, Design Design new 4 million-gallon reservoir possibly Water $750 under Graham Middle School playfield. 01-40 Traffic Signal Preemption, Final Phase Install signal preemption equipment on 23 CIP Reserve $228 intersections in the City (including some in the Shoreline 22 North Bayshore area). Corom. '.. - - <- - .- .. ".. ,1lIli ,.,.. .- ,... - - - ... .. "'" - ,,- - - - "~ .. - ,.. - .. ,i. - - '11II Please refer to Appendix 1 Key to fund abbreviations. Adopted Capital Improvement Projects 2000/2001, Page 13 .... CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 ,m" ~ 01-41 Hetch-Hetchy Trail, Feasibility Study Determine alternatives, public acceptance, cost Other (Private $50 - estimates for constructing a trail in the Hetch- Funding and 'Iti\2 Hetchy right-of-way between Whisman Road Parkland and Easy Street. Dedication) ...,. 01-42 EI Camino Real Landscaping, Phase II Refurbish landscape medians on El Camino C/C Tax $684 - Real between Calderon and Crestview. ,"0 01-43 Springer School Site Playfield Renovation """ Share cost with school district to install new CIP Reserve $37 liw irrigation system and controller, level playfield C/C Tax 173 and renovate play turf, make minor drainage Other (School) 75 ,",,' repairs and replace 3,500 square feet of 'ii<i- pathway. lIlIO' 01-44 Golf Parking Improvements .... Repair differential settling and expand the Shoreline $225 existing parking lot at Shoreline Golf Links. Comm. 225 - Shoreline Golf """' Links Fund - 01-45 Lot AlB Site Preparation ~.. Prepare site for future use. Shoreline $300 Comm. - 1i9 01-46 Mountain View Sports Pavilion Air Handlers Replace air handlers at the sports pavilion one CIP Reserve $150 ... year early, as necessitated by the frequency of '"" repaIrs. "","' 01-47 North Bayshore Pedestrian Improvements w Design a median on Garcia Ave. and modify Shoreline $300 median/crosswalk on Space Park Way for safety Comm. Il!I!!l of pedestrians/employees in the area who cross ~" Garcia and Shoreline Boulevard/Space Park Way. Study other North Bayshore locations that ' ill!"! may warrant pedestrian improvements. ~ 01-48 Evelyn Avenue Construction, Pioneer to ". Bernardo Funding fkJ:' Set aside funds for construction of street CIP Reserve $850 improvements on Evelyn A venue between "''' Pioneer Way and Bernardo A venue, targeted to begin construction in 2002/03. , .~ Please refer to Appendix 1 Adopted Capital Improvement Projects 2000/2001, Page 14 Key to fund abbreviations. ~ "~- 'JtilIII "ljft CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 01-49 00-01 Maintenance Agreement for JPBI VT A Transit Center Reimbursement of City expenses by JPBNT A. Other $83 01-50 Bay Trail Extension Feasibility Study Study the feasibility of extending the Bay Trail Shoreline $20 0.75 miles along northern boundary of Moffett Comm. Field. Other (ABAG 30 Grant) 01-51 Downtown Parking Structure, Design Design a new downtown parking structure. Parking Dist. $750 01-52 Bridge Barrier Replacement (HBRR Grant) Replace barriers on Middlefield Road and CIP Reserve $22 Moffett Blvd. bridges over Stevens Creek and Shoreline 11 Charleston Road bridge over Permanente Creek. Comm. Other (Grant) 113 Total $27.138 FYOO/01 PROJECTS FUNDING SUMMARY CIP Reserve Fund $7,441 Construction/Conveyance Tax Fund 2,739 Water Fund 8,326 Wastewater Fund 1,533 Storm Drain Fund 25 Solid Waste Management Fund 25 Gas Tax Fund 1,035 Shoreline Community Fund 2,673 Shoreline Golf Links Fund 455 Parking District Fund 750 Open Space Fund 0 Other Funding 2.136 Total $27.138 - "fit ""~ "",. litt! ,ulI ..;4" ;dii .... iillll 1iI't" uiM ,lilt" 1hlll 1" 'liioii qM\ ~Nii "1'" d" _J1td 411I f1;1tI ,i_ ,.~,.. .-'~"" '1ft ,,",, 1fft dd '... ".... ~,.. Please refer to Appendix 1 Key to fund abbreviations. Adopted Capital Improvement Projects 2000/2001, Page 15 .... .... .. CITY OF MOUNTAIN VIEW !!IIlf~ .. CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 "'" Ii<< .' THIS PAGE LEFT INTENTIONALLY BLANK ... .. .... . lilt - lilt' .. .' .' '" - ... -, ~ ,. ... . "'" ... ill> l/1li" ~ ... ~ - - - diiiilI - .... '-"....~ 6,"!iV"if!iiI,'-IiIi-i?1'l' :,'b -'y-:,W,,-i--:'; ~W L( 'r Mitfi .-t'l: ,"f r -f ---~L-- - j[J!f"a i]f .-''' fl' '~_-iit-~::y'_- - -~-rr CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 Planned Capital Improvement Proiects. 2001/2002 NOTE: All costs are shown in thousands and 2000/2001 dollars. Item Proiect Description - "dI .. ,M 02-01 02-02 02-03 02-04 02-05 02-06 02-07 02-08 02-09 02-10 02-11 02-12 02-13 02-14 02-15 ~ ,""' - -"~ - .... ~ ,~\W ,- "'" - u41/ "II!III 02-16 02-17 02-18 02-19 02-20 02-21 02-22 02-23 02-24 02-25 02-26 02-27 02-28 -~ - ;. ~... "," - lit",", - - - '. - - - """ 2001/2002 ANNUAL PROJECTS 01-02 Street Resurfacing Program 01-02 Traffic Signal Replacements/Modifications 01-02 Slurry Seal Program 01-02 Water System Improvements o 1-02 Wastewater System Improvements 01-02 Concrete Sidewalk/Curb Repairs 01-02 Parks Pathway Resurfacing 01-02 Shoreline Pathway, Roadway, Parking Improvements 01-02 Forestry Maintenance Program and Street Tree Replanting 01-02 Shoreline Landfill Cap Maintenance and Repairs 01-02 Developer Reimbursements 01-02 Street Lane Line and Legend Repainting 01-02 Landfill Gas/Leachate System Repairs & Improvements 01-02 Facilities Maintenance Plan 01-02 Annual Traffic Studies/NTMP Improvements 2001/2002 OTHER PROJECTS Whisman Road Median, (New) Whisman Station Dr. to Fairchild Dr. ADA Playground Improvements, Phase III, Design/Construction Shoreline Pk. Roadway Lndscping. (S. Antonio Rd.to Coast-Casey) Biannual Parks RenovationslImprovements Information Services Computer Projects Miscellaneous Water Main/Service Line Replacement (WMPP) Miscellaneous Storm/Sanitary Sewer Main Replacement Senior Ctr. HV AC/RoofPlanned Maintenance Sewer System Master Plan 01-02 Insta1l2-Way Sewer Lateral Cleanouts , Evelyn Avenue Undergrounding District No. 39 EI Camino Real Landscaping, Phase III Hetch-Hetchy Trail, Design and Construction Budeet Paee No. $652 $62 $97 $270 $125 $500 $77 $150 $158 $100 $100 $280 $100 $300 $100 $780 $255 $75 $163 $550 $1,584 $1,000 $400 $200 $100 $1,310 $470 $1,000 18 18 18 18 18 18 19 19 19 19 19 20 20 20 20 20 20 21 21 21 21 21 21 21 22 22 22 22 Planned Capital Improvement Projects, 2001/2002, Page 16 CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 02-29 Resurface Tennis Courts-Cooper,Whisman, Stevenson, Sylvan Parks 00-16 Community Center Construction Funding * 01-48 Evelyn Avenue Construction, Pioneer to Bernardo Funding ** 02-30 01-02 Maintenance Agreement for JPBNTA Transit Center 02-31 New Well No. 23 Construction, Phase II (WMPP) 02-32 New Reservoir, Construction *** TOTAL OF ANNUAL, OTHER PROJECTS * Funding started in 1999/00, construction is targeted to begin 2002/03 ** Funding started in 2000/01, construction is targeted to begin 2002/03 "'" *** Funding starts in 2001/02, construction is targeted to begin 2002/03 fII'O . '1>,' "" lio' "'" IfI'^ lj,' 1'" '", "" ;,.~ ... it(; 11m .., <<%f '!li>>" Planned Capital Improvement Projects, 200112002, Page 17 .. If "'iii' 'il/-g"i&ii li"..<O' _, .... ,,~c.-~ ,', n' .-1 L" ',~'L::'::~ j't')."", - \~ CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 - ,,;# Planned Capital Improvement Projects. 2001/2002 NOTE: All costs are shown in thousand in 200012001 dollars. Item Project Description Fundin~ 2001/2002 Source 2001/02 ANNUAL PROJECTS 02-01 01-02 Street Resurfacing Program Install asphalt concrete and fog seal CIP Reserve $96 overlays, raise utilities and monuments. C/C Tax $260 Also includes City facility parking lot Gas Tax $296 resurfacing. 02-02 01-02 Traffic Signal Replacemen ts/Modifications Replace traffic signal controllers, related Gas Tax $62 equipment and traffic detector loops. Includes minor modifications to existing traffic signals to improve traffic safety. 02-03 01-02 Slurry Seal Program Apply slurry seal to selected street surfaces C/C Tax $7 and City facility parking lots as required. Gas Tax $90 02-04 01-02 Water System Improvements Scheduled replacement of smaller water Water $270 system components and minor unscheduled improvements to the City's water system. 02-05 01-02 Wastewater System Improvements Unscheduled minor improvements/repairs Wastewater $125 to the City's wastewater collection and pumping system. 02-06 01-02 Concrete Sidewalk/Curb Repairs Replace sidewalks that are past their useful C/C Tax $500 lives and repair of concrete curbs, gutters, and sidewalks displaced by street tree growth, and/or failure of City-owned utilities. ,,:w 4fI!IIl ... - ,lilIIl - .. - "- - - - ,""" - - ~ .. - ;:;-I$lt - :- ;,., M ... - "..w - ',- - ". - Please refer to Appendix I for Key to fund abbreviations. Planned Capital Improvement Projects, 2001/2002, Page 18 ..... ~- CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 02-07 01-02 Parks Pathway Resurfacing Renovate various park pathways within CIP Reserve $77 ~ City parks. 02-08 01-02 Shoreline Pathway, Roadway, 4"'_~' Parking Improvements Correct drainage problems and damage due Shoreline $150 to differential settlement. Comm. ~- 02-09 01-02 Forestry Maintenance Program and Street Tree Replanting .... Contract for pruning, removing, CIP Reserve $158 stumping, purchasing, and replanting approximately 800 to 1,000 medium to I!!I" large trees within the City. Maintain I>~. trees damaged by freezing, disease "". drought and other natural causes 02-10 01-02 Shoreline Landfill Cap If"!ij Maintenance and Repairs Regulatory mandates of the Bay Area Shoreline $100 Wh Air Quality Management District and the Comm. """ Regional Water Quality Control Board require the City to protect the integrity of .. the landfill cap and prevent surface .. emissions by regrading, filling, iik recompacting, and making other improvements. "" 02-11 01-02 Developer Reimbursements lIii Construct street and utility CIP Reserve $25 .. improvements concurrent with private Water $25 Iii!l development. Adjacent properties Wastewater $25 benefiting from street and utility Storm $25 8' improvements will be required to Construct. reimburse the City for the improvements. ., ,"oj"-< -; Please refer to Appendix 1 for Key to fund abbreviations. Planned Capital Improvement Projects, 2001/2002, Page 19 ~. .it J:1lIl ~tki' i.it'lI<-t:'j'Ai4:&if~:- """(llti~1iIf TIlI:irti\l- 'l,':i'I!!"['i lL:tr-'-14;~U en - - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 - .., 02-12 01-02 Street Lane Line and Legend - Repainting '. Annual repainting of lane lines and Gas Tax $250 legends on City streets and public and Parking $30 - downtown parking lots. r. 02-13 01-02 Landfill Gas/Leachate System - Repairs & Improvements .. Annual repairs and improvements to large Shoreline $100 components of the landfill gas and leachate Comm. - system. .. 02-14 01-02 Facilities Maintenance Plan - Repair, replace, or maintain City facilities C/C Tax $300 .- (RV AC, roofs, carpets, plumbing, etc.) - 02-15 01-02 Annual Traffic Studies/NTMP 41 Improvements ... Annual contract with traffic consultants to C/CTax $50 assist Traffic Section with neighborhood Gas Tax $50 .. traffic issues. This project also installs - traffic control devices on neighborhood, local, and residential streets in. conformance .. with the Neighborhood Traffic Management - Program. .. - 2001/02 OTHER PROJECTS .. 02-16 Whisman Road Median, (New) Whisman - Station Drive to Fairchild Drive Design and construct a "residential arterial" CIP Reserve $450 il_ on Whisman Road from Fairchild Dr. to C/C Tax 330 ..... Whisman Station Dr. by constructing iI'. landscaped medians. - 02-17 ADA Playground Improvements, Phase ;Mil III, Design/Construction Upgrade existing playgrounds to meet new CIP Reserve $92 - ADA and CPSC guidelines. Other 163 ."" (Parkland Dedication) ... "lIIl - - Please refer to Appendix 1 Planned Capital Improvement Projects, 2001/2002, Page 20 - for Key to fund abbreviations. ..\iiiII i~\ CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 02-18 Shoreline Park Roadway Landscaping (San Antonio Road to Coast-Casey) Renovate and add new landscaping along Shoreline $75 ""'", the San Antonio corridor into the North Comm. Bayshore Area. 02-19 Biannual Parks Renovations/ Improvements Replace and upgrade existing park and CIP Reserve $163 nr' landscaping components. 02-20 Information Services Computer Projects ... Replace utility billing system; enhance code CIP Reserve $75 enforcement tracking; Cluster data server C/C Tax 75 architecture; CAD/RMS consultant; Water 150 .,; network enhancements. Wastewater 150 IiIii Solid Waste "'" Mgmt 50 Shoreline Comm. 50 ,jIf,'.~ 02-21 Misc. Water Main/Service Line Replacement (WMPP) 1'!Iit' Replace corroded and undersized cast iron Water $1,584 pipe water mains on miscellaneous streets, including water services and fire hydrants //fI'f' 02-22 Misc. Storm/Sanitary Sewer Main M Replacement "" Repair and replace storm and sanitary sewer Wastewater $1,000 pipes, manholes and systems identified by """ annual line televising program. . 02-23 Senior Ctr. BV AC/Roof Planned Maintenance . Reroof the Senior Center. Replace HV AC CIP Reserve $180 .. systems, mansard roof, and waterproofing. C/C Tax 220 Reseal building envelope and asbestos ,.. abatement. 02-24 Sewer System Master Plan _1' Provide an updated 10-year sewer master Wastewater $200 plan. fW':: ~^ Please refer to Appendix 1 for Key to fund abbreviations. Planned Capital Improvement Projects, 2001/2002, Page 21 ~ <",~~."';'I~_;M.~,,,~, "..".,,,..;/,.'o,......,';....,,'^,,.;,,;;;,,,,."'-~~. "'I."jjlj-" .......... -.iJ;.....'i!. .... r"~ - - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 .. - 02-25 01-02 Install 2- W ay Sewer Lateral Clean outs Third year often-year program to install Wastewater $100 100-150 2-way sewer cleanouts in order to reduce maintenance costs. 02-26 Evelyn Avenue Undergrounding District No. 39 Undergrounding of overhead utilities along CIP Reserve $20 Evelyn A venue from Pioneer Way to Other (Rule 1,290 Bernardo Avenue. 20A) 02-27 EI Camino Real Landscaping, Phase III Refurbish EI Camino Real median CIP Reserve $470 landscaping between EI Monte and San Antonio Road. 02-28 Hetch-Hetchy Trail, Design and Construction Design and construct bicycle/pedestrian Other (private $1,000 trail in the Hetch-Hetchy right-of-way contribution) between Whisman Road and the Stevens Creek Trail. If not acceptable to community, build medians on Whisman and Ellis per Whisman area plan. 02-29 Resurface Tennis Courts-Cooper, Whisman, Stevenson, Sylvan Parks This is part of the regularly scheduled 5- CIP Reserve $83 year resurfacing program. 00-16 Community Center Construction Funding Set aside funds for construction scheduled CIP Reserve $450 for fiscal 2002/03. 01-48 Evelyn Avenue Construction, Pioneer to Bernardo Funding Set aside funds for construction scheduled CIP Reserve $450 for fiscal 2002/03. - .. - .. - .. - - - ,. - .. - - - .. - ,. - ,"'*' ~ ;,p ''*": .~ .. - - ..wM - '. - ,.W ~ Please refer to Appendix 1 for Key to fund abbreviations. Planned Capital Improvement Projects, 2001/2002, Page 22 ... CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 ~. 02-30 01-02 Maintenance Agreement for JPBNT A Transit Center 1M" Reimbursement of City expenses by Other $95 JPBNTA. ~- 02-31 New Well No. 23 Construction, Phase II (WMPP) Water $838 Construct new Well No. 23. ~~ 02-32 New Reservoir, Construction Set aside funds for a new 4 million-gallon Other (Bond) $4,375 - water reservoir possibly under Graham Middle School playfield scheduled to be constructed in 2002/03. tfJi!!f'fr "'"', Total $17.249 ., FY 2001/2002 PROJECTS w FUNDING SUMMARY - CIP Reserve Fund $2,789 ~ Construction/Conveyance Tax Fund 1,742 Water Fund 2,867 ,., Wastewater Fund 1,600 \II!! Storm Drain Fund 25 Solid Waste Management Fund ",",' 50 Gas Tax Fund 748 ~. Shoreline Community Fund 475 JI!9l Shoreline Golf Links Fund 0 Parking District Fund 30 ~) Open Space Fund 0 ,., Other Funding 6.923 - "'" Total $17.249 ~,,: ,.. -- M: Please refer to Appendix 1 for Key to fund abbreviations. Planned Capital Improvement Projects, 2001/2002, Page 23 !MIl: - .. CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 - ... Planned Capital Improvement Proiects. 2002/2003 - NOTE: All costs are shown in thousands and 2000/2001 dollars. ,. Item Proiect Description Hudeet Paee No. - 2002/2003 ANNUAL PROJECTS - - 03-01 02-03 Street Resurfacing Program $652 25 03-02 02-03 Traffic Signal Replacements/Modifications $62 25 - 03-03 02-03 Slurry Seal Program $97 25 - 03-04 02-03 Water System Improvements $270 25 03-05 02-03 Wastewater System Improvements $125 25 - 03-06 02-03 Concrete Sidewalk/Curb Repairs $500 25 - 03-07 02-03 Parks Pathway Resurfacing $77 26 03-08 02-03 Shoreline Pathway, Roadway, Parking Improvements $150 26 - 03-09 02-03 Forestry Maintenance Program and Street Tree Replanting $163 26 - 03-10 02-03 Shoreline Landfill Cap Maintenance and Repairs $100 26 03-11 02-03 Developer Reimbursements $100 26 - 03-12 02-03 Street Lane Line and Legend Repainting $200 26 - 03-13 02-03 Landfill GasILeachate System Repairs & Improvements $100 27 03-14 02-03 Facilities Maintenance Plan $300 27 - 03-15 02-03 Annual Traffic Studies/NTMP Improvements $100 27 - 2002/2003 OTHER PROJECTS lIIII - 03-16 Shoreline Park Roadway Lndscping. (No. Shoreline Blvd.) $75 27 03-17 Information Services Computer Projects $3,000 27 .. 03-18 Miscellaneous Stonn/Sanitary Sewer Main Replacement $1,000 27 - 03-19 Miscellaneous Water Main/Service Line Replacement $1,584 28 03-20 Water System Master Plan $200 28 .- 03-21 Fire Station 4, Renovation $500 28 - 03-22 Whisman and Landels Parks Irrigation Renovation Design $37 28 03-23 02-03 Insta1l2-Way Sewer Lateral Cleanouts $100 28 .- 03-24 ADA Playground Improvements, Ph. IV, Design/Construction $255 28 ~ 03-25 Resurfacing of Cuesta Park Tennis Courts $124 28 00-16 Community Center Construction Funding * $200 28 ... 03-26 Fire Station No.5, Design $385 29 - 01-48 Evelyn Avenue Construction, Pioneer to Bernardo Funding ** $2,500 29 03-27 02-03 Maintenance Agreement for JPBNT A Transit Center $110 29 .- 02-32 New Reservoir, Construction *** $4,375 29 - TOTAL OF ANNUAL, OTHER PROJECTS $17,441 - - * Funding started in 1999/00, construction is targeted to begin 2002/03 ... ** Funding started in 2000/01, construction is targeted to begin 2002/03 *** Funding starts in 2001/02, construction is targeted to begin 2002/03 :,.. Planned Capital Improvement Projects, 2002/2003, Page 24 ... CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 ~. Planned Capital Improvement Projects. 2002/2003 - NOTE: All costs are shown in thousand in 2000/2001 dollars. 03-04 02-03 Water System Improvements Scheduled replacement of smaller water Water system components and minor unscheduled improvements to the City's water system. 03-05 02-03 Wastewater System Improvements Unscheduled minor improvements/repairs Wastewater to the City's wastewater collection and pumping system. Item Project Description 2002/2003 ANNUAL PROJECTS 03-01 02-03 Street Resurfacing Program Install asphalt concrete and fog seal overlays, raise utilities and monuments. Also includes City facility parking lot resurfacing. 03-02 02-03 Traffic Signal Replacemen ts/Modifications Replace traffic signal controllers, related equipment and traffic detector loops. Includes minor modifications to existing traffic signals to improve traffic safety. 03-03 02-03 Slurry Seal Program Apply slurry seal to selected street surfaces and City facility parking lots as required. 03-06 02-03 Concrete Sidewalk/Curb Repairs Replace sidewalks that are past their useful lives and repair concrete curbs, gutters, and sidewalks displaced by street tree growth, and/or failure of City-owned utilities. Please refer to Appendix 1 for Key to fund abbreviations. Fundin~ Source 2002/2003 ~" ~ CIP Reserve Gas Tax $346 306 ~ """,., ""'< - Gas Tax $62 - .' .. .. .. CIP Reserve Gas Tax $7 $90 . - $270 -< .-' ... ..< $125 ., fI'IiI'" '" C/C Tax $500 ,. Wi' - ~ ".. ifl0. ",. Iiu<. Planned Capital Improvement Projects 2002/2003, Page 25 III!' Il1o - .. CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 - - 03-07 02-03 Parks Pathway Resurfacing - Renovate various park pathways within C/C Tax $77 .. City parks. - 03-08 02-03 Shoreline Pathway, Roadway, .. Parking Improvements Correct drainage problems and damage due Shoreline $150 .. to differential settlement. Comm. WI 03-09 02-03 Forestry Maintenance Program - and Street Tree Replanting - Contract for pruning, removing, CIP Reserve $133 stumping, purchasing, and replanting C/CTax 30 - approximately 800 to 1,000 medium to .. large trees within the City. Maintain - trees damaged by freezing, disease drought and other natural causes. - - 03-10 02-03 Shoreline Landfill Cap Maintenance and Repairs - Regulatory mandates of the Bay Area Shoreline $100 - Air Quality Management District and the Comm. . Regional Water Quality Control Board require the City to protect the integrity of - the landfill cap and prevent surface .. emissions by regrading, filling, recompacting, and making other - improvements. .. 03-11 02-03 Developer Reimbursements - Construction of street and utility CIP Reserve $25 .. improvements concurrent with private Water 25 development. Adjacent properties Wastewater 25 - benefiting from street and utility Storm - ' improvements will be required to Construct. 25 reimburse the City for the improvements. - .. 03-12 02-03 Street Lane Line and Legend Repainting - Annual repainting City street lane lines and Gas Tax $200 .. legends. - .. - .. Please refer to Appendix 1 Planned Capital Improvement Projects 2002/2003, Page 26 - for Key to fund abbreviations. .. CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 03-13 02-03 Landfill Gas/Leachate System ~ Repairs and Improvements Annual repairs and improvements to large Shoreline $1.00 - components of the landfill gas and leachate Comm. .... system. ... 03-14 02-03 Facilities Maintenance Plan .... Repair, replace, or maintain City facilities CIP Reserve $109 (HV AC, roofs, carpets, plumbing, etc.) C/C Tax 191 - .' 03-15 02-03 Annual Traffic Studies/NTMP - Improvements Annual contract with traffic consultants to CIP Reserve $50 *" assist Traffic Section with neighborhood Gas Tax $50 "'" traffic issues. This project also installs traffic control devices on neighborhood, - local, and residential streets in conformance ... with the Neighborhood Traffic Management Program. .. - 2002/03 OTHER PROJECTS .. - 03-16 Shoreline Park Roadway Landscaping .. (No. Shoreline Boulevard) Renovate and landscape new areas along Shoreline $75 - North Shoreline Boulevard. Comm. .. 03-17 Information Services Computer Projects - CAD/RMS replacement and other IS .. automation projects. CIP Reserve $563 C/C Tax 562 - Water 750 - Wastewater 750 Solid Waste -, Mgmt 188 .. Shoreline Comm. 187 - .. 03-18 Miscellaneous Storm/Sanitary Sewer Main Replacement ... Repair and replace storm and sanitary sewer Wastewater $1,000 .. pipes, manholes and systems identified by the City's annual line televising program. - Ilk - . Please refer to Appendix 1 Planned Capital Improvement Projects 2002/2003, Page 27 for Key to fund abbreviations. - iiltit - - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 - - 03-19 Miscellaneous Water Main/Service Line Replacement - Replace corroded and/or undersized cast Water $1,584 - iron pipe water mains on various streets. The replacement will include water services - . and fire hydrants. - 03-20 Water System Master Plan - Update the Water System Study completed Water $200 .. in May 1992. - 03-21 Fire Station 4, Renovation - Renovate Fire Station 4 to update facility CIP Reserve $500 - and to accommodate female firefighters. - 03-22 Whisman and Landels Parks Irrigation !lW, Renovation Design Design renovation of irrigation system Other $37 - encompassing approximately 5.5 acres of (Parkland - athletic areas at Whisman Park and Landels Dedication) Park. - 03-23 02-03 Insta1l2-Way Sewer Lateral Cleanouts - Fourth year of 1 O-year program to install Wastewater $100 - 100-150 2-way sewer cleanouts to reduce - City maintenance expense 03-24 ADA Playground Improvements, Phase - IV, Design/Construction Upgrade existing playgrounds to meet new CIP Reserve $255 - ADA and CPSC guidelines. - 03-25 Resurfacing of Cuesta Park Tennis - Courts - Resurface tennis courts based on periodic CIP Reserve $124 maintenance schedule. - - 00-16 Community Center Construction Funding - Set aside funds for construction scheduled CIP Reserve $200 - for fiscal 2002/03. ... - - - Please refer to Appendix 1 Planned Capital Improvement Projects 2002/2003, Page 28 - for Key to fund abbreviations. - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 03-26 Fire Station No.5, Design Select site and design a new permanent fire Shoreline $385 station that will be located in the Shoreline Comm. .. Regional Park Community. M, 01-48 Evelyn Avenue Construction, Pioneer to ~ Bernardo Funding .. Set aside funds for construction scheduled CIP Reserve $200 for fiscal 2002/03. Other 2,300 .. (Measure III. A/B, TEA) .. 03-27 02-03 Maintenance Agreement for 1M JPBNTA Transit Center Reimbursement of City expenses by .. Other $110 JPBNT A. .. "'" 02-32 New Reservoir, Construction Completion of funding to construct a new 4 Other (Bond) $4.375 .. million-gallon water reservoir possibly - under Graham Middle School playfield in .. 2002/03. - Total $17.441 ., .. FY 2002/2003 PROJECTS FUNDING SUMMARY . CIP Reserve Fund $2,512 - Construction/Conveyance Tax Fund 1,360 . Water Fund 2,829 Wastewater Fund 2,000 - Storm Drain Fund 25 .. Solid Waste Management Fund 188 Gas Tax Fund 708 .. Shoreline Community Fund 997 . Shoreline Golf Links Fund 0 Parking District Fund 0 ... Open Space Fund 0 ... Other Funding 6.822 .. ~, Total $17.441 ..." M~ JIIWl! ...d Please refer to Appendix I Planned Capital Improvement Projects 2002/2003, Page 29 for Key to fund abbreviations. .. .. - .. - - - - - - - - - .. - .. - .. - .. - - - - - .. - - - - - .. - -- - - - - - - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 Planned Capital Improvement PrQjects, 2003/2004 NOTE: All costs are shown in thousands and 2000/2001 dollars. fum.. Project Description Budget Page No. 2003/2004 ANNUAL PROJECTS 04-01 03-04 Street Resurfacing Program $652 31 04-02 03-04 Traffic Signal Replacements/Modifications $62 31 04-03 03-04 Slurry Seal Program $97 31 04-04 03-04 Water System Improvements $270 31 04-05 03-04 Wastewater System Improvements $125 31 04-06 03-04 Concrete Sidewalk/Curb Repairs $500 31 04-07 03-04 Parks Pathway Resurfacing $77 32 04-08 03-04 Shoreline Pathway, Roadway, Parking Improvements $150 32 04-09 03-04 Forestry Maintenance Program and Street Tree Replanting $168 32 04-10 03-04 Shoreline Landfill Cap Maintenance and Repairs $100 32 04-11 03-04 Developer Reimbursements $100 32 04-12 03-04 Street Lane Line and Legend Repainting $200 33 04-13 03-04 Landfill Gas/Leachate System Repairs & Improvements $100 33 04-14 03-04 Facilities Maintenance Plan $300 33 04-15 03-04 Annual Traffic Studies/NTMP Improvements $100 33 2003/2004 OTHER PROJECTS . 04-16 Miscellaneous Storm/Sanitary Sewer Main Replacement $1,000 33 04-17 Miscellaneous Water Main/Service Line Replacement $1,084 33 04-18 03-04 Install2-Way Sewer Lateral Cleanouts $100 34 04-19 Information Services Computer Projects $800 34 04-20 ADA Playground Improvements, Phase V, Design/Construction $255 34 04-21 RengstorffPark Tennis Court Resurfacing $56 34 04-22 Fire Station No.5 Construction $3,200 34 04-23 Middlefield Road/Logue A venue Traffic Signal $125 34 00-16 Community Center Construction Funding * $450 34 01-48 Evelyn Avenue Construction, Pioneer to Bernardo Funding ** $450 35 04-24 Biannual Parks Renovations/Improvements $172 35 04-25 03-04 Maintenance Agreement for JPBNTA Transit Center $125 35 TOTAL OF ANNUAL, OTHER PROJECTS $10,818 * Funding started in 1999/00, construction is targeted to begin 2002/03 ** Funding started in 2000/01, construction is targeted to begin 2002/03 Planned Capital Improvement Projects, 2003/2004, Page 30 ~ CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 Planned Capital Improvement Projects. 2003/2004 ".r NOTE: All costs are shown in thousand in 2000/2001 dollars. Item Project Description Fundin~ 2003/2004 ""'" Source ~c 2003/2004 ANNUAL PROJECTS .. 04-01 03-04 Street Resurfacing Program .. Install asphalt concrete and fog seal CIP Reserve $275 - overlays, raise2 utilities and monuments. C/CTax 91 ..' Also includes City facility parking lot Gas Tax 286 resurfacing. - _ 04-02 03-04 Traffic Signal Replacements/Modifications """ Replace traffic signal controllers, related Gas Tax $62 ... equipment and traffic detector loops. Includes minor modifications to existing - traffic signals to improve traffic safety. Wi 04-03 03-04 Slurry Seal Program IIllI!f Apply slurry seal to selected street surfaces CIP Reserve $7 . and City facility parking lots as required. Gas Tax 90 .. 04-04 03-04 Water System Improvements II Scheduled replacement of smaller water Water $270 system components and minor unscheduled ...." improvements to the City's water system. M, 04-05 03-04 Wastewater System Improvements - Unscheduled minor improvements/repair's Wastewater $125 .. to the City's wastewater collection and .. pumping system. 1<01 04-06 03-04 Concrete Sidewalk/Curb Repairs . Replace sidewalks that are past their useful C/CTax $500 lives and repair concrete curbs, gutters, and sidewalks displaced by street tree growth, wt and/or failure of City-owned utilities. .. iii, - 1ft Please refer to Appendix Planned Capital Improvement Projects 2003/2004, Page 31 for Key to fund abbreviations. .. .. - - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 - - - 04-07 03-04 Parks Pathway Resurfacing Renovate various park pathways within CIP Reserve $77 City parks. 04-08 03-04 Shoreline Pathway, Roadway, Parking Improvements Correct drainage problems and damage due Shoreline $150 to differential settlement. Comm. 04-09 03-04 Forestry Maintenance Program and Street Tree Replanting Contract for pruning, removing, C/C Tax $168 stumping, purchasing, and replanting approximately 800 to 1,000 medium to large trees within the City. Maintain trees damaged by freezing, disease drought and other natural causes. 04-10 03-04 Shoreline Landfill Cap Maintenance and Repairs Regulatory mandates of the Bay Area Shoreline $100 Air Quality Management District and the Comm. Regional Water Quality Control Board require the City to protect the integrity of the landfill cap and prevent surface emissions by regrading, filling, recompacting, and making other improvements. 04-11 03-04 Developer Reimbursements Construct street and utility improvements CIP Reserve $25 concurrent with private development. Water 25 Adjacent properties benefiting from street Wastewater 25 and utility improvements will be required to Storm reimburse the City for the improvements. Construct. 25 - - - ,. - .. - '. - .. - - .. - .. - .. - ,,. -- .. - .. - .. - .. - .. - .. - Please refer to Appendix for Key to fund abbreviations. Planned Capital Improvement Projects 2003/2004, Page 32 .. ~" CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 04-12 03-04 Street Lane Line and Legend Repainting - Annual repainting of lane lines and Gas Tax $200 .. legends on City streets and public. - 04-13 03-04 Landfill Gas/Leachate System .. Repairs & Improvements Shoreline $100 Annual repairs and improvements to large Comm. ... components of the landfill gas and leachate ... system. ... 04-14 03-04 Facilities Maintenance Plan iIIJli\, Repair, replace, or maintain City facilities C/C Tax $300 - (RV AC, roofs, carpets, plumbing, etc.) ..., 04-15 03-04 Annual Traffic Studies/NTMP ... Improvements Annual contract with traffic consultants to CIP Reserve $50 ...., assist Traffic Section with neighborhood Gas Tax $50 --' traffic issues. This proj ect also installs .... traffic control devices on neighborhood, local, and residential streets in conformance - with the Neighborhood Traffic .. Management Program. .. .. 2003/2004 OTHER PROJECTS ... iW 04-16 Miscellaneous Storm/Sanitary Sewer 1IIIJ" Main Replacement ...' Repair and replace storm and sanitary sewer Wastewater $1,000 pipes, manholes and systems identified by ... the City's annual line televising program. .', 04-17 Miscellaneous Water Main/Service Line - Replacement Replace corroded and/or undersized cast Water $1,084 iron pipe water mains on various streets. - The replacement will include water services .. and fire hydrants. .... .. - .. Please refer to Appendix Planned Capital Improvement Projects 2003/2004, Page 33 for Key to fund abbreviations. - lIlIi - - eAPIT AL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 - - 04-18 03-04 Insta1l2-Way Sewer Lateral - Clean outs - Fifth year of 1 O-year program to install 2- Wastewater $100 way sewer lateral cleanouts on all laterals - connecting to the City's main sewer lines. - Intent is to install 100-150 cleanouts per - year. - 04-19 Information Services Computer Projects Future computer automation projects for all CIP Reserve $150 - City Departments. C/C Tax 150 .. Water 200 Wastewater 200 - Solid Waste 50 .. Shoreline - Comm. 50 - 04-20 ADA Playground Improvements, Phase - V, Design/Construction Upgrade existing playgrounds to meet new CIP Reserve $83 .- ADA and CPSC guidelines. Other 172 - (Parkland I11III Dedication) - 04-21 Rengstorff Park Tennis Court - Resurfacing Routine 5-year scheduled resurfacing of the CIP Reserve $56 - eight tennis courts at Rengstorff Park. - 04-22 Fire Station No.5 Construction - Construct permanent Fire Station No.5 in Shoreline $3,200 - the Shoreline Regional Park Community. Comm. - 04- 23 Middlefield Road/Logue Avenue Traffic - Signal Install new traffic signal to accommodate CIP Reserve $100 - additional pedestrian crossings from light Other (Dev. 25 .. rail passengers. Contribution) - 00-16 Community Center Construction .. Funding Set aside funds for construction scheduled CIP Reserve $450 - for fiscal 2002/03. .- - .- Please refer to Appendix Planned Capital Improvement Projects 2003/2004, Page 34 - for Key to fund abbreviations. - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 01-48 Evelyn Avenue Construction, Pioneer to Bernardo Funding .. Set aside funds for construction scheduled CIP Reserve $450 -, for fiscal 2002/03. .. 04-24 Biannual Park -, Renovation/Improvements Replace and upgrade existing park and CIP Reserve $172 1lI!lIl~ landscaping components. .. 04-25 03-04 Maintenance Agreement for .. JPBNT A Transit Center ., Reimbursement of City expenses by Other $125 JPBNTA. ","' .. Total $10.818 .. FY 2003/2004 PROJECTS ., FUNDING SUMMARY .. CIP Reserve Fund $1,895 Construction/Conveyance Tax Fund 1,209 .. Water Fund 1,579 """, Wastewater Fund 1,450 Storm Drain Fund 25 w: Solid Waste Management Fund 50 lIIIJJ'!t Gas Tax Fund 688 Shoreline Community Fund 3,600 ~~ Shoreline Golf Links Fund 0 .. Parking District Fund 0 Iiili< Open Space Fund 0 Other Funding 322 ."., Total $10.818 ... .... - .. .. ..., .. "ii, Please refer to Appendix for Key to fund abbreviations. Planned Capital Improvement Projects 2003/2004, Page 35 .. . - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 - - - - Planned Capital Improvement Projects, 2004/2005 NOTE: All costs are shown in thousands and 2000/2001 dollars. IWa Project Description Budget Page No. 2004/2005 ANNUAL PROJECTS 05-01 04-05 Street Resurfacing Program $652 37 05-02 04-05 Traffic Signal Replacements/Modifications $62 37 05-03 04-05 Slurry Seal Program $97 37 05-04 04-05 Water System Improvements $270 37 05-05 04-05 Wastewater System Improvements $125 37 05-06 04-05 Concrete Sidewalk/Curb Repairs $500 37 05-07 04-05 Parks Pathway Resurfacing $77 37 05-08 04-05 Shoreline Pathway, Roadway, Parking Improvements $150 38 05-09 04-05 Forestry Maintenance Program and Street Tree Replanting $168 38 05-10 04-05 Shoreline Landfill Cap Maintenance and Repairs $100 38 05-11 04-05 Developer Reimbursements $100 38 05-12 04-05 Street Lane Line and Legend Repainting $280 38 05-13 04-05 Landfill GaslLeachate System Repairs & Improvements $100 38 05-14 04-05 Facilities Maintenance Plan $300 39 05-15 04-05 Annual Traffic StudieslNTMP Improvements $100 39 2004/2005 OTHER PROJECTS 05-16 Backup Emergency Generator $90 39 05-17 Information Services Computer Projects $800 39 05-18 ADA Playground Improvements, Phase VI, Design/Construction $255 39 05-19 Middlefield Road Median, (New) Whisman to Ellis, Design $80 39 00-16 Community Center Construction Funding * $350 40 o 1-48 Evelyn Avenue Construction, Pioneer to Bernardo Funding ** $250 40 05-20 04-05 Maintenance Agreement for JPBNT A Transit Center $145 40 05-21 Miscellaneous Water Main/Service Line Replacement $1,084 40 TOTAL OF ANNUAL, OTHER PROJECTS $6,135 - - .. - "'III - -- - .. ~ - ~ .. ... .., - - - - - ., - - - 'JIllIIl' .. - * Funding started in 1999/00, construction is targeted to begin 2002/03 .. ** Funding started in 2000/01, construction is targeted to begin 2002/03 - - - Planned Capital Improvement Projects, 2004/2005, Page 36 ... CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 Planned Capital Improvement Projects. 2004/2005 NOTE: All costs are shown in thousand in 200012001 dollars. h"" Item Project Description Fundin~ 2004/2005 ... Source N" 2004/2005 ANNUAL PROJECTS .', 05-01 04-05 Street Resurfacing Program Jll") Install asphalt concrete and fog seal CIP Reserve $53 l*.li overlays, raise utilities and monuments. C/C Tax 337 Also includes City facility parking lot Gas Tax 262 "" resurfacing. "'" 05-02 04-05 Traffic Signal -, Replacements/Modifications Gas Tax $62 Replace traffic signal controllers, related .' equipment and traffic detector loops. Includes minor modifications to existing .. traffic signals to improve traffic safety. ~~ 05-03 04-05 Slurry Seal Program ibii; Apply slurry seal to selected street surfaces CIP Reserve $7 .. and City facility parking lots as required. Gas Tax $90 .' 05-04 04-05 Water System Improvements - Scheduled replacement of smaller water Water $270 system components and minor unscheduled 'Ji~ improvements to the City's water system. lIP 05-05 04-05 Wastewater System Improvements .. Unscheduled minor improvements/repairs Wastewater $125 - to the City's wastewater collection and pumping system. .. 05-06 04-05 Concrete Sidewalk/Curb Repairs ., Replace sidewalks that are past their useful C/C Tax $500 lives and repair concrete curbs, gutters, and sidewalks displaced by street tree growth, ",t;:i and/or failure of City-owned utilities. .. 05-07 04-05 Parks Pathway Resurfacing .9A' Renovate various park pathways within City C/C Tax $77 parks. .~ !Ii> ~ Please refer to Appendix 1 Planned Capital Improvement Projects, 2004/2005, Page 37 for key to fund abbreviations -, .~ .-., ~ - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 - .. 05-08 04-05 Shoreline Pathway, Roadway, Parking Improvements - Correct drainage problems and damage due Shoreline $150 - to differential settlement. Comm. - 05-09 04-05 Forestry Maintenance Program .. and Street Tree Replanting Contract for pruning, removing, CIP Reserve $168 - stumping, purchasing, and replanting '. approximately 800 to 1,000 medium to large trees within the City. Maintain - trees damaged by freezing, disease - drought and other natural causes. ... 05-10 04-05 Shoreline Landfill Cap - Maintenance and Repairs Regulatory mandates of the Bay Area Air Shoreline $100 - Quality Management District and the Comm. ., Regional Water Quality Control Board - require the City to protect the integrity of the lan~fi11 cap and prevent surface .. emissions by regrading, filling, - recompacting, and making other improvements. - .---- 05-11 04-05 Developer Reimbursements Construction of street and utility CIP Reserve $25 - improvements concurrent with private Water 25 - development. Adjacent properties Wastewater 25 benefiting from street and utility Storm - improvements will be required to Construct. 25 - reimburse the City for the improvements. - 05-12 04-05 Street Lane Line and Legend - Repainting Annual repainting City street lane lines and CIP Reserve $80 .. legends and public and downtown parking Gas Tax 200 - lots. - 05-13 04-05 Landfill GaslLeachate System ,- Repairs and Improvements - Annual repairs and improvements to large Shoreline $100 components of the landfill gas and leachate Comm. - system. .. - .. Please refer to Appendix 1 Planned Capital Improvement Projects, 2004/2005, Page 38 - for key to fund abbreviations .. CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 05-14 04-05 Facilities Maintenance Plan ~. Repair, replace, or maintain City facilities C/C Tax $300 (RV AC, roofs, carpets, plumbing, etc.) ~~ 05-15 04-05 Annual Traffic Studies/NTMP ~. Improvements Funding for annual contract with traffic CIP Reserve $50 "'" consultants to assist Traffic Section with Gas Tax $50 ....' neighborhood traffic issues. This project also installs traffic control devices on III'!" neighborhood, local, and residential streets .';<1 in conformance with the Neighborhood Traffic Management Program. ... ,~ 2004/05 OTHER PROJECTS 1iIN'. 05-16 Backup Emergency Generator Acquire a backup generator that could be Water $30 - used at the MOC, Police/Fire Wastewater 30 Administration Building, and other City Shoreline 30 - facilities. Comm. 05-17 Information Services Computer Projects Funding for anticipated computer systems, CIP Reserve $150 .. upgrades and enhancements. C/C Tax 150 Water 200 "'" Wastewater 200 ~ Solid Waste 50 Shoreline 50 Comm. ." .. 05-18 ADA Playground Improvements, Phase VI, Design/Construction - Upgrade existing playgrounds to meet new CIP Reserve $255 liIfi ADA and CPSC guidelines. ,., 05-19 Middlefield Road Median, (New) .' Whisman to Ellis, Design Design new landscaped median CIP Reserve $80 ., improvements continuing from existing '"', median east of Whisman to Ellis. .. - lot ... Please refer to Appendix 1 for key to fund abbreviations Planned Capital Improvement Projects, 2004/2005, Page 39 B'l' ... .. ,- CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 00-16 Community Center Construction Funding Set aside funds for construction scheduled CIP Reserve $350 for fiscal 2002/03. 01-48 Evelyn A venue Construction, Pioneer to Bernardo Funding Set aside funds for construction scheduled CIP Reserve $250 for fiscal 2002/03. 05-20 04-05 Maintenance Agreement for JPBNT A Transit Center Reimbursement of City expenses by Other $145 JPBNTA. 05-21 Miscellaneous Water Main/Service Line Replacement Replace corroded and/or undersized cast Water $1,084 iron pipe water mains on various streets. The replacement will include water services and fire hydrants. Total $6.135 FY 2004/2005 PROJECTS FUNDING SUMMARY CIP Reserve Fund $1,845 Construction/Conveyance Tax Fund 987 Water Fund 1,609 Wastewater Fund 380 Storm Drain Fund 25 Solid Waste Management Fund 50 Gas Tax Fund 664 Shoreline Community Fund 430 Shoreline Golf Links Fund 0 Parking District Fund 0 Open Space Fund 0 Other Funding 145 Total $6.135 ., - - - - - - ,. - ,.., - - - .. ... - - ,- - - - "'- - '- ,.., - - '~ .. - .. - .. - Please refer to Appendix 1 for key to fund abbreviations Planned Capital Improvement Projects, 2004/2005, Page 40 - - ,.,.,' - CITY OF MOUNTAIN VIEW .' - "" '" CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 ..... "" - THIS PAGE LEFT INTENTIONALLY BLANK 1/10' ..... - - .. .. - ... .. .. - "" ... -- .. ;iIlOC .. ~,i WI' .. ~j~ ..... .- - - - '. - - - .. Project Number - '. 86-54 89-28 - 90-38 - 91-14 92-33 - 93-11 .. 93-31 93-35 - 93-43 - 93-45 94-06 - 94-07 - 94-46 95-11 - 95-32 95-37 - 95-39 - 95-40 95-47 - 96-07 - 96-14 96-22 - 96-26 - 96-36 96-46 ,. 96-51 97-08 "'- 97-13 - 97-16 97-19 - 97-25 - 97-30 97-35 - 97-39 .- 97-48 97-55 - 97-56 - ~ - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 PROJECTS TO CLOSE AT JUNE 30.,2000 Projects listed below are scheduled to close on June 30, 2000. Balances shown are as of May 31, 2000. Project Title Sponsoring Department Remaining Balance NASA Ames Space Center Study Asbestos Removal Air/Space Center Exploration Start Up Stevens Creek Pedestrian/Bike Trail, Reach 2 Rte 237 /Maude/Middlefield Improvements 93-94 Parks Renovation/Improvement Shoreline Area Storm Drainage Master Plan Treated Contaminated Groundwater Reuse ADA - Concrete Curb Ramp Replacement City- Wide Deficiency Plan Pear Avenue/L' Avenida Street Improvements North Bayshore Water Reclamation Study City Hall Renovations 95/96 Parks Improvements Treated Contaminated Groundwater/Irrigation for Central Exprwy. Tree Replanting Slater School Improvements Castro Street Median Openings Old Mountain View Neighborhood Traffic Improvements 96-97 Parks Pathway Resurfacing 96-97 Landfill Gas/Leachate System Repairs and Improvements San Antonio Road Landscape Improvements Stevens Creek Trail & Wildlife Corridor, Rch. 4, Alignments Study New Well/Reservoir Siting Study (WMPP) Demolition - Old Fire Station No.1 Pedestrian/Bicycle TDA Projects 97-98 Shoreline Pathway, Roadway Parking Improvements 97-98 Landfill Gas/Leachate System Repairs and Improvements Street Tree Replanting Hydraulic Aerial Lift Shoreline Golf Links Irrigation Renovations, Phase II Rengstorff Park Pathway and Parking Lot Lighting Renovation Replacement Dictation Equipment Police Department Swat Van Pedestrian/Bicycle TDA Project Pacchetti Way Right-of-Way Acquisition Voice Mail System Replacement City Manager Public Works City Manager Public Works Public Works Comm. Svcs. Public Works Public Works Public Works Public Works Public Works Public Works Public Works Comm. Svcs. Public Works Comm. Svcs. Public Works Public Works Public Works Comm. Svcs. Public Works Comm. Dev. Public Works Public Works Public Works Public Works Comm. Svcs. Public Works Comm. Svcs. Public Works Comm. Svcs. Public Works FASD Police Public Works Comm. Dev. FASD $0 $1,025 $2,384 $20,835 $24,034 $620 $1,718 $158,861 $53,986 $69,879 $64,229 $64,000 $3,506 $424 $50,000 $0 $15,086 $90,000 $146,165 $5,972 $1 $65,000 $1,157 $6,895 $0 $0 $0 $0 $40 $1,512 $3,158 $76 $186 $2,652 $0 $0 $0 Projects to Close at June 30, 2000, Page 41 8/25/00,2:21 PM Project Number CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 ~ PROJECTS TO CLOSE AT JUNE 30., 2000 Projects listed below are scheduled to close on June 30, 2000. Balances shown are as of May 31, 2000. Project Title - ,.. Sponsoring Remaining Department Balance Public Works $2,159 Public Works $49,747 Comm. Svcs. $7 Public Works $25 Public Works $6,347 Public Works $0 Public Works $56,408 Public Works $297,328 Totals $1,264,397 """ 99-01 99-06 99-08 99-13 99-17 99-41 AD91-28 AD97-51 1998-99 Street Resurfacing Program 1998-99 Concrete Sidewalk and Curb Repair 1998-99 Shoreline Pathway, Roadway, Parking Improvement 1998-99 Landfill Gas/Leachate System Repairs and Improvements Ellis Street Pedestrian Crossing Central Expressway Sidewalk TDA Project Downtown Parking Lot Improvements Church/Yuba/Centre Streets Assessment District Total of Projects to Close at June 30, 2000 iib:1! .' - llWi' - .. """ - low - .. "'" - ~ JIIJI't: ft l'.l" Projects to Close at June 30, 2000, Page 42 8/25/00,2:21 PM ,;(!f? ,-.... - ,- - - w IWlII, - - .. - Item "'" ~ US-I US-2 US-3 US-4 US-5 US-6 US-7 US-8 US-9 US-IO US-II US-12 US-13 US-I4 US-I5 US-I6 US-I7 US-I8 US-I9 US-20 US-21 US-22 US-23 US-24 US-25 US-26 US-27 US-28 US-29 US-30 US-3I US-32 US-33 - - - - ,- - - - - ..... .- '- ... - '* - .. - - - - - - - - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 Unscheduled Proiects. 2000/2005 NOTE: Estimated costs relate to the particular year that the project was proposed and are not necessarily 2000/2001 dollars. Projects moving from the Unscheduled list to the Five-Year Plan would require updated cost estimates. Title PROJECT LIST I = ITEMS US- I TO US-43 PROJECT LIST 2 = ITEMS US-44 TO US-85 Project Description Chamber of Commerce Portion of Transit Plaza Building Child Care Space at New Community Center Fire Station No.3 Renovation CPA Second Stage Support Space . Street Tree Re-inventory Landels Park Restroom Bubb Park Restroom Crittenden Park Ball Field Restroom Renovation Sierra Vista Park Design/Construction Devonshire Park Acquistion & Design/Construction EI Camino Real Gateways City Wide Gateway Study Middlefield Road Median Construction (Whisman to Ellis) San Antonio Road Median Renovation Calderon Median (Dana to Evelyn) Middlefield Road Median Refurbishment (Moffett to Shoreline) Downtown Traffic Study Easy Street/Gladys Intersection Reconfiguration Eliminate Free Right Turn @ Central Expwy to Moffett Grant Road Signal Interconnect Upgrade' Adobe Building Renovation Construction, Phase II ShorelinelStierlin Landscaping Refurbishment Whisman and Landels Park Irrigation Renovation Construction Permanent Skateboard Park-Design and Development Del Medio Park-Design and Development North California/Central Area Park-Design & Development Shoreline Lake Supply Wet Well Reconstruction Teen Services Center Permanente Creek Trail, Phase II Preparation of East End of Charleston Site (Farmer's Field) Landscape Upgrades at Vista Slope/Permanente Crk. Const. Pro Shop Design and Construction Construct Shoreline Electric Golf Car Facilities(includes design) Estimated Cost $1,600 $2,500 $500 $800 $50 $220 $230 $90 $650 $1,200 $190 $85 $550 . $322 $260 $350 $125 $150 $200 $250 $400 $695 $370 $250 $500 $500 $50 $500 $140 $1,000 $2,600 $500 $570 Unscheduled Projects, 2000/2005, Page 44 CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 - - - - US-71 US-72 - US-73 - US-74 US-75 - US-76 - US-77 US-78 - US-79 - US-80 US-81 ... - US-82 US-83 - ,,- US-84 - US-85 WI - - - >WI - - - .. - - - - - - - '* - - -~ '. - - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 Fairchild Drive Sanitary Sewer Parallel Pipe Grant Road Sanitary Sewer Parallel Pipe Leong Drive Curb and Sidewalk Reconstruction North Shoreline Blvd.-Central Expressway Ramps Pear A venue/La A venida Street Improvements Pedes~rian OverlUndercross @ Moffett Blvd for Stevens Creek Trail Rengstorff Avenue Railroad Grade Separation Feasibility Study Rengstorff Avenue Traffic Signal Interconnect Rengstorff Park Barbecue Area Arbor Structures Replacement of Surface Drain Pipes Upgrade Shoreline Boulevard Landscaping on Overpass over Central Expressway Shoreline Boulevard Sanitary Sewer Parallel Pipe Southern Pacific and Downtown Trailhead Improves. @ Stevens Creek Upgrade Whisman Blvd. Landscaping on Overpass Over Central Expressway Whisman Road Pressure-Reducing Station SUBTOTAL (List 2) TOTAL OF ALL UNSCHEDULED PROJECTS $275 $90 $320 $4,550 $2,250 $1,400 $125 $225 $110 $1,800 $560 $175 $290 $293 $105 $27,721 $51.579 Unscheduled Projects, 2000/2005, Page 46 CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 ~ Unscheduled Projects ,.. PROJECT LIST 1 = Items US-l to US-43 Projects with a HIGHER Probability of Requiring Funding Within the 5- Year Plan. PROJECT LIST 2 = Items US-44 to US-85 Projects with a LOWER Probability of Requiring Funding Within the 5- Year Plan. ....' NOTE: Estimated costs relate to the particular year that the project was proposed and are not necessarily 2000/2001 dollars. Projects moving from the Unscheduled Project list to the Five-Year Plan would require updated cost estimates. ~ "'" Item Project Description Estimated Costs 4l\'I PROJECT LIST 1 = Items US-l to US- 43 "'" Projects with a HIGHER Probability of Requirine Fundin(: Within the 5-Year Plan ,p' US-l Chamber of Commerce Portion of Transit Plaza Building Chamber of Commerce building next to or attached to the City Transit Plaza building. $1,600 w "" US-2 Childcare Space at New Community Center Separate structure or addition to the Community Center to house childcare. $2,500 - w .' US-3 Fire Station No.3 Renovation Renovate and update facility and to accommodate female firefighters. $500 ~ift 1!Ill" US-4 CPA SecondStage Support Space Increase support space to separate dressing rooms and support space for the CPA SecondStage. $800 ~ fJIf!!' US-5 Street Tree Re-inventory Update City's inventory for input into the GIS system and to acccount for additions/deletions since the last inventory. $50 Ff'-' US-6 Landels Park Restroom Design and construct restroom facility in Landels Park similar to the one constructed in Whisman Park. $220 .,/ 0" I'" .' Unscheduled Projects, 2000/2005, Page 47 iJU' - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 - ". - US-7 Bubb Park Restroom $230 Construct a new restroom similar to other urban park facilities to meet standards, codes, and ADA requirements. US-8 Crittenden Park Ball Field Restroom Renovation $90 Upgrade Crittenden Park restrooms to match other park restrooms. Includes replacing all plumbing fixtures and partitions, painting the building, installing skylights and graffiti-resistant panels, and upgrading lighting. US-9 Sierra Vista Park Design/Construction $650 Design and construction of a neighborhood park. US-I0 Devonshire Park Acquistion & Design/Construction $1,200 Purchase adjacent property to add to existing open space, design and construct a neighborhood park. US-II EI Camino Real Gateways $190 Construct gateways on EI Camino Real at Crestview and Rengstorff. US-12 City Wide Gateway Study $85 Evaluate potential gateway locations, gateway design concepts and construction estimates for future implementation. US-13 Middlefield Road Median Construction (Whisman to $550 Ellis) Construct new landscaped median improvements continuing from existing median east of Whisman to Ellis. US-14 San Antonio Road Median Renovation $322 Reburbish median plants and irrigation. US-IS Calderon Median (Dana to Evelyn) $260 Install raised medians and left turn pockets to reduce pavement and provide landscaping. US-16 Middlefield Road Median Refurbishment (Moffett to $350 Shoreline) Refurbish median landscaping and irrigation. ,. - - ,;,- - - '. !~ '. ~ .. ~- .. .,.. ,- -.... 'Jii/I "illIlIIt - '. ,- ... - . ,.,. - - - - .. - .. Unscheduled Projects, 2000/2005, Page 48 - ... CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 US-17 Downtown Traffic Study $125 Conduct traffic, pedestrian, and bicycle counts at various locations downtown. Determine roadway improvements "'" necessary to handle future traffic conditions. US-IS Easy Street/Gladys Intersection Reconfiguration $150 /IIJIiI Revise curb return to make intersection at 90-degree angle 4rr'ii'- from Easy Street to Gladys. III'" US-19 Eliminate Free Right Turn @ Central Expressway to $200 Moffett Eliminates free right turn lane at the northeast comer of f!I!'i- Central Expressway and Moffett Boulevard next to the Adobe Building to improve accessibility. US-20 Grant Road Signal Interconnect Upgrade $250 Install improvements to the traffic signal interconnect system on Grant Road between Bentley Square and Oak Avenue. US-21 Adobe Building Renovation Construction, Phase II $400 .' Construct small pumphouse building to match the one previously demolished. Construct addition to Adobe Building site to provide additional public restrooms and "'" to upgrade landscaping. \!? US-22 Shoreline/Stierlin Landscaping Refurbishment $695 -' Upgrade and renovation of irrigation and refurbishment of ",:r plant materials and hardscape. tI'!< US-23 Whisman and Landels Park Irrigation Renovation $370 Construction Renovate the existing athletic field irrigation system to .. provide greater efficiency and to reduce maintenance. US-24 Permanent Skateboard Park-Design and Development ".. Design and develop a permanent skateboard site. $250 US-25 Del Medio Park-Design and Development ~ Design and develop a neighborhood park. $500 US-26 North California/Central Area Park-Design and Development $500 Design and develop a neighborhood park. .' ... Unscheduled Projects, 2000/2005, Page 49 - ~<......~,"" - - - - .. ~ .- - ., - wi ,- .., - - - - ,~ ,,1IIJIf ... - - - - - .- '* .- - - - - - - - ~ .. CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 US-27 Shoreline Lake Supply Wet Well Reconstruction $50 Design and construct a wet well for the Shoreline lake supply pump to remedy current cavitation problem. US-28 Teen Services Center $500 Provide a safe and secure location for middle school and high school youth programs. US-29 Permanente Creek Trail, Phase II $140 Construct an AC pathway along Permanente Creek from Charleston to Highway 101. US-30 Preparation of East End of Charleston Site (Farmer's Field) $1,000 Fill the site to match adjacent grades US-31 Landscape Upgrades at Vista Slope/Permanente Creek Construction Design and construct landscape at Vista $2,600 Slope/Permanente Creek as identified and approved in the site concept plan. US-32 Pro Shop Design and Construction Construct a new 3,000 square foot Shoreline Golf Links $500 pro shop and restroom facilities. US-33 Construct Shoreline Electric Golf Car Facilities (includes design) Upgrade electrical service to existing building that will be $570 renovated and construct 2,700 square foot golfcar storage facility. US-34 Irrigation Pump Station-Upgrades and Additions Design and construct improvements for the irrigation $550 pump station to enhance reliability and efficiency. US-35 Park Drive/Miramonte Ave. Intersection Realignment Remove existing traffic island, realign Miramonte Ave., relocate sidewalk, streetlights, curb ramp and storm drain $122 modifications. US-36 Shoreline Blvd. Realignment (In Park) Construct improvements for the left turn into Michael's $275 restaurant (including change to roadway elevation). Unscheduled Projects, 2000/2005, Page 50 CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 "" US-37 Charleston Road Detention Basin Pathway ." Construct improvements to drainage and install $294 headerboards and additional decomposed granite at the .' existing 5,000 linear foot, 10 foot wide pathway. US-38 Crittenden Landscape Enhancements ""'. Placeholder project adding trees, bushes, and plaza to the $350 basic landscape at the Crittenden Parking site. ,.,.' US-39 Crittenden ParkJRec. Ammenities Placeholder project for yet to be determined amenities $475 ... within the site such as pathways and recreational facilities. .' US-40 Crittenden Rest Room Facility Placeholder project for design and construction of a rest $250 "" room facility. ... US-41 Crittenden Play Area ~i!iw Placeholder project to construct a play area and install $280 .' play equipment near the open space area. ., US-42 Stevens Creek Trail Reach 4, Construction II (Yuba to - Sleeper) $2,720 W: Placeholder project for construction ofpedestrian/bike trail extension after public process. - .... US-43 Velarde Street Curb Replacement Remove old curb and two surface cross culverts. Replace $145 - with new curb and gutter and median island curbs. \of Sub-Total of Projects with a Higher Probability of $23,858 .., Requiring Funding Within the 5-Year Plan (Items US- '"" 1 to US-43) /If''' .' .. "", ... 11(lI!lt- Unscheduled Projects, 2000/2005, Page 51 ft' w - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 - ... .. PROJECT LIST 2 = Items US-44 to US-85 - ','iiJI/ Projects with a LOWER Probability of Requirine Fundine Within the 5- Year Plan - ... US-44 AD-Ada Avenue Assessment District Improvements Installation of standard street improvements pursuant to assessment district proceedings. Undergrounding is included in this project. The City Council may delete undergrounding at its discretion. $450 ,- ,. ,,,,", US-45 AD-Alice/Moorpark/Margo Assessment District Improvements Installation of standard street improvements and undergrounding existing utilities (Moorpark Way not included in undergrounding) in Alice Avenue between Moorpark Way and Rainbow Drive, including Margo Court and in Moorpark Way from Dana Street southerly to the end of street (near Highway 85) pursuant to assessment district proceedings. $1,540 ,,.. - - - .. ... US-46 AD-Brookdale/Isabelle/Starr/Marilyn Assessment District Improvements Construction comprised of overlaying the existing substandard paved roadway with 2" of asphalt concrete, installing rolled curbs and gutters, driveway conforms and planting street trees. Sewer services, and storm services and mains are included. California Water Company will continue to provide water service to the area. Street lights, sidewalks and undergrounding of telephone and electric lines are not included in the cost estimate but will be added to the project if requested by the property owners. $1,600 ',... - .,. ". - - - US-47 AD-Carmelita/Martens Assessment District Improvements Construction comprised of overlaying the existing substandard paved roadway with 2" of asphalt concrete, installing rolled curbs and gutters, driveway conforms and plant street trees. Sewer services and storm services and mains are included. This area will continue to be served by California Water Company. Street lights, sidewalks and undergrounding of telephone and electric lines are not included in the cost estimate but will be added to the project subject to the property owners' desires. $990 ,"'" '. - .. - - ~ - Unscheduled Projects, 2000/2005, Page 52 - - CAPITAL IMPROVEMENT PROGRAM ADOPTED 200012001, PLANNED 2001/2005 f"!:' Unscheduled Projects, 2000/2005, Page 53 ""' - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 - -- !11M US-54 AD-Levin/Springer/Pilgrim Area Assessment District $530 Improvements Installation of standard improvements pursuant to assessment district proceedings to complete the construction of existing streets. Undergrounding of utilities is included in this project. The City Council may decide to delete undergrounding at its discretion. US-55 AD-Marich Way Assessment District Improvements $410 Instalhition of standard street improvements from El Monte to Blackfield Way pursuant to assessment district proceedings. Undergrounding of utilities is included. The City Council may delete undergrounding at its discretion. US-56 AD-Minaret Half-Street Assessment District $240 Improvements Installation of standard street improvements pursuant to assessment district proceedings. Undergrounding of utilities is included in this project. The City Council may delete undergrounding at its discretion. US-57 AD-Ortega Avenue Assessment District Improvements $100 (at ~ora Drive) Installation of standard street improvements on the east side of Ortega A venue, just south of the intersection with Mora Drive pursuant to the Improvement Act of 1911. US-58 AD-Pastel Lane Assessment District Improvements $300 Installation of standard improvements in Pastel Lane pursuant to assessment district proceedings. The undergrounding of overhead utilities is included in this project. The City Council may decide to delete undergrounding at its discretion. - ..,. - - - .. ,- ... - - .- ~.. - .- ."'" .- - - .iIIIIII ,~ - ... .. US-59 AD-Rose Avenue Assessment District Improvements Construction comprised of overlaying the existing substandard paved roadway on Rose Avenue from Miramonte Avenue to Fordham Way with 2" of asphalt concrete, installing rolled curbs and gutters, driveway conforms and planting street trees. Sewer, storm services, and mains are included. Street lights, sidewalks and under-grounding of telephone and electric lines are not included in the cost estimate but will be added to the project subject to the property owner's desires. $420 ,lOIlI - - ,.. - - - ". Unscheduled Projects, 2000/2005, Page 54 - .... CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 Unscheduled Projects, 2000/2005, Page 55 .tIfrl "" - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 - - ,~ US-65 Burgoyne Street Reconstruction Reconstruction of Burgoyne Street from Montecito Avenue to Hackett Avenue. Improvements consist of the installation of new AC pavement, replacement of the existing cast iron water main, and minor reconstruction of curb, gutter and sidewalk sections. $530 - '.. - ,'<III US-66 Castro Street Modifications, EI Camino Real to Miramonte Avenue Reduce travel lanes from two to one in each direction, widening the existing medians and adding bicycle lanes. $260 '.- - ,1iiiI/I US-67 Castro Street Railroad Grade Separation Feasibility Study Study the feasibility of constructing a railroad grade separation at Castro Street. $125 - - ,'.. US-68 Charleston Road Retention Basin Interconnect Trail to Stevens Creek Improvements to existing 3/4 mile path around Charleston Road retention basin to connect the East end of the path to the Stevens Creek Trail. Includes installation of pedestrian/observation crossing, a new parcourse cluster and adequate drainage. $450 - ".. .. '..- .. '... US-69 Cuesta and Sylvan Park Dumpster Enclosures Construction of effective screening and security for the large dumpsters located at Cuesta and Sylvan Parks. $58 - ;. - US-70 Emily Drive Curb, Gutter and Sidewalk Reconstruction Design and reconstruct curb and sidewalk on Emily Drive. $225 '. .. .., US-71 Fairchild Drive Sanitary Sewer Parallel Pipe Installation of330 linear feet of 12 inch sewer lines on Fairchild Drive between National Avenue and Whisman Road and 190 linear feet of parallel 21 inch sanitary sewer line between Whisman Road and Tyrella Avenue. $275 ,- - ,., - US-72 Grant Road Sanitary Sewer Parallel Pipe Install 270' of parallel 10" sewer line on Grant Road between Martens Avenue and Bentley Square. $90 - '4 'W - - Unscheduled Projects, 2000/2005, Page 56 .~ Unscheduled Projects, 2000/2005, Page 57 ~~, ---. CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 - '- - us-so Replacement of Surface Drain Pipes Replacement of City's surface drain pipes at intersections in the downtown area by installing catch basins, laterals and extending storm drain pipes, reconforming the street grade and constructing curb ramps. $1,800 ... - 411 US-Sl Upgrade Shoreline Blvd Landscaping on Overpass over Central Expressway Renovate the County-installed landscaping within the cloverleaf, upgrade the irrigation system and the pathway lighting along all four sides ofthe overpass to further decrease the barren appearance along this major entrance to the downtown area. $560 ... - ,. - -"'!iIIII US-S2 Shoreline Boulevard Sanitary Sewer Parallel Pipe Install 490 linear feet of 18 inch diameter sewer pipe on Shoreline Boulevard between Space Park Way and Charleston Road and 15 linear feet of parallel 10 inch diameter sewer pipe on Shoreline Boulevard at Charleston Road. $175 - ,WI "., - US-S3 Southern Pacific and Downtown Trailhead Improvements at Stevens Creek Construct benches, bike racks, lighting, drinking fountains, signage, parking, and connections to planned sidewalks and bike lanes. Design a new 1/2-acre site to integrate the Stevens Creek Trail with the widening of Evelyn Avenue and the construction ofthe new light rail line. $290 .. '- .. - ,- '. US-S4 Upgrade Whisman Blvd. Landscaping on Overpass over Central Expressway Renovate County-installed landscaping along the side slopes and in the islands, upgrade the irrigation system, and add landscaping to the overpass. $293 ,. .. - .. - US-S5 Whisman Road Pressure-Reducing Station Installation of a pressure reducing station on Whisman Road near Sherland Avenue complete with telemetry to control flow from Zone 4 pressure supply into Pressure Zone 1. $105 '. ;.~ .... ,- Sub-Total of Projects with a Lower Probability of Requiring Funding Within the 5- Year Plan (Items US- 44 to US-S5. $27.721 .... "- TOTAL of all Unscheduled Projects $51.579 .- Unscheduled Projects, 2000/2005, Page 58 ~ ,- "", ... - CITY OF MOUNTAIN VIEW - - - CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 II>' it,,; ".. THIS PAGE LEFT INTENTIONALLY BLANK loOf, -' \Ow ".,' ... .. Iii<, .' ""' R' , ~ .. "'" ,.,. "" ." ~.. w':;, ... .. 1If, ~;i - - CAPITIAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 - .- Appendix List lW ,'*" - ~ 1. Key to Funding Abbreviations Pie Chart Summarizing Funding for CIP Program 2000/2005 Fund Balances Spreadsheet -* .... 2. Budget Components of Capital Improvement Projects -.. ... 3. Park Land Dedication In-Lieu Fee Designations - 4. Facilities Maintenance Plan Projects for 2000/01 .". 5. Water Master Plan Update ,." ~ 6. Community Center Update - 7. Transit Plaza Update - "" 8. Evelyn Avenue Improvements Update "- 9. EI Camino Real Median Project Report ~ 10. Significant Capital Improvement Projects for 2000/01 .... .. !>l!il!IIo, - "'" -- '. . - ... '. ,tpI ... .' CITY OF MOUNTAIN VIEW - -- CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PI' PLANNED 2001/2005 1IflI,;, THIS PAGE LEFT INTENTIONALLY BLANK ".,.' .- ... .. lit ... ~ - Ii<. ... # 1" .' - f'h' .. 1" - - - - - .. ,~ - - KEY TO FUNDING ABBREVIATIONS '. ,- ,. Due to space limitations within certain sections of this document, fund titles are abbreviated. Please refer to the key below for explanations of those abbreviations. ,- - - CIP Reserve = Capital Improvement Reserve Fund C/C Tax or Constr. Conv. = Construction/Real Property Conveyance Tax Fund Water = Water Revenue Fund Wastewater = Wastewater Revenue Fund Storm = Storm Drain Construction Fund Solid Waste Mgmt. = Solid Waste Management Fund Gas Tax = Gas Tax Fund Shoreline Community Fund = North Bayshore (Shoreline Regional Park) Community Fund Parking District = Parking District Fund Open Space Fund = Land Sales Fund Other = Grants, Bond Proceeds, Outside Funding, and Parkland Dedication Fees - .. - - - '- ,- - ... - -. 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IIiIII - iliIiIiiI - - BUDGET COMPONENTS OF CAPITAL IMPROVEMENT PROJECTS - - - Capital Improvement Project (CIP) budgets are composed of "hard" construction costs and "soft" (non-construction) costs essential to project implementation. Soft costs typically include costs for professional design services, staff design coordination, project management, construction administration, inspection, city administration and unforeseen contingencies. Soft costs are included in a CIP budget to reflect the true cost of a project. It is not unusual for the total soft costs to be 35% to 55% of construction cost. - - - - Professional Design Services .. .. Professional design fees cover services for studies, surveys, preliminary and detailed designs, and for producing plaqs, specifications and estimates. Design costs are not always directly proportional to construction cost. Small or complex projects often have high relative design costs as well as proj ects that require specialized services such as geotechnical, structural and environmental disciplines. Design costs normally range between 5% to 15% of construction cost. .. - - - - Staff Design Coordination, Proiect Management, Construction Administration & Inspection .. Staff design, project management, construction administration and inspection charges are largely driven by the length and complexity of the project and construction duration, and are not necessarily proportional to the construction cost. On larger or highly technical projects, such as the City library or the Crittenden storm pump station, construction administration and inspection is contracted to outside service, with staff support and coordination. Costs for these outside services are added to the budget. For most projects, in-house staff performs these tasks. Time spent by City staff on CIPs is charged to the projects. The charges represent actual time spent and consist of a direct hourly rate plus a markup for benefits. Historical costs are tracked and are used as a guide for budgeting in-house staff costs on CIPs. This group of soft costs can range between 15% to 35% of construction costs. - - - - - - ... City Administration - - City administration charges on CIPs are indirect charges for management staff and support personnel in all departments, including Public Works, City Attorney, Finance, City.Clerk, City Council and others, that provide support to projects but do not charge directly to projects. The City administration charge is established at 6-1/2% ofthe subtotal project cost based on historical cost data. The administration charge is reduced for large projects when it is clear that the City's internal administrative efforts are not proportional to the cost ofthe project. For assessment district projects, the administration charge is doubled to 13% because they require. greater and longer city administration involvement. .. - .. - .. - - - .... 03/15/00 .."'" """ Budget Components of Capital Improvement Projects- Page 2 .. .~.'< .. ~ Contingencies .... CIP budgets usually include contingencies for changes and unforeseen conditions that arise during design, bid and construction. Contingencies are used only if necessary, and the unused portion is returned to the funding source when the project is completed and closed. ... .. ... Design contingency is an allowance for potential changes as projects move through the development phases from concept to design to construction documents. Through this progression, project components, requirements and details become better defined. An initial construction budget based on average or comparable cost may not reflect special or changed requirements and conditions. A design contingency provides an allowance to address these changes and is usually 5% to 10% of estimated construction cost. - .. .. .. Bid contingency is an allowance to account for uncertainties in the construction market when the construction documents are near completion and a final construction estimate is being developed. Market conditions will influence prices and a bid contingency provides a cushion to deal with these conditions, and is usually 5% to 10% of estimated construction cost. In lieu of bid contingency, some projects include a budget item for cost-rise or escalation. These allowances serve similar purposes to account for price fluctuations. .. .. "" ..~ .. Construction contingency is always budgeted and covers changes and unanticipated conditions that might occur during construction. It is also used for adjustments between estimated and actual quantities constructed under unit price contracts. A construction contingency allows the construction engineer to make field changes without having to delay work and return to the City Council to allocate additional funds each time a change is necessary. In the event the approved contingency amount becomes exhausted and additional contingency dollars are needed, staff must obtain City Council approval to increase the contingency. Construction contingencies are usually in the range of 5% to 15% depending on the size and complexity of the project. tI" .. .. .. .. -.r On some projects that are complex or have a long duration, the budget may also include a project contingency. Project contingency provides a cushion for future uncertainties and would cover all other unanticipated costs related to the project. Project contingency is considered unallocated project balance and expenditure from this allowance requires authorization from the City Council. Project contingencies can range from 5% to 10% ofproject cost. .., .. ...- - "" "" M' ..... ""- - a 03/15/00 ... ...- - ... ,. - - - - .. - - - - - AGENDA: uJanuary 11, 2000 4.14 ~/ 9!- CATEGORY: Consent DEPT.: Community Services TITLE: Park Land Dedication In-Lieu Fee Designations, FY 1998-99 ~:crCmOf'Mo({NiAiN viEw . ~1?:':;;};'~~~{{1~i1L~~r" . RECOMMENDATION Designate park land dedication in-lieu fees received during Fiscal Year 1998-99 in the amount of 51,921,957 to the Capital Improvement Projects. - FISCAL IMPACT - - - - - - - - - - -. - - ... - ... - ... - ... - - - ..... Approval of the recommendation would designate $1,921,957 of park land dedication in-lieu fees for specific park projects and may allow certain projects to proceed at a more accelerated pace. BACKGROUND AND ANALYSIS On March 25, 1997, the City Council adopted a resolution establishing a policy for prioritizing the use of park land dedication in-lieu fees and a process for the appropriation of such fees. The resolution established neighborhood projects as a priority for receiving fees collected from developments in lieu of land dedications. Additionally, it included the Parks and Recreation Commission in the review process by providing the Commission with the responsibility of forwarding an annual recommendation to the City Council concerning where the in-lieu fees should be designated. With this report, the Parks and Recreation Commission is forwarding recommendations for in-lieu fees received during the 1998-99 fiscal year (see Parks and Recreation Commission staff report in Attachment 2). Parks and Recreation Commission Action The Parks and Recreation Commission reviewed staff recommendations regarding fee designations on November 2,1999. The Commission adopted the staff recommendations without changes (see meeting minutes in Attachment 3). The table in Attachment 1 identifies projects within a 1/2 mile and 1 mile radius of each subdivision for which fees were collected in Fiscal Year 1998-99. For each fee received, the CIr project the Parks and Recreation Commission is recommending receive the funds is highlighted in the table with bold text. "'" AGENDA: January 11, 2000 PAGE: 2 I!lIV 1M' .. SUMMARY .. Park land dedication in-lieu fees are collected from developers and subdividers as a mechanism to offset impacts from new developments on existing parks and open space facilities in the community. The funds are used to acquire land for parks and to fund improvements to park, recreation and open space areas. The in-lieu fees collected at the time of final map approval are to be presented to the Parks and Recreation Commission at least annually for the purpose of recommending to the City Council how the fees should be designated. .. .. ... .. ..." - ALTERNATIVES .Wti The Council may choose to designate fees to projects other than those recommended by the Parks' and Recreation Commission. All projects located within 1/2 mile and 1 mile of the development project from which fees were received are indicated on the table in Attachment 1. . .. .. .. PUBLIC NOTICING-Agenda posting. .. .. Prepared by: Dc:c,;'\ lI'lc,J~/L-r David A. Muela Community Services Director Approved by: ",.. J<~ Kevin C. Duggan City Manager .. . /filii DAM/LT/4/CAM 244-01-11-00M-E^ II< . cc: FASD, CPM-Sartor, SAA-Ansted Attachments: 1 Fiscal Year 1998-99 Park Land Dedication In-Lieu Fees dated November 1999 2. Parks and Recreation Commission Staff Report dated October 29,1999, with attachments 3. 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'.liM" - - - - - ,.... .. - - - - - .. .: ATTACHr.1ENT 2 CITY OF MOUNTAIN VIEW MEMORANDUM DATE: October 29, 1999 TO: Parks and Recreation Commission FROM: Lori Topley, Senior Ad1!linistrative Analyst SUBJECT: Designation of FY 98-99 Park Land Dedication In-Lieu Fees RECOMMENDATION Recommend that the City Council designate park land dedication in-lieu fees received in Fiscal Year 1998-99 in the amount of$I,921,957 and revise the Capital Improvement Program as follows: . A. $55,910 received from 1962 San Ramon (RengstorffPlanning Area) to Wyandotte- Reinert Landscape Improvement (Project 99-51); B. $19,240 received from 148/156 Evandale (Whisman Planning Area) to Devonshire Park Development (project number not yet assigned); . C. $111,230 received from 100 Ferguson, Tract 9108 (Whisman Planning Area) to Devonshire Park Development; D. 529,420 received from 240 Oak (Central Planning Area) to Pioneer P~rk Renovation Construction (project 00-18); E. $125,470 received from 100 Ferguson, Tract 9124 (Whisman Planning Area) to Devonshire Park Development; F. $26,800 received from 254/262 Eunice (Grant Planning Area) to Cuesta Park Playground Renovations (project 96-24); G. $94,235 received from 2373 Wyandotte (RengstorffPlanning Area) to Sierra Vista Park Development (project US-8); H. . $353,359 received from 2025 W. El Camino Real (Miramonte PI8:!llling Area) to Community Center Renovation ConstructioJ:l (project 00-16); 1. $14,922 received from 810/820 Yardis (Miramonte Planning Area) to Cuesta Park Playground Renovations (project 96-24); M" - .. J. $482,993 received from 925 W. Evelyn (Central Planning Area) as follows: -, IIIllIl'" 1. $212,500 to Open Space Acquisition, North California/Central Area (Project 01-30); \i!M ",. 2. $233,493 to Community Center Renovation Construction (project 00-16); 3. $37,000 to Whisman and Laqdels Parks Irrigation Renovation Design (Project 02-29); .. ~ K. S390,038 received from 2750 Del Medio (San Antonio Planning Area) to Del Medio Open Space Acquisition (project 00-17); ... L. S10,520 received from '272 Bush (Central Planning Area) to Whisman and Landels Park Irrigation Renovation Construction (Project 03-24); "" lo< .' M. $207)820 received from Interest to ADA Playground Improvements (Project 01-16). FISCAL IMPACT .. Approval ofthese recommendations would designate $1)921)957 of park land dedication in-lieu fees for specific park projects and may allow certain projects to proceed at a more accelerated pace. -, ... ~' BACKGROUND AND ANALYSIS llI' ""'" On March 25) 1997) the City Council adopted a resolution establishing a policy for prioritizing the use of park land dedication in-lieu fees and a process for the appropriation of such fees. The resolution established neighborhood projects as a priority for receiving fees collected from developments in lieu ofland dedications. Additionally) it included the Parks and Recreation Commission (Commission) in the review process by providing the Commission with the responsibility of forwarding an annual recommendation to the City Council concerning where the in-lieu fees should be designated. .. "" .. " ... In March 1999) the Commission made recommendations on fees received in the first and second quarter ofFY 1998-99. However) these recommendations are ~onsidered preliminary in nature and have not yet been forwarded to the City COilncil. .. With this report, the Commission is requested to not only make recommendations to the City~Counci1 for fees received in the third and fourth quarters ofFY 97-98, but also to reconsider several recommended designations for first and second quarter fees, as explained below. 2 - - ... '~ - In-Lieu Fees Received 1 Sf and 2nd Quarters ofFY 98-99 - - The Commission made recommendations regarding the designation of in-lieu fees received in the 151 and 2nd quarters ofFY 98-99 on March 10, 1999, as identified in the staffreport (Attachment A) and meeting minutes (Attachment B). However, these recommendations were preliminary in nature and were to be confirmed by the Commission before being transmitted to the Council along with the recommendations for 3rd and 4th quarters. Staffis recommending several changes to the Commission's prior designations as detailed below. These r~vised recommendations are reflected in the table in Attachment C, which identifies projects located within ~ mile and 1 mile of each subdivision from which fees were received in FY 1998-99. For each fee received, the CIP project staffis recommending receive the funds is highlighted in the table. ... - - - - '- - - · Fees received from 148/156 Evandale ($19,240) and a portion of fees received from 100 Ferguson, Tract 9108 ($13,770) were previously designated by the Commission to the Hetch-Hetchy ROW Improvements Design project. However, staffis recommending that these fees instead be designated to the development of Devonshire Park. Staff feels that until the status of a public input process and possible funding by Veritas of the Hetch-Hetchy project is resolved, funding of park development on the recently acquired Devonshire site should be considered of a higher priority. Additionally, staff has identified a possible opportunity to expand the park site through the purchase of an adjacent parcel. Should this opportunity come to pass, additional funding for development of the park would be needed. - ~ - - - ,..., ~ · Fees received from 254/262 Eunice ($26,800) were designated by the Commission to the Cuesta Park BBQ Area and Lighting, Phase I project. This project has been fully funded by' the ClP Reserve, eliminating the need for in-lieu fees. Staffis recommending this fee instead be applied towards the Cuesta Park Playground Renovations project. This project to renovate the playground was delayed due to the need to incorporate new U.S. Consumer Product Safety and Americans with . Disability Act requirements. As a result, the project scope is being amended with a corresponding increase in cost. The application of in-lieu fees can help offset this increased cost. - ,,... - - .. - ...., · In the March 5, 1999 staff report, the fee received from 100 Ferguson, Tract 9124, . was reported as $176,590. The Commission recommended that the fee be designated to Devonshire Park development. While staffis not recommending a change to this designation, it should be noted that the developer has been granted a partial refund of the fee, reducing the amount from $176,590 to $ 125,470. The developer satisfied park land dedication requirements for this project through a combination of park qevelopment (Magnolia Park) and in-lieu fees. The actual cost to construct Magnolia Park was more than was estimated at the time the developer paid the in-lieu fee. Therefore, a refund to offset the additional park development costs is being granted. - - - - - - ... .. 3 ... In-Lieu Fees Received 3,,1 and 4th Quarters ofFY 98-99 .. .... The table in Attachment C identifies projects within a 1/2 mile and 1 mile radius of each subdivision for which fees were collected in the 3rd and 4th quarters of Fiscal Year 1998- 99. For each fee received, the ClP project staff is recommending receive the funds is highlighted i.n the table. Please note the following: .. ~ ... · The Community Center Renovation Project was funded in the current 1999-2000 CIF at $7.8 million. Recent estimates, based on the current program under review and consideration by the City Council, have placed the cost at around $9 million. Staff is recommending that in-lieu fees received from 2025 W. EI Camino (S353,359) and a portion of fees received from 925 W. Evelyn ($233,493) be applied to the Community Center project to help offset these increased costs. .... ",. .t "'" · Acquisition ofland for a mini-park in the North California neighborhood of the Central Planning Area is currently funded from in-lieu fees in the amount of $587,000. Due to the limited availability of vacant land in this neighborhood, staff believes it may be necessary to purchase land with existing structures. Based on the City's two recent acquisition experiences, staff recommends that a minimum of $800,000 be set aside for the purchase of open space in this neighborhood. Therefore, staff is recommending that a portion of the fee received from 925 W. Evelyn (S212,500) be designated to the North California/Central Area acquisition. ..' .... - .. - · The $390,038 fee received from 2750 Del Medio Court is from the redevelopment of the Sears Warehouse site. When attempts to locate a park on this site were terminated, the Commission indicated its desire to have the in-lieu fees from the residential project be designated to the acquisition of park land elsewhere in the Del Medio neighborhood. The designation of this fee, along with interest funds designated last year in the amount of $ 151,400 and $250,000 from the Land Sales Reserve, combine for a total of approximately $791,400 available for purchas'e of a park site. fI/IfIft IF w ... w. ". · Interest in the amount of $207,820 was earned on the Park Land Dedication Reserve Fund in Fiscal Year 1998-99. There is no restriction on where these funds can be applied, as there is on fees received from specific' projects. Staff considered four projects of community-wide benefit to receive the interest funds: Cuesta Playground Renovations; Community Center; ADA Playground Improvements; and, Stevens Creek Trail Reach 4. . ... 111 ~ 11\' As noted previously in this report, staffhas already recommended $586,850 from ,specific subdivisions be designated to offset the expected shortfall for the Community Center. Additionally, about $42,000 is recommended be applied to the Cuesta Park Playground project. Given that the feasibility study for Reach 4 ofthe Stevens Creek Trail is not completed. it may be more appropriate to hold off on designating any 4 rrit"o; 1li; .... .- .~ - - funds towards this project. The ADA Playground Renovation project is ~urrent1y a tllree-year phased project and involves the upgrading of playground equipment in many City parks to bring the playgrounds into compliance with requirem~nts of the new U.S. Consumer Product Safety Guidelines and ADA. The current 1999-00 CIP provides funding for Phase I in the amount of$159,OOO. Although the next two phases have been budgeted at the same amount, staffis completing an analysis of the existing playgrounds indicating that additional funding will be required. Therefore, staffis recommending that the $207,820 of interest funds be designated to the ADA Playground Improvements project tO,help offset these increased costs. "- - - - - - - Prior In-Lieu Fee Designations - - For information purposes, the table in Attaclunent D provides a summary of all park land dedication in-lieu fees received beginning in FY 95-96 and the CIP projects to which those funds have been designated. The table reflects all recommendations made in this report. '-. - - SUMMARY - - Park land dedication in-lieu fees are collected from developers and subdividers as a mechanism to offset impacts from new developments on existing parks and open space facilities in the community. The funds are used to acquire land for parks and to fund improvements to park, recreation and open space areas. Thein-lieu fees collected at the time of final map approval are to be presented to the Parks and Recreation Commission at least annually for the purpose of recommending to the City Council how the fees should be designated. - - - >,-. - ,- The Commission's recommendations will be forwarded to the City Council in December 1999. At that time, the City Council will be requested. to make a final recommendation for all fees received in Fiscal Year 1998-99. Funds must be allocated to ~ park or recreation facility within five years after receipt. .- - - - .. - - - - - - ... 5 lOI'i' ALTERNATIVES ,",' The Commission may choqse to designate fees to projects other than those recommended by staff. All projects located within 1/2 and 1 mile ofthe subdivision from which fees were received are indicated on the table in Attachment C. ... .. - P2Y~ Lori Topley Senior Administrative Analyst Approved by: ... "" - David A. Muela Community Services Director .. ... . Attachments A - Parks and Recreation Commission Staff Report dated March 5, 1999 B - Minutes of March 5, 1999 Parks and Recreation Commission Meeting C - Fiscal Year 1998-99 Park Land Dedication In-Lieu Fees, dated September 1999 D - Summary - Park Land Dedication In-Lieu Fees Applied to CIP Projects, FY 95-96 through FY 98-99 p' .. .. 'M( .. cc: F ASD-Locke, CPM-Sartor, SAA-Ansted .. ... 1I!lI' ,.. .. .4W ., .. .,. I;r:' . I" 6 ".Ii - - -- ^TTACH'1EtlT A ,- - CITY OF MOUNTAIN VIEW MEMORANDUM -' - DATE: March 5, 1999 - - TO: Parks and Recreation Commission - FROM: Lori Topley, Senior Administrative Analyst - ".... SUBJECT: Designation of Park Land Dedication In-Lieu Fees, 1st and 2nd Quarters of FY 98-99 - - RECOMMENDATION .- ... Recommend that the City Council add the following funding from Park Land Dedication In-Lieu Fees received for the first and second quarters of fiscal year 1998-99 Guly through December 1998) amounting to $419,190 to the 1999-2004 CIP: - ,.., - 1. $176,590 received from 100 Ferguson-Tract 9124 (Whisman Planning Area) to Devonshire Park Development (US); ..... - 2. $111,230 from 100 Ferguson-Tract 9108 (Whisman Planning Area) as follows: - '1- A. $13,770 to Hetch-Hetchy ROW Improvements - Design (Project 02-20); and, - - B. $97,460 to Devonshire Park Development (Project US); 3. $55,910 received from 1962 San Ramon Avenue (Rengstorff Planning Area) to re-pay the in-lieu fund for the remaining portion of the amount approved by Council during the 1998-99 CIP adoption for Wyandotte-Reinert Landscape Improvement Project (Project 99~51); - ,- - - - - . 4. $29,420 received from 240 Oak (Central Planning Area) to Pioneer Park Renovation - Construction (Project 00-18); - ... .. 5.' .'~ $26,800 received from 254/262 Eunice Avenue (Grant,Planning Area) to Biannual Parks and Renovation and Improvement - Cuesta Park BBQ Area (Project 00-24); -~ - - - 6. $19,240 receive4 from 148/156 Evandale (Whisman Plann"ing Area) to Hetch-Hetchy ROW Improvements - Design (Project 02-20). FISCAL IMPACT ApI)fO~al of these rec~mmendations would designate $419,190 of park land dedication in-lieu fees for specific park projects, and will allow certain projects to proceed at a more accelerated pace. . BACKGROUND AND ANALYSIS On March 25, 1997, the City Council adopted a resolution establishing a policy for prioritizing the use of park land dedication in-:lieu fees and a process for the appropriation of such fees. The resolution established neighborhood projects as a priority for receiving fees collected from developments in lieu of land dedications. Additionally, it included the Parks and Recreation Commission in the review process by providing the Commission with the responsibil~ty of forwarding an annual recommendation to the City Council concerning where the in-lieu fees should be designated. To date, the Commission has made recommendations on fees received in fiscal years 1996-97 and 1997-98. The City Council has adopted all of these PRC recommendations without changes. Designation of In-Lieu Fees The Table in Attachment 1 indicates the projects within a 1/2 mile and 1 mile radius of each subdivision for which fees were collected in the first and second quarters of the current Fiscal Year 1998-99 Guly through December). A total of $419,190 in park land dedication fees was paid during this Hme. Foi each fee received, the CIP project staff is recommending receive the funds is highlighted in the table. . Please note that the Wyandotte-Reinert CIP project ($60,OOO) was fully funded from the Park Land Dedication In-Lieu Fnnd when the 1998-99 Cll' was adopted by Council. At that time, there was only approximately $5,000 of in- lieu fees available for that project. About $55,000 was "loaned" from the in- lieu fund to the CIP fnnd. The staff recommended design?tion contained in this report would "repay" the $55,000 loan. T!:,us, the Wyandotte-Reinert site development will have been funded entirely from in-lieu ~nds. SBMMARY Park land dedication in-lieu fees are collected from developers and subdividers as a mechanism to offset impacts from new developments on existing parks and open space facilities in the community. The funds are used 2 ~ m:~ .... .... ... - .. . ,.. - ...... .. '- .. .. - - '\.~ .. w - . ;wii ~: "'" .IIIl!' MIL "" ",. th' - ~~ ~ ____o__~~__ _~~~_ ~ ~ - .- '<-- - ,- - to acquire land for parks and to fund improvements to parks, recreation and open space areas. The in-lieu fees collected at the time of final map approval are to be presented to the Parks and Recreation Commission at least annually for the purpose of recommending to the City Council how the fees should be designated. Funds must be allocated to a park Of. recreation facility and spent within five year~ after receipt from the subdivider. - ...,. - - - ALTERNATIVE - The Commission could choose to fund CIP projects other than those recommended by staff. - - - ~- d?~;r Lori Topley Senior Administrative Analyst Approved by: .~~Ji V~~l-,/ ~I David A. Muela Community Services Director - - .... Attachments: A. Fiscal Year 1998-99 Park Land Dedication In-Lieu Fees, first and second Quarter (July through December) -... xilli/li ,- !fi4' ".. - - - '.... - - - - .. ',,,,:.. - - - - 3 ..... ..... z w Z J: o ex: ~ lJ) <!.l Q) LL :J Q) -- ::i ~ , Q) C .D E c Q) .Q 0 fii <!.l 0 0 ~ <!.l 2- 0 ::J "0 ::;. C <tl lJ) -.J ~ <!.l ~ 't:: ~ co CO ::J 0... 0 CJ> "0 CJ> , C co C\J CJ> "0 CJ> ..- C ~ co co iil <!.l >- Cii 0 lJ) u: ~ :>~!~ 'j:;zgo-c, :::s.~~~: o...:::s~o. E f..2~o. <o~.~, 'd~iJfJ ':i-l! :: '::J :o..~ -. ;.a......~~ .,;. 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CJ 0- :E'C III CJ c E 00. ~ 0 c~ .. > enCJ :JC o en it) ui ,... ,... ~ c _ o'<t CIlN :;,,... e'en ~u octl 0" ,...t:. co 0> - ..... N - o ,... 0' OlI tl!.1 co to- ,... (.') o o o o o it) (.') o o o o N N ~ III E o e iii CJ 0: ~ ~ 0.. III iii '0 C r:! ...J c'=i ch :J "C C c:I U t:: 'u ~ 0.. E CJ .r; 'S o en r-: co ch :J o o o o Ol N ~. o 'N .CO .~ co .N :~ ~'f Cl ;t: f.:) .i~ L~ ::.~ :g ~~ ~~ 1II~ E .!~~ e li~ u; ~~J\:' ~.~ ~:;..r. r: ':";J~:: 0.. "irt ~ r;1 c1* u; .'~, en :.~ ::> .~ ~~(' g j~ co ::6 ~~g 41) .~ x ~~ ~ ~.t':; "'0 .n>:: 0 :~~ ..0 .~~ .5 g y~ "C ~ 1fj :E co .:.~ "" r--. :,....,: .~. (.J)":.."J :c ~~:~ ~ .~?~ .c t~~ CI) f€ ; ;';13 Ql ~~ ~ :l:.:.... t:'tC; E :;~ .~ .a~; ~ ~"C -r[~ ~ r~ ~t ~c ~]:.v. ~to ;~~ S .~~ E f:t5 E ~to;;: 0 'ir~ 0 ;.~~ ~ ~Ul g~~ i;; co ~ ~ CO'Ol Ul N r.-: _ ~:."':'. g :=.-~ ':;" ,~ 0 .~ a ~CD ~~ oS ~~ -c ~~ C\l .~'Q) co CJ ~.. 0 C\l 0 w: Ql .......c t...."': .... ~ ::I ~~ (1) C\l W ....... Q) co;tP-~ (7) '.....=: 0 ~ y~ ctl ~':!i ~ C\l 1;5, LLO .... .0 :1-:: · ~III ~e .... ClJ UE CIl CJ c > ClJ e ~c. Ci)E ~~ eX ~= o ~ 01- o III,Cl ~CJCl r.~~ 0.. 0. r. r.eo.. :J :::: r; Ec:t1 -mr:! E g ';;0 ~>vr......... - 0 - n C'oICI:CJ . CJ CJ ... go:E< .ATTACHtlENT B Commissioner Bryant requested that more outreach programs to the elementary school districts be considered. Shoreline Manager s'tated that Whisman School teachers have been trained to incorporate trail/creek topics in their teaching lessons. Synopsis gave the Palo Alto Environmental volunteers $16,000 to develop teachers' guides and to produce 4,000 student 'workbooks. Rhonda Scherber stated that the Superintendent of the Vvhisman School District is a board member on the Friends of Stevens Creek Trail and that she is aware of the need for youth to be environmentally educated. Commission thanked Mr. Frankum for his presentation. On a motion made by Commissioner Lesti, seconded by Commissioner Bryant, Commission voted 4-0 to accept and approve the 1998 Annual Report from the Friends of Stevens Creek Trail. C. Designation of Park Land Dedication In-Lieu Fees, 1st and 2nd Quarters of Fiscal Year 1998-99 Senior Administrative Analyst stated thal on March 25, 1997, the City Council adopted a resolution establishing a policy for prioritizing the use of park land dedication in-lieu fees and a process for the appropriation of such fees. The resolution established neighborhood projects as a priority for receiving fees collected from developments in lieu of land dedications. Additionally, it included the Parks and Recreation Commission in the review process by providing the Commission with the responsibility of forwarding an annual recommendation to the City Council concerning where the in-lieu fees should be designated. To date, the Commission has made recommendations on fees received in fiscal years .1996-97 and 1997-98. The City Council has adopted all of these recommendations without changes. Staff has developed a list of proposed funding recommendations for the Commission's review. The total in-lieu fee amounts to $419,190 to be applied to the 1999-2004 Capital Improvement Projects. Senior Administrative Analyst reviewed the staff report and discussed the recommended in-lieu fee designations. Commissioner Lesti suggested that it would be helpful if future staff reports indicates the unfunded budget amount for each project relative to the total project cost. Commissioner Means asked how staff decides which projects receive in-lieu fees. Senior Adplinistrative Analyst stated the projects are prioritized within , !he Capital Improvement Program and also based on the prioritization of projects indicated in the Parks and Open Space Plan. '. 4 Parks and Recreation Commission Meeting Minutes: March 10, 1999 MP ,. "'" .. .. ,. 'W .. - ... .,.. .. .. .... - "iiI;.t' .. .., .... .. -~~ ~ .. ~, .... Ii':!' .. 'l;o " - - ... ,- 'C,..., - i~ - - 'iiliIi - ~ 4/11(1/I' - .... ftMI '- :~ ~ ''1<:41 - ,- ,~ - - .. - ,- - ... '-'."."~ ".,='-_...._.,._,-,~~.,,---.~-~.~~ . Commissioner Lesti asked where the Hetch-Hetchy right-of-way (Project 02- 20) land is located. Community Services Director stated it is a stretch of land from Whisman Road to Easy Street. Commissioner Lesti asked if the land could be used for a dog park. Community Services Director stated possibly, though there are land use restrictions imposed.by the San Francisco Water District which would have to be adhered to. Commissioner Bryant stated s~e has reservations about designating in-lieu fees to the Pioneer Park renovatioz:t project and the Cuesta barbecue project as these are not neighborhood projects, but will be receiving in-lieu fees. Commissioner Bryant suggested that whenever in-lieu fees from a project cannot be applied to the planning area from which it is collected, that these monies be set aside until a neighborhood project has been identified. Senior Administrative Analyst stated that the City must commit in-lieu fees within five years of receipt from a subdivider. When possible, the fees will be applied to neighborhood projects and accor<:iing to the priorities as established by the Council adopted policy.. . . On a motion made by Commissioner Lesti, seconded by Commissioner Bryant, Commission voted 4-0 to recommend City Council add the following funding from Park Land Dedication In-Lieu Fees received for the first and second quarters of fiscal year 1998-99 Guly through December 1998) amounting to $419,190 to the 1999-2004 CIP: 1. $176,590 received from 100 Ferguson- Tr~ct 9124 (Whisman Planning Area) to Devonshire Park Development (US); 2. $111,230 from 100 Ferguson-Tract 9180 (Whisman Planning Area) as follows: " A. $13,770 to Hetch-Hetchy ROW Improvements - Design (Project 02-20); and, B. $97,460 to Devonshire Park Development (Project US); 3. $55,910 received from 1962 San Ramon Avenue (Rengstorff Planning , Area) to repay the in-lieu fund for the remaining portion of the amount approved by Council during the 1998-99 CIP adoption for Wyandotte- Reinert Landscape Improvement Project (Project 99-51); . . ,~. $29,420 received from 240 Oak (Central Planning Area) to Pioneer Park Renovation - Construction (Project 00-18) . 5 Parks and Recreation Conunission ~eeting Minutes: March 10, 1999 !ffl\. ... 5. $26,800 received from 254/262 Eunice Avenue (Grant Planning Area) to Biannual Parks and Renovation and Improvement - Cuesta Park BBQ Area (Project 00-24)i . w I/I!r .~ 6. $19,240 received from 148/156 Evandale (Whisman Planning Area) to Hetch-Hetchy ROW Improvements - Design (Project 02-20) ,. .~.. C. Friends of Parks or Urban For~st - Community Services Director stated that in J.anuary of 1998, Commissioner Bryant requested that the topic of a "Friends" organization be discussed. The purpose of this report is to provide information about several bay area friends-type organizations, and a discussion about the possible ways a friends group might be beneficial to Mountain View. It is staff's understanding that the Commission would like to discuss the pros and cons of such an organization, determine whether one migh~ be formed in Mountain 'View and what the Commission's role in that formation might be. I/J/If III'i -. 1111< Staff researched several urban forest community groups in the Bay Area for information related to how and why they got started, what types of programs they run and funding sources. . "'~1 ., - Commissioner l\1adas stated the purpose of forming a "Friends" organization is to be proactive. JIll" Commissioner Bryant stated that residents need to be involved in preserving the City's urban f~rest, .... Commissioner Lesti stated the City of Palo Alto has a tree planting day related to Arbor Day, but Mountain View no longer sponsors one. Forestry and Roadway Landscape Manager stated it costs approximately $10,000 to fund the planting day and was eliminated from the City's budget as a cost savings measure. ... "', '" Commissioner Means asked if the Friends of Parks or Urban Forest would be similar to the Friends of Stevens Creek organization. Commissioner Madas stated that is what she envisions. Community Services Director stated that the Friends of Stevens Creek Trail started out as a "grass'roots" organization. Community Services Director stated that the Friends of Deer Hollow Farm. was developed similarly. The Friends of 'R' House was a program started by .,!he City, but it took several years for the organization ~o !~lly develop. .. .' 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CIl ~ .- 0) ::J I I ~.- '- .c <l) ~ .cor-- O' r- ~I . !: II!! <l) .c ,- t::- 2 0.. (!)"" C/) ; "- o e ,g ':0 '"0 co 0) :5 .,." .. .:5 .~ //lIlY :ci o :0 :0 l.") ,N ;~ ;'0 ;...,.J ,e ::J o IE co <l) ,,C - "" . .... 'I!.> ~.~ e' ~ ,. tII- .Il 0... ,,",' "" .. .... .. ... .' f/!I' ~A;' .. ,. W1 .. !It - - ','!!IN ,- Summary - Park Land In-Lieu Fees Applied to erp Projects FY 95-96 through FY 98-99 '- ,- '. Development I CIP# I Project Budge~ I In-Lieu Fees Applied Closed Projects Cuesta Park Acquisition 5266,550 Stevens Creek Trail Reach 3, Construction 92-15 " 56,252,000 5303,178 McKelvey Park 95-28 5172,000 579,1.52 Open Space Acquisition 97-18 I 51,000,000 543,085 Creekside Park Construction 96-25 5479,000 560,714 Creekside Park Arbors 196-25 550,000 550,000 Current Projects I Rengstorff Community Center - Design 97-28 5350,000 5350,000 Pioneer Park Renovation - Design 99-19 543,000 S43,OOO Wyandotte-Reinert landscape 99.51 S60,OOO S60,745 Mercy-Bush Park Development 00-52 S600,OOO 5600,000 Cuesta Park Playground Renovations 196-24 5400,000 S41,723 Pending Projects I I Stevens Creek Trail Reach 4, Phase I 199-25 Construction 52,400,000 S56,807 Rengstorff Community Center - Construction 00-16 57,800,000 51,221,395 Open Space Acquisition - Del Medio 00-17 N/AI 5541,437 Pioneer Park Renovation - Construction 00-18 5450,000 530,800 2001-16 ADA Playground Improvements 2002-18 5318,000 5207,820 Open Space Acquisition. N. Calif./Central Area 2001-30 N/A 5800,002 Hetch-Hetchy ROW Improvements - Design 2002-20 $50,000 516,997 Whisman and landels Parks Irrigation and Renovation - Design 2002-29 $37,000 537,000 Whisman and landels Parks Irrigation and Renovation - Construction 2003-24 5370,000 510,520 Unscheduled Projects Devonshire Park Development US 5500,000 5255,935 Bubb Park Restroom US-5 5225,000 558,431 Sierra Vista Park Development US-8 5500,000 . 594,235 Crittenden Park Ballfield Restroom Renovation US-55 $90,000 518,485 TOTAL $22,146,000 . 55,248,010 .- "'" '~ 'MiIj - ,,,. '- -- ~1if" ij...,- ..., .... .,... - \l:iidI' .... '.. '- - - ... - - ,- ... Attachment 0 ,... CITY OF MOUNTAIN VIEW ATTACHr1ENT' 3. . PARKS AND RECREATION COMMISSION MINUTES l!II'I' - REGULAR MEETING - TUESDAY, NOVEMBER 2, 1999 COMMUNITY CENTER - 201 SOUTH RENGSTORFF AVENUE 7:00 P.M. "". 1iiI..," 1. CALL TO ORDER ... Chairperson Macias called the meeting to order at 7:07 p.m. ,.. 2. ROLL CALL .. PRESENT: Commissioners Ronit Bryant, Catherine Knipe, Tom Means, Paul Lesti (Vice Chairperson) and Laura Macias (Chairperson). ';iii~j !lIlY ABSENT: None. 3. MINUTES APPROVAL .. ~. Commissioner Bryant requested changes to the October 13 minutes as follows. Page 4, grammatical correction to remove the letters in parenthesis. Commissioner Bryant requested clarification regarding Alternative No.1 of the golf course to indicate that it is the City-run model. Commissioner Bryant requested clarification on Page 7, Item 10, indicating that the youth who participated in her discussion group requested transportation to various activities within the City, including events and to the Mountain View Sports Pavilion and Whisman Sports Center. Commissioner Bryant stated that the correct spelling of the bus system in Palo Alto is the Marguerite. .. .... .. "'" ... ~ - 4. ORAL COMMUNICATIONS FROM THE PUBLIC-None. "" 5. APPROVAL OF AGENDA II!!'" On a motion made by Commissioner Lesti, seconded by Commissioner Knipe, the Commission voted 5-0 to approve the agenda. .. ll!i", 6. URBAN FORESTRY BOARD . (Separate minutes prepared.) . ..,. Parks and Recreation Commission - November 2, 1999 /II?< Page 1 ~ - - <- '<JillJii - - - <h4 ,... '".. - -~ "'" - - - ,~ - ~ ,'#l1li - - -j~. - 'Il'lII .. -~- <Mi ... ~_,_,__,~"""~,_,=~=-",___~~';",;"",""'",__","",~'-","""",.~"'~"",",~i."""",,,,-,.....~=--,-~--_.-,_.- ....- 7. NEW BUSINESS A. Annual Report-Friends of Deer Hollow Farm Jack Smith, Recreation Supervisor, introduced Jane Griffiths, President of the Friends of Deer Hollow Farm. Ms. Griffiths thanked the Commission for their support of Deer Hollow Farm. She then gave a brief overview of the work that the Friends have performed for the calendar year 1999. The Friends participated in the N~tional Recreation and Parks Association Conference. They have deveh;>ped an informational flyer. Their newsletter mailing list has been updated. They began a weekend family farm tour program which has been very successful. They began strategic planning (long-term/short-term) goals. They began involving community organiza- tiCms to help with the maintenance and upkeep in certain areas of the farm. A web site was developed in June. Fund raising efforts included a donation to the City of $2,500 towards the Animal Food Fund. NOVA students have helped weave floor mats for the Ohlone Village and the Friends provided $3,000 in scholarships for 35 school classes in 1998 and in 1999 they have funded $6,065 for 43 classes. Ms. Griffiths stated that participation in the Ohlone Day event decreased this year. Commissioner Lesti asked Ms. Griffiths if she knew what caused the decrease. Ms. Griffiths responded that there was a Stanford home football game on the same day, as well as the Half Moon Bay Pumpkin Festival. The Friends of Deer Hollow Farm will plan the 2000 event around other community activities. Chairperson Macias asked if the Friends would consider a membership drive. Ms. Griffiths stated yes as time and resources become available they will consider a membership drive. The Commission thanked Ms. Griffiths for her report and for the accomplish- ments of the Friends of Deer Hollow Farm. THE COMMISSION RECESSED FROM 8:20 P.M. TO 8:30 P.M. B. REC IN LIEU-DESIGNATION OF FISCAL YEAR 1998-99 PARK LAND DEDICATION IN-LIEU FEES The Community Services Director stated that on March 25, 1997, the City Council adopted a resolution establishing a policy for prioritizing the use of park land dedication in-lieu fees and a process for the appropriation of such fees. The resolution established neighborhood projects as a priority for receiving fees collected from developments in lieu of land dedication. Addi- tionally, it included the Parks and Recreation Commission in the review process by providing the Commission with the responsibility of forwarding Parks and Recreation Commission - November 2,1999 Page 2 ~ - an annual recommendation to City Council concerning where the in-lieu fees should be designated. In March 1999, the Commission made recommenda- tions on fees received in the first and second quarters of Fiscal Year 1998-99. However, these recommendations are considered preliminary in nature and have not yet been forwarded to the City Council. The Commission is requested to not only make recommendations to the City Council for fees received in the third and fourth quarters in Fiscal Year 1998-99, but also to reconsider several recommended designations for first and second quarter fees as explained in the staff report. ~ .. 1Ii" fir '\W. .. The Community Services Director explained the in-lieu fees received for the first and second quarters of Fiscal Year 1998-99. Fees received from 148/156 Evandale Avenue ($19,240) and a portion received from 100 Ferguson Drive, Tract 9108 ($13,770), were previously designated by the Commission to the Hetch-Hetchy right-of-way improvement design project; however, staff is recommending that these fees instead be designated to the development of Devonshire Park. Staff feels that until the status of a public input process and possible funding by Veritas of the Hetch-Hetchy project is resolved, funding of park development on the recently acquired Devonshire site should be considered of a higher priority. .. Il!' "" '"'" II!> .. IF -. The Community Services Director stated that fees from 254/262 Eunice Avenue ($26,800) were designated by the Commission to the Cuesta Park barbecue area and lighting Phase I project. This project has been fully funded by the crp Reserve and eliminated the need for in-lieu fees. Staff is recom- mending this fee instead be applied toward the Cuesta Park playground renovation project. This project to renovate the playground was delayed due to the need to incorporate new U.s. Consumer Product Safety and Americans with Disability Act requirements. As a result, the project scope is being amended with a corresponding increase in costs. The application of in-lieu fees can help offset this increased cost. ,. .. .. 'lIII< f/r '" - "" In the March 5,1999 staff report, the fee received from 100 Ferguson Drive, Tract 9124, was reported as $176,590. The Commission recommended that the fee be designated to Devonshire Park development. While staff is not recommending a change to this designation, it should be noted that the developer has been granted a partial refund of the fee, re~ucing the amount from $176,590 to $125,470. The developer satisfied parkland dedication requirements for this project through a combination of park development and in-lieu fees. The actual cost to construct Magnolia Park was more than was estimated at the time the developer paid the in-lieu fee, therefore, a refund to offset the additional park development costs is being granted. ".. ..' fj(0- .' l5,+.1-, p; ~ .... Parks and Recreation Commission - November 2,1999 Page 3 ..1' 100. ,- ~ - ,- '. - ,... - .... - - .. ,..... '.... - - ,4!Ill - - .. - ~.--. - - - '- - ..~ - '1'lIII - '.. - #III The Community Services Director explained the in-lieu fees received for the third and fourth quarters of Fiscal Year 1998-99. The Community Center renovation project was funded in the current Fiscal Year 1999-2000 CIP at $7:8 million. Recent estimates based on the current program under review and consideration by the City Council have placed the cost at approximately $9 million. Staff is recommending tha t in-lieu fees received from 2025 El Camino Real West ($353,359) and a portion of fees received from 925 West Evelyn Avenue ($233A93) be applied to the Community. Center project to help offset these increased co~ts. The Community Services Director stated the acquisition of land for a mini park in the North California neighborhood of the Central Planning area is currently funded from in-lieu fees in the amount of $587,000. Due to limited availability of vacant land in this neighborhood, staff believes that it may be necessary to purchase land with an existing structure. Staff recommends that a minimum of $800,000 be set aside for the purchase of open space in this neighborhood. Therefore, staffis recommending $212,500 be designated to the North California Central Planning area acquisition. The Community Services Director stated the $390,038 fee received from 2750 Del Medio Court is from the redevelopment of the Sears warehouse site. When attempts to locate a park on this site were terminated, the Commission indicated its desire to have the in-lieu fees from the residential project be designated to the acquisition of park land elsewhere in the Del Medio neigh- borhood. The designation of this fee along with interest funds designated last year in the amount of $151,400 and $250,000 from the Land Sales Reserve combined for a total of $791,400 available for purchase of a park site. The Community Services Director stated that interest in the amount of $207,820 was earned on the Park Land Dedication Reserve Fund. in Fiscal Year 1998-99. There is no restriction on where these funds can be applied. Staff considered four projects of community-wide benefit to receive the interest funds. The four projects are: Cuesta Park playground renovations; Community Center; ADA playground improvements and Stevens Creek Trail, Reach 4. Staff is recommending that the interest be applied to the ADA playground improvements as this is a project of City-wide benefit. . Commissioner Knipe asked if the Wyandotte/Reinert lahdscaping project has already been approved. The Community Services Director stated yes, . moneys will come from the Rec In-Lieu fees for the project. Commissioner Lesti asked if there are any properties in the Del Medio area which can be acquired by the City for open space. The Community Services Director stated that seven parcels were looked at though none were for sale. Parks and Recreation Commission - November 2, 1999 Page 4 - .' ~ Commissioner Knipe stated she is comfortable with staff recommendations cited in the staff report. III'^ 1Ioli" Commissioner Bryant said she is concerned about the $353,359 which is recommended for the Community Center renc;wations. She indicated that the schools in Mountain View need improvement, especially the fields which are currently overused. Chairperson Macias stated that the City cannot spend Rec In-Lieu moneys on maint,enance of school sites: The Community Services Director stated that Whisman'.and Landels Schools are scheduled for irriga- tion renovation construction and that $10,520 is being recommended for this project. """ lIo< .. w "", Il#l .. Commissioner Lesti suggested that, if possible, other CIP moneys be used for the Community Center renovation instead and that the in-lieu fees be used for acquisition of open space instead. .... .. li>>> On a motion made by Commissioner Bryant, seconded by Commissioner Knipe, the Commission voted 5-0 to approve the recommendation as stated in the staff report. ", "'" C. COMMISSION'S 2000 WORK PLAN .' '" The Commission reviewed a draft copy of their 2000 Work Plan. ." ... The Community Services Director stated that the Commission may consider adding topics for discussion and to place the unscheduled topics for a certain meeting date. The Commission made amendments to the work plan which staff will incorpora te and forward to the Commission in their December agenda packet. Ia' .11> .. 'lIioI 8. COMMISSION 1ST AFF COMMENTS, OUESTIONS, COMMITTEE REPORTS . The Community Services Director stated that there will be a public hearing held on Monday, November 22,1999, at the Senior Center to discuss the Community Center renovation project. The meeting will be held at 7:00 p.m. Commissioner Knipe reminded staff that she would like to ni~et with Commissioner Bryant and the Senior Administrative Analyst to discuss the Parks and Open Space Plan format. lit ", ~ 111m' low !!\lIt, The Community Services Director stated that Michele Petersen has been hired as the full-time Senior Recreation Coordinator. Michele has worked for the City .. .." Parks and Recreation Commission - November 2, 1999 Page 5 '" o:illi*' "'.,. - "i~ ~ -\;lli .;4 ~ ". """ ^,." - - - ... ''I'IIlI. >fill ... - .. - - '<M, - - ;~ - ~ ",-...~~.,',0_,..",....,~,_..,"~_L"'''~''''~''''''''~'''''''""'''''''' several years in various capacities and has been underfilling the Senior Recreation Coordinator position for approximately the past six months. The Community Services Director also stated that Henry Perezalonzo has been hired as the full-time Tween Time Coordinator. Commissioner Means stated that the had read a letfer to the editor in the October 29 issue of The View which included negative comments about the golf course; specifically, how the cours~ condition information is not publicized to the golfers. The Community Services 'Qirector stated that course play is altered to accommodate a fUll 18 holes of play and that signs are posted at the golf course. Commissioner Bryant stated that the City's newly planted redwood trees in the parking lot along Evelyn Avenue seemed to be very small. She stated that next time the Commission should consider requiring that larger trees be planted inl future projects. 9. ADJOURNMENT On a motion made by Commissioner Lesti, seconded by Commissioner Means, the Commission voted 5-0 to adjourn at 9:37 p.m. Respectfully submitted, 1 t"c.luh1 rJ Aitt;f-~)/ltO~ I: 0''"\ iL Jayne Matsumoto Executive Assistant JM/9/CSD 202-11-02-99mn^ Parks and Recreation Commission - November 2, 1999 Page 6 w< "t CITY OF MOUNTAIN VIEW ,., ,.. CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 ... ". THIS PAGE LEFT INTENTIONALLY BLANK .. ... - "" - '"', - .. "'" ". 1f!I< ",. ,., ~ ... "'" - - .... - CITY OF MOUNTAIN VIEW MEMORANDUM .. - - DATE: May 9, 2000 - TO: Cathy R. Lazarus " ':. ',,1 Julie A. Holt, Facilities Manage~:1'_ 00101 F AClLlTlES MAINTENANCE PLAN ClP DEVELOPMENT ,- FROM: .,,- ,- SUBJECT: ... Attached is the 2000-01 Facilities Maintenance Plan, as you are aware building maintenance activities are prioritized based on urgency ofrepairs and operational factors first, then by referring to industry standards for recommended maintenance levels of specific types of equipment or components. While these standards serve as a general guide for determining maintenance frequencies, we continue to refine and adjust intervals based on occupancy, specific use of facility, and actual component life observations. It is important to note that the proposed projects are limited because of predetermined funding levels. Facilities staff is currently developing a ten-year building maintenance schedule which may require increased funding to realize the desired maintenance level and sustain this level required to protect the City's investment. - -?ilWIW, - - - ,"""" ,.. The projects listed within the 2000-0lFacilities maintenance plan matrix were determined by careful review of deferred projects from previous years and information gathered from Building Representatives, occupants and Facilities maintenance workers regarding current specific building needs. Site specific evaluations were conducted to confirm information and determine priority. While most of the proposed projects for the 99-00 Fiscal year were completed, others were reprioritized. Completion of the ten-year maintenance schedules will determine projects and funding levels for subsequent years. ~ ~ - WIllI '--. cc: APWD-JR, CPM Attachment ... - - ..~ - - - ,- p~ ci L- 0 Ci III 0 0::: L- u:: Q) 'm a. C L- :0 Q) Q) 0 Ctl 0::: E 0 I- .... 0 Q) ci Q) c: .!1 u Q) "0 U Ctl Q) c: ~ Ci E .... Q) Q) I/) L- iii Q) 'iij ~ I/) 0::: u .= .... Ctl III c: Ctl Q) ..... 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'" .. l< .. ~ .,. ~~, MIl' /r":' ... *,i ,tillIlII, - ...., .... CITY OF MOUNTAIN VIEW MEMORANDUM ~ DATE: May 22, 2000 MIIIli ... TO: Kevin C. Duggan, City Manager '... FROM: Cathy R. Lazarus, Public Works Director 1"- SUBJECT: W ATER SUPPLY /STORAGE CAPACITY REPORT ',td - This report is an update of the water storage analysis submitted last year and a review of current efforts to meet City water supply / storage goals. 0"" - Overview of Water Master Plan Projects .... !~ Over the decade of the 1990s, the City commissioned several engineering studies to evaluate the adequacy of the City's water supply and storage system. These studies culminated in the adoption of the Water Master Plan in Fiscal Year 1996-97, a $11.2 million capital program to implement priority water system enhancements. On June 30, 1998, the City Council authorized the Well and Reservoir Storage Strategy. This action authorized staff to proceed with actions necessary to implement short-term water storage capacity increases outlined in the Water Master Plan. 0 ~ - ., ... - - Since adoption of the Water Master Plan, many water system enhancement projects have been initiated and/ or completed. The most notable projects are: ~.. -~ . Miramonte Reservoir Design and Construction: This project will design and construct a new two- to three-million-gallon reservoir at the Miramonte site. - '~ . New Telemetry System: This project will replace the outdated and not fully auto- mated telemetry system with a new state-of-the-art telemetry system to automate operation of pumps and valves and record data to better control and optimize the water system to meet fire flow and system requirements. The project is now designed and the contractor has begun fabricating and assembling the equipment. The project is scheduled for completion by August 2000. .... 0- ,,- '-.. ., . Whisman Pump Station Improvements: This project is completed. The project replaced or upgraded pump motors, installed variable speed water pump drives, provided a new above-ground motor control center, emergency generator, pump control center and instrumentation at the Whisman Pump Station to help meet peak demands and fire flows. ... .. ~--- - - .. Kevin C. Duggan May 22, 2000 Page 2 . ...' lii;:Ai~ ., Miramonte Water Transmission Main Design and Construction: This project will replace 12,000' of old 16" transmission water main in Miramonte Avenue between the Miramonte Pump Station and Central Expressway. The existing pipe is deteriorating and is undersized. Preliminary engineering design work has commenced and construction is anticipated for Fiscal Year 2000-01. Illi;< .' ., ., iii>< Current Water Supply and Storage Enhancements The basis for the Well and Reservoir Water Storage Strategy is the Water Master Plan, a five-year plan to correct water system deficiencies and ensure adequate and sustained supply of water for the City of Mountain View. The next update of the Water Master Plan is scheduled for Fiscal Year 2002-03. The Water Master Plan supply /storage capacity increases include: ., -" I/II1l' '" .. '" . A two- to three-mill ion-gallon (MG) expansion of the Miramonte Reservoir: The Miramonte Reservoir Expansion project is now in the design phase. Design is anticipated to be complete by the end of 2000, with construction to begin in spring 2001. The Miramonte design process was delayed to evaluate City of Los Altos concerns regarding the expansion project and to conduct a seismic analysis of the existing reservoir. The recently completed seismic report found the existing reservoir seismically sound but recommended enhancements to the roof structure and a berm around the site to contain water that could slosh out of the reservoir in an earthquake. The design process is proceeding with consideration to the Los Altos community concerns. .... ., ... - .. .' -.. ...' . Construction of two groundwater supply wells-one groundwater well on City-owned property along Shoreline Boulevard and one groundwater well on Caltrans-owned property located at the intersection of Moorpark Way and Evelyn Avenue at Highway 237. Originally, the second groundwater well was to be located on the City-owned Adobe site (Moffett Boulevard at Central Expressway). However, in consideration of the planned restoration of the Adobe site, staff determined the well should be located at an alternate location. The design of both wells is funded in the amount of $260,000. Design will proceed during Fiscal Year 2000-01. Construction of the first well is funded in the amount of $840,000 and scheduled for construction in Fiscal Year 2000-01. Construction of the second well is scheduled for Fiscal Year 2001-02. Whether one or two wells are constructed in the near term will be determined after the amount of additional storage at the Miramonte Reservoir site is resolved. '"", - ., .. .., .' .. "'" 1iiiiti:. - - - Kevin C. Duggan May 22, 2000 Page 3 ,~ ""'" 7lIllIl!II ,. Water Storage Goals ,- .. Water storage is needed for emergency supply, operational use and fire protection. Water Master Plan criteria recommend water storage at 70 percent of Maximum Day Demand plus fire protection. The short-term storage requirement for the City of Mountain View is calculated at 18 MG. The expansion of the Miramonte Reservoir and construction of one or two wells will bring the City's water storage capacity up to that criterion, as shown in Attachment 1. ,., - -'-" '.. '-~ Short-Term Goals "- . Increase the reservoir storage capacity to 9 MG. - '.... . Increase well production capabilities by 2.8 MG/ day. 'fWl The City of Mountain View currently has 7 MG of water storage (Miramonte Reservoir, 1 MG; Whisman Reservoir, 6 MG). The City also has the capability to operate existing groundwater wells (6) to meet peak demand and this supply was considered in developing recommended storage requirements. - - .. ...- A shortage of emergency water storage is one of the most critical needs identified in the existing five-year Water Master Plan planning horizon. Engineering studies over the past decade identified an immediate shortage of 2 MG, the most critical deficiency being south of Cuesta Drive. -'lM& .. .. - The Water Master Plan addresses the short-term (five-year) water storage requirements by the proposed 2 MG Miramonte reservoir expansion and constructing two new groundwater wells with emergency generators to add additional supply capacity of 2.8 MG of water per day. '"--' .. .. The two new wells will reduce operational water storage requirements and supplement emergency and fire protection. In addition, the water wells will provide a cost-effective supplemental water supply source as San Francisco Public Utilities Commission (Hetch- Hetchy) rates are projected to substantially increase over the next several years. These short-term projects balance the need for additional well capacity and reservoir storage. - ,. - ,. Mid-Term Goals - .. Mid-term storage requirements to accommodate projected growth and anticipated increases in demand call for an additional 4 MG of storage to be available in - - - ,. .. Kevin C. Duggan May 22, 2000 Page 4 ..., JIll' "', lIII' approximately 2005-2010. This addition will bring total reservoir storage capacity to 13 MG. Staff recommends meeting the mid-range target by increasing reservoir storage rather than increasing dependence on groundwater wells. Mid-range needs will be confirmed and refined in the next update to the Water Master Plan scheduled in Fiscal Year 2002-03. '"' lIII' lilt, .. Long-Term Goals b.t-' Long-term storage requirements are less clear and depend upon water usage policies of the City's major water suppliers: Santa Clara Valley Water District and San Francisco Public Utilities Commission. Operational changes dictated by the suppliers to prohibit our ability to "peak" off these systems (use over our daily water allotment during times of peak demand, without significant penalty) may further increase storage requirements. .. - - .' II!" $w' Potential New Reservoir Sites !II/f' Perhaps the most critical component of the overall strategy is the goal of adding reservoir capacity in the mid-term and long-term. While a short-term plan is in place (Miramonte Reservoir expansion and two wells), meeting future needs requires tough decisions and foreword thinking planning. The following chronology describes recent progress toward both mid-term and long-term water storage goals: II\' - .. ... . June 8,1999: The City Council approved conducting the preliminary engineering study and site feasibility work for the top reservoir sites to provide the basis to select and reserve water storage sites. lio! - loI- . June 30,1998: The City Council directed staff, through adoption of the Well and Reservoir Water Storage Strategy, to seek opportunities to develop joint uses of potential reservoir sites. .. Iii. "". . October 18, 1999: Engineering consultant Raines, Melton & Carella, Inc. (RMC), commenced work on the Reservoir Siting Study scheduled for completion in March 2000. ..; - . December 7, 1999: The City Council preliminarily reserved the option for a buried reservoir at the Graham Middle School site as one outcome of the discussions with the Mountain View Elementary School District regarding long-term school site joint landscape maintenance. ,. .' IIIF' .. .,. - Kevin C. Duggan May 22, 2000 Page 5 - ,- . March 9, 2000: RMC submitted a report listing the four highest-ranking reservoir site alternatives. The highest ranked sites with very preliminary estimates of project costs are shown below. ... ... '.. Site Project Cost Estimate Type of Reservoir 41 ... Municipal Operations Center Cuesta Park Annex Rengstorff Park Graham Middle School $5.9 million $9.6 million $9.3 million $9.3 million Above ground Buried Buried Buried - ,~ ... For mid-term reservoir storage requirements, Graham Middle School represents a unique opportunity for joint use and reserves opportunities for future reservoir development on the City-owned sites. The District is planning to renovate the Graham Middle School playing fields and the reservoir can be constructed within the planned renovation schedule with minimal additional disruption to recreational programs. - ~"" ... The reservoir contemplated at the MOC site is a four-million-gallon aboveground tank located at the front of the City property along Whisman Road. Considering the visi- bility of this location and the amount of redevelopment in the area, an aboveground facility at this prominent street frontage may not be the highest and best use for the site. A buried reservoir at this location would allow open space use on top of the tank and would bring the cost of the project to the $9.5 million range equivalent to the other below-ground facilities. .. .. - ... .4WiI. If the Mountain View City Council and the Mountain View Elementary School District Board approve the Graham Middle School Reservoir project, the potential design and construction schedule is as follows: ... - . November 2000 January 2001 April 2002 May 2002 June 2002 November 2003 Select design consultant Award the design contract Complete design Bid the construction project A ward. construction contract Construction complete ... . J.... . . ,.... . - . - Funding Issues - ... Three major water system projects listed in the table below are either underfunded or are not currently funded. ,- ~ '. .' Kevin C. Duggan May 22, 2000 Page 6 ... 10<" "" Two Water Master Plan projects, the Miramonte Reservoir Expansion and the Miramonte Water Main Replacement are underfunded for the reasons discussed below. However, through staging these and other Water Master Plan projects the City has the ability to fund these projects from Water Fund reserves. Based on review of Water Fund revenues, these project budgets can be augmented without impacting water rates or delaying other Master Plan projects. .. ... -- - ... The potential new reservoir project is not funded. Since this project is out of the scope of the current Water Master Plan, preliminary indications are that it cannot be funded on a pay-as-you-go basis. The City Council will have the opportunity to consider funding options including low-interest loans and revenue bonds in the early stages of project development. ... ~ ., .. ... Proj ect Original Estimate Revised Estimate Budget Augmentation Necessary "'" ,. Miramonte Reservoir Expansion $2,800,000 $ 4,300,000 $ 1,500,000 ~-i>f. ... Miramonte Water Main 3,000,000 4,500,000 1,450,000 \I!>" Potential New Reservoir -0- 9,500,000 9.500,000 111*" "" TOTAL $5,800,000 $18,300,000 $12,450,000 .' "" Miramonte Water Main - ., An increase of $1.45 million to the Miramonte Water Main construction budget of $3 million is proposed. The original budget was developed two years ago before a final alignment for the new main was established in the design process. We have completed a preliminary design and refined the cost estimate. Additional funding is needed to account for cost escalation, recent bid prices on another project for similar size main and difficult construction that involves boring the pipeline under Permanente Creek, EI Camino Real and the JPB railroad right-of-way. .. IW *"" "" ""' Miramonte Reservoir ..... - A placeholder increase of $1.5 million is proposed to the Miramonte Reservoir project which has a current budget of $2.8 million. There are identified additional costs that require a budget adjustment. The drainage system on the reservoir site will need more .. .. .. . ~ Kevin C. Duggan May 22, 2000 Page 7 ;t4lJlf ^~ . work than originally anticipated. As noted earlier, a seismic evaluation of the existing reservoir identified several improvements, including replacement of a valve and a water containment system in the event an earthquake causes sloshing and spills of water from the existing reservoir. While the exact scope and cost for these improve- ments have not yet been developed, the budget adjustment request is only a place- holder and staff will return to the City Council with a final scope of work, including recommendations about the size of the reservoir, before proceeding. '... .. .. Summary .... A We are working to complete the initial projects outlined in the Well and Reservoir Water Storage Strategy. Construction of the Miramonte Reservoir expansion and two additional groundwater wells will achieve the City's short-term goals. - J'lI!lIl - Taking advantage of the Graham Middle School site opportunity, although on an aggressive schedule, will secure adequate water storage for the City of Mountain View to meet projected 2015 water storage requirements, and hold open future reservoir sites on City-owned property. .. iji;lW' Please contact me should you have any questions or require follow-up on this issue. -.... '... Cathy R. Lazarus Public Works Director ',. "'" CRL/JB/7/PWK 971-03-13-00M-E^ .... - cc: APWD-Russell; APWD-Ko; CPM "'" .'*. - .- - ,.. ",.. 'iMI "'. ., .' .. \!If, CITY OF MOUNTAIN VIEW .' .,., ... .... CAPITAL IMPROVEMENT PROGRAM ADOPTED 2000/2001, PLANNED 2001/2005 .. ... ,., THIS PAGE LEFT INTENTIONALLY BLANK .. ,.., "'" .. ;t1fPii III< "'" \10., ,",,' ,. ""', .' .' 1lM:" lo> .. 1iiIl' - - - - - - .. - .- - iiiMiiiil ""'" - ... -. - - - - - - - .... - - - .... ,.. .... ... - "IlIlIIt - ".,. - AGENDA: June 13,2000 7.1 CATEGORY: Unfinished Business DEPT.: Public Works TITLE: New Community Center, Project 00-16- Approve Program and Funding Strategy CITY 01 MOUNTAIN VIEW RECOMMENDATION Approve the City Council Community Center Ad Hoc Committee recommendations to: 1. Approve the concept of a new Community Center building of 35,000 square feet with a separate child-care building to be designed and phased when its program and funding are identified. 2. Approve the funding strategy for the new Community Center as outlined in the proposed 2000-05 Capital Improvement Program with funding of $14 million. 3. Direct the design team to be sensitive to encroachment into Rengstorff Park. 4. Authorize the City Manager to begin selection of a design architect for the project. FISCAL IMPACT The Community Center Design, Project 97-28, has an approved budget of $850,000 in the 1997-98 Capital Improvement Program (CIP). The Community Center Construction, Project 00-16, is funded as a placeholder in the 1999-00 CIP for $7,800,000. The approved 2000-05 CIP includes a funding strategy to fund the New Community Center Design and Construction for $14 million over five years. The recommended actions have no fiscal impact a t this time. BACKGROUND AND ANALYSIS This item was deferred from the June 6, 2000 City Council meeting. The report from that meeting is attached. .. .. AGENDA: June 13,2000 PAGE:' 2 .. .. .. PUBLIC NOTICING-Agenda posting. '.. reaerick F. Fallah Senior Project Manager ~I~dLL (Z~ R. LazaruS- Public Works Director - ... - iii< - i~ Kevin C. Duggan City Manager .. .. .. ., MS/2/CAM 936-06-13-00M ^ lIIi '!II!! Attachments .. .. cc: CSD, APWD-Ko, RCM, CPM SAA-Woodhouse, SPM-Fallah, File (all w/a) . .. .. .. . .. .. .. .. .. .. .. .' .. .. ... ... .. . - - - -- - - - - - lliIIII ... - - - - - - - - - - - - - - .,.. - - - .. - - - - -. , " AGENDA: June 6, 2000 4.18 CATEGORY: Consent DEPT.: Public Works TITLE: New Community Center, Project.OO-l6- Approve Program and Funding Strategy CITY Of MOUNTAIN VIEW ! RECOMMENDATION Approve the City Council Community Center Ad Hoc Committee recommendations to: 1. Approve the concept of a new Community Center building of 35,000 square feet with a separate child-care bul1ding to be designed and phased when its program and funding are identified. 2. Approve the funding strategy for the new Community Center as outlined in the proposed 2000-05 Capital Improvement Program with funding of $14 million. 3. Direct the design team to be sensitive to encroachment into Rengstorff Park. 4. Authorize the City Manager to begin selection of a design architect for the project. FISCAL IMPACT The Community Center Design, Project 97-28, has an approved budget of $850,000 in the 1997-98 Capital Improvement Program (CIP). The Community Center Construction, Project 00-16, is funded as a placeholder in the 1999-00 CIP for $7,800,000. The proposed 2000-05 CIP includes a funding strategy to fund the New Community Center Design and Construction for $14 million over five years. The recommended actions have no fiscal impact at this time. BACKGROUND AND ANALYSIS At the March 21, 2000 City Council Study Session, staff presented the Draft 2000-05 CIP that included a proposed scope and funding strategy for the Community Center project. On April 24, 2000, staff reviewed the proposed program for the new Community Center with the Council Community Center Ad Hoc Committee for recommendations regarding program, :\PPROVED BY THE MOUNTAIN VIEW CITY COUNCIL ON J0ne to, 1..(:/:1:) - "CorJinlJed -foJune 131 -]..ODD ((Iee:ting. IF .. AGENDA: June 6,2000 PAGE: 2 -II" ., II" budget and next steps (see attached report and minutes). Following is a summary of the Ad Hoc Committee recommendations: - .... New Community Center Program .. The Ad Hoc Committee recommends the new Commwlity Center program provide space for all the current commwlity center activities and for new and expanded programs including nondedicated nonprofit/ social services areas, small meeting rooms and a larger assembly room/kitchen to serve up to 350 people for dining. Total recommended program space including Recreation and Commwlity Services Department Administration, multi-purpose rooms, space for movement programs, restrooms, storage and circulation results in a 35,000 square foot building. One- and two-story options for the building will be evaluated during the schematic design so the advantages and disadvantages of each option can be evaluated. The. Committee also recommends including siting and parking for a futur~ 5,000 square foot child-care building in the Community ~enter design. The actual childcare building design and construction is deferred at this time Until a program for child care is determined and funding identified. .... .. .. .. .. .. - .. - .. Funding Strategy .. The A~ Hoc Committee concurs with the proposed 2000-2005 CIP that provides a current budget of $14 million o~er five years for the Community Center. As explained to the Ad Hoc Committee, this budget estimate is by no means a final budget figure. When the design is fully developed, staff will return to Council with refined construction and project costs. The current budget allows staff to provide a strategy for funding the project in future CIPs as follows: .. - a: - .. $8.65 million is currently funded. .. .. 2000-2001 $3.3 Million CIP Reserve Plus $0.6 Million Recreation In-Lieu Funds - 2001-02 $450,000 CIP Reserve Funds .. .. 2002-03 $200,000 CIP Reserve Funds ., 2003-04 $450,000 CIP Reserve Funds .. .. 2004-05 $350,000 CIP Reserve Funds .. Construction of the new Community Center is targeted to begin in 2002-03, when $13.2 million (94 percent) of the proposed $14 million would be in place. There may be opportunities to identify additional resources to have full funding in place by this time. If additional funding is not identified, several options are available to the City: . . III . . ,~ - - - -, - - - - .. - - - - - - - .. - - - - - - - - - - - .. - .. - .. .. .. - ... AGENDA: June 6, 2000 PAGE: 3 . Add more funding to the project by delaying other projects. . Delay project construction to an outer year when full funding is available. . Build the new Community Center less expensively by deferring one or more program elements. Be Sensitive to Park Encroachment Based on the preliminary feasibility study for one- and two-story building options, some encroachment into the park to the north with relocation of the pathway in this area may be needed. Potential encroachment in to the park could add up to 30,000 square feet to the project site to accommodate transition areas such as courtyards and pathways betwe~n the . new Community Center and the park. There a~e several Heritage tre'es within the park, some of which may need to be removed to accommodate the new Community Center. The Ad Hoc Committee recommends the design of the new Community Center incorporate the park to take advantage of the park setting and be sensitive to the existing park improvements and Heritage trees. Design Architect Selection The proposed scope and budget for the new Community Center project has changed signi- ficantly since the project's inception two years ago. The initial work on the Community Center Design, Project 97-28 was limited to an alternative evaluation phase, which provided the information to compare renovation to a new building and develop the program and cost estimates leading to the current recommendations to the project. Since the project is now better defined and involves an entirely new building, the Ad Hoc Committee recommends beginning a new selection process to identify the best and most qualified design architect to design the new Community Center. A new Request for Proposal (RFP) for architectural and engineering design services for a new 35,000 square foot Community Center with a budget of approximately $14 million will be prepared and sent to potential interested architectural firms. After the initial evaluation of the proposals, those responsible and qualified firms meeting the City's requirements will be invited for oral interv.iews. Staff will negotiate a design contract with the most qualified firm and plans to bring the contract to the City Council for award at the end of summer. .. B'J AGENDA: June 6, 2000 PAGE:' 4 - .. .- PUBLIC NOTICING-Agenda posting. g~- Frederick F. Fallah Senior Project Manager .Ill> Approved by: .. ~ .... ... Cathy R. Lazarus Public Works Director .. JI~ ... Kevin C. Duggan City Manager .. - .. WI FFF/2/CAM 925-06-06-00M-D^ .. .. Attachments ., cc: CSD, APWD-Ko, RCM, CPM SAA-Woodhouse, SPM-Fallah, File (all w/a) - .. )II! .. .. .. - .. ., .. - .. - - ... . . lIIll . . - - - CITY OF MOUNT AIN VIEW COUNCIL AD Hoc COMMITIEE COMMUNITY CENTER MINUTES - - .. SPECIAL MEETING - MONDAY, APRIL 24, 2000 MOUNTAIN VIEW CITY HALL-500 CASTRO STREET 4:00 P.M. - .. - - 1. CALL TO ORDER - . Chairperson Nancy Noe called the meeting to order at 4:05 p.m. - _ 2. ROLL CALL - Committee members Faravelli, Stasek and Chair Noe. - - Staff Present: Kevin Duggan, City Manager; Cathy Lazarus, Public Works Director; David Muela, Community Services Director; Tim Ko, Assistant Public Works Director/City Engineer; Mike Sartor, Capital Program Manager; Paula Bettencourt, Recreation Manager; Fred Fallah, Senior Project Manager; and Kevin Woodhouse, Senior Administrative Analyst. - .... .. - Public Present: Jeannie Richter, Child Care Task Force. - 3. MINUTES APPROVAL - ... The minutes of the January 31, 2000 Ad Hoc Committee meeting were approved. - 4. DISCUSSION ITEMS - 4.1 NEW COMMUNITY CENTER ~ - . The Capital Program Manager presented an overview of the funding strategy and the program to construct a 35,000 square foot building at a total project cost of approximately $14 million. He also responded to Committee questions from the last Committee meeting and provided information about the potential for a one- or two-story building, encroachments into Rengstorff Park and potential loss of trees. The potential need and estimated cost of underground parking was also discussed. - ... - ... - - . The City Manager reiterated that the current cost estimate of $14 million is not a final number. As the design is developed, staff will update the project cost estimates and provide information to the Committee as the project progresses. The current project cost estimate allowed staff to determine a strategy for funding of the project in the 2000-05 Capital Improvement Program. - .. - - - .- Council Ad Hoc Committee Community Center - April 24, 2000 Page 1 .. .. .. *' . Vice Mayor Noe asked if Proposition 12 funds would be available next fiscal year (2000-01) for the project. The Community Services Director responded that the preliminary indication is that they may be; however, it will not become official until the State adopts the 2000-01 budget. - .. .' .,.. . Mayor Stasek expressed her view that the new building design should incorporate and integrate the existing park setting and be sensitive to the park and nearby Heritage trees. .. - . Councilmember Faravelli agreed with Mayor Stasek to a certain degree but did not want to jeopardize a good-looking functional building design because of the existing trees and nearby" pathway. He would prefer to minimize the impacts to the pathway but at the same time wants to keep an open mind about the possibilities of losing part of it or some trees because of the new building design. . .. .. .. .. .. .. . Vice Mayor Noe asked if the future child-care building will be designed as part of the project. .. . The Capital Program Manager responded that the Community Center design will provide space for child care and its associated parking, but design and construction of a child-care building is not proposed to be funded at this time. .. .. .. 5. ORAL COMMUNICA nONS FROM THE PUBLIC .. . Jeannie Richter, Chair of the Mountain View-Los Altos (MVLA) Child-Care Task Force, presented the Committee with a proposal submitted to the Packard Foundation to fund a feasibility study for the child-care project. She also mentioned that the Packard Foundation might assist the Task Force with a grant to design the child-care facility. She will provide additional informa- tion to the Committee once she receives it from the Foundation. She also appreciated the Council's considering the opportunity to have a designated site location at Rengstorff Park for the child-care facility. . .. .. . .. .. - . Mayor Stasek expressed concern over having two different design architects for the same project on the same site and wanted to see an integrated selection process as part of the Community Center project. She is also concerned with the amount of time and effort that City staff would be involved in with coaching and administering a separate consultant contract for the feasibility study of the child-care building. She thinks we do need a consultant's expertise in child-care design but would not like to duplicate the design consultant and staff efforts. Mayor Stasek asked about staffs - Ill> .. . .. .. .. .. , Council Ad Hoc Committee Communi tv Center - Aoril24. 2000 . Pa~e 2 - .. - - - - - - - ... - - - - ~ .. - - - .. ... - - - ~ - - - - - - - - - - - - .. workload and involvement in working with the Packard Foundation if we need to have other design consultants involved. . The Senior Administrative Analyst (City Manager's Office) commented that the scope of work for the MVLA Child-Care Task Force consultant effort has not been defined and they are currently working to provide funding possi- bilities for the construction of the project. He mentioned that if more information from other consultants is provided up front it will be helpful. . The City Manager appreciated the Mayor's sensitivity to staff time and mentioned that staff will be working closely with the C:ttild-Care Task Force. He also mentioned that this would be done not to duplicate the effort but to supplement the program so we can use the task force's expertise in design of t~e. child-care building. 6. COMMITTEE/STAFF COMMENTS. OUESTIONS. COMMITTEE REPORTS With no further public comments, Councilmember Faravelli moved the motion to approve staff recommendations to the City Council to: 1. Approve the concept of a new Community Center building of 35,000 square feet with a separate child-care building to be designed and phased when its program and funding are identified. 2. Approve the funding strategy for the new Community Center as outlined in the proposed 2000-05 Capital Improvement Program with funding of $14 million dollars. . 3. Direct the design team to be sensible to the building encroachment into Rengstorff Park. 4. Authorize the City Manager to begin selection of a design architect for the project. The Committee unanimously approved the motion. 7. ADTOURNMENT The meeting adjourned at approximately 4:45 p.m. FFF / 5 /PWK/925-04-24-00mn-1 ^ ,., - q- _:1 A..:l Urv. rnrnmHtpp Community Center - April 24, 2000 Page 3 CITY OF MOUNTAIN VIEW ~~~ff-: COMMUNITY CENTER AD Hoc - COMMITTEE AGENDA .' NOTICE AND AGENDA .. - SPECIAL MEETING - MONDA Y, APRIL 24, 2000 MOUNTAIN VIEW CITY HALL - 500 CASTRO STREET 4:00 P.M. - .. .. 1. CALL TO ORDER .. . 2. ROLL CALL - Committee members Faravelli, Stasek and Chair Noe. . .. 3. MINUTES APPROVAL .. Minutes for the January 31, 2000 Ad Hoc Committee meeting are attached. If there are no corrections or additions, a motion is in order to approve these minutes. .. .. 4. DISCUSSION ITEMS .. .. 4.1 NEW COMMUNITY CENTER ... . Review proposed program and funding strategy. .. . . Review responses to questions from last Committee meeting. .. . Make recommendations to City Council on program, budget and next steps. .. .. 5. ORAL COMMUNICA nONS FROM THE PUBLIC ... . This portion of the meeting is reserved for persons wishing to address the Committee on any matter not on the agenda. Speakers are limited to three. minutes. State law prohibits the Committee from acting on nonagenda items. .. .. Ii< 6. COMMITIEE/STAFF COMMENTS, QUESTIONS, COMMITTEE REPORTS .. No action will be taken on any questions raised by the Committee at this time. - .. 7. ADTOURNMENT .. .. FF/1/PWK 925-04-24-00A^ Ii< .. ""__u__u_''--_''''__L__ A.-l YJ__""___:j.j.~~l.A'~~";",,,,,_ An,.;!?d ?nnn Page 1 .. - - - - - - - - - .JIll - - - - - - - - - - - - - ... - 11M - .. - 11M - .. - lIIIlII "'" 11M - - I.....~ AGENDAS FOR BOARDS, COMMISSIONS AND COMMITTEES . The specific location of each meeting is noted on the notice and agenda for each meeting which is posted at least 72 hours in advance of the meeting. Special meetings may be called as necessary by the Committee Chair and noticed at least 24 hours in advance of the meeting. . . Questions and comments regarding the agenda may be directed to Michael Sartor, Capital Program Manager, at (650) 903-6311. . Interested persons may review the agenda and staff reports at the City Clerk's Office, 500 Castro Street, Third Floor, beginning the day before each meeting. Staff reports are also available during each meeting. . SPECIAL NOTICE-Reference: Americans with Disabilities Act, 1990 Anyone who is planning to attend a meeting.who is visually or hearing-impaired or has any disability that needs special assistance should call the City Clerk's Office at (650) 903-6304 48 hours in advance of the meeting to arrange for assistance. . The Board, Commission or Committee may take action on any matter noticed herein in any manner deeme.d appropriate by the Board, Commission or Committee. Their consideration of the matters noticed herein is not limited by the recommendations indicated herein. ADDRESSING THE BOARD, COMMISSION OR COMMITTEE . Interested persons are entitled to speak on any item on the agenda and should make their interest known to the Chair. . Anyone wishing to address the Board, Commission or Committee on a nonagenda item may do so during the "Oral Communications" part of the agenda. r"'rYlrYll1nihr ron~o,. A ~ l-lnl" rnrYl,.,.,iHoo l\l1'oo~i,..,rr _ An..;!?L\. ?nnn Prt Q'e 2 !II! i'Ih . CITY OF MOUNTAIN VIEW COMMUNITY CENTER AD HOC COMMITTEE MINUTES ... . JIll SPECIAL MEETING - MONDAY, JANUARY 31, 2000 MOUNTAIN VIEW CITY HALL - 500 CASTRO STREET 3:00 P.M. . - ... 1. CALL TO ORDER At approximately 3:05 p.m., the meeting was called to order in the Plaza Conference Room. ... .. 2. ROLL CALL Committee members Faravelli, Stasek and Chair Noe were all present. .. 3. DISSCUSSION ITEMS .. ,. 3.1 -.. NEW COMMUNITY CENTER - . The City Manager introduced the purpose of the meeting, indi<;:ated that no decision is needed at this time and the meeting is for brainstorming. He also mentioned that the presentation would demonstrate the project's path from concept to reality. .. .. .. . The Public \Vorks Director presented program visions and status of the project to date. - iii< .. . The Design Consultant reviewed preliminary sketches of the potential building massing and its impact to park and parking area and presented site statistics. .. - . The Assistant Public Works Director discussed the project budget and additional funding requirements for the project to meet the Council's vision statement. Ill' ... . Councilmember Faravelli and Vice Mayor Noe liked the added open space that the second story frees up. They think the two-story concept creates opportunities for better sight lines to the park. .. .. .. . Mayor Stasek mentioned that a second story does not free up a substantial amount of open space as may have been originally thought. She would not want to go to a second story just to gain a lot of paved area and noted that the paved area in front of the existing center is not heavily used. She also asked the possibility of having underground parking. The Design Consultant responded that additional costs of approximately $1.5M-2M might be needed if underground parking is considered. - - -' .. .. . Mayor Stasek expressed concern that in a two-story model, program space loses its identity/relationship to the park/outdoors. Location of the kitchen in a second story design would also make placing it in a central location that would serve rental and program function more challenging. Vice Mayor Noe emphasized the . w. .. .. ., n___ t - .. - .. - .. importance of having an accessible kitchen for smaller meeting rooms. She would like to see further details of Children's area in relation to outside spaces and questioned if that can be achieved with a 2-story structure. - - .. . Mayor Stasek asked about the community center program during the construction period and that how long would construction take. The Community Services Director responded that pre-school and movement programs are the two most important programs that would need to continue during construction. Evening adult education might be a problem. The Assistant Public \Vorks Director stated that the construction period for the project is approximately 18 months. .. .. - ,- - . Mayor Stasek considers this to be one of the last "major" projects over the next 10-15 years. She asked what projects could be deferred in order for this one to move forward? Or alternatively might it be better to defer design and/or construction a year or two in order to put more money in the "pot"? - .. - . Councilmember Faravelli wants the buildings (one/two story concepts) overlaid onto an existing park aerial photograph. He also asked that landscaping be added to building (13-D") concepts. He also asked about the longevity of the existing community center if nothing was done to it. - .. - - . A future meeting; possibly in March, will be scheduled to address possible fun4ing scenarios and strategies. - 4. ORAL COMMUNICATIONS FROM PUBLIC - :j- A St. Athanasius church representative spoke in favor of including youth programs in tIie project and requested that the Council revisit the previous decision which eliminated the program and put it as a non-priority. He also wanted to see more public meetings and neighborhood involvement in the project. - - ..... Vice Mayor Noe requested staff to review the public notification mailing list to be sure that those with a vested interest (i.e. St. Athanasius) is involved. - .,.- .. 5. COMMITTEE/STAFF COMMENTS. OUESTIONS. COMMITTEE REPORTS - .. No questions were raised. - 6. ADJOURNMENT .. The Committee adjourned at approximately 5:10 p.m. '~ dIIiII - - '"' . ro ... _, T., ".., ~u.__ T_ ,.___0"" ...,,,,,,, 'P~ t;1f' ? ... lIP CITY OF MOUNTAIN VIEW MEMORANDUM !II" '"" .. DATE: April 21, 2000 .MIii< TO: Council Community Center Ad Hoc Committee .. .. FROM: J. Michael S~rtor, Capital Program Manager .. SUBJECT: MARCH 24, 2000 CO!-4MUNITY CENTER AD HOC CONINITITEE MEETING l1li- .. INTRODUCTION .. .;r, This report and attachments review the program and funding strategy for the new Community Center based on the January 31,2000 Ad Hoc Committee meeting and the March 21, 2000 City Council Study Session on the Draft Five-Year Capital Improvement Program. Responses to the questions raised by the Committee at their last meeting are included. A recommendation from the Ad Hoc Committee to the City Council on the program and budget for the new Community Center is the appropriate next step so that staff may proceed with the design phase of the project. .. ... .. .. II1II" PROPOSED RECOMMENDATIONS TO THE CITY COUNCIL IIIIh ., 1. Approve the concept of a new Community Center building of 35,000 square feet with a separate child care building to be designed and phased when its program and funding are identified. "" -- .. 2. Approve the funding strategy for the new Community Center as outlined in the Proposed 2000-05 Capital Improvement Program with funding of $14 million. .. .. 3. Direct the 'design team to minimize encroachment into Rengstorff Park. .' 4. Authorize the City Manager to begin selection of a design architect for the project. -; .. BACKGROUND AND ANALYSIS .. Community Center Program and Funding Strategy - .. The existing Community Center is approximately 14,800 square feet with a 6,800 square foot basement (for a total of 21,600 square feet) dedicated in 1964. A new 35,000 square foot Community Center was presented to the Ad Hoc Committee at their January 31, .. .... III'\W .., - - - - 1l1li .. - .. ... ... - .... - .., - - - - - - - ... - - - ... Council Community Center Ad Hoc Committee April 21, 2000 Page 2 2000 meeting with a project cost estimate of $14 million (see Attachments 1 and 2). The proposed funding strategy does not include the estimated $2 million for a separate child care facility. This program and project cost estimate was later presented to the City Council at the March 21,2000 Study Session along with the Draft 2000-05 Capital Improvement Program. The funding strategy for the project follows: Existing funding: Proposed 2000-01 funding Proposed 2001-02 funding Proposed 2002-03 funding Subtotal Proposed 2003-04 funding Proposed 2004-05 funding Total $ 8,650,000 3,900,000 450,000 200,000 $13,200,000 450,000 350,000 $14,000,000 Construction of the new Community Center is targeted to begin in 2002-03 when $13.2 million (94%) of the proposed $14 million would be in place. There may be opportunities to identify additional resources to have full funding in place by this time. If additional funding is not identified, several options are available to the City:. . Add more funding to the project by delaying other projects. Delay project construction to an outer year when full funding is available. Build the new Community Center less expensively by deferring one or more program elements. . . ... - Project Site '. - - ... - ... ~ - - ... The total site area of the existing Community Center is approximately 192,000 square feet (see map Attachment 3). This area includes the existing Community Center building, landscape/hardscape and park frontage as shown in the land use breakdown on Attachment 4. Options for a new 35,000 square foot building with increased parking and space for a separate child care facility could be designed within this area with the incorporation of the park frontage indicated on Attachment 4. The concept layou~s for the one- and two-story building options presented at the January 31,2000 Committee meeting (see Attachments 5 and 6) propose an encroach- ment into Rengstorff Park to the north with relocation of the pathway in this area and possible removal of some Heritage trees. This potential park encroachment would add 25,000 to 30,000 square feet to the project site that could accommodate transition areas ... Council Community Center Ad Hoc Committee April 21, 2000 Page 3 WI' .. lIIIb such as courtyards and pathways between the new Community Center and the park. While the new Community Center could be designed within the existing site area (including incorporation of the park frontage) encroachment into the park to the north would allow more flexibility in the new Center design. .. ..., .. One- and Two-story Options .. .. The progra.m area for the one- and two-story options (Attachments 5 and 6) has been drawn on aerial photo overlays and will be reviewed at the meeting. The overlays show how the program reflected in the two options may be located on the site with some possible park encroachments. Il1I 1Il' For a two-story option, program space that could potentially be located on the second floor includes administration offices, space for movement classes, nonprofit meeting space, small meeting rooms and storage space. These spaces total about 10,000 square feet and the uses could function without direct connection into the park. However, the children's preschool would remain on the ground floor to allow direct connection to outdoor space required for preschool operations. The program space identified for the second floor could reduce the building footprint by approximately 10,000 square feet resulting in a 25,000 square foot building footprint. To meet operational needs, a public reception area will be necessary on the first floor and a small kitchenette could be located on the second floor to serve smaller meeting rooms or nonprofits. The 10,000 square feet of site area not occupied by the new building could be ~sed for landscaping or parking to reduce the amount of encroachment into the park. .. ... .. .. ... .. ... .. IF ~ A two-story building option would require two stairways, one or two elevators and additional structural and seismic support required by building codes. In addition, the cost for mechanical and electrical systems for a two-story building may be higher. The construction cost for a two-story building could be 5 percent to 10 percent higher than for a single-story option. Some possible offset in cost could result from reduced site work. -. .. .. &. "". Since no design has been developed for either option, it is too early to estimate with precision the additional cost for a two-story option. In addition to possibly higher cost, a two-story option may require some duplication of space, may impact functional efficiency and reduce opportunity for direct connection of user space to the park. However, the smaller building footprint of a two-story structure will reduce impact on the park, provide more efficient land use and may allow more design flexibility. Views of the park from second-story spaces may be an added benefit. ... - lilt ... 1IIIi. - A decision on one- verses two-story options is not necessary at this time. As we proceed with the design phase, the challenges related to a single-story versus a two- .. ... Iii< - - - -- - - - - - ~ - - '. - - - - - - - - - - - -- .. - - ~ .. - - ,. - .... - - - COWlcil CommWlity Center Ad Hoc Committee April 21, 2000 Page 4 story option will become apparent and the tradeoffs of the two options can be considered at that time. Staff recommends the Ad Hoc Committee consider the program at this time and direct staff to minimize encroachment into the park. Staff will apply this direction during the design phase to evaluate the building options. Parking The current CommWlity Center provides 100 parking spaces. Early estimates showed that up to 240 parking spaces might be needed to serve the new CommWlity Center and child care. Tpprovide this amoWlt of surface parking space will impact some Heritage trees. To reduce Heritage tree impact, a parking supply of about 200 spaces may be more appropriate. This amoWlt of parking could be accomplished through increased surface parking around the new Community Center building, with opportunity to augment the supply during peak uses by shared use of other nearby surface parking lots at the Senior Center or within Rengstorff Park. For comparison purposes, Attachment 7 is a survey of parking supply at Community Centers in San Ramon, Cupertino and Redwood City. A parking study will be done in the design phase to determine actual parking requirements. . Underground parking could be constructed to decrease the amount of surface parking. This would allow more landscaping on the site and reduce or possibly eliminate encroachment into the park. The cost of underground parking is estimated to be approximately $45,000 per space. Approximately 45 parking spaces could be located below the two-story building option and up to 70 spaces could be located below the single-story building option. UndergroWld parking would add about $2 million to $3 million to the project. Staff does not recommend underground parking due to its cost and believes that adequate surface parking could be accommodated on the site and its location and configuration will be identified during project design. Program Operation During Construction Construction of the new Community Center will take about 18 months. During this time, Recreation and Community Services Administration personnel could be housed in the vacant Parks buildings at the Municipal Operations Center (MOC) on Whisman Road. The preschool and movement programs are the two most important programs that would need to continue during new building construction. The preschool could be located in a temporary facility or possibly at a vacant school site such as Whisman School. Movement programs may be relocated to the Mountain View Sports Pavilion or Crittenden Sports Center. The project budget includes $250,000 for temporary facilities .. Councii Community Center Ad Hoc Committee April 21, 2000 Page 5 111 . for these programs. Other programs conducted at the Community Center will find new locations or be suspended during construction. .IIi . .. Conclusion ... If the Committee confirms the new Community Center program and funding strategy, the next step is a recommendation to. the City Council to approve the same. To main- tain progress on this project staff would recommend,'at the same time, that City Council authorize the City Manager to begin the architectural design consulta~t selection process. .. IF . II!F Prepared By: J.~~~r& Capital Program Manager Approved By: .. .. .. Cathy R. Lazar Public Works Director .. .. tP~~. .. .. David A. Muela Community Services Director j(~ Kevin C. Duggan City Manager lilr. .. I/i< .. iii, JMS/5/PWK 936-04-17-00M-E^ Wi! . Attachments ., .. cc: CM, PWD, CSD, APWD-Ko, RM, CPM, SPM-Fallah, File (all w/a) - .. .. .. - .... ... ... - - - - - Mountain View Community Center Projected. Program Space ~ Entry Lobby (30x50) ,Assembly Prefunction (20x20) Administration Offices and Reception* Administration Office internal circulation (20%) Assembly Room (350 dining round tables /no stage) Assembly storage Kitchen (Restaurant-type) Kitchenette Multi-purpose room 1 Storage Closets Dance Room (Multi-purpose Room 2) Storage Closets Multi-purpose room 3 Storage Closets Multi-purpose room 4 Storage Closets PreSchool (includes office and toilet room) Non-Dedicated Nonprofit/Social Services Space Storage Closets (3) Small Meeting Rooms (aprox. 12 xl0 each) Restrooms General Storage Subtotal net area (x25% for gross area)* Attachment 1 Area 1500 400 3850 760 7700 500 1600 80 1400 50 1600 50 1200 50 900 50 1500 1500 50 360 900 2000 28000 7000 TOTAL: 35000 2800 400 100 130 360 80 100 3970 993 TOTAL: 5000 Licensed Child Care Indoor Space Dedicated child areas 80 children (35 sf7child) (Crib space for infants not included) Fixed Casework in Child Care Area Office Public and Staff Toilet Children's Toilets (4) Kitchen area Storage closets Subtotal Factor for eirc., mech., structure (25%) Gross area factor includes circulation, mechanical spaces, janitor's closet, and building structure. COMMUNITY CENTER/CHILD CARE Preliminary Budget New Approx. 35.000 sq.ft. Community Center Construction: Demolition and Site Preparation New Building Construction (Approx. 35,000+- sq. ft. @ $229 per square foot) Site Improvement (paving, Landscaping) Construction Contingency (8%) Sub-total Construction: Design, Interiors, Project Administration, Other Costs Design Ar~h.~tect (12% Const.- Full Service) Furnishing, Fixtures and Equipment (6% of Building Const. Cost) Temporary Facilities Allowance Survey, Soil Report and Testing Construction Management City Project Management, City Design and Inspection 1 % Visual Art Allowance Building Permit I Printing I Supplies City Administration (Flat Fee) DesignlBid Contingency (8%) Sub-Total: Project Contingency.(7%) Community Center Total: New 5000 sq.ft. Child Care Center Construction: Design, Interiors, Project Admin., Other Costs Child Care Center Total: Total Community Center with Childcare: . Attachment 2 111 .. Jill .. 250,000 '*' 8,000,000 .- 750,000 .. 720.000 III' 9,720,000 .. III> 1,080,000 560,000 250,000 50,000 300,000 200,000 80,000 40,000 100,000 720.000 13,100,000 III" - - ... .. ... - .. .. .. ~ Illt. 914.000 $14,000,000 .. Ill, 1,565,000 435.000 S2,000,000 .. ., ". .. S16,000,000 .. .' Current Funding: Construction (project 00-16) Design (Project 97-28) Total Approved Funding: - 7,800,000 850.000 S8,650,000 "", ., .' Attachment 4 MOUNTAIN VIEW COMMUNITY CENTER LAND USE BREAKDOWNS Existing Building and Site Conditions Area (S.F.) Acres % of total area 1. Building Footprint 15,000 0.34 8% 2. Parking Area 56,000 1.29 29% 3. Number of Parking Spaces = 100 4. Hardscape & Landscape Area 86,000 1.98 45% 5. Park Frontage 35,000 0.80 18% Total Site Area 192,000 4.41 100% New Building: One Story Option Area (S.F.r Acres % of total area 1. Building Footprint Community Center 35,000 0.80 18% Child Care 5,000 0.12 3% 2. Parking Area 82,000 1.88' 43% 3. Number of Parking Spaces = 190-200 4. Hardscape & Landscape Area incorporating Park Frontage 70.000 1.61 36% Total Site Area 192,000 4.41 100% New Building: Two Story Option Area (S.F.) Acres % of total area 1. Building Footprint Community Center 25,000 0.57 13% Child Care 5,000 0.12 3% 2. Parking Area 82,000 1.88 43% 3. Number of Parking Spaces = 190-200 4. Hardscape & Landscape Area incorporating Park Frontage 80,000 1.84 41% Total Site Area 192,000 4.41 100% I I I I I I I I I I I I I I I 1 C I I - - - - ... .. - - ... - - - liiiIiIIi' - Potel]tlal ..' .. - - Will - - - - -- .. - - - - -. - .... ... - - - .. Attachment 5 '. u 00.: ..':'~~:; " EQ', :;l- l " j: " ", c:E:> , ;. :'.~ '~: . . ' .., ~..... ..... ._, .;~':=;'; :. .<. . . .:. : .l~'~f:' .... , "0 ..... . .. :.."~:..,,. .- . RENGSTORFF AVE. NEW COMMUNITY CENTER ONE STORY OPTION 1!!fiJI't Attachment 6 ,,., .- "" .. "'" Potential. - ... .. Ill! '~ .. .. ... : -, . . r:~"""~' ... 'iIIIi. - .. ~. .. - ----.,..~.q.J.l.rl1= .' - --...-----~~_.. -- - -. .i - .. 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JIll' ... - - - " - - - - ~- - - .'jlIW - ~ - - - - ., ~ - - ~- - .. - - ,- - - July 11,2000 AGENDA: 7.1 CATEGORY: New Business DEPT.: Public Works TITLE: Downtown Transit Plaza-Ad Hoc Committee Recommendations CITY Of MOUNTAIN VIEW RECOMMENDATION 1. Approve the City Council Transit Plaza Ad Hoc Committee-re'commended design concept for the Downtown Transit Plaza that incorporates the following elements: . A ~ingle-story design with distinctive architecture and height to identify tl!is as a gateway location. . A landscaped public plaza. . A bicycle storage shelter. . Up to 5,000 square feet of space for Chamber of Commerce offices (subject to a yet to be negotiated agreement between the City and the Chamber of Commerce). . A multi-purpose structure to serve as a covered passenger waiting area and a staging area for other community activities in a location that enhances the "plaza" concept. . A VTA operator facility. 2. Authorize further exploration of the feasibility of: . Approximately 1,200 square feet of space for retail uses, including a location for an ATM. . A public rest room in the plaza or the Chamber of Commerce building. - 3. Authorize staff to negotiate a design contract with the project architect. .... - - .... - - FISCAL IMPACT Downtown Transit Plaza Design and Construction, Project 00-49, has an approved budget of $2,097,000. The recommended actions have no fiscal impact at this time. AGENDA: July 11, 2000 PAGE: 2 BACKGROUND AND ANALYSIS On June 15,2000, the City Council Downtown Transit Plaza Ad Hoc Committee (Committee) forwarded the recommended actions to the City Council on a 2-1 vote (see the attached Ad Hoc Committee report and draft Committee minutes). These actions were taken after several meetings, public comment and Committee discussion about appropriate uses for this gateway loca tion. The Downtown Transit Plaza site consists of two parcels at the corner of Castro Street and Evelyn Avenue. One parcel, commonly called the "Cube Site," is owned by the City. The other parcel is owned by the Peninsula Corridor Joint Powers Board and leased to the City for a period of 35 years with two 10-year extensions. Together, these parcels have a development area of approximately 19,000 square feet. The Committee convened a series of meetings beginning in February 2000 to review the topic and develop a program concept for City Council approval. At a broadly noticed public meeting on March 30, 2000, the Committee heard many additional ideas about uses for the site, including bicycle storage, concierge services and information kiosks. The Committee expressed interest in the possibility of bicycle storage and a concierge service as part of a retail component. At the March meeting, a major concern was whether the site was big enough to accommodate all of the possible functions, and the Committee asked staff to see if a two-story building would be needed. With this direction, staff researched the various program ideas under consideration and brought back detailed analyses for the Committee to consider at their June meeting. The major topics discussed by the Committee in developing their recommendation are summarized below. One-Story Versus Two-Story Design Concept As illustrated in the preliminary site concept sketch (Attachment 5 of the Ad Hoc Committee report), all of the uses for the site can be accommodated in a single-story structure. A single- story concept reduces the overall project cost, especially for the Chamber of Commerce component, where a second story adds substantial costs associated with stairwells, circulation and elevators. However, the Committee and staff also recognize the scale of structures at this location is important to identify the site as a gateway and to blend with the scale of the downtown. The design phase of this project will address Evelyn Avenue Precise Plan height and setback requirements, architectural treatment and landmark features. Chamber of Commerce At the Committee meetings, Chamber of Commerce representatives expressed their continuing interest in locating at the plaza a new single-story, 5,000 square foot building. As ~'i!1' .' -- .. - .... M" .' ,. iii" - ~'ififf,'i - ... - "'", """ 'lilt - "'" ... '" .. .. '" - - Il'!llM - - - ..... - .~ - - '4IIiIiiI ,- ... - - - 4iiIiJ "1M - ,- - - ~.... - - .:wa - - -f'WllI ,- AGENDA: July 11, 2000 PAGE: 3 design proceeds, staff will continue to work with the Chamber to negotiate the terms of a potential lease and the construction strategy for the building. The goal of the construction strategies under consideration is for the entire site to be developed at one time. Staff will report back to the City Council when a preferred strategy is identified. Bicycle Storage Shelter The Committee considered two options for a bicycle storage facility at the Transit Plaza. The Committee, because of high construction and operating costs and uncertainty about bicycle demand, decided against a staffed bicycle station concept similar to Palo Alto. Instead, the Committee is recommending a bicycle storage shelter similar to one in Menlo Park (Attachment 3 of the Ad Hoc Committee report) where patrons rent a key to use the shelter. Inside, the shelter has racks to lock bikes and lockers to store helmets and other bicycle gear. Multi-Purpose Covered Structure The initial concepts for the Transit Plaza included a covered passenger waiting area. As project ideas evolved, it was recognized that a passenger waiting area would be used primarily during commute hours and minimally during the rest of the weekday or weekends. Instead, the Committee is recommending a multi-purpose covered area to shelter transit patrons but also to ,be a focal poi~t for other community celebrations such as concerts, festivals and outdoor events. The Committee suggested the shelter be used to partially enclose the plaza to screen it from the bus crescent. VT A Operator Facility The VTA has contributed $100,000 to this project to construct a dedicated break and rest room facility for bus and light rail operators. This facility will be incorporated into the site design. Retail The Committee was not prepared to make a recommendation on a retail component without City Council discussion about the desirability of retail and whether additional research is warranted. The reason for this recommendation is that the number of transit patrons is insufficient to support retail limited to transit services. If the retail concept is broadened to be a destination in its own right (for example, a food and beverage operation with a well- known name), it should be located at the prominent corner of Castro Street and Evelyn ,Avenue to attract patrons from the wider area. The Castro Street/Evelyn Avenue corner, however, is the farthest point from the transit stations and least convenient to transit patrons. As discussed in Attachment 1 of the Ad Hoc Committee Report, the Community Development Department analysis identifies a number of challenges to retail even at the most viable Castro Street/Evelyn Avenue corner. The challenges are adjacent parking, the absence AGENDA: July 11, 2000 PAGE: 4 .' - .., ., of other complementary retailers on the site and the necessity for patrons to cross Castro Street or Evelyn Avenue and the lack of immediately adjacent parking. The Community Development analysis finds retail space may require below-market rents and should be designed to convert to other uses in the event retail is not successful. Because this is a prominent gateway location, vacant retail space would detract from the vitality and the appearance of the Transit Center and the Downtown. - ,. .... ".. ... While a concierge service is. an attractive amenity, staff research found they often require subsidy and a higher volume of transit riders than exists currently in Mountain View. Staff will continue to explore the feasibility of a concierge service at this location. .11> .w 11II'" An Automatic Teller Machine (A TM) incorporated into the plaza design does have a good chance of success. There are no banking facilities nearby, and an ATM would serve both transit and downtown patrons and generate income to the City. "'" ~ Public Rest Rooms - The Committee did not make a final recommendation about public rest rooms. While desirable, the type of rest room, its location and ancillary operational and security issues make these facilities an expensive and uncertain undertaking. However, staff will continue to develop the analysis of the feasibility of public rest rooms at this site. .. 'lIit, .' As described in the report to the Committee (Attachment I), staff surveyed other transit properties and cities that provide conventional public rest rooms. In every case, the entity cautioned the City against constructing conventional public rest rooms. (A conventional facility is one handicapped-accessible male rest room and one handicapped-accessible female rest room.) Operators of conventional facilities at transit stations described high maintenance costs, ongoing vagrancy, vandalism, illicit activities and difficulty maintaining consistent standards of cleanliness. w ... "" A more promising alternative is a self-cleaning automatic rest room manufactured and leased by a firm called J. C. Decaux. Attachment 4 of the Ad Hoc Committee report includes an illustration of a Decaux facility in Palo Alto. J. C. Decaux has installed twenty-two (22) units . in San Francisco, six in San Jose and two in Palo Alto, with each city reporting excellent results. The primary drawback of the J. C. Decaux is the high lease cost: currently, approxi- mately $65,000 per year each, with a 20-year lease requirement, with the City also assuming the cost of all utilities. ... .,. III A cost analysis compared the construction and operating cost over a 20-year life cycle of a single J. C. Decaux unit to conventional public rest'rooms. Assuming 3 percent annual inflation, the estimated average annual cost of a conventional rest room is $129,000 per year (two single-stall rest rooms) compared to $97,000 per year for a single J. C. 'Decaux unit (one unit/ one stall). - - - - -. - - - -- - - .- ... - - - .~ - - - ,,~ .. - - - - - - '-'" .- ."....,. - "'* ,,,.. :<<.. - - - AGENDA: July 11, 2000 PAGE: 5 Because of the costs and challenges associated with either a conventional or J. C. Deca,ux facility, staff is not recommending rest rooms at the Transit Plaza. If a rest room is included, staff prefers a single J. C. Decaux unit with a sewer connection to add a second unit iri the future if desired. Another approach is to provide sewer hookups at a preferred location and construct rest rooms or tease a J. C. Decaux in the future. The Committee was conce!ned about the costs of either option. With a conventional facility, the concern is whethe'r or not the rest rooms could be converted to another use if they proved unsuccessful. The concern regarding the J. C. Decaux unit was the long-term financial obligation associated with the 20-year lease. A third option raised at the Committee meeting was the possibility of including a public rest room in the lobby of the Chamber of Commerce building. This option can be reviewed if desired. Parking for Transit Plaza Facilities At the June meeting, a Committee Member had a concern about the availability and location of parking for the Transit Plaza development, specifically for the Chamber of Commerce and potential retail spaces, and requested information about the feasibility of on-street or on-site parking. The closest long-term parking is across Evelyn A venue in Public Lot 4 and along the north side of West Evelyn Avenue. At the west end of the Transit Center parking lot, 25 spaces are designated for two-hour parking. Given the parking supply near the site, the Chamber Executive Director indicated they did not need additional parking if they locate at the Transit Plaza. On-street parking on Evelyn A venue is difficult and will interfere with traffic flow and increase congestion. Along Castro Street, using the wide curb lane for parking will interfere with the wide lane functions, including a bus stop, informal right-turn lane and refuge to prevent stalled vehicles from blocking traffic at the intersection. Traffic conflicts at this section of Castro Street from parking maneuvers could create severe congestion. Surface parking on-site would occupy at least 5,000 square feet (about 25 percent) of the site for about 10 to 12 stalls, circulation and setback as well as a driveway on Evelyn Avenue that would conflict with existing bus, pedestrian and traffic movements. Underground parking would cost $40,000 to $45,000 per stall and require a driveway off Evelyn Avenue with the same potential for traffic conflict. Whether the Joint Powers Board would allow surface or underground parking on their property is unknown since this use is not within the development concept contemplated in the lease agreement. All" AGENDA: July 11, 2000 PAGE: 6 ,..- ....1IIt Next Steps .. - Once the City Council approves a design concept for the project, staff will negotiate a design contract with the architectural firm of Hawley, Petersen & Snyder. Schematic design is the critical next step in the design process. - i/IfO' .. There is some time urgency for the City Council to approve a project vision so schematic design can begin as quickly; as possible. The $325,000 Federal "TEA-21 II grant for construction of many of the site amenities must be obligated by October 1, 2001. In addition, schematic design architectural renderings will be used by the Chamber of Commerce in its fund raising efforts if an agreement between the City and Chamber is achieved. ~' if~' ~' PUBLIC NOTICING-Agenda posting. " Gl/ Approved by: M'~ Kevin C. Duggan City Manager ,." Prepared by: - .. Cathy R. Lazar Public Works Director ,. .... CRL/JB/2/CAM 971-07-11-00M-E^ _. ~(- Attachments .... 'ioii-' cc: Mr. Curtis Snyder-Hawley, Peterson & Snyder ,. Ms. Carol Olson-Chamber of Commerce I/h III Mr. James Lightbody-Valley Transportation Authority . Mr. Anthony Quicho-Joint Powers Board " Bicycle Pedestrian Advisory Committee ... Ms. Karen Cabello-Central Business Association Old Mountain View Neighborhood Association APWD-Ko, DE/SCE Rogge, CPM, SPM-":"Seeds, TPM, EDM, PP / ZA/ AP-von Borck, File - - - -. - CITY OF MOUNTAIN VIEW MEMORANDUM - - DATE: June 9, 2000 - - TO: Downtown Transit Plaza Ad Hoc Committee - FROM: Gail S. Seeds, Senior Project Manager - .- SUBJECT: DOWNTOWN TRANSIT PLAZA, PROJECT 00-49-RECOMMENDED PROGRAM '... - - INTRODUCTION - This report contains recommended program elements for the Downtown Transit Plaza based on the project gO,als and comments received at the February 23 and March 30, 2000 meetings of the Ad Hoc Committee. A recommendation from the Ad Hoc Committee to the City Council regarding a project program is the appropriate next step so staff may proceed with the design phase of the project and meet the prescribed grant deadlines. - - - - ,- PROPOSED RECOMMENDATIONS TO THE CITY COUNCIL *- - Approve a design concept for the Downtown Transit Plaza that incorporates the following elements: - :4IIW . A single-story design with distinctive architecture and height to identify this as a gateway location. .- - · A landscaped public plaza. - . If retail services are desired, approximately 1,200 square feet of space for retail uses located near the comer of Castro Street and Evelyn Avenue, including a location for an automatic teller machine (ATM). . '.,... .., '.~ - . A bicycle storage shelter instead 9f a bike station. . A multi-purpose pavilion/ gazebo structure rather than a covered passenger waiting area. - ..- ... . Up to 5,000 square feet of space for Chamber of Commerce offices. - ~- - #fIf' Do-w:ntown Transit Plaza Ad Hoc Committee June 9, 2000 Page 2 PII'" .' .. FISCAL IMPACT /IIiII" After the Committee's vision is endorsed by the City Council, conceptual budget estimates will be prepared to confirm the selected program is within the existing budget. M' .' . BACKGROUND ~ On March 30, 2000, the Downtown Transit Plaza Ad Hoc Committee held a public meeting to discuss potential features to include in the Downtown Transit Plaza project. Discussion by the Committee and the public indicated that additional information was desired about the following potential elements: fl' .~ . Bicycle Station-Feasibility at this location. ~jl - . Retail-Viable retail services for transit users, including more information about food and beverage sales, a concierge service and A TMs. .... ., . Versatility-Potential to serve more varied community activities. ""'" . Building Footprint-Ability to fit desired features on one story versus two stories. - ....., The analysis below summarizes staff's findings and recommendations. In addition to the points listed above, staff analyzed public rest room alternatives and developed a preliminary conceptual layout which incorporates Chamber of Commerce offices. .. "~~ - ANALYSIS "'" 1. Retail Services fIJI' i/fij'; Community Development Department staff evaluated potential retail services that might be successful at the Transit Plaza location. A detailed analysis is included in Attachment 1. Their evaluation resulted in the following findings: .' . Retail at this location may not be viable for the reasons described in the attached report. - ..... .. . Below-market-rate rent or other subsidies are probably needed. '" . Retail space, if included, should be designed as flexibly as possible to allow other uses if needed. .. ~ .. .. ~ - ;>J!IJlI Downtown Transit Plaza Ad Hoc Committee June 9, 2000 Page 3 - '-.... ,- ;,. . A food and beverage operation may have the highest likelihood of success. ,,,. - . Retail space should be located dose to the corner of Castro Street and Evelyn A venue to maximize frontage and exposure on these streets. '. - . An 800 to 1,200 square foot space for a retail lessee is recommended. .. . Selection of a well-known business as the operator may improve the likelihood of success. '.. - - . :pa~ronage by downtown customers in addition to that of transit users will be critical to financial viability. ,- ... . Concierge services may be difficult to sustain and typically require ongoing subsidies. - ~ . A magazine shop or sundry shop is unlikely to be financially viable. ,.", - . A TM machines could provide a modest revenue stream and do not take up much space. - ~ If retail space proves unsuccessful, the vacant space would be in a very prominent gateway location and should be designed to be as flexible as possible so that it could be adapted to another, nonretail use if necessary. ~ .... -:.. In summary, a footprint of approximately 1,200 square feet will provide enough space for a retail service such as food and beverage sales, plus either a concierge or extra space for a larger single operation and an ATM. Final decisions regarding how to allocate the space among retail elements should occur when design work has progressed and additional information is available. ,~ '. 'WIlt .. Recommendation: -.... - If space for retail is included in the project program, allow approximately 1,200 square feet of space for retail uses located near the comer of Castro Street and Evelyn Avenue, including an A TM, and defer final programming until design work is underway. - '-. .. - "1IlI4a ,.,. W"l Downtown Transit Plaza Ad Hoc Committee June 9, 2000 Page 4 - '"' - .. 2. Bike Station f/Iff l;H Bike stations are storage facilities for bicycles that are staffed during specific hours. There is no cost to the user. Some stations offer repair services, changing rooms, rest rooms, cafe service or transit information. The Committee asked if a viable bike station could be included in the Transit Plaza project. If" 1I\f, "" On December 9, 1999, staff submitted a report to the Council Transportation Committee (CTC) containing data and an analysis of other bike stations in California (see Attachment 2). The report found three major long-term issues. The first issue is the high cost of construction. Adding a bike station at the Transit Plaza is estimated to cost approximately $300,000 to $350,000 fora 1,000 square foot fa-ciUty. The second issue is the continuing cost to staff the facility. Bike - stations operate at a financial loss and require significant ongoing subsidies. The third issue is the unknown level of usage. Of the three bike stations analyzed, Palo Alto's is the most similar to Mountain View. Usage in Palo Alto has been much lower than expected at 6 to 25 bikes per day. "". .. ~ .. "" ",. There is an excellent bike station alternative available that provides most of the advantages without the major drawbacks-a bicycle storage shelter. Bicycle storage shelters are large locked rooms or roofed, open-air structures with perimeter walls made of metal fencing or wire mesh for security and equipped with bike racks (see Attachment 3 for photos). They offer 24-hour access to bicyclists who are issued their own key from the operating agency. Most people lock their bicycles to the bike racks provided within the shelter. Some facilities also provide lockers to store personal possessions. .. - "" The Caltrain station in Menlo Park has two bicycle shelters where Caltrain charges a $25 refundable key deposit. Although Caltrain staff estimates that there are between 300 and 400 keys in circulation, bicycle theft has been minimal. The cost of building a 750 square foot bicycle shelter at the Downtown Transit Plaza that could store approximately 40 bicycles is estimated to be approximately $200,000. ", III Both bike shelters and bike stations provide weatherproof, secure bicycle storage. A bike shelter would not include certain amenities, such as bike rental or repair, and may have a slightly lower security level than a staffed bike station. However, a bicycle shelter offers the following advantages: .. · Unlike a bike station, a bike shelter does not require an ongoing subsidy or staffing. - - - - - - ,.. '- - .- - - - - -- - ..... - ~ """ ~..... - '... 'w ,- .- - - ~- - - - - - - - .... - -- -~-~._~-~""~.'.'~'__-..r'""~_-"""='~""",",__ Downtown Transit Plaza Ad Hoc Committee June 9, 2000 Page 5 . Bicycle shelters offer 24-hour access (Bike stations typically close between 6:00 and 8:00 p.m.). . Bicycle shelters provide a more efficient use of space since there is no staff space required. Recommendation:' If a bicycle storage facility is desired at the Downtown Transit Plaza, include a bicycle storage shelter rather than a bike station. A bikeshelter is a reasonably priced, efficient alternative that wo~ld address cyclists' needs. 3. Public Rest Rooms Members of the City Council have expressed interest in providing public rest rooms at the Transit Plaza site as an amenity for transit users. Staff contacted other' agencies that operate rest rooms at transit stations and discovered the following problems in and around the public rest room facilities: . Vandalism. . Graffiti. . Very high maintenance and operation costs. . A gathering place for trans~ent persons. . A venue for illicit activities such as drug dealing and use. . Need for regular police or security patrols. . Problems during evening and night use. . Misuse of paper products (clogging plumbing). . Windows are used for unauthorized access. . Consistent health and hygiene standards are difficult to maintain. Administration of maintenance contracts is time-consuming, and results are often poor. IlI" ., Downtown Transit Plaza Ad Hoc Committee June 9, 2000 Page 6 ,--,.' .. The Valley Transportation Authority and many other major transit operators do . not provide public rest rooms due to the frequent abuse, high cost and problems they can attract. Staff at Caltrain, City of Palo Alto and City of San Jose stated that unsupervised p~blic rest rooms are extremely difficult to keep clean, secure and repaired, even with a high commitment of resources. The cities that do provide public rest rooms at station areas confine the hours of operation to mornings and lunchtime only. E~cluding Caltrain's major terminus stations at San Jose and San Francisco, four local Caltrain stations have public rest rooms. The four rest rooms are opened between 5:00 a.m. and 5:30 a.m., and all are closed by 1:00 p.m. or 1:30 p.m. San Jose's and San Francisco's are open until 10:00 p.m. and midnight respectively. .. :..; ." .. - w .. WIt' Based- on the experience and advice from other agencies, staff does not recommend public rest rooms at the Transit Plaza. Staff concluded that public rest rooms will be high maintenance and a potential security problem. However, if the City Council views rest rooins as a high-priority and essential element of this project, there is another alternative that addresses many of the concerns but involves substantial ongoing costs. w .. -, - w The alternative is a French self-cleaning automatic rest room manufactured and leased by a firm called Decaux. (See Attachment 4.) The Decaux units are securable and sanitary due to self-cleaning action after each use. In addition, Decaux staff checks and manually cleans each unit on a daily basis. The units include an emergency call button to summon help via a 911 operator if needed. The automatic sliding door opens 20 minutes after a user enters to prevent abuse. The units are fully accessible and accommodate users that are hearing-impaired and sight-impaired. The vendor is responsible for all maintenance, cleaning, graffiti control and providing all supplies. Entry typically costs a quarter or 50 centsi the fee discourages misuse and vandalism. The lessee (City) provides all utility hookups and pays ongoing utility costs. - "'" . -- . '" t Decaux has installed 22 units in San Francisco as well as six in San Jose and twoiri Palo Alto. Those three cities have reported excellent results with the Decaux self- cleaning rest rooms. The primary drawback of the Decaux units is their high lease cost: approximately $65,000 per year each, with a 20-year lease requirement. Staff performed a cost analysis that compares the construction and operating cost over a 20-year life cycle of a single Decaux unit to two single-stall conventional public rest rooms. The present value average co~t is estimated to be: $100,000 per year-Conventional rest room (2 single-stall rest rooms) $75,000 per year-Self-cleaning Decaux rest room (1 unit/l stall) - - '- - :~'..' '.... . ... - '.... - ~ ..... ;~ - .",.. .... .,.. - - l1J1JW' ~ - '''- "'.. ~ '- '- - .. - - .... ". ''JfIa. -- ..... ... ~'~'-^~-""^'":'i_~.;,i.,:",,-~.:,:,,,,",__,,_~ Downtown Transit Plaza Ad Hoc Committee June 9, 2000 Page 7 The cost of operating a conventional rest .room could be higher. The estimate assumes two one-hour trips daily to open/close the traditional rest room and for security and inspection. If security needs are higher, each extra hour per day adds about $10,000 per year. In addition, there is no allowance for police staff time included in the estimate, and policing requirements could be significant but are difficult to predict. . Staff believes that in selecting a rest room solution, the "intangible" items of safety, security, cleanliness and averted illicit activities are as important as the more easily quantified dollar costs. The problems associated with installing unsupervised public rest rooms are high and serious. The Decaux self-cleaning units have pro- vided the only known effective solution locally. The Decaux units offer the '_ following advantages: . Twenty-four-hour access, seven days per week. . Vendor provides maintenance and security. · Facility is consistently sanitary due to self-cleaning action after each use. . Maintenance level is consistent. . Facility is safe; security problems are negligible. Projected use of a public rest room at the Downtown Transit Plaza is difficult to estimate. Figures range from 30 to 200 users per day. Given the uncertain level of usage, staff believes that a single self-cleaning rest room charging a modest fee will meet the demand. Should the Ad Hoc Committee and City Council wish to include a public rest room at the Transit Plaza, staff recommends including a single self-cleaning unit and providing plumbing/utility stubs for addition of a second unit in the future should it be warranted. Recommendation: Do not include public rest rooms at the site due to potential problems and cost. If a rest room is desired despite the high ongoing costs, include one self-cleaning automatic rest room and provide plumbing/utilities for addition of a second unit to accommodate potential future demand. ... ... Downtown Transit Plaza Ad Hoc Committee June 9, 2000 Page 8 .. II<> 4. Covered Passenger Waiting Area' . - During the March 30 Ad Hoc Committee meeting, some attendees questioned the need for a covered waiting area for transit patrons, citing the n.ew shelters nearby at the Transit Center and Caltrain and light rail platforms; other attendees requested additional shelter. Other speakers expressed interest in designing the Transit Plaza so that iJ could accommodate a range of community activities, such as small musical performances. ,m: w . "" l\!'t' The project team considered these requests in developing program recommenda- tions. The team now recommends reconfiguring the space originally allocated for passenger waiting to a multi-purpose, stand-alone pavilion/ gazebo structure. .The pavilion can be placed within the plaza to serve a range of functions such as a - bandstand, a staging area for small events and a community gathering spot. It may also continue to serve as a covered waiting area for transit patrons as needed. The attached conceptual layout (Attachment 5) shows a feasible location for this type of pavilion at the Transit Plaza. \l;,,'M<' . w - t!Il;. .. Recommendation: """ /fII/J,' Include a multi-purpose pavilion structure in the project program rather than a single-purpose passenger waiting area. .. .. 5. Chamber of Commerce Offices The Mountain View Chamber of Commerce wishes to locate its new offices at the Downtown Transit Plaza site. Chamber staff has indicated a preference to house the new offices on a single story if possible. Although the Transit Plaz~ site is small and highly constrained, the design team has identified a layout concept that can provide 4,500 to 5,000 square feet of space for the Chamber ot" Commerce on a single story while still meeting other project criteria. The conceptual layout solution on Attachment 5 will accomplish the City's and the Chamber's goals. . !Ii - As the Chamber refines its space requirements, a more precise footprint will be developed. After a project program is established, lease terms, financing and other arrangements with the Chamber will be developed. Recommendation: Include space for new Chamber of Commerce offices in the project program, up to 5,000 square feet on a single story. - - .. - - - e'." - - .... ,,- '1WM ".~ ,- - ii.1t#' - 'iMlP - '. "'1JMlIIl" - - - '1llI!lI ,- ... - - '- - ..... ... '- ". '- '.... Downtown Transit Plaza Ad Hoc Committee June 9, 2000 Page 9 6.' Footprint A feasible conceptual "footprint" for the site that addresses all of the recommenda- tions above is included as Attachment S. The layout demonstrates that all desired features can fit on the site in a single story. A two-story layout for Chamber of Commerce offices is possible but has disadvantages. First, there is a cost premium of approximately $150,000 to provide the same amount of usable space on two stories versus one story due to the cost of elevators, staircases and structural modifications. Second, any space constructed above the ground floor on the City- owned portion of the project site would require Parking District participation per the current Precise Plan and would further increase project costs. Because a single- story solution is available, and because of the extra cost of a second story, a one- story solution for the occupied space is recommended. The architectural design for the Transit Plaza will likely involve taller elements at this prominent location, consistent with the guidelines of the Precise Plan. Therefore, staff recommends that the single-story concept also provide an oppor- tunity for special architectural treatment and taller architectural elements, as is appropriate for a gateway site. Recommendation: Develop a single-story site design with distinctive architecture and height to identify this as a gateway location. A number of other issues, including Heritage tree impacts, architectural treatment, pedestrian circulation, landscaping and landmark features, will be addressed after a vision for the Transit Plaza project is confirmed by the Ad Hoc Committee and City Council. These issues will be addressed as part of the design work for the project. CONCLUSION This report contains recommendations regarding the possible program elements for the Downtown Transit Plaza. The report also includes a preliminary conceptual footprint illustrating a feasible layout solution that meets the project goals. ~ Downtown Transit Plaza Ad Hoc Committee June 9, 2000 Page 10 -; . lIOo If the Ad Hoc Committee is ready to confirm the project program proposed in this report, a recommendation to the City Council is the appropriate next step. If the Committee is not prepared to make a recommendation, identify additional information that is needed and set a date for the next Ad Hoc Committee meeting. .. ~,' ... k- Prepared by: Approved by: - /i0J~ Gail S. Seeds Senior Project Manager .. Cathy R. Lazarus Public Works Director "'"' i~ Kevin C. Duggan City Manager JI!I' ,..., .. "", GSS/5/PWK 917-06-07-00M-E^ .. - Attachments cc: Mr. Curtis Snyder-Hawley, Peterson & Snyder "" Mr. Anthony Quicho-Peninsula Corridor Joint Powers Board >> Mr. James Lig~tbl?dy-Valley Transportation Authority .... Ms. Carol Olson-Mountain View Chamber of Commerce ,.. "'" Downtown Committee " CC, APWD-Ko, DE/SCE-Rogge, CPM, SPM-Seeds, TPM, CDD, EDM, PP /ZA/ AP-von Borck, File ~ JII - - '. - - - '- :- - -- - - - '- ... ~ ,- - - - - - - '- w - """ ~ - - - -- ... -:lI\IIlI, .., ... .t1fAlNMt:NT I CITY OF MOUNTAIN VIEW MEMORANDUM DATE: June 9, 2000 TO: Cathy R. Lazarus, Public Works Director Elaine Costello, Community Development Director Gail S. Seeds, Senior Project Manager Ellis M. Be~ns, Economic Development ManagevTt M6 FROM: SUBJECT: DOWNTOWN TRANSIT PLAZA-REVIEW OF RETAIL, CONCIERGE AND A TM SERVICES PURPOSE The purpose of this memorandum is to review the concept of retail space, concierge services and A TMs within the Transit Plaza building. BACKGROUND AND ANALYSIS As a result of the input from the March 30, 2000 Council Downtown Transit Plaza Ad Hoc Co~ittee meeting, the Community Development Department-Economic Development Division was asked to analyze a variety of retail components at the Transit Plaza, including concierge services, retail space and an ATM. Based on this direction, Economic Development staff contacted Randol Mackley, real estate broker~ Retail Real Estate Group. Mr:. Mackley has been actively involved in recruiting retail businesses in dowrttown Mountain View for the past several years. His most recent ,transaction in downtown Mountain View was the leasing of a retail space at 650 Castro Street to Amici's East Coast Pizzeria and Starbucks Coffee. In addition, staff also con- tacted Linda'Nagel Hansen, property manager, BART, to discuss concierge and retail services offered at BART stations. This report is divided into four sections: retail space, concierge services, ATMs and recommendations. RETAIL SPACE Staff explored the potential for retail space and analyzed the pros and cons of locating at the Transit Plaza. The conclusion is that developing retail space at the Transit Plaza '" ... June 9, 2000 .Page 2 ~ _.'-' Ilrf would have considerable risk associated with it. Following are some constraints associated with the site which could affect retailers' views of the site: "", . No On-Site Parking or Immediate Street Parking-Typically, retailers have some' parking available for their customers. This site is at the far end of the block, approximately 400' from transit parking. The only other parking available to this site is the City-own~d parking lot located on Hope Street or the parking structure on Bryant Street. II>. JIIIII ifili- . Customer Base-For the site to be successful, it will need to draw on more than just transit ridership during peak hours. It needs to be the type of "destination" retail business that is strong and different enough to attract nontransit patrons. .. .... .... . Pedestrian Access to the Site-Retail patrons who are not transit riders will need to cross over either Castro Street or Evelyn Avenue to reach the site. Given the cur- rent traffic sirculation, particularly during peak hours, this may be a deterrent for people getting to a retailer located at the Transit Plaza. l< .... lIil< .... . Lack of Other Retailers-Typically, there are certain advantages to retailers being located within a certain proximity to one another to take advantage of the synergy, people walking from one retailer to another. The T~ansit Plaza is a separate site "not immediately adja.cent to" other retailers and could be less attractive than a location on a block where there are many adjacent businesses. .. _. .... If the City does decide to proceed with developing the retail space at the Transit Plaza, there are some conditions.that should be considered to make the site successful: .", ... . Location of Retail Space-The retail space should be located at the most visible comer of Evelyn Avenue and Castro Street. Depending on the design, this location would give the retail space maximum visibility on three sides-Castro Street, Evelyn Avenue and from the transit site. ,... ... ...- However, another consideration associated with location is the vacancy /visibility factor. The Transit Plaza site is very visible and is a gateway to the City. A vacant space at this "key" location would detract from the vitality and the appearance of the Transit Center and the Downtown. Therefore, a consideration in the design of the retail space is to keep the space flexible. In the event that a tenant vacates the space and the City is unable to re-lease it, if the space has flexibility, it would be possible to use the space for some other purpose.. ~, ... ..... ... .. . Retail Demand-The highest probability of success at this location is to be occu- pied by some type of food/ cafe vendor. A food vendor would be able to take IIlI ~, - .... ... ,... ~ .. '- - .. """ .... '- 'w - "'" - - ,'W '. - .'.'" Qjj - 'iiW' .~ ,.. - -- '..... - ... !lIIl .... .. -.MIll .. June 9, 2000 Page 3 advantage of the location and use the outdoor space for dining. It is more likely the food service type would be "impulse" purchases such as bagels, ice cream or quick, cafe-style food. There may be some opportunity to have a vendor sell other ameni~ies such as newspapers on a limited lJasis. City staff were also advised by Linda Hansen of BART that a new vendor has a proposal going to tl1e BART Board in June. The vendor is proposing to build kiosks inside several BART stations. These kiosks would be approximately 400 square feet, each would sell a variety of items discussed above, bu't the main emphasis of these kiosks would be entertainment-related, particularly video products. This vendor plans to offer e-commerce fulfillment services (Le., order a book from Amazon.com and pick it up at a kiosk at the BART station). It is 1-ffilikely this type of service could be sustained in Mountain View because of.the limited foot traffic. Most people would probably have items delivered to their residence or business. . Size of Space-The typical retail space on Castro Street is 1,500 square feet to 2,000 square feet. Given the site and building constraints, the proposed retail space would be approximately 800 square feet to 1,200 square feet. This size space could accommodate a small delicatessen/restaurant/coffee shop (e.g., Togo's). If the space is to be .leased independently to a food vendor, it should include appro- priate plumbing, electrical and a small unisex restroom for employees. . Signage-Another important element in the ~uccess of a retailer is appropriate signage, which would need to be considered as part of the design of the space. . Rent-Given many of the site constraints, if the City proceeds with designing and developing the space, it will most likely require a significant subsidy from the City. It is likely that the rent for the space will be well below the current retail market rents. Since the purpose of the.space is to provide amenities that encourage more people to take transit, it could be a basis for justifying a subsidy. The concept of needing to subsidize rent was further confirmed by Ms. Hansen, BART Representative. She informed staff that some of the BART stations have retail services, typically florists, shoeshine services, dry .cleaners, magazine/book vendors, and similar uses that are conducive to repeat transit riders. A funda- mental challenge for retail vendors at the BART stations is that they do not have enough foot traffic to support full-market rents. Most BART stations are either underground or isolated by expansive parking areas, thus limiting foot traffic and overall visibility. Therefore, BART charges below market rate in order to offer various amenities to transit users. The Mountain View Transit Center has much less ridership than most BART stations. It is on a site that is separated from other ~ June 9, 2000 Page 4 "" ... ~' retail areas on Castro Street. Therefore; this location is unlikely to generate market rents and the City would need to subsidize the rents. ". In conclusion, there are several constraints on the Transit Center site that could make it difficult to lease for retail, including parking, pedestrian access and lack of adjacent retailers. Staff would recommend if there were interest in a retail component at this site that a maximum amount' of flexibility be incorporated. If the retail space is not leased, then it could be used for some other purpose. " .. .... lIik CONCIERGE SERVICES ,., At the March 30, 2000 meeting, concierge services were discussed as a possible amenity offere.d at the Transit Plaza. Concierge service offers to transit riders the opportunlty to drop off dry cleaning, shoe repair and provide information regarding services available in Mountain View such as restaurant and entertainment information. Ms. Hansen of. BART also informed staff that there are no concierge services at any of the BART stations. "'" .. .... - The preliminary concept for the Transit Plaza includes approximately 400 square feet for a concierge service. Based on dis~ussions with Mr. Mackley, retail broker, and Ms. Hansen, staff concluded that it would be difficult to sustain a con~ierge service at the Transit Plaza without a significant subsidy. 111!1 -... There are certain advantages of a concierge service at the Transit Plaz"a: ... '"" 1. It could offer amenities and conveniences to transit riders that could result in encouraging more people to take transit. ,., ~ 2. It could reduce transit riders need to drive to run errands. ". !W 3. It could offer a level of security at the Transit Plaza if the concierge service were staffed on a regular basjs. If!' However, there are disadvantages of a concierge service at the Transit Plaza: - 1. Market Demand-A concierge service would most likely be used by transit riders. The current ridership at the Transit Center is approximately 5,000 commuters each day, who leave before and return after work. This is at the low end of ridership when compared to certain BART stations such as Fremont, Calma and Berkeley that range from 12,000 to 22,000 riders ~ day. Therefore, this may not be sufficient ridership to support a concierge service on an ongoing basis. ",. ft .. \i'i, .. eF." - - - ,,.. - ... "" .,.. - <- ". . "'1II'!fII, "ililIliII .... - .. '~iif ~ .1itJifI - .. ftlI ~ "!I!IIIl .. .... >ill "'... lWlII' .... ..... June 9,2000 Page 5 2. Existing Corporate Concierge Services---:-Many of the transit riders are employed by high-tech firms in the North Bayshore and the Ellis Street/Middlefield Road areas. One of the amenities that some of these firms offer to their employees is concierge services. Typical services might include dry cleaning pickup, shoe repair, theater and hotel information. Consequently, some of the demand may already be met by existing operations. 3. Competition with Downtown Businesses-Depending on how the concierge service is operated, it could compete with existing local businesses. It might be possible to have some of these local businesses support a concierge service through the local Central Business Association (CBA). Based on fhis information, it is important'to recognize the challenges in dedicating space at the Transit Plaza for a concierge service. Further evaluation needs to be done and that a final decision be made at a later stage of the decision process. AUTOMATIC TELLER MACHINES (ATMs) During the past few years, with the anticipation of the opening of light rail, the City has received some inquiries from banks about the possibility of locating ATMs on the site. There are several advantages to locating an ATM in the Transit Plaza:. .. Requires Limited Space-An ATM typically requires only 100 square feet to 200 square feet of space. . Rent-Banks tend to pay a premium rent for ATM space. This revenue could be used to help offset some of the ongoing maintenance or development costs, etc. of the site. . Location-There are no A1Ms located north of California Street in downtown, and an A 1M would likely be welcomed by doW?town merchants and transit rider:s; . Generates Demand-An A 1M can generate foot traffic for companion vendors and the retailers located in this area. Based on this information, it seems that an ATM at the Transit Plaza is marketable to banks and will serve transit riders and the downtown community. Staff recommends including A 1Ms in the concept design for the Transit Plaza. ...~ ~~ June 9, 2000 Page 6 ~,H .,.... IIIi' RECOMMENDATION . "". In conclusion, staff is recommending the following be considered by the City C;ouncil . Ad Hoc Advisory Committee: "" "'" ~ 1. If a retail component is included in the Transit Plaza, 1,200 square feet would be .adequate for retail space and would be enough space for a concierge service or extra space for a larger single operation. However, the retail sp~ce should also be designed with maximum flexibility. If the space is unable to be leased, it should have the flexibility to be incorporated and used for some other nonretail purpose. .. Of. .... .... 2. Provide space for an ATM to be located at the Transit Plaza. .. ., Ellis M. Berns Economic Development Manager .. - EMB/2jCDD 815-06-07-00M-D^ !II! - cc: AEDM, TPM "" '" '"" .. "" .... ". to,,. 11II1 liiii.f; "'" .. "" ii!l, - - 1IIIJ, - :-.. ~ - - ... ,.... - ,- - - - ". .WI - .- ~ di.' ... - ... '!lI!iillI. - '.. - ... .... ''''''''' .. "" ,. 'iN, - ... "1rA-CH~eNT 2.. BIKESTATION PROGRAM What is a Bikestation? Bikestations are located at transit hubs. The basic function of the station is to have staff on duty to accept bikes and monitor the storage area during specific hours. Some stations offer ,repair services, changing rooms, rest rooms, cafe service and transit information. Bicyclists report preferring existing bikestations over bike lockers because they are free, feel safer, make it easy to get their bike repaired and can be used by the day, no~ rented by the month. Three bikestations were reviewed for this report. They are located in Palo Alto, Berkeley and Long Beach. In addition, Caltrain is curren~ly applying for funding for a bikestation at the San Francisco Caltrain station. Table I prov!des ':. c~mparati~e analysis of the three stations surveyed. The Long Beach program, operated by the nonprofit group BIKE able Communities, is the oldest and most successful of the stations surveyed. The Long Beach station has been in operation since 1994 and handles approximately 80 bikes each workday. They offer bike valet, bike repair, bike rental, changing rooms, rest rooms, transit information and cafe service. The Berkeley"station, operated by the nonprofit group Bike Friendly Berkeley Coalition, opened in October and handles 35 bikes a day. They offer valet services and are located at the downtown Berkeley BART station. The Palo Alto Station, operated by a local bike shop. funded from government grants, opened last spring and handles between 6 and 25 bikes a day. Both the valet and repair service are available. Elements of a Successful Bikestation Program BIKEable Communities staff believe an important component of any bikestation is a strong marketing program, including cash and product giveaway programs and large events to promote bicycling such as a bike-to-work day. Services such as changing, rooms and a cafe make the station more convenient and easier to use. These programs helped double commuter use in Long Beach. ' Bikestation Issues The issues associated with bikestations include low initial use by customers, securing program funding and facility issues. A literature search and review of the three programs did not reveal any studies of the effectiveness of bikestations in reducing the number of automobile trips. All three bikestations opened to low use by bicycle . commuters. Long Beach overcame this problem through a strong marketing campaign and. by expanding the services offered. Palo Alto and Berkeley have not yet addr~ssed this issue. Bikestations have received funding from regional transportation organizations, the Bay Area Air Quality-Management District (BAAQMD), cities and private donors. The BAAQMD, however, has said that they will not fund any new stations until the Palo Alto and Berkeley stations prove a success. The initial infrastructure costs range from $500,000 in Long Beach for a 3,000 square foot new building to $45,000 in Palo Alto to retrofit an existing 1,500 square foot building to $5,000 in Berkeley to install a 750 square foot bike cage. Long Beach and Palo Alto representatives said the large amount of in-kind donations make it difficult to estimate the true cost of their buildings. Annual operating budgets range between $50,000 and $100,000, depending on the number of volunteers involved. A Mountain View Bikestation A Caltrain February 1999 ridership survey found an average of 99 people boarded the train on a weekday and 104 people with bikes alighted from the train at the Mountain View station. This is slightly fewer cyclists than ,used the Palo Alto sta~ion, where 108 boa'rded and.120 alighted from the train on an average weekday. Assuming use of a bikestation in Mountain View would be similar, it could face the same issues of low use. In addition, Caltrain will be adding more bike cars to the train over the next year, further reducing the need for newbikestations. The Transit Center is Mountain View's largest transit hub and appears to be the most logical location for a bikestation, should the City decide to proceed. The cost of build- ing a new facility could range between $375,000 and $450,000 for a 1,000 square foot facility. The cost of renting nearby property could cqst approximately $24,000 a year for a 1,000 square foot facility. Additional costs would be incurred to remodel a building. Currently, all 100 bike lockers are rented at the downtown Mountain View Caltrain station with 6 people on the waiting list. An additional 20 lockers are on order for this . station. Demand for bike lockers may increase to the point that the proliferation of lockers becomes a space and aesthetic issue at the Transit Center. Although from an economic perspective, a bikestation does not "pencil out," it may be desirable otherwise. Using valuable walkway or other space for lockers may become so burdensome to the Transit Center that an alternative would be quite welcome. Recommendations The high cost of building or renting space for a bikestation serves as a deterrent to a bikestation in Mountain View although it may be-desirable from a demand and aesthetic viewpoint. Should the Council Transportation Committee decide to pursue this item, staff recommends waiting at least one 'year to learn more from the Palo Alto' experience before proceeding. At that time, we will also know if the BAAQMD will JlI!'" 1m. ,.. Ito't .:"' .' .. /f//fI' Ii< ,." l/oii ... ... - """ '* ., lift. .. 'Iii' .. .. .. .. ,. 'lIIiI !Ill< ~tii jill "'" .' "" .' .B;' "" .. liii; - '- - - '- ,j;;4 ,... once again offer funding for these types of projects. 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'.... ~... dlilll ... ,oM' - ."" ~ ,,., ~ ~ ... ... ... - .... .. - ... - 4111 ~"">~..,,,"..,,,~~-,,,;,,...~,,,,,,,,,,_.-.- UilL-iI!!3fi CITY OF MOUNTAIN VIEW COUNCIL DOWNTOWN TRANSIT PLAZA AD Hoc COMMITTEE MINUTES SPECIAL MEETING - THURSDAY, JUNE 15,2000 MOUNTAIN VIEW CITY HALL, COUNCIL CHAMBERS 500 CASTRO STREET 5:00 p.m. fLuSJ!Jn 1. CALL TO ORDER The meeting was called to order in the Mountain View City Council Chambers at 5:06 p.m. 2. ROLL CALL - Committee members Mario Ambra, R. Michael Kasperzak, Jr. and Chair Mary Lou Zoglin were all present. City staff attendees included: Kevin Duggan, City Manager; Cathy Lazarus, Public Works Director; Joan Jenkins, Transportation and Policy Manager; J. Michael Sartor, Capital Program Manager; Gail Seeds, Senior Project Manager; Barney Burke, Assistant Economic Development Manager; Jessica von Borck, Associate Planner and Lisa Nissim, Senior Administrative Analyst. Consultant staff included: Curtis Snyder, Hawley Peterson & Snyder. Approximately six members of the public were present. 3. MINUTES APPROVAL FOR MARCH 30, 2000 The minutes from the March 30, 2000 Ad Hoc Committee meeting were unanimously approved. 4. DISCUSSION / ACTION ITEMS 4.1 Downtown Transit Plaza Ad Hoc Committee Report: (Gail Seeds, Senior Project Manager) stated that at the last meeting the Committee received a lot of comments from the community regarding uses they would like to see at the Transit Plaza. In addition, the committee asked staff to explore and research some ideas that they had about uses of the Transit Plaza, and they are now prepared to respond to those questions and give some initial site concepts as well as staff recommendations about what uses might be most viable at that location. Council Downtown Transit Plaza Ad Hoc Committee - June IS, 2000 Page 1 ~" Ms. Seeds commented that staff has identified a one-story program that can work on the site on a conceptual basis, and all desired elements could fit in the single-story plan. Therefore, the size of the site will apparently not be an issue. Topics needing to be discussed are a project program and which uses are viable and appropriate on this particular site. Issues will be laid out and direction sought from the Committee. .... ., - .' ., 4.2 Architect Report: ., Opportunities and Constraints. Curtis Snyder of Hawley, Petersen & Snyder Architects, presented an analysis explaining the importance at the beginning of a project to look at the site and determine what are the opportunities and constraints of the site. His diagram shows Evelyn Avenue and Castro Street and the two City of Mountain View parcels, one of which extends into Castro Street. The Mountain View parcel is ab(~ut '. 13,300 square feet. The Joint Powers Board parcel is about 10,500 square feet. The constraints on the site other than the actual physical dimensions are the train noise; some traffic noise on Castro Street which will impact the project to a certain extent; a number of existing trees along the southern property line and trees that cut through the middle of the two parcels. .. .,. . i~ "" ~. ,. .. iII\I' There is the opportunity for pedestrians to move across the site diagonally from the downtown area on Castro Street to the Transit Center. Another opportunity, which might be called a constraint as well, is the exposure to morning and afternoon sun which affects how the building is sited and what the exterior will look like. In addition, the direction of the winds coming from the bay affect plans for how they protect the plaza from these winds. These are important considerations. III" .... .. lW If/! As a part of the Evelyn Avenue Corridor Precise Plans, there are several planning constraints or opportunities that will bear on the property. One is the lS-foot setback called for in the plan. This is a IS-foot setback from the curb lines on Castro Street and Evelyn A venue. The dotted line on the analysis shows this IS-foot setback. There is a 36-foot building height limitation. Interestingly enough, the precise plan also calls for an 18-foot minimum height, the notion being there is a scale consideration along Castro Street to maintain the scale of buildings downtown. ... " ~ II iIiii The Precise Plan also calls for a south-facing plaza at one corner. In addition, the plan calls for active frontages and some special architectural features. When the building is designed, these Precise Plan constraints will actually be an opportunity. . Council Downtown Transit Plaza Ad Hoc Committee - June IS, 2000 Page 2 - - ''flt, - - Ouestions Regarding Setback. A Committee member asked about the 15-foot setback, whether it is the same as along th.e rest of Castro Street or if it was something considered for the plaza. - - Mr. Snyder answered that the site is located in the Evelyn Avenue Corridor Precise Plan and that it is the transit component of that. Therefore, the setbacks are different. - '. - The Committee member responded that if part of this is an extension of Castro Street, would it not be appropriate to use the same setback as Castro Street, rather than Evelyn Avenue, to which the end of it along Castro Street is really not related. .... ... - - Mr. Snyder pointed out on the diagram that one side was actually set back some from the actual curb line of the rest of Castro Street. He stated that the setback would be appropriate to revisit in the context of the design. It may require an amendment to the Plan, but it would be worth exploring because it might seem quite out of proportion with the rest of the street. - - ,""' - A Committee member suggested that a future extra lane on Castro Street could be considered, as Evelyn is becoming heavily used. Therefore, the setback would be appropriate. .,; ,..., '.... A Committee member questioned whether another lane would even be possible considering the contours of the railroad tracks. ,,. ... Mr. Snyder responded that it would be an important factor to look at in the design. - A Committee member commented that traffic backs up into the loop where the entrance to the plaza would be placed. ". ... ., A Committee member raised a question about the Joint Powers Property, regarding what can and cannot be done on the site. Can the site be used for parking? - "'" "'" Mr. Snyder responded that conceivably it could be. He was not aware of anything that would necessarily prohibit it. ,..... .... A Committee member asked whether they share the proceeds with the Joint Powers Board aPB). .. '.. .. ,.... Council Downtown Transit Plaza Ad Hoc Committee - June 15, 2000 Page 3 "'1!f-'- ~ 111\ The Public Works Director responded that yes, the JPB had concerns over profits made from their property, that provisions be made in the lease associated with that. ", .. .... One-Story Plan. Mr. Snyder brought the Committee back to the single-story concept. They found that if they comply with the Precise Plan, they could get the entire program on the site and do a good job of allocating the area. Shown on the diagram is the bulk of the square footage along Castro Street, with the Chamber of Commerce taking about 5,000 square feet. The retail space is shown to have about 1200' at the corner of Evelyn A venue and Castro Street, close to the retail stores on Castro. On the City property is the Chamber and the retail component. On the Joint Powers Property are the transit operators' break room of about 500 square feet and a bicycle storage facility taking about 750 square feet. Also shown in the diagram are one or two of the automatic free-standing toilets. In addition, what in.. the -- program is termed a waiting area is shown as a pavilion or a gazebo that would be part of the overall plaza. This could also be a place where groups could set up a bandstand of sorts, a place where people could meet and a place to wait for the train. So it could be a number of things that in fact would be a part of this plaza in this concept. ... ,. .. .... iii' .. ... III> I!;W ..' ilill - Buildings are arrayed around the edges of the property with the south- facing plaza in this area. It allows diagonal access, which was shown as an opportunity. Also, it puts activity on the frontage of Castro Street. In summary, the Plan gets everything in a single story and meets many of the objectives presented and discussed at the last meeting. This would be a wonderful place for public art, a good place for a flag pole and perhaps a kiosk, as the Chamber discussed. "'" .. '" ., ':Be . A Committee member asked about how big the center part of the plaza would be. .. ... The Public Works Director responded that the plaza is a little bigger than 10,000 square feet. By comparison, the Civic Center Plaza is about 14,000 square feet, so it is a little bit smaller than the Civic Center Plaza. ,", ... A Committee Member raised the question of parking. . Mr. Snyder responded that the Evelyn A venue Corridor Precise Plan says that for single-story uses, parking is waived. "", .. The Committee member responded with the question of how the facility will be accessed during a rain storm. People working there or visiting will be inconvenienced if there is no parking. ... '"' .. Council Downtown Transit Plaza Ad Hoc Committee - June 15,2000 Page 4 "" . -. "---~"-._~-."--.,",'-.-_..~-""~""~_~-,,_,--_~___,_~,,,.c..,,,,--,,-~ -- - .,.. - "... . - The Transportation and Policy Manager responded that people would have to park in facilities elsewhere in the downtown and that is contemplated in the PreCise Plan. As far as visitors to the Chamber facility, there are some short-term parking spaces in the Transit Plaza. There are 25 two-hour parking places close to the site. "'" ;~ The Committee member still expressed concern over the inconvenience to walk a distance in the rain to access the facility. They maintain that there is no sheltered parking anywhere close to the site. ,,.,.. "'" "" The Executive Director of the Chamber of Commerce stated that they had looked at it and parking was not really a problem for them. They consider themselves a nontraditional business where it really does not make a great difference if people cannot drive right up to their front door. In the plaza - ""much of the use would be for transit users and people visiting downtown, so the 25 two-hour parking places and the parking on Evelyn Avenue is satisfactory. - ""'" ~ ,'fJifilI ..... A Committee member asked about the concept of a loft in the Chamber of Commerce that would offer some height but not technically create a second story. w Mil Mr. Snyder stated that building code calls a loft a "mezzanine," and there are rules about how big a mezzanine can be with regard to the total square footage. Stairs and/ or elevator add a lot of cost to relatively small square footage. -'.... "'" - The possibility of a second floor was raised, but the response was that it would raise the expense "exponentially." .. -- A Committee member stated that another thing they looked at from a design perspective is that there may be a reason to have what looks like a second story element, such as making more of a landmark statement about the building. From a design perspective a single story all the way around and a single roof elevation might not be appropriate as far as this gateway, but it is something that can be created without creating a used second story that generates parking and other obstacles. .- ... - - .... '\1It A Committee member asked about whether it was the Chamber building that would have the landmark feature, one which they had discussed before such as an old SP Station or like City Hall. Also a clock tower was suggested. - ... - ... Council Downtown Transit Plaza Ad Hoc Committee - June IS, 2000 Page 5 ~\'f\' ..., The Public Works Director responded that design of a landmark feature was still to be determined. .. Me A Committee member asked if there were any calculations done on the cost of a two-story building, putting parking underneath. .. lW- Mr. Snyder replied that a parking structure could cost as much as $40 per square foot. An elevator could cost $75,000. Stairs could cost another $25,000 or $30,000. The cost would be more than $100,000 just for those elements that would not have to be spent otherwise. The cost of the space above probably would not be much different from the space below. Some structural issues could also add to the cost. It would also double the cost of restrooms because they would have to be on both floors. Avoiding a second story would save significant cost. .- .. .- ,..- A Committee member raised the traffic issues because of the proximity to Castro Street and Evelyn Avenue. Either a driveway on Castro Street or one on Evelyn Avenue would have to be carefully looked at as far as how that would further complicate that mix. ,. .. ... A Committee member suggested setting the building back further to accommodate diagonal parking in front, so there would at least be some parking near the entrance. "., iI/f!- ~ The Transportation and Policy Manager stated that if that is something the committee is interested in pursuing, the concept would have be studied. The ingress and egress to even on-street parking spaces could present a traffic concern. The volumes of traffic and turning movements on Castro Street and the buses on Evelyn Avenue could cause potential conflicts. So on-site parking is something that would be rather challenging and would have to be studied. .. .... W: II' Mr. Snyder's presentation was closed. '" 4.3 Staff Report. Chamber of Commerce. The Senior Project Manager presented some overheads, copies of which are in the handout packets. The Staff Report that was prepared for the meeting looks at each of the potential program elements and draws conclusions after analysis. The first element pointed out was the Chamber of Commerce offices. It was determined that 5,000 square feet of space could be provided for the Chamber on the Downtown Transit Plaza site. A single-stQry approach is more cost effective as more space is achieved for the same amount of money, versus building ~ Council Downtown Transit Plaza Ad Hoc Committee - June IS, 2000 Page 6 iiMIl. - - ,~ - on two stories and adding elevators and stairways. Note that the Chamber offices are proposed on the City-owned half of the parcel, not on the JPB lease area. '~. - Retail Establishments. Retail uses were looked at and viability of retail at this sit~ was investigated. Staff met with a retail consultant and contacted BART staff and other agencies that operate retail at station sites. Information was gathered and a number of challenges were discovered in providing retail at this particular location. Transit users alone probably will not provide-enough volume to make retail financially viable there. As previously discussed, there is no parking adjacent to or on the site. Pedestrians would need to cross Castro Street or Evelyn Avenue and there is no other retail on that parcel yet, so the retail would need to be a destination in and of itself. It also is a very high visibility site and in the event that retail proved unsuccessful there, it would be in the gateway --location. - - -$jiiM - ~ "'8' - - ,~ ... With those thoughts in mind, further analysis was done and findings were made which are noted on the handout. Retail space at this site would likely require either a subsidy or below market rent. Staff did not identify a concierge service that was self-supporting, so that might require assistance as well. ATM machines are revenue generators. they do not take up much space and they do provide a convenient service. The nearest A TM machines to that location are quite a few blocks away. - i':i;1fi1 -WiiI ... It was concluded that one of the uses that might have the highest chance of success would be a food and beverage retailer. This type of retail is successful elsewhere along Castro Street. Also locating a well-known business at the site could improve the chances of success because a name that people are familiar with could be a stronger destination and attract customers. Locating a retail element near the corner of Castro Street and Evelyn Avenue would be the highest visibility part of the site, would give it more exposure and help it become more successful. The footprint that Mr. Snyder showed the committee does show retail at that high visibility corner of Castro Street and Evelyn Avenue. ,"'" .,. ,WI .. .. ... .. '" Conclusions were that if retail services are desired at this site, about 1200 square feet of space should be provided near the corner of Castro Street and Evelyn Avenue, including an A TM machine. Also important is to design the space to be flexible so that if market conditions change in the future, or retail becomes less viable there, the space could be used for some other appropriate purpose. Staff recommended deferring what type of retail occurs there until they are further along in the design process. "" "" .... - ... ~ Council Downtown Transit Plaza Ad Hoc Committee - June 15, 2000 Page 7 .~r ....' 14i.;~ Bike Shelter. The next element looked at was a bike station. At the March 30th meeting of the Ad Hoc Committee, staff was asked to look at whether a bike station would be viable at the Transit Plaza and what elements would have to be considered. Staff looked at bike stations in . California and specifically prepared a report that analyzed three other stations at Palo Alto, Long Beach and Berkeley. The usership at the most similar location in Palo Alto is pretty low at about 6 to 25 users per day, even though the service is free. The construction cost is reasonably high, and there are high annual operating costs including staff to check and return the bikes for those picking them up at the end of the day. The operating costs at the other locations range from $50,000 to $125,000 per year. ... 'III' ... life ... "" ... "'" .. An alternative to a bike station was investigated. In Menlo Park there is a facility that is called a "Bicycle Shelter." This particular one is about -. 750 square feet with fencing around the outside and it is gated and locked. Users can receive a key for a nominal deposit, and have the ability to come and go and store their bicycles inside the locked area. Within the locked area there are bicycle racks. At the Menlo Park location those bicycle racks happen to be vertical. Most users choose to lock their bicycles to the rack. There can be lockers inside for cyclists to leave their helmets or biking shoes, etc., and they can come and go with their own keys. This kind of solution seems to work very well. It provides both security and shelter for bicycles, allow 24-hour access for cyclists and there are no staffing costs. So the annual operating costs of providing a bike shelter are very small. """ - . .... .. .. . l;" .. A member of the public asked if there are potentially more users than there are spaces at the bike shelter? 1J#' The Senior Project Manager responded that there are a couple hundred keys in circulation and that the facility is well used. It was not determined that they were over capacity but the Menlo Park shelter seems to be more used than the one in Palo Alto. Also, vandalism was negligible and the facility seemed to function well. 16 110 ",. " A Committee member asked about liability issues, knowing how many keys would be released in this kind of facility. ., ~ The Senior Project Manager responded that the issue could be addressed through liability waivers when people sign up for the keys. She also stated that most people choose to lock their bicycles to a rack to reduce the risk of theft. Council Downtown Transit Plaza Ad Hoc Committee - June 15, 2000 Page 8 '.... - i1Mll \- .. Someone raised the possibility of bike lockers that are individually locked. Staff responded that there are 125 bike lockers at the station and they're all full. There is a waiting list and there are bikes strapped all over the station. ~-- - Recommendation: The Senior Project Manager went on to say that the recommendation in the Staff Report was to include a bike storage shelter at the Downtown Transit Plaza rather than a bicycle station for the advantages it provides and for the cost efficiency. '.'" .... - ""'" Public Restrooms. The next element looked at was public restrooms. Staff . contacted Cal Train and other agencies that operate public restrooms in station areas and found that in providing conventional restrooms that are unsupervised, a range of problems can occur. There are security issues, operational problems, high maintenance and operational costs and cleanliness levels vary. Some illicit activities can also occur and agencies -. 'consulted reported those things as consistent problems for them. - - --- f,'" ~'! <'-' Someone commented that there are very few stations that have restrooms because of those concerns. .." .., The Senior Project Manager agreed, saying that most of the train stations that have public restrooms operate them for short hours. With the exception of the Downtown San Francisco and San Jose stations, most of the other stations open them in the morning and close them down by 1:00 or 1 :30 in the afternoon. - '...... - A question was raised as to how many restrooms there are between San Francisco and San Jose. '*' - - The Senior Project Manager responded that there are restrooms in San Jose and San Francisco, and between those locations there are four other stations that have one or more public restrooms and all of them close by 1:00 or 1:30 p.m. An alternative was investigated and photos are included in the committee report. There is an automatic self-cleaning restroom manufactured bya firm called J.e. DeCaux. They are in use in San Francisco, San Jose and Palo Alto. The report summarizes the analysis and concludes that these types of self-cleaning units are a good solution to the problems noted above. The firm that leases them to cities and other agencies takes care of the units. They provide all of the paper products, maintenance, and graffiti control, and the units have a very good history in terms of being safe and clean and not having the problems that occur with unsupervised traditional restrooms. - .. 1Ifti!\ - ,... ."" "" ~ ,i!iiIII ... Council Downtown Transit Plaza Ad Hoc Committee - June 15,2000 Page 9 ." IfJfI' """" One of the aspects of these is that they do have a high annual lease cost. These units cost about $65,000 per year for a 20-year lease which is required. There are additional costs in utilities and contract administration, so our best estimate is that the annual cost of providing a unit such as this would be about $75,000 to the City (without inflation). "A cost analysis was also done of what it would take to provide traditional restrooms, one men's and one women's. The likely annual cost would be around $100,000 per year (without inflation). This is for one male stall and one female stall that are handicapped accessible. ... ., - 1It- .. 1liO' - A Committee member raised the fact that this meant it would be $100,000 for two, whereas if they leased two it would be $150,000. *' .. The Senior Project Manager agreed that it was not a one-for-one comparison. It was assumed that if they built a traditional restroom, both -- men's and women's restrooms would be provided. With these thougnts in mind, the staff recommendation was to not include public restrooms in the project. ...." ., ,. - A Committee member questioned whether there was any way to get the VTA involved or any of the rapid transit people to put anything into this project. .. w The Transportation and Policy Manager responded that they had a meeting with the executive director of both JPB and VTA, and they absolutely did not want anything to do with public restrooms under any circumstance, based on previous experience. "" "" - .. A Committee member expressed concern over signing a 20-year lease for $75,000 per year. Were it not for the 20-year lease it might be worth trying for a couple of years, but that kind of contract is too binding. It was suggested that for $50,000 per year someone could be hired to supervise the restrooms with lock and key, if necessary. This person would also control graffiti and the major advantage would be that it is not a binding long-term lease. .. ... .. >" "" The cost that was presented includes the construction cost that is amortized over the life of the building as well as the ongoing operational security costs. It is not known how that figure would change in the case of a full- time attendant. It is something that could be looked at. /11II ... ,- The Senior Project Manager summarized the questions as being whether either from an economic perspective or from some of the other operating issues described, realizing it is a public convenience if it is maintained .. iii> .. Council Downtown Tra~sit Plaza Ad Hoc Committee - June 15,2000 Page 10 11II --I ;- ~ properly, whether or not to recommend a restroom facility. And then secondly is the issue of preference. Perhaps more information should be acquired, but it is important to get the pros and cons of each. .... '.... Someone commented that although several places, such as major city parks the boat house and a few other places have public restrooms. In the downtown there are no public facilities other than in individual stores for customer use. .... "'" Gazebo I Pavilion. The Senior Project Manager showed the remaining elements as summarized on the slide. At previous meetings they spoke about providing a covered passenger waiting area, and at the March 30th meeting it was discussed whether there was an opportunity to design the site in a way that would accommodate more types of community uses, such as small musical performances or a community gathering spot, flower -.vendors and such. In analyzing the waiting area element, a stand alone covered pavilion or gazebo structure could serve a wider range of community uses and still provide shelter for transit users. As Mr. Snyder described the footprint, a 600-square-foot pavilion structure could be a gathering spot, a bandstand or a range of things, as well as providing shelter from the sun or rain for people waiting for transit connections. It creates an opportunity for more active uses in the plaza area and oftentimes . just transit waiting areas are not used so it creates the potential to be better integrated and more actively used by the community. .".. 'NIii ,~ - .~ ..... -'i\lliiij -1111 ... Recommendation: That the project program include a multipurpose pavilion/ gazebo structure rather than a single purpose covered passenger waiting area. ':--. "" Also shown is a 500-square-foot space for a VTA operator facility as has been committed to with the bus and light rail operators at that terminus location. Also recommended is a landscaped public plaza as a major component of this site. . .... ... Recommendation: To implement a single-story design, but leave the opportunity to provide distinctive architecture of varying heights that would provide for a landmark feature and could identify this location as a gateway site. So the one-story vision is not intended to preclude taller architectural elements as appropriate when the design work is begun. '-.. :1l\W all ,.. Thus concluded the presentation. .. . ..... Council Downtown Transit Plaza Ad Hoc Committee - June IS, 2000 Page 11 .w, iii" "1IIIl' w 5. ORAL COMMUNICATION FROM THE PUBLIC '.- Chairperson Zoglin opened up the public hearing, seeking ideas of ways the building might be used. .. ., Illite A member of the public suggested that a "Sub" shop be put in the plaza. She also suggested a cut-through fFom the plaza to where the trees are on the north side. lilt' iii' The Senior Project Manager showed on the diagram/map that the dashed line indicates a possible breezeway from the plaza area and the Evelyn A venue side of the project as a convenience for transit users that are heading towards the Light Rail platform, so people do not have to walk around the entire structure. .. IIiliI ... A member of the public commended the staff on their studies of the project. He viewed the gazebo as "redundant" in its current configuration. If it were m<?ved to more of a linear structure on the Evelyn Avenue side, it would give the plaza more structure. As far as a waiting and pick up area, the gazebo is not appropriately placed for such use. .. .... Ii' .~ ... A member of the public spoke up in favor of a "grassy knoll." The transit area has a lot of asphalt, cement, wrought iron, plastic and a little bit of "organic stuff." But the corner grassy knoll has what is also a positive which is grass and trees. The psychological effect of the transit area is cold, even on a warm day; but the effect of a grassy knoll, although cool in temperature, would be warm and inviting. She raised concern over the traffic at Evelyn Avenue and Castro Street, and felt an office / shopping mall would not work. .. .. .. lilt. .. "".. The Executive Director of the Chamber of Commerce stated that they were very pleased with what had transpired since the last meeting. Their concerns over space limitations of a one-story complex were put to rest and they agreed with the placement of retail businesses in the complex. They like the shape of the Chamber building in that it can open up onto the plaza area. The idea of having a place where people can gather for events or musicians in the plaza was very appealing. They do have concern about not having restrooms on the site. Since it is intended to be a transit-friendly site, she suggested placing restrooms in their lobby, which would solve the vandalism concern. However, they would not be accessible 24 hours a day, obviously. But rather than no restrooms, this might be a better alternative. They do like the self-cleaning restroom idea. .. '" '" ifI',; .M ~ Seeing no other public comment, the public hearing was closed. Council Downtown Transit Plaza Ad Hoc Committee - June 15,2000 Page 12 iiiif'"([' '.>6W '""""" -- 6. COMMlITEE/STAFF COMMENTS. QUESTIONS. SUBCOMMlITEE REPORTS .~ A Committee member again brought up the concept of enclosing the plaza, . specifically the pavilion. . .... Mr. Snyder responded that the idea of enclosure could be looked at in the design. ',1i<Ji A Committee member posed the question of what would be done with the space if retail is unsuccessful. Is there a backup plan for the spot to be rented? They also brought up the parking problems again and also asked whether there would be a ground lease and who would be constructing the building. - -~ The Public Works Director responded that because retail is not a sure thing, they will do more research in order to make an informed decision and have a conti!1gency plan. In response to the question about the ground lease and . construction, these are issues that are being discussed with the Chamber currently. At this point there is no conclusion regarding how it will work from a financial perspective. There is a question about whether the Chamber will actually be there and the potential ramifications of such a decision. It is appropriate to proceed with a concept plan, but obviously before actual design the issues will need to be resolved with the Chamber. - - -~ ~ iiM - A Committee member made the point that the concept of the retail was to serve transit users, and yet the distance to go for a cup of coffee is too far to be convenient. .liitiiii .... The Public Works Director replied that it is definitely a dilemma they are facing, in that the original thought was that it would be great for transit users, but the more they researched, the more they found out that transit users may not support it to a degree where it would be economically viable. Therefore, to make it more economically viable they would keep it part of the overall Downtown Transit Plaza, but to increase its likelihood of success it should be put near the corner of Castro Street and Evelyn Avenue. However, this does make it less convenient for transit users. There is rationale for it, but it does conflict with the original concept. - "'" 'W/III ... '" Q The Transportation and Policy Manager stated that the other consideration was that when the configuration of the Transit Plaza is looked at, the places where the transit patrons will park is also considered. Even if the coffee retailer is put on the plaza site closest to the bus crescent, it still may not be convenient for the Cal Train and Light Rail patrons. Either way it is not an optimal location. ... ,~ - ... Locations of retail food and beverage places were debated. ... Council Downtown Transit Plaza Ad Hoc Committee - June 15,2000 Page 13 /Ir .~ .' "" A Committee member stated that the number one concern is whether the Chamber is going to ground lease the property or if the City builds the building. They asserted that it should be a two-story building if the City builds it. They also stated that the concepts should be thoroughly looked at before plans are finalized so that nothing is missed. .. .' .. ... The City Manager suggested that to get this project moving, the next logical step would be for the Committee to recommend a concept and a rough site plan to the City Council. There are some grant funds associated with the project, so it is not a project that can go on indefinitely, and at some point it needs to be taken to the next stage. .. ... .. lilt .. Chairperson Zoglin stated that to take it to the City Council they need a recommendation from this Committee, if we have one, on each of a group of about ten elements. '*" .. ... The City Manager responded that it would be similar to what was done with the Community Center, where the concept that the Community Center Committee recommended was approved. Not a lot of detail, but just a concept to be refined further. Some items are critical, some are flexible, and some do not have enough information on which to base a final decision. - iii> ",. .' Chairperson Zoglin asked if there were enough questions unanswered to warrant one more meeting before they c~n send something to the Council. ,., ... A Committee member expressed concerns over whether the City is building the facility or the Chamber will lease the facility. Their understanding of the plaza was that it would be a historical, train station type of building. They would like to have one more meeting so that more information could be looked at. ... ",. ,.., '4:it.;: A Committee member countered that from a conceptual idea they are discussing use layout not designs. Issues about adjusting the setback is something that can get done as they move along in the process. They would like to see the building be closer to Castro Street, but if during the course of the concept that does not work then the building will need to be scaled down. In terms of general "massing" they think there is enough of the concept and what needs to be ascertained are the types of uses. They do believe there I}eeds to be a signed lease with the Chamber before they go further. Decisions should be made about restrooms but they feel they are at a place where the project can go forward. They did comment that one of the things that troubles them a bit about the plaza is that it opens onto the bus circle and onto Evelyn Avenue, so the idea of closing it in a bit is a good idea. They stated that they are generally satisfied with the concept and that they do have enough to go forward. They agreed that restrooms are important and that the idea of placing them in the Chamber lobby is probably beneficial. .. \to- '" i,i#. . Council Downtown Transit Plaza Ad Hoc Committee - June 15,2000 Page 14 - - - Chairperson Zoglin stated that they have a general picture that they could present to Council, even though they do not agree on everything yet, as they do not have enough information on some of the issues. It would be good to get some input from Council on whether or not they want a two-story building, as well as on some of the other issues. As far as #3 is concerned, the 1200 square feet of retail, some kind of decision needs to be made before they go to Council. The 4th item, the bicycle storage facility, seems to be okay with everyone. As far as the gazebo is concerned, putting something along the edge instead seems to be preferred. Some sort of covered structure is desired. - - lIIlIIl - - 'l!ilJIIII - - A Committee member stated perhaps they need to further pursue options for restroom facilities. Also regarding the Chamber's use of the property, they need to make some recommendation. Part of the Council's charge originally was to try and work the Chamber into this. However, it still needs to be worked out. - - A Committee member expressed their concerns about leasing the property to the Chamber, and they want to see some bottom line figures. They feel it is necessary to know the financial information and the details before it is taken to Council. .. - - A Committee member said that what should be said is that it would be confirmed that the Council agrees with the Chamber having a presence there, that the square footage is appropriate and what the footprint looks like. The next step is to finalize an understanding with the Chamber. - .. A Committee member asked if the wording should be "as agreed upon with the Chamber of Commerce." Also regarding the retail, we need to "further explore the desirability of retail services." - .. - The Committee member said in response to concern over whether the city is building the building or they are ground leasing it to the Chamber, that what needs to be approved is the concept for a building and a site plan. If there is a probability that the Chamber might be involved with building the building, that can be a separate question. - - ... - - A Committee member said it would be worth recommending at this point the retail food and beverage component. Locations of such retail establishments continue to be debated. In the recommendations perhaps it could be stated that retail is desired there, but there are drawbacks to having it. - - - Regarding the bike lockers, a fee would be charged for the keys. Whether the City would administer it under the Chamber is a topic among many topics that are under discussion with them regarding the lease concept. - - - dill Council Downtown Transit Plaza Ad Hoc Committee - June 15,2000 Page 15 .. - ., . A Committee member suggested that they propose it at Castro Street and Evelyn A venue and have the Council say either yea or nay to it. From everything they understand, it does not work for a number of reasons on the JPB property because of revenue sharing issues, etc. .. ., .. Recommendation: The Public Works Director reviewed the recommendation to make sure it was correct. The recommendations would include the following concepts: a single-story design with distinctive architecture and height to identify this is a gateway location and a landscaped public plaza. Continue to explore the viability of approximately 1200 square feet of space for retail uses, including a location for an A TM, eliminating anything about specific location; a bicycle storage shelter instead of a bike station and a multi-purpose structure which would serve as a covered passenger waiting area at a location that would enclose the plaza. Perhaps a staging area for other community activities. ., ., ., .. ., .. ... A Committee member expressed that they were not certain they would support a band shell on the other corner of the plaza. They agreed there needed to be a place that might be enclosed. .. .. ., A Committee member, in going back to the gazebo, stated they felt that was the heart of it and they would like it to be part of the recommendation. .. .. . A Committee member again brought up their desire to see parking on the site. They feel its value is underestimated and they will not support the concept unless parking is dealt with. ., .. A Committee member said they would come up with some general wording and they would refine it. They understand they should explore alternatives that could create these kinds of outcomes. .. . .. Chairperson Zoglin opened it up to a motion to propose this design concept. .. .. Motion: M/S Kasperzak/Zoglin Carried 2-1 .. .. 7. ADTOURNMENT .. The Committee adjourned at 6:58 p.m. .. .. MJS/5/PWK 936-06-15-00mn- E ^ .. . .. III .. Council Downtown Transit Plaza Ad Hoc Committee - June 15, 2000 Page 16 . - _. - .. - .. - .. ~ - - ... ~ - - -- - - - ~ - - .. - ... '.. - .'.. - ~- ,.. - - - CITY OF MOUNTAIN VIEW MEMORANDUM DATE: March 10, 2000 TO: Cathy R. Lazarus, Public Works Director FROM: Tim Ko, Assistant Public Works Director SUBJECT: EVELYN AVENUE IMPROVEMENTS UPDATE Background This project involves widening and improving Evelyn Avenue between Castro Street and the east City limits at Bernardo Avenue in three phases. Phase I from Castro Street to Stevens Creek was completed last December. Evelyn Avenue was improved and progressively widened from two lanes at Castro Street to four lanes east of Bush Street to Stevens Creek. The next two phases will improve Evelyn A venue between Stevens Creek and Bernardo Avenue. Evelyn Avenue will be widened from its partially improved condition to a fully improved four- lane roadway with bicycle lanes and a landscaped median. In conjunction with roadway improvements, existing overhead utility wires will be placed underground by PG&E's Rule 20A program. Undergrounding of overhead wires in Phase I has been completed. An underground utility district has been created within the limits of Phase II from Stevens Creek to Pioneer Way. A district for Phase III from Pioneer Way to Bernardo Avenue will need to be created. Funding Funding of$2.2 million for Phase II Evelyn Avenue Improvements (Stevens Creek to Pioneer Way) is budgeted in the 1999-00 CIP. The sources of funding are CIP Reserves ($1.3 million) and Measure NB funds ($900,000). The City has also received $280,000 from a Federal Bridge Rehabilitation grant towards improving and widening the Evelyn Avenue bridge across Stevens Creek. The grant funds will offset CIP Reserve expenditure. Funding of $4.5 million for Phase III (Pioneer Way to Bernardo Avenue) is proposed in the 2000-2005 CIP. The recommended program fully funds this phase over five years ofthe CIP with $2.2 million from CIP Reserve and $2.3 million from Measure NB. However, it is desirable to begin construction in year 3. As programmed, Phase III will have available $3.8 million (85% of full funding) by year 3. In addition, the City has applied for $675,000 in Federal Hazard Elimination Safety (HES) program grants for this phase that could supplement the funding. If these grants or other funding do not materialize, the City Council may consider appropriating additional funds or delaying the Evelyn Avenue construction to the fifth year. .." Cathy R. Lazarus March 10, 2000 Page 2 11II> - ., Alternatively, the City Council could consider creating an assessment district to generate funding for the proj ect. - .. Current Status - .. The construction documents for Evelyn Avenue Improvements, Phase II from Stevens Creek to Pioneer Way are complete. The utility companies are finishing their plans for overhead utility undergrounding. The street improvement project will be advertised for bids this spring and construction is anticipated to begin around May 2000. The underground utility work is anticipated to be complete by summer and the roadway improvements by late fall 2000. ... ... - .. Next Steps ... The design of the Phase III improvements from Pioneer Way to Bernardo Avenue will be complete by summer 2000. To construct Phase III, right-of-way must be acquired either through dedication or purchase. We have begun preparing plats and legal descriptions for areas that require right-of-way and will start the acquisition process around the end ofthis year. Thereafter, we will recommend creating an underground utility district over Phase III for the utility companies to begin planning for their underground project. Construction of Phase III is scheduled for summer 2002 if full funding can be secured in 2002-03. III> - ... .. .. ~;( ... lIIi .. Assistant Public Works Director ....' - IiIII> .. liItl .. .. .. 11II .. ., .. iii" .. .. .. 8: - - - - - - - .. ..... - - - - ... - - - - - - - - - - - - - - - .. - .. - - - - t ~ 7.2 AGENDA: February '8, 2000 CATEGORY: New Business DEPT.: Community Services TITLE: EI Camino Real Improvement Project '. ~ITY OF MoU.N:rA~N. VIEW ~ - "'. . . . ~'.:. -:':.' ..",'~'.~..t';,._-,. RECOMMENDATION 1. Approve phased landscape improvements of the EI Camino Real medians from Crestview Drive to San Antonio Road over a three-year period. 2. Authorize the transfer of approximately $273,000 from Project 00-21, EI Camino Real Gate\vays, to Project 99-26, EI Camino Real Landscape Refurbishment, to fund Phase I improvements from Calderon Avenue to EI Monte Avenue at an estimated cost of $627,000 this fiscal year. (Five votes required) 3. Defer the construction of gateway features along EI Camino Real until all phases of the landscape improvements are complete. 4. Authorize the fabrication and installation of a single banner design along EI Camino Real. FISCAL IMPACT Funding is currently provided in two separate projects. The first project, EI Camino Real Landscaping Refurbishment, Project 99-26, was approved and funded in the amount of 5475,000 as part of the 1998-99 Capital Improvement Program. The second, EI Camino Real Gateway, Project 00-21, was funded in the amount of $275,000. Of the amount budgeted for both projects, approximately $211,000 has been spent on design, topographic survey, City overhead and administrative work. While the remaining balance of $539,000 is below the Engineer's Estimate of $627,000 for Phase I, staff recommends that no additional funds be appropriated until after formal bids are received as the Engineer's Estimate may differ from the final bidding outcome. The gateway portion is recommended to be deferred until after all median landscape improvements along El Camino Real have been completed. AGENDA: PAGE: February 8, 2000 2 BACKGROUND In March 1998, the City Council expressed interest in improvements to EI Camino Real, including renovating/replacing median landscaping and installing gateway features and banners. These improvements would address poor landscape quality due to repeated cycles of drought, vehicular damage and an antiquated irrigation system, and would help reinforce EI Camino Real as a primary entrance to the City. This matter was presented to City Council in study session on November 16, 1999, during which time a phased funding strategy for the project was discussed (Attachment 1). The proposed strategy would provide for the renovation/replacement of median landscaping along El Camino Real over a three-year period and would defer the construction of gateway features until the landscaping was complete. Councilmembers asked staff to examine a revised phasing plan that would include renovation of the median area in the area of Castro Street and EI Camino Real in the first phase. The proposed phasing plan, as recommended, addresses this issue and is feasible from both a funding and construction standpoint (Attachment 3). There were a variety of opinions expressed regarding the issue of light pole banners at the study session. Staff recommends as an alternative to the original proposal the fabrication and installation of a single (as opposed to two) light pole banner (Attachment 4). The proposed banner has been modified to reflect Council input received at the study session and would be installed by City crews rather than by contract. The fabrication and installation of a single light pole banner will reduce project cost to an estimated range of $17,500 to $20,500 versus the $32,100 budgeted, a reduction of approxi- mately $12,000 to $15,000. Of this amount, approximately $6,000 would be saved by the installation of the banners by City staff rather than by contract as originally proposed. Three Thousand Six Hundred Forty Dollars ($3,640) in annual change-out costs would also be saved in outer years if the concept of a single light pole banner were approved. It must be noted, however, that the longevity of a single light pole banner will be shorter as the banner will need to remain up year-round and will not have the benefit of a change-out every six month~. The initial banner would allow the City to obtain experience with the concept while minimizing costs. The banner would have an estimated life of two to three years. """ 1Iii, ., .. .' .. . .. .. .. ., - . .. ... .. ... ... . .. .. .. . . .. 'Iii ... .. - llio, ... ::lIo. .. .. .. .. - . - - - i" - - ... .. - - - - ~ ~ '''''''M .~ - '- - - - '1M ,~ '- .... - - .. - - - - - - - .... - j-.li:--L'~l AGENDA: February 8,2000 PAGE: 3 SUMMARY The City Council has expressed strong interest in improvements along EI Camino Real, including renovating/replacing median landscaping and installing gateway features and banners. These improvements would help to address poor landscape quality due to repeated cycles of drought, vehicular damage and an antiquated irrigation system and would also help reinforce EI Camino Real as a primary entrance to the City. The costs of the renovation can be more reasonably funded by phasing the construction work over a three-year period and deferring the construction of gateway features until after such time as landscaping of the median areas is complete. A lower-cost light pole banner alternative is also proposed and would help identify and reinforce City boundary limits at both the east and west ends of EI Camino Real. Pending Council approval, plans and specifications and an encroachment permit request for both the median landscaping and light pole banners will be submitted to Caltrans for review and approval. Staff is optimistic that Caltrans will approve the design and encroachment permit for both as each is consistent with Caltrans gUIdelines and criteria. ALTERNATIVES 1. Approve additional funding in the amount of $1.225 million from the Capital Improvement Reserve and proceed with the construction of both the gateway and landscape components this fiscal year. This alternative is not recommended as it would lower the amount available in the Capital Improvement Reserve below the policy level of $5 million and could potentially impact future-year projects. The current balance in the Capital Improvement Reserve is $5.274 million. 2. Authorize the transfer of $273,000 from Project 00-21, EI Camino Real Gateways, and $231,000 from the Capital Reserve to fund both the construction of Phase I improve- ments from Calderon Avenue to EI Monte Avenue ($627,000) and gateway features ($143,000) this fiscal year. Funding of Phases II and III to be considered with other capital projects in the upcoming Five-Year Capital Improvement Program. 3. Modify Phase I to include landscape improvements from Calderon Avenue to Pettis A venue and fold the section from Pettis A venue to EI Monte A venue into Phase II. This modification would require no additional appropriation from the Capital Reserve and could be achieved within available funds. If" AGENDA: February 8,2000 PAGE: 4 lIP ." PUBLIC NOTICING-Agenda posting. .. .. Prepared by: Sk {; (; 6 lLL&. (J7~fJl) Approved by: lIP -; .. Stephen Gale Forestry and Roadway Landscape Manager Kevin C. Duggan City Manager Ii\!! III" .. Reviewed by: III" .1II!t David A. Muela Community Services Director . .. - SG/DAM/6/CAM 218-02-08-00M-E^ """ - Attachments: 1 E1 Camino Real Study Session Report Dated November 12, 1999 2 Minutes of November 16, 1999 Study Session 3 EI Camino Real Map-Phase I, IT and ill. 4 EI Camino Real revised banner design .. ,. .' cc: Mr. Steve Sutherland, SSA 303 Potrero Street, Suite 40-C Santa Cruz, CA 95060-2756 .. ... ''!ill PWD, CSD, APWD-Ko, PCE-Kagiyama, RPM, DE, SP-Lauzze, AE-Chen, Fie .. 111&; .. ~, - w. ... III IIlI! 1ll\ ... 11& -~"' - .. ATTACH~1ENT .1 - 3.4 - - CITY OF MOUNTAIN VIEW MEMORANDUM - - DATE: November 12, 1999 - c_ TO: Ci ty Council - FROM: Stephen Gale, Forestry and Roadway Landscape Manager David A. Muela, Community Services Manager - SUBJECT: EL CAMINO REAL LANDSCAPE, GA TEW A Y AND BANNER PROJECT - ,~ EXECUTIVE SUMMARY ',-", - In March 1998, the City Council expressed interest in improvements to E1 Camino Real, including renovating/replacing median landscaping and installing gateway features and banners. These improvements would address poor landscape quality due to repeated cycles of drought, vehicular damage and an antiquated irrigation system, and would also help reinforce El Camino Real as a primary entrance to the City. .- ,,.. .. - 4'MiI' The purpose of the report and study session on November 16, 1999 is to provide the Council with an update on each of three project components (landscaping, gateways and banners) associated with the El Camino Real and to discuss a proposed funding strategy for the landscaping and gateway components. The cost of these two compo- nents is now estimated at $1,785,000 and $189,000 and exceeds available funding. A phased strategy is therefore proposed in order to fund these improvements. 'i:iWf ..,... .... - LANDSCAPE COMPONENT All .- Project Scope - A Capital Improvement Project was funded in 1997 to serve as a "placeholder" for median landscape improvements to El Camino Real pending the development of an actual landscape renovation plan/strategy. The thought at that time was to reuse as much of the irrigation system and plant material as possible and to infill bare areas and median nose ends with new plants and/ or low-cost nonorganic material such as decomposed granite. The prototype that was eventually developed and approved by Council in 1998 as part of the Roadway Landscape Median Renovation Strategy and Guidelines represents a significant upgrade from the original project and reinforces the significance of EI Camino Real as a major City entryway and thoroughfare. While the prototype still calls for the retention of existing trees (where possible), it now provides for the upgrade and installation of all new plant material, ground cover, hardscape (in ''itIIlI ,,.- '.. - - - ...,. "... '." - ,tP" City Council November 12, 1999 Page 2 .... ... .. the form of paver brick along the nose ends and outer edges) and irrigation system (Attachment 1). .. .' Project Boundary .. The scope of the original project included only those portions of the EI Camino Real median between Sylvan Drive and Rengs~orff Avenue. The boundary has since been expanded to Crestview Drive (the easterly City limit with Sunnyvale) and includes the section of median on the west end of El Camino from Rengstorff Avenue to San Antonio Road. The Los Altos City limit at the west end presently extends across EI Camino Real and includes the center median up to the lip of curb on the north side from approximately Del Media A venue to a point 240' east of Rengstorff Avenue (Attachment 2). The median on both sides of San Antonio Road was jointly landscaped by Mountain View and Los Altos in the mid-1980s. By informal agreement made at that time, Mountain View maintains the portion east of San Antonio Road to the Mountain View border at a cost of $12,900 annually (which includes labor, supplies and utilities) while Los Altos maintains the portion west of San Antonio Road to the Palo Alto border (annual cost unknown). ... r .. .. .' .. .' .. .' The City of Los Altos has approved a capital improvement project for the design (2000-01) and construction (2001-02) of landscape, hardscape and irrigation improve- ments to the median area between San Antonio Road and Adobe Creek (boundary with. Palo Alto). This stretch of EI Camino Real is maintained in its entirety by the City of Los Altos up to Cesano Court and iz:l partnership with the City of Palo Alto from Cesano Court to Adobe Creek. The construction cost for this stretch between San Antonio Road and Adobe Creek is estimated at $242,000. The City of Palo Alto has indicated a willingness to share the cost of the improvements with Los Altos for the section between Cesano Court and Adobe Creek. Improvement of this section will have strong visual impact and benefit to Mountain View, as the City's boundary at this end extends along the north side of EI Camino Real to a point just .west of Del Medio Avenue (Attachment 2). ... 111I' !II!' .... '" . ~ The City of Los Altos has indicated, however, that it has no current plan to renovate the east section of the median (between San Antonio Road and 240' east of Rengstorff A venue) but is open to its improvement and continued maintenance by Mountain View. The construction costs (excluding City overhead, administration and contin- gency) for this stretch is estimated at $222,000. Improvement of this section would have substantial visual impact and benefit to Mountain View as the City's boundary along the north side of EI Camino runs the entire stretch of median from Rengstorff Avenue to San Antonio Road. .' ~""""~,'-';""",,"",~.''',, ..~".j.';""'-' '- '" - ... City Council November 12, 1999 Page 3 - .~ - ~ Council interest and direction regarding the improvement and continued maintenance of this area by the City is requested and will have a direct bearing on the scope of the landscape component and ensuing capital costs. -- - Project Update - .... Construction plans and specifications for the landscape component are complete and ready for Council review and approval. After Council action, the plans and specifi- cations would be forwarded to Caltrans for approval and issuance of an encroachment permit. - "'!lIIIIlII' - GATEWAY COMPONENT ,- '''iIIlif Gateway Concepts ,w The proposed gateway concepts are largely influenced by the desire of the design team, which includes representatives from Community Development, Public Works and Community Services, to identify and incorporate features found within existing City buildings and structures. Contrasted against this was the need to balance the public's ability to easily identify the gateway feature while traveling at speeds of up to 45 miles per hour. The three concepts or "signature" themes presented represent a distillation of this search for identifiable design elements and incorporate the City logo (Attachment 3). Each is approximately 5' high and 11' wide and is-semicircular in shape. All are constructed of precast concrete with natural sand finish. Although any one of the three designs would work for the purposes of a gateway feature, Concept A is preferred by the design team as overall it appears to best represent desired architec- turallines and features. The approved gateway feature could (subject tp Council determination) serve as a prototype for other locations in the City. - - - - ..... ,.., - - Caltrans Specifications - .... Caltrans limitations and requirements were viewed early on as one of the more critical factors influencing the design and placement of gateways along EI Camino Real. The design consultants and City staff have held two meetings with Caltrans engineering and design staff to address specific traffic and engineering concerns. The most outstanding hurdle to surmount involves the requirement by Caltrans that the gateway "break away" if hit by a moving vehicle. To address this problem, the City's design consultants have proposed that the gateway feature, while resembling a solid object, be constructed of hollow concrete and glued down to a concrete pad using a special adhesive. In this manner, if hit, the gateway would break away from the base. ,,.. .~ - - - ... - During the design review process, Caltrans indicated that a crash test would be required before approval and releas~ of an encroachment permit unless they could be - - .. City Council ~ovemberI2,1999 Page 4 .. !l!<< ... assured on the "break-away" question. The design team researched options to address this concern and, as of this writing, has received favorable preliminary review by Caltrans of the gateway design concept, including construction materials and attach- ment of the gateway feature. We anticipate that a "crash test" and related costs can be avoided. .. ... .' . ... Gateway Locations .. The gateway features as designed require a minimum width of IS' to encompass the structure and landscaping. The recommended locations (Crestview Drive and EI Camino Real on the east end and Rengstorff A venue and EI Camino Real on the west end) were selected primarily on the basis of their overall size and their maximum visual effect (Attachments 4 and 5). .. .. .. .fill' City limit line rest,rictions at the west (San Antonio Road) end of EI Camino Real were also a critical factor in selecting a preferred location: As previously mentioned, the Los Altos city limit at the west end presently extends across EI Camino Real and includes the center median up to the lip of curb on the north side from approximately Del Medio Avenue to a point 240' east of Rengstorff Avenue (Attachment 2). The City of Los Altos has indicated that it does not wish to lose its identity at the San Antonio Road end and cannot support the placement of a gateway feature in the center median at that location. .. .. .. . .. .... It is, therefore, the recommendation of the design team that the gateway feature at the west end be placed (in the center median) entirely within the Mountain View City limits or at a point 240' east of Rengstorff A venue. This location is viable and is, in fact, identi- fied in the General Plan as an appropriate gateway site. Work is also in progress on a Council-approved banner program for EI Camino Real (discussed later in the report) that will include banners along the north curb on both sides of San Antonio Road. Staff feels that, coupled with the proposed gateway feature (240' east of Rengstorff Avenue), the addition of banners will help identify and reinforce City boundary limits at the west end. 'ill .. .. . . ,"" Project Update II , Three gateway prototypes are ready for review and discussion by Council. The three prototypes advanced by the City's design team have gone through preliminary review by Caltrans. Further work on this project will be held in abeyance until phasing and funding decisions are made. BANNER COMPONENT On March 30,1999, the City Council approved the concept of a banner program for EI Camino Real,and authorized the transfer of $5,000 to the Roadway Landscape Index for - - - City Council r~ovember12, 1999 Page 5 11:_ - the development of banner design options (Attachment 7). Subsequent to that action, a funding request of $32,100 was approved by Council on June 8,1999 for the fabrication, installation and change-out of banners (twice annually) as part of the 1999-2000 Community Services Department budget. - ,- .... - Since the approval by Council, staff has worked with the design consultant on the development and selection of two banner options. Included with this report are LaserJet-printed color mockups (not accurate of final colors) of the two options (Attachment 8). Design No.1, which is preferred and recommended by staff is a combination of technology and nature (circuit board and leaves) in a background of blue and gold with the architecture and silhouette of City Hall and the Performing Arts Center on a background of lavender and gold. Design No.2 is a combination of technology and nature through the presence of a circuit board and egret in a back- ground of green and lavender with the architecture and silhouette of City Hall and the Performing Arts Center on a background of blue and gold. ~ .- ~-.. .... """ ~ - Subject to Council input at the study session, staff will proceed with the fabrication and installation (by late spring 2000) of banners. In the meantime, the design and an encroachment permit request will be submitted to Caltrans for review and approval. Staff is optimistic that Caltrans will approve the design and encroachment permit, as the design is consistent with Caltrans guidelines and criteria. ''llIIIIt ,- - - PROJECT FUNDING AND COST SUMMARY '-' Funding for the landscape and gateway components is currently provided in two separate projects. The first, EI Camino Real Landscaping Refurbishment, Project 99-26, was approved and funded in the amount of $425,000 as part of the 1998:-99 Capital Improvement Program. The second, El Camino Gateway, Project 00-21, was approved and funded in the amount of $325,000 as part of the 1999-2000 Capital Improvement Program. Together, the two projects provide a total of $750,000 for landscape and gateway improvements to EI Camino Real. *- - .... """'" - 1lW The projected construction cost for the landscape component is $1,785,000, while the projected cost of the gateway component is $189,000 (Attachment 9). The difference between the budgeted amount ($425,000) and the estimated construction cost ($1,785,000) for the landscape component can be attributed to the following: .... .".. - '-. 1. EI Camino Real Landscaping Refurbishment, Project 99-26, was intended to serve as a funding placeholder only, pending the development of the median prototype for El Camino Real as part of the Roadway Landscape Median Renovation Strategy' and Guidelines and a specific design. As such, the original project was not based on a set of formal construction documents and lacked the necessary detail to arrive at a firm or precise cost estimate. ."" - - '-' - .'~ City Council November 12,1999 Page 6 \llII \*"w, ",. lIiil, 2. The original project did not include the sections of median between Crestview Drive and Sylvan Avenue and Rengstorff Avenue and San Antonio Road. Construction costs alone, excluding City administration, overhead and contin- gency for these two areas, are estimated at $338,000 ($116,000 and $222,000 respectively). . .. .. .. .. 3. The original project envisioned retention of much of the existing irrigation system and plant material as possible. This retention is now neither possible nor practical as further deterioration of the irrigation system and plant material has occurred since the original project was conceived. At present more than 50 percent of existing shrubs are in fait to poor condition and the irrigation system inadequate to support good plant growth and longevity. . trf"" .. iii .. .. COST SAVINGS At TERNA TIVES ... Staff has examined a number of cost savings alternatives/ options specifically for the '>> landscape component. These alternatives/ options are discussed in further detail below. [a' Retention of Existing Plant Material .. This alternative/option is not recommended as the shrubbery in general is in fair to poor condition and not of very high quality. The ground cover, the majority of which is ivy, while in poor to good condition at various points throughout the median has experienced significant die back over the years and is sporadic in coverage. Even if half of the ivy was to be retained (which would result in a savings of approximately $70,000 to the project), it is generally viewed as a high maintenance item and for this reason is not recommended. - - .. .. .. Deletion of the Median between San Antonio Road and Rengstorff Avenue 11II \iii The estimated construction cost of this section is approximately $222,000, excluding City overhead, administration and contingency. Deletion of this section, however, is not recommended, as its improvement will have substantial visual impact and benefit to the City. Further, following planned median improvements to EI Camino Real west of San Antonio Road by the City of Los Altos in 2001-02, this area would remain the only unimproved stretch of median from the Mountain View border with Sunnyvale on the east to the Los Altos/Palo Alto border on the west. III ,. . '" , Deletion of Maintenance Band . I The proposed band consists of a series of interlocking colored concrete pavers lai~ in a pattern 12" wide along the inside edge of the median. In addition to its aesthetic - - - City Council November 12, 1999 Page 7 -' - - benefit, the band is considered a safety feature or "shelf" for maintenance employees to step on while servicing the median in and around high speed traffic. While its deletion would result in a savings of $174,000, for reasons of safety alone, it is not recommended. 'l'iiIf!iiI ".. Deletion of Slope Retention Detail .~ This feature involves the installation of concrete pavers along certain areas of the median embankment to prevent soil erosion. The cost of the feature is estimated at $106,000. Soil erosion, if not provided for, can lead to plant loss and increased soil and water runoff onto the roadway. Deletion of this feature is not recommended due to its function and design association with the proposed maintenance band. ';;UIf - tr_ Alternate Hardscape Material '.... .... The use of an alternate hardscape material such as gray brushed concrete (a savings of approximately $159,000) on the median nose-ends was investigated but is not recom- mended as the effect would be incongruent from a design perspective with the mainte- nance band and slope details included in the approved prototype. The nose-ends, maintenance band and slope details are designed as paver bricks with varying color for pattern contrast. ,- - "- '~ CONCLUSION ',.., "'" The City Council has expressed strong interest in improvements along EI Camino Real, including renovating/replacing median landscaping and installing gateway features and banners. These improvements would help to address poor landscape quality due to repeated cycles of drought, vehicular damage and an antiquated irriga~ion system and would also help reinforce EI Camino Real as a primary entrance to the City. '.... ,~ - The current cost estimate of the landscape component is significantly higher than what was anticipated at the time the project was first developed. Staff is of the opinion that the fiscal impact can be lessened by phasing the construction work and would offer the following strategy for formal Council review and consideration: - - iiW 1. Phased landscape improvements of the El Camino Real medians from Crestview Drive to San Antonio Road over a three-year period. ,... . Phase I to include the section from Crestview Drive to Grant Road and Rengstorff Avenue to El Monte Avenue at a cost of $617,000. - .,. '~ . Phase II to include the section from Grant Road to Castro Street and EI Monte A venue to Shoreline Boulevard at a cost of $606,000. dIIlI - .4IM - City Council ~ovember12, 1999 Page 8 .. ", . Phase III to include the balance of the median from Shoreline Boulevard to Castro Street and from Rengstorff Avenue to San Antonio Road at a cost of $382,000. .. ", .... 2. Application of the balance of funds in Project 00-21, EI Camino Real Gateways (approximately $258,000) and Project 99-26, EI Camino Real Landscape Refurbishment (approximately $26~,OOO), toward construction of Phase I improvements this fiscal year (1999-2000). .. .' .. ,"" 3. Authorization of the transfer of surplus funds in the amount of $93,000 from Project 96-50, Miramonte Landscape Median Renovation, to Project 99-26, El Camino Real Landscape Refurbishment, to fund the balance needed for construction of Phase I improvements this fiscal year (1999-2000). Funding of Phases II and III to be considered with other Capital projects in outer years. III' .. ,. ... 4. Deferral of gateway features along EI Camino Real until Phases I, II and III of the landscape component are complete. - .i The proposed phasing strategy is summarized in further detail on AttachmentlO and would address those median areas previously surveyed and evaluated to be in the poorest condition first. .. l1li>. WIt. ALTERNATIVES - 1. Approve additional funding in the amount of $1.225 million from the Capital Improvement Reserve and proceed with the construction of both the gateway and landscape components this fiscal year. This alternative is not recommended as it would lower the amount available in the Capital Improvement Reserve below the approved policy limit of $5 million and could potentially impact future-year projects. The current balance in the Capital Improvement Reserve is $5.274 million. .. .. 'ilr .. .... JIll \;< 111 . 1i g. . a. I D I I I 11 I, II , I I I I I I D C City Council November 12, 1999 Page 9 2. Proceed with the construction of the gateway component this fiscal year and use the balance of funds (approximately $381,000) to complete Phase I improvements of the El C,amino Real median. This would require an additional appropriation of $236,000. Of this amount, $93,000 could be transferred from Miramonte Landscape Median Renovation, Project 96-50, with the balance of $143,000 from the Capital Improvement Reserve. Funding of Phases II and III to be considered with other Capital projects in outer years. Prepared by: Approved by: elL .~};( ~-t~ ()~. Nadine P. Levin Assistant City Manager Stephen ale Forestry and Roadway Landscape Manager Oew-i t ~c-.-- ~ Kevin C. Duggan City Manager David A. Muela Community Services Director SG/DAM/9/CSD 218-11-10-99M^ Attachments: 1 EI Camino Real Prototype 2 City Boundary-'-West End 3 Gateway Concepts 4 Gateway Location-East End 5 Gateway Location-West End 6 Alternative Gateway Location-West End 7 March 30,1999 Council Report 8 Banner Options 9 Project Cost Summary 10 Phasing Strategy cc: Mr. Steve Sutherland SSA 303 Potrero Street, Suite 40-C Santa Cruz, CA 95060-2756 PWD, CSD, APWD-Ko, RPM, DE, SP-Lauzze, AE-Chen, F / c Attachment No.1 '. ,,' ." ....~.. . " i\:) --: I i I,- m.: ",..., t~ }:~~~~~tEJ .j i-~ '~ ~t.,~. : ;........::: .::~.....,:: ,,".:-' ....' . , .~ -' .-...... ~ r:' '. r , i .':;.:~., r-f.....~...... . ;.--k ...... - .. . . ~'''''-.~ . 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'-" C !(:-\'..: p :Wp < < ': II ~', !' ~ ~ II! ~ ~ !: U . i u ~ f '-' ~ .~ U - ~ I .t 1 ~ ~ .~ U Attachment No.4 .~.. .~.. ; ~1 : 1~ : !~ i.~ I:.. < I I ____,,:,:'J 'N;.""", Mh ~: -~~:"----- ~. \.T;' -. ~ :-.,.:~:- -_.~:~r:. i \~-iY_.:-. :;.. ~,. ".~..;rj: .~ ;;~~ I.y~:.: ~.:::::: li~i~s ~ - ..~ JIIo'.:1- ," C5; · . ~.l^V,,: e "i~\-r- t- ..v. ..,. - ~ . tq.#J'o'""::':?_ '~~IH$!~;:~Jtl:!n.,.,J'~.lf~!H'!'F.!~.m(tjJ:!>.';'~.~~':'.'?,.~ . 0"- ~~;~ ~':i I I I I I I I I I i, ". r I l' Ii I I I I I I I I I n=;\._~H!6?~&~::~::C:;-~~ . .'d'~' ~~"':: - ..:> q,.. ..;:....~-W ,'. :e:-. ~.:... ~. " 1Y ~..(J '1>- ' t:. ;:J '(j' '" Cli. a -"'.. o' -" ..,.<ij'-~,>,"iji =::::- s ,;; ~ c~ ::.. ..~ V; :- . .......:.. I I "- a I I I ... I I I I I I I I I I I I I . ~ ~. .~. ~ ,r! 0, ,''''..rJJo' .:; ~T' Atta'chment No.5 f."':J.5(1 ~ ~w::;~~_~~ '1~m!:iG",":{?!.J. '! ..... '4.. .,.. 'I -" S' z 0 ... - - - < <.l U .... 0 l:: ... ...:: ::> - >- '" < "" ~ .... - ~ - E-o .... < - C-' Cl - Z ';; t:J ~ - - - .... :n ~ t:J <:> "'Cl .... ~ .". - ..... ~'" ... =".... ". " oq...., 'J.,,' -";>" ...~.:... I -'G.,: ~... c~. .:.;;;...." 'G'~ :,' ~."", ,...... ,,' ~~ i.~.. ". >; r:.:~" ~~--:. .// '€.r- .=....." ,;'- ~ . ~":~~~-:G~ .' u ~ .s:: "t::_,.~l', . ...._..~,.. ..:. ' ~. e: .~. . .$' ~ . '. ./;/' ci . . ". /..":;1'.0:-0......, /;.' - 10 1 ;;J; .II VT;j;);I~~ r-:-'~"". , .::>>) '. "- ". I, & '. "':"';":' -\:. Cs'<:>;" ......,,, 0._ I.T. .. l,j ~ :~.~ " "r~c..r"'" z'. .,~, ,'-1 ;3 ~. /',..{ '''::' .c.. . ~;;I ............... x .. x. ....... ". ... ,'J.;.;__,U: . ..l,..... ....... ......:.;....~r,;...:.. ..... . .-.... "'~'." : ....~..................,&l..... Location of proposed West Gateway feature 36 feet behind the city limit line between Los Altos and Mountain View PROPOSED WEST GATEWAY ;.;~ .T."~ Marker stake indicating city limit line between Los . Altos & Mountain View. A distance of 244 feet from the median nose end Attachment No. I EO I View traveling east bound along EI Camino Real center median at the 2100 block of Rengstorff A venue I I I I I I I I I I I I I I I I - - - ATTACHt1ENT 2 - - subsidy i~ so high compared to other projects that would house a lot more people. Another Councilmember concurred. - - A Councilmember stated that this proposal offers something to the community above and beyond housing families because what is unique about this organization is that"it brings the community together. She added that she would rather see three smaiIer lots spread out in the City than a large lot for three homes together. 'OJ. .. A Councilmember stated that she is dedicated to the Habitat concept, but noted that it might not work as well in Mountain View because the cost of the land is so high. She also suggested that the project be put off for a year. - The City Manager stated that the sense he was receiving from the Council was that they should be careful about how much staff time the City invests until they have a greater assurance that a project can be developed in the next year or so. ,-- - - 3.4 ELCAMINO REAL LANDSCAPE RENOVATION/GATEWAYS/ BANNERS - - - The City Manager stated that staff would like to get direction from the Council on whether the strategy on the medians makes sense, some sense of design concepts for the banners and incorporation of the issue of the gateway signs. He also asked if the renovation of the EI Camino Real landscape median is worth the price tag and if phasing would be an appropriate measure if they were going to go ahead with the renovation. ;;:liI1I:t - - ~ A Councilmember asked what the ongoing maintenance co.sts would be and will the improvements increase the cost of maintenance. . ~..., - The Community Services Director responded that their hope is that their improvements would require less maintenance. ~ The Forestry and Roadway Landscape Manager added that they hope to reduce costs through the selection of new plant materials. - - The item was opened for public input and seeing no one wishing to speak, the public input period was closed. - - - - - *'!lIlI Special Meeting - November 16, 1999 Page 10 - Jf!f;.' III' A Councilmember asked if the medians are worth $1.7 million and stated that it is a hard sell for her. She also noted that she likes the teal and yellow banner. - .. .. The Community Services Director stated that there are two distinct banner designs that would not be up at the same time. He explained that by inter- changing the banners, it would extend their longevity and allow them to be cleaned. .. 'ill;< .. \iii,~ A Councilm.ember expressed concern that Mountain View was the only City without a banner. - ""'~ One Councilmember suggested using Stevens Creek Trail logo or a sailing or golf graphic for the banner. .. .. A Councilmember asked what is the cost of ready-made banners. .. lrIV A Councilmember stated that staff should stick with one color, teal specifically, that identifies the City. She added that she does not like the yellow color. - .. A Councilmember said that Council does not like the blue dots set in the yellow background. .. .. ... The City Manager responded that staff would proceed with one banner at this point and stated that they would look at the yellow colors and the dots and come back with something different for the Council to consider. llIt. .. iii> A Councilmember stated that she would like no banners or gateway features and would rather just do median improvements. . .. - Another Councilmember concurred because the banners are expensive at a cost of $30,000. She explained that the landscaping is important for redevelopment of the area. .. ... One Councilmember stated that until landscaping is in, it is important to have the banners to identify the City. He added that $30,000 spread out over the three years until the landscaping is complete would only be $10,000 per year. .. ... .. .. .. to'o' ,. .. Special Meeting - November 16, 1999 Page 11 .. iii ,diilflj - .>\d A Councilmember stated that $30,000 is not a huge amount of money, but it is money that could be put into some nice landscaping or trees and asked if it is possible to put a greater priority on getting the landscaping finished. ,w. - The City Manager responded that staff would be doing the first phase of the landscape medians and consolidating the money from the landscape and gateway project and then suggesting that the other two phases be con- sidered as part of the Capital Improvement Program. He noted that the Council could take the banner funds and put them towards landscaping the medians. - """ - One Councilmember asked that they just look at Phase I now and worry about banners, gateway monuments and the other two phases later. She suggested that staff come back with a plan for Phase I of the median landscaping and that it include the intersection of Castro Street and EI Camino Real. - - ,,""' 3.5 UPDATE REGARDING DOWNTOWN PRECISE PLAN REVIEW SCHEDULE ....... ,'lliiilI\i .. The Economic Development Manager stated that the Council recently requested that a joint meeting be convened with the Council, Downtown Committee and Environmental Planning Commission to hear a presentation by Michael Freedman who did the original Downtown Precise Plan. He explained that Mr. Freedman is unavailable until mid-January and that this would delay the Committee's and Commission's recommendations to the Council on amendments to the Downtown Precise Plan from February 2000 to Apri12000. He explained that the delay is necessary because it would delay the public hearings with the Downtown Committee and the Environmental Planning Commission scheduled in December would need to be rescheduled to February, a study session with the Council in March and then the final recommendations to Council in April. ,'** .'1!lIIIIlO - """ ,WI - ... A Councilmember stated that holding this back by two months would not be a good thing to do, it would hurl' the progress made by the Committee and Commission and there are very important development issues that would be put on hold. "'" - . One Councilmember commented that delaying a month or two is hot much time when considering how important the downtown is to the City and the fact that they are making decisions that will last for the next 40 or 50 years. She noted that it is important to make sure that they are really on track with '. ,- ,.. Special Meeting - November 16, 1999 . Page 12 '- ,. 1ft' ",. their vision for the downtown and that hearing Mr. Freedman would be valuable and worth the delay. .... .. III< A Councilmember agreed that there would be a value in hearing Mr. Freedman speak and noted that looking at Moffett Boulevard and how it interrelates with the downtown would have a lot of value. However, she agreed that it would be better if they look at things sooner rather than later and asked if it would be acceptable to all the Councilmembers to move ahead with some of the meetings and groups that are scheduled to happen between now and January, while still hearing Mr. Freedman's presentation in January. .. ... .. It. ",. "" One Councilmember concurred that they should not put off any scheduled meetings, but that it is valuable to the City for them to hear Mr. Freedman speak as soon as possible. .. ., .. A Councilmember asked how much Mr. Freedman's speaking fee is. lIo; Staff responded that his fee is $3,000 for this one presentation. .. .. The City Manager stated that the consensus seems to be that the process will continue on and will not be delayed waiting for the presentation. However, before the Council makes a final decision on the Precise Plan, they would like the benefit of the presentation, which hopefully can be customized and made in conjunction with a study session in January where they will be hearing about the Precise Plan. .. .~ .. "" "" One Councilmember expressed concern that some Committee members do not feel that they know what the vision is for the downtown.. .. .. A Councilmember responded that she is not suggesting that they have not looked at the vision, but that there are a lot of ways to look at it and if they take a step back at this point in the process, then they may see it differently than they did when they started. .... .. '1;. lit A Councilmember requested that whoever negotiates with Mr. Freedman, ask him to focus his presentation on Mountain View and identify other issues outside of the downtown, such as Moffett Boulevard and what makes Mountain View a livable City. ... .. loli 4. ORAL COMMUNICA nONS FROM THE PUBLIC-None. '" ~,'" . ... Special Meeting - November 16, 1999 Page 13 . liIl ,- - - - - (f) . o Z -,... ...., c Q.) E ..c: u CO ...., ...., <( - ..".. ,"'" '- ;:,. - .... OW.Sy:) - - - '... "'" "-, ,""' ".., '~ .., - "" 'iiJ1iJ6 '"",, ... ... .. w .... 2 o :E -....10 WWo 0000 ~ I- ,...,," :I:ZN a.O~ Q:: W C ....I ~ U rr H '1 ~l ri ..t Li r' I! d 'I n ~fI ~1I >ff z Jir ,....... 'j .-.c .' ~ i~J E-i IJ ~ /.:1 0" ::;s 1'.1 1 ~ [, f . o fl ~H E-i Ii ,....... 11 u!.l ~.I [-I !J fA .., I' j:l I .': .,.. . /",'" ~,'I .' ..... (~.;"I. L' " I ~d1 ~.-. . ;..1 I .- ~ ..--~ . 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'S I :ii\;'''' '.... ~ '" i:oI;iiilli ~ 'JI!!lIIt, ,,"'" ~ < ;-1 , ~ ;.fWIi ~ :::t- ... ",~ "'" """ "7~ .. ~ ~S '~ S ~ ~- ..... 1;. , ..:::- ~ ..,.. '. -1'".... '0 - - -J 0( ... D:: c.W '.... - NVS I- III - - 4iil c < o e::: Q 2 o I- =20 W<o C/) 2 o~ <t<t0 J:C/)t;: 0..0"'7 I- W I- 2 o :E ..J W rr Iq n t' r1 .i : : t.... ti r-i ';j ~ [~I =:3 ~t :> l4 r' ZI'11 :;: r1 ~ ,t) o ,l ~~I ~ I, :i ~ \~i ....... , U :1 'I q tOI J:. ).1 /<1 \;1 ~~ t$:7i Jill' ATTACHMENT NO.4 .... .. .. III" 1Ill, .. ~ .. .. .. .. .' .. ~.' .. .. .. lit< III" .. t t III' .. ~: > .. .. ><. .. .. III" ... .. "" .. .. .. ...... .. ~;., . Colors from this laserjet printout do not match the final banner colors which v.ill be as close to the City .. logo colors as possible. - 'ill< - ., ,- \ \ \ e .. "" , ,,/' ,/ l-;e @ ,/ I~ '\r.... \,,) ') " \~ ~ ~ \ ~ ~ ?:: \".....'~ ~~~'...- \ ~~ ~ '.A. J~ro\\~ '~ \vI ~w~~~ ~ ~\' \L ~;@.<\. rr." '0\1- ~ -- ~\\ T, 1~~'l>l=.Jr ~~~~ ~~:- (;j]~\ :r C I-=; ~'-- -=!~ II ~ ~ 'if 7), IJfl '1) J ~ \'31 ~, rr- ~ ~ -- I' -==-- ll&.~ ~~~; l~ ~\~~ a3~~ ~H ~ in ~ rv7?=. c~ nr ~ ~~ ilJZi c, ". ~R (j) "Tl iffif 10, 't \\ &~r '\~ \\ ~ -~ ~~ ~ IITimC rno = ~~~~, J. m'-~, ~ = '! :; 1 0 ~ .. -~ ~ ~ ~\ ~-JS II I El ~ om ( 88>- :- au I -, ~ ~ '-;'$" : ::l.\ l.l ~ I~ ~ i J.! ~~J~ ~~ ~ .\\~ lrJ ~ 1\ ~]\ '1... ~r~~~ ~~~~ r=R ~ l,vjr ~ ~\~ ~' ~~ ~~ ~\\ ~\\k~ 'Ie: \ ~~~~cil~\\' ~~~N ~)\\~ U'~~ '\~ ~~, "~~\?, ~~\@ <' -~~~~ '~,\ . '- ~ \ \\~~....o::! ~ >.\t~ (\ ~ ~~." ~~~~-lr/, ~~ V /' tIY ~~~~~K" .~r~'\?,,, ~~ ~\~ \\ ~\~ .~ ~ '....~,~\., .' 2000/2001 SIGNIFICANT PROJECTS ~ <!) COMMUNITY CENTER DESIGN AND CONSTRUCTION @ EL CAMINO REAL LANDSCAPING @ DOWNTOWN PARKING STRUCTURE DESIGN @ EVELYN AVENUE IMPROVEMENTS CONSTRUCTION, PHASE 3 <ID GOLF PARKING IMPROVEMENTS @ TRANSIT PLAZA DESIGN AND CONSTRUCTION @ EL CAMINO REALlGRANTROAD RIGHT-TURN LANE @ CUESTA PLAYGROUND RENOVATIONS @ SHORELINE LAKE SUPPLY DUAL PUMP/STRUCTURE @ MIRAMONTE AVENUE WATER MAIN REPLACEMENT ... - ':- - .".. ,., ~ .. !'\I!Ia - - ~ - ...... ,'filii - ,,",, ,.. - "'" 4W - .!!\Mj - ~ - ~ CITY OF MOUNTAIN VIEW . ,...-000 -~ -....-.. ._---....-~ v-- .."'IT .,. '~ '--j,,~