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HomeMy WebLinkAboutCapital Improvement Program Adopted FY 2010-2011 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY 2010-11 PLANNED FY 2011-12 THROUGH FY 2014-15 CITY OF MOUNTAIN VIEW CALIFORNIA Mission Statement: The City of Mountain View provides quality services and facilities that meet the needs of a caring and diverse community in a financially responsible manner. On the cover: The City of Mountain View will construct a new Fire Station No.5 at the northeast corner of North Shoreline Boulevard and Crittenden Lane, near the entrance to Shoreline at Mountain View Regional Park. The new building is designed to qualify for a Leadership in Energy and Environmental Design (LEED) Silver certification from the United States Green Building Council. Construction is scheduled to begin in July 2010 and be completed in February 2012. CITY OF MOUNTAIN VIEW Capital Improvement Program Adopted FY2010-11 Planned FY2011-12 through FY2014-15 City Council Ronit Bryant, Mayor Jac Siegel, Vice Mayor Margaret Abe-Koga John Inks R. Michael Kasperzak, Jr. Laura Macias Tom Means Submitted by: Kevin C. Duggan, City Manager Michael A. Fuller, Public Works Director Linda Forsberg, Business and Internal Services Manager Prepared by: Jerry Burgess, Senior Administrative Analyst CAPITAL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 TABLE OF CONTENTS Transmittal Memo Active Projects Adopted FY2010-11 Projects Planned FY2011-12 Projects Planned FY2012-13 Projects Planned FY2013-14 Projects Planned FY2014-15 Projects Projects Closed as of June 30, 2010 Unscheduled ProjectslUnmet Needs List of Appendixes Appendixes 1-8 TRANSMITTAL MEMO CITY OF MOUNTAIN VIEW MEMORANDUM DATE: August 5, 2010 TO: City Council FROM: Kevin C. Duggan, City Manager Michael A. Fuller, Public Works Director Linda Forsberg, Business and Internal Services Manager Jerry Burgess, Senior Administrative Analyst SUBJECT: ADOPTED FISCAL YEAR 2010-11 THROUGH FISCAL YEAR 2014-15 CAPITAL IMPROVEMENT PROGRAM CAPITAL IMPROVEMENT PROGRAM DEVELOPMENT AND APPROVAL PROCESS The Fiscal Year 2010-11 through Fiscal Year 2014-15 Capital Improvement Program (CIP) was adopted by the City Council on May 25, 2010 after being reviewed at a Study Session on April 20, 2010. Funding for Fiscal Year 2010-11 projects was approved as part of the adoption of Fiscal Year 2010-11 budgets on June 22, 2010. In 2005, the City Council established a two-year CIP cycle as a streamlining measure to reduce the amount of City Council and staff time needed for the development and approval of the CIP. For Fiscal Year 2010-11, the City Council adopted a full five-year CIP and funded projects for the first year of the program. In keeping with the two-year CIP development cycle, only projects that relate to one or more of the following will be considered for inclusion in the Fiscal Year 2011-12 CIP: · New City Council projects or initiatives that can be implemented within potential funding constraints. · Active projects requiring budget adjustments. · Urgent projects to repair or replace broken infrastructure. · New projects required to comply with health/ safety or other regulatory mandates or projects that will result in substantial operational savings. City Council August 5, 2010 Page 2 ADOPTED FISCAL YEAR 2010-11 THROUGH FISCAL YEAR 2014-15 CAPITAL IMPROVEMENT PROGRAM The City is facing significant financial challenges as the local, State and national econo- mies continue to struggle and show only fledgling signs of improvement. Among the sources of capital improvement project funding, the Construction/Conveyance Tax (C/C Tax) and CIP Reserve Funds are particularly impacted. The adopted CIP for Fiscal Year 2010-11 through Fiscal Year 2014-15 reflects the current economic climate in the following ways: · Conservative estimates were made for the amount of CIP Reserve and C/C Tax revenues available to fund capital projects. No General Fund carryover is assumed to be available for the CIP Reserve Fund and C/C Tax net revenue is assumed to be less than $2 million annually over the five-year planning period. · The adopted CIP places a priority on funding nondiscretionary annual and periodic infrastructure projects that preserve the City's significant investment in infrastructure and/ or are required for regulatory compliance. Very few new "discretionary" projects are included in the plan, particularly in the outer years. · Current projections require reduced funding for some "nondiscretionary" mainte- nance projects in the outer years to maintain a balanced plan and required reserve levels over the five-year plan. Despite the financial challenges discussed above, the adopted five-year CIP program (Appendix 1) is balanced and maintains all fund reserve balances required by Council policy. Projects to Close Responding to the funding constraints described above, staff reviewed the status of all active capital projects to determine which projects could be closed at the end of Fiscal Year 2009-10, so unspent balances could be reprogrammed to other capital projects. This effort resulted in more than $400,000 of CIP Reserve and C/C Tax Funds being returned to these two financially constrained funds. A list of projects closed at the end of the 2009-10 fiscal year is provided in the "Projects to Close" section of this document. City Council August 5, 2010 Page 3 Nondiscretionary Annual and Periodic Infrastructure Maintenance Projects Because CIP Reserve and C/C Tax funds are expected to be very limited over the five- year capital planning period, the adopted five-year CIP reduces funding to some nondiscretionary infrastructure projects in the outer years of the program to maintain a balanced CIP. No reductions to Fiscal Year 2010-11 funding levels for nondiscretionary infrastructure projects were made. The adopted CIP focuses on maintaining funding for projects that relate to safety concerns (e.g., traffic signal replacements and modifications) and projects that, if not done as scheduled, will cost the City more for repair/replacement in the future (e.g., street projects). A summary of funding reductions to annual projects is provided in Appendix 2. These reductions will not result in significant negative impacts to the City's infrastructure because there will be at least some level of ongoing maintenance in each of the project areas throughout the five-year planning period. The need to implement some or all of these reductions in the outer years of the five-year plan will be revisited during future CIP planning processes and adjusted accordingly, based on the financial health of CIP funding sources and City Council priorities. The adopted CIP includes funding increases for two annual maintenance projects in Fiscal Year 201 0-11: · Project 11-02, Traffic Signal Replacements and Modifications ($210,OOO)-This annual project was scheduled to roll forward with a budget of $160,000 to fund replacement of traffic signal controllers and loops and signal back-up system batteries and make minor modifications to improve traffic safety. The adopted CIP includes an additional $50,000 in Fiscal Year 2010-11 and $30,000 in each of the outer years to fund replacement of damaged and/ or end-of-life streetlight poles that have corroded at the base and could become structurally unsound. · Project 11-14, 2010-11 Facilities Maintenance Plan ($505,OOO)-This annual project was scheduled to roll forward with a budget of $475,000 to fund repair, replace- ment and maintenance of City facilities, including HV AC systems, roofs, carpets, plumbing, etc. The adopted CIP provides an additional $30,000 in funding in Fiscal Year 2010-11 for two facilities-related projects at the Police/Fire Administration Building. One will rectify Officer-safety issues in the arrest, intake and booking (AIB) processing area. The other includes improvements that will diffuse the light coming through skylights over three areas in the building (Records, front lobby and clerical support) to reduce glare and heat gain from the skylights and improve worker comfort. City Council August 5, 2010 Page 4 Amendments to Previously Approved Projects The City Council approved amendments to several existing capital projects as a part of the adopted five-year CIP. Funding Reductions Over the past year, the City has consistently received favorable bids on Public Works projects, resulting in lower project costs. The adopted CIP includes recovering $250,000 of C/C Tax funding from three project budgets that have benefited from the favorable bid environment. · 2008-09 Concrete Sidewalk/Curb Repairs, Project 09-06 Funding Sources Current Funding: Funding Modification: Revised Funding: $510,000 ($145,000) $365,000 C/C Tax · Installation of ADA Curb Ramps, Phase IV, Project 09-38 Funding Sources Current Funding: Funding Modification: Revised Funding: $210,000 ($100,000) $110,000 C/C Tax · Cecilia Way Valley Gutter Reconstruction, Project 09-39 Funding Sources Current Funding: Funding Modification: Revised Funding: $130,000 ($5,000) $125,000 C/C Tax These three projects will remain open in Fiscal Year 2010-11 as there is remaining work yet to be completed. Funding for Project 08-42, Grant Road/Sleeper A venue Traffic Signal, has been reduced by $150,000 to reflect the modified project scope approved by the City Council on City Council August 5, 2010 Page 5 April 13, 2010. The project now includes the installation of a pedestrian median refuge, curb modifications and advance pedestrian warning signs instead of a traffic signal. · Grant Road/Sleeper A venue Traffic Signal, Project 08-42 Funding Sources Current Funding: Funding Modification: Revised Funding: $225,000 ($150,000) $75,000 C/C Tax Projects to Defer Funding for the replacement of carpet at City Hall ($280,000) was divided between the following four projects. The carpet replacement has been put on hold indefinitely until the City's financial condition improves. The adopted CIP reprograms the carpeting- related funds included in each of these projects to fund other, more critical projects. · 2005-06 Facilities Major Planned and Emergency Repairs, Project 06-25 Funding Sources Current Funding: Funding Modification: Revised Funding*: $1,950,000 ($30,000) $1,920,000 C/C Tax · 2007-08 Facilities Maintenance Plan, Project 08-14 Funding Sources Current Funding: $520,000 C/C Tax ($350,000) Shoreline Community ($170,000) C/C Tax Funding Modification: Revised Funding*: ($100,000) $420,000 * Revised funding amount does not reflect expenditures to date. City Council August 5, 2010 Page 6 · 2007-08 Facilities Major Planned and Emergency Repairs, Project 08-29 Funding Sources Current Funding: Funding Modification: Revised Funding*: $325,000 ($100,000) $225,000 CIP Reserve · 2008-09 Facilities Maintenance Plan, Project 09-14 Funding Sources Current Funding: $460,000 C/C Tax ($355,000) Shoreline Community ($105,000) C/C Tax Funding Modification: Revised Funding*: ($50,000) $410,000 Outside Funding Received · El Camino Real Sidewalk Replacement, Project 09-37 Funding Sources Current Funding: Funding Modification: Revised Funding: $1,295,000 ($495,000) $800,000 C/C Tax On March 9,2010, the City Council moved the Shoreline Boulevard sidewalk replacement out of Project 09-37 into a new project, Shoreline Boulevard Sidewalk Replacement-Federal Aid (Project 10-48), and appropriated anticipated Federal Jobs for Main Street Act of 2010 funds to the new project. Although the City may or may not receive this Federal stimulus funding, the adopted CIP returns funding in Project 09-37 originally programmed for the Shoreline Boulevard sidewalk replacement ($495,000) to the C/C Tax Fund to provide funding for other CIP projects. If Federal funding is not received, any unallocated balance in the C/C Tax Fund, in combination with annual sidewalk/ curb repair funding, can be used to pay for the Shoreline Boulevard sidewalk project. * Revised funding amount does not reflect expenditures to date. City Council August 5,2010 Page 7 · 2009-10 Annual New Energy Conservation Measures, Project 10-27 Funding Sources Current Funding: Funding Modification: $155,000 $4,000 C/C Tax Other (PG&E Incentive Funding) Revised Funding: $159,000 The adopted CIP reflects appropriating and reinvesting $4,000 in energy-efficiency incentive payments received from PG&E for lighting retrofit projects at the Bryant Street Parking Structure and Mountain View Public Library garage into the project to fund additional energy-conservation efforts in Fiscal Year 2010-11. Additional Funds Required/Transfer of Funding · Project 08-43, City Telephone System Replacement ($250,000); Project 01-19, Information Services Computer Projects (-$210,000); Project 08-18, Information Technology Computer Projects ($12,000); Project 03-17, Information Services Computer Projects ($29,OOO)-The adopted CIP adds $250,000 to Project 08-43, City Telephone System Replacement, to fund a Voice over Internet Protocol (VoIP)- based telephone system for a new total cost of $850,000. Additional information is provided in Appendix 3. The required supplemental funding has been acquired from three existing Information Technology projects-Project 00-25, Information Services Computer Projects; Project 02-20, Information Services Computer Projects; and Project 01-19, Information Services Computer Projects. Additionally, Projects 00-25 and 02-20 have been closed and their remaining balances and work have been transferred to Projects 08-18 ($12,000) and 03-17 ($29,000) so the work may be completed as part of those projects. City Council August 5,2010 Page 8 Provided below is a table summarizing the funding adjustments for these IT-related projects: Project Current Funding or Balance Funding Modifications/Sources Revised Total 08-43, City Telephone System Replacement $600,000 $250,000 from Projects 00-25, 02-20 and 01-19 $850,000 08-18, Information Technology Computer Projects $720,000 $12,000 from Project 02-25 $732,000 03-17, Information Services Computer Projects $1,162,000 $29,000 from Project 02-20 $1,191,000 These funding modifications have resulted in $51,000 being returned to the CIP to fund other capital projects. · Community Center HV AC System, Project 07-34 Funding Sources Current Funding: Funding Modification: Revised Funding: $325,000 $230,000 $555,000 C/C Tax The adopted CIP adds $230,000 in C/C Tax funding to this project to fully fund adding air conditioning to the public areas in the Community Center. · CPA SecondStage Support Space Addition, Design, Project 10-30 Funding Sources Current Funding: Funding Modification: Revised Funding*: $205,000 $130,000 $335,000 C/C Tax City Council August 5,2010 Page 9 The adopted CIP adds an additional $130,000 in C/C Tax funding to complete design of the CPA SecondStage support space addition. Funding for construction of the improvements (approximately $1.8 million) has not yet been identified. Additional information about the project and conceptual design is provided in Appendix 4. · Project 10-42, Stevens Creek Trail, Sleeper Avenue to Dale Avenue/Heatherstone Way, Construction-When adopted as part of the Fiscal Year 2009-10 CIP, this project was funded through a variety of sources: Funding Source Amount Shoreline Community Fund $1,250,000 Park Land Fund 1,078,000 Construction/ Conveyance Tax 1,350,000 Transportation Fund for Clean Air (TFCA) Grant 400,000 Transportation Development Act (TDA) Grant 418,000 Open Space Acquisition Reserve Fund 504,000 TOTAL $5,000,000 At its April 14, 2010 meeting, the Parks and Recreation Commission (PRC) recommended the allocation of $959,934 in Fiscal Year 2008-09 Park In-Lieu fees to the project. Project 10-42 was amended by replacing $959,934 of C/C Tax funding with Park Land funding. The replaced C/C Tax funds were returned to the CIP to fund other capital projects. The revised C/C Tax funding balance in this project is now approximately $390,000. Since the Council's adoption of the five-year capital plan on May 25, Project 10-42 has been approved to receive a $145,000 Trail and Open Space grant from the Santa Clara Valley Water District (SCVWD). Receipt of the grant funds is expected in December 2010. The SCVWD grant funding will, pending Council approval, be used to further reduce the amount of C/C Tax funding in the project. City Council August 5, 2010 Page 10 The City is also waiting for a decision from the State later this summer regarding its $800,000 California River Parkway (Proposition 84) grant application for the Stevens Creek Trail, Sleeper Avenue to Dale AvenuejHeatherstone Way project. If the grant funding is received, the Council will be asked to use the grant funds to replace the remaining CjC Tax funding, as well as the $504,000 in Open Space Acquisition Reserve funding, in Project 10-42. Downtown Revitalization Projects Revitalization Authority bonds issued in 2004 set aside approximately $1 million for downtown capital improvements. The bond proceeds must be spent prior to the sunset of the Downtown Revitalization District in April 2011. Project 06-37, Downtown Revitalization Bond Improvements, has been amended to fund the following activities. Proj ect Previous Funding Amended Funding Castro Street Tree Bond Proceeds Replacement (Project 05-43). Completed in 2007. Downtown Street Signage Bond Proceeds Program (Project 06-37). Plans and specifications approved on June 29, 2010. Installation to be completed by January 2011. Downtown Recycling Bond Proceeds Enclosures (Project 06-37). As discussed during the March 2, 2010 Study Session and in Appendix 5, staff does not support an expan- sion of recycling enclosures in the downtown. $96,000 Bond Proceeds $ 96,000 $275,000 Bond Proceeds $316,000 $155,000 -0- City Council August 5, 2010 Page 11 Proj ect Castro Street Sidewalk Visual Enhancements (Stair Tread Modifications). Addition of stair treads required by current Building Code and ADA on steps leading from the street and curbside parking to the sidewalks along Castro Street. Improvements within the Revitalization District will be funded with bond proceeds. Castro Street Bomanite Caulking (Project 09-31). Replace caulking in the sidewalk joints along Castro Street. Funding amend- ments reflect availability / use of bond proceeds instead of Revitalization Authority moneys to fund improvements within the Revitalization District and lower than expected project costs because of the favor- able bid climate. Previous Funding Amended Funding Bond Proceeds (Project 06-37) $412,000 Bond Proceeds C/C Tax (Project 11-32) $264,000 $148,000 $103,000 $134,000 $810,000 $998,000 $188,000 With these planned expenditures of these allocations, there will be a remaining balance of approximately $188,000 in bond proceeds available to fund additional projects prior to the April 2011 sunset of the Revitalization District. Staff will return to Council with a recommendation on how the remaining proceeds should be spent after the amount is better defined. CIP Reserve Revitalization Authority $175,000 CIP Reserve $225,000 Bond Proceeds Total Bond Proceeds Committed Total Bond Proceeds Available Remaining Balance City Council August 5,2010 Page 12 "Roll-Forward" Discretionary Projects in FISCAL YEAR 2010-11 The adopted CIP includes three "roll-forward" projects-projects that were identified as Fiscal Year 2010-11 projects in last year's CIP and are now rolling forward for funding in Fiscal Year 2010-11. · Project 11-27, Library Space Modifications, Conceptual Design ($150,000)-The original project name (Library Expand Children's Service Area and Relocate Community Room) has been changed to reflect the reduced scope of the project to include only the development of a conceptual design, and also to provide the new Library Services Director with additional flexibility in determining space needs for the Children's Services area and other Library operations. The original funding amount of $1.04 million has been reduced to $150,000 because the C/C Tax Fund does not have sufficient funding available to begin the construction of the Library improvements in Fiscal Year 2010-11. Staff will return to Council during the Fiscal Year 2011-12 CIP development process to discuss options to fund the construction of the improvements. In the meantime, final design and construction of the improvements have been moved to the list of unscheduled projects in the "Unscheduled Projects/Unmet Needs" section of this document. There are no changes to the two other "roll-forward" projects listed for Fiscal Year 2010-11: · Project 11-30, San Luis Avenue Reconstruction ($570,000)-Reconstruction of curbs, gutters, driveway approaches and pavement on San Luis Avenue. The current pavement condition index (PCI) rating for this street is less than 35 (poor condition). This project continues a street improvement strategy started in the Fiscal Year 2007-08 CIP to reconstruct 10 residential streets along Burgoyne Street between San Ramon Avenue and Hackett A venue. This project will be funded from the Gas Tax ($520,000) and C/C Tax Funds ($50,000). · Project 11-33, Athletic Field Construction ($9.18 million)-Construction of the athletic fields will begin after design work is complete. This project will be financed through the issuance of debt by the Shoreline Community. A fourth project, Project 12-31, South Whisman Area Park Design, was scheduled to roll forward for funding in Fiscal Year 2010-11 but will be postponed one year (until Fiscal Year 2011-12) because of a delay in the development of new housing in the South Whisman Precise Plan Area. The project to construct the new park, Project 13-28, South Whisman Area Park Construction, has been rescheduled to Fiscal Year 2012-13. City Council August 5, 2010 Page 13 New Discretionary Projects in Fiscal Year 2010-11 In addition to the Castro Street stair tread modifications project discussed previously, the adopted CIP includes eight new discretionary projects in Fiscal Year 2010-11 to address a limited number of City Council and department priorities while also staying within the significant funding constraints of the CIP Reserve and C/C Tax Funds. · Project 11-28, Fire Station No.4 Drill Grounds Modification ($145,OOO)-This project includes site preparation and relocation of the Fire Station No.5 Apparatus Building to Station No.4 to keep hazardous materials response, urban search and rescue, emergency medical services and training equipment out of the sun and inclement weather. These materials and equipment are currently stored outside. Reuse of the Apparatus Building contributes Leadership in Environmental and Energy Design (LEED) points to the Fire Station No.5 project. Additional informa- tion is available in Appendix 6. This project is funded from the C/C Tax Fund. · Project 11-29, Waste Hauler Request for Proposals ($200,OOO)-The City's contract with its trash and recycling collection services provider expires in 2013. The project will provide placeholder funding for technical assistance to develop a new trash and recycling hauling contract and will be funded from the Solid Waste Fund. Staff will return to Council later in Fiscal Year 2010-11 to discuss options for a new contract. · Project 11-31, Vassar Avenue Reconstruction, Design ($180,OOO)-A portion of the funds returned from the Elsie Avenue reconstruction project will be used to begin the design of the V assar Avenue reconstruction project in Fiscal Year 2010-11. The current pavement condition index (PCI) rating for this street is 26 (poor condition). The design phase will be funded from the Gas Tax ($165,000) and C/C Tax Funds ($15,000). Construction of the Vassar Avenue improvements is scheduled to occur in Fiscal Year 2011-12. · Project 11-34, Stevens Creek Trail Landscaping Improvements South of El Camino Real ($93,000)- This project includes the installation of evergreen trees and irriga- tion along the Highway 85 fence line at the meadow south of El Camino Real to provide a visual screen from the freeway for Stevens Creek Trail users (see Appendix 7). The project includes an irrigation system and a limited number of trees. Additional trees will be planted by the Mountain View Trees organization on an annual basis. Funding is split between the Shoreline Community ($24,000) and Park Land Fund ($69,000). City Council August 5,2010 Page 14 · Project 11-35, Stevens Creek Trail Access Point Improvements North of EI Camino Real ($50,OOO)-Construction of an entrance point to Stevens Creek Trail from the north side of EI Camino Real (see Appendix 8). The improvements will be on private property. The project budget assumes that the small easements required can be obtained at no cost. Staff will return to Council, if necessary, for right-of- way funding. Funding is split between the Shoreline Community ($13,000) and Park Land Fund ($37,000). · Project 11-36, Improvements to Open Space at Bonny and Beatrice Streets ($32,OOO)-Project funding from the Park Land Fund will provide for clearing and minimal improvements to the Hetch-Hetchy right-of-way from Bonny Street to Beatrice Street/Wright Avenue. Staff will return to Council with a recommenda- tion on how the current funding can be spent once the scope is better defined. · Project 11-37, Highway 101 Auxiliary Lanes Coordination ($75,OOO)-Funding for staff coordination of a VTA/Caltrans project to add an auxiliary lane to Highway 101 between Shoreline Boulevard and Embarcadero Road, lengthen existing high-occupancy vehicle (HOV) lanes, widen several ramps and install metering at the ramps. Based on the plans received from Caltrans, Bayshore Parkway must be narrowed to accommodate freeway widening, and approximately 200 trees are slated for removal, including 80 to 100 Heritage trees. The narrowing of Bayshore Parkway would require dedication of street right-of-way from the City to Caltrans. City staff time will be required to review plans and right-of-way documents, and to coordinate the project with the Urban Forestry Board and City Council. The project will be funded with $75,000 from the Shoreline Community Fund, and Public Works project management staff will charge time to the project as needed. · Project 11-38, Highway 85 Noise Barrier Study ($200,OOO)-This study will provide detailed right-of-way, geotechnical, utilities, traffic management and environ- mental analyses required to place a request for a sound wall along Highway 85, between El Camino Real and Sleeper Avenue, on the Caltrans eligibility list for funding. The project is funded from the C/C Tax Fund. Modifications to Outer-Year Projects As mentioned earlier in this memorandum, funding levels for some outer-year infra- structure projects (see Appendix 2) have been reduced to maintain a balanced five-year capital plan. City Council August 5, 2010 Page 15 Additionally, the adopted CIP reschedules two outer-year projects: · Project 12-31, South Whisman Park Design ($835,OOO)-As discussed earlier, staff recommends deferring this project until Fiscal Year 2011-12 due to delays in the development of new housing in the South Whisman Precise Plan Area. Park Land Funds have been previously designated by Council to pay for this project. · Project 13-28, South Whisman Park Construction ($4.67 million)- The project to construct the new park has been rescheduled to Fiscal Year 2012-13. The project is not fully funded at this time. New Outer-Year Projects Three new projects have been added to the outer years of the adopted CIP to improve workplace efficiency and the condition of the City's streets infrastructure: · Project 12-32, Microfiche to Digital Conversion ($375,OOO)-This project includes conversion of existing Building Division records currently stored on deteriorating microfiche to a digital imaging system. The project will provide technology that will improve the public's and staff's ability to quickly and easily access document images at multiple computers instead of having to use a single, aging and time- intensive microfiche reader and printer. This project is scheduled for Fiscal Year 2011-12 and would be funded from the Building Services Fund. · Project 14-29, Drew Avenue Reconstruction ($605,OOO)-Reconstruction of curbs, gutters, driveway approaches and pavement on Drew Avenue. The current pave- ment condition index (PCI) rating for this street is less than 35 (poor condition). This project is scheduled for Fiscal Year 2013-14. Funding for this project will be split between the Gas Tax Fund ($550,000) and C/C Tax Fund ($55,000). · Project 15-27, Hackett Avenue Reconstruction ($620,OOO)-Reconstruction of curbs, gutters, driveway approaches and pavement on Hackett A venue. The current pavement condition index (PCI) rating for this street is less than 35 (poor condi- tion). This project is scheduled for Fiscal Year 2014-15. Funding for this project will be provided by the Gas Tax Fund ($565,000) and C/C Tax Fund ($55,000). CONCLUSION The Fiscal Year 2010-11 through Fiscal Year 2014-15 CIP development process has been significantly impacted by the financial challenges facing the City. City Council August 5, 2010 Page 16 The adopted CIP places a priority on funding annual and periodic infrastructure projects that preserve the City's significant investment in infrastructure and facilities. However, to achieve a balanced five-year program and provide funding to a limited number of new priority projects, funding levels for some nondiscretionary annual and periodic maintenance projects have been reduced in the outer years of the plan. In developing the adopted funding reductions, staff ensured that some level of ongoing funding would be available for all maintenance activities throughout the five-year planning period and that the reductions will not result in significant negative impacts to the City's infrastructure. Hopefully, more funding than currently projected will be available in the out-years of the program, allowing full funding of the annual! periodic maintenance projects. Prepared by: Jerry urgess Senior Administrative Analyst ~~ Linda Forsberg ~ Business and Internal Services Manager Michael A. Fuller Public Works Director x~ Kevin C. Duggan City Manager LF-JB/8/PSD 791-07-26-10M-E^ ACTIVE PROJECTS CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Active Proiects The projects below were funded in previous years and will remain active after June 30, 2010. Some of the projects are near completion and have low remaining balances, but will remain open to make final payments and complete remaining project tasks. All numbers are in thousands (1,000). Project Sponsor Total Encumbrances Balance at Number Project Title Department Budget at 2/28/2010 2/28/2010 95-50 Downtown FaiYade Improvement Program Comm Dev 221 0 36 00-49 Downtown Transit Plaza Design and Construction Public Works 3,540 131 56 01-19 I.S. Computer Projects Finance 50 I 240 01-26 Open Space acquisition (North California - Central) Public Works 2,995 39 38 02-30 ADA Renovations/Upgrades Public Works 89 11 10 02-42 Charleston East Site - Post Marketing Activities Comm. Dev. 1,370 124 193 03-17 2003-03 Information Services Computer Projects Finance 1,070 998 70 03-20 Water System Master Plan Public Works 221 0 19 03-23 Fire Station No.5 Design Public Works 1,870 389 346 03-31 California/Bryant Parking Structure, Construction Public Works 18,224 26 15 03-36 New Stormwater Regulations Public Works 100 0 74 04-19 Shoreline Community Reclaimed Water Feasibility Study Public Works 200 3 124 04-20 Sewer System Master Plan Public Works 255 63 0 04-27 Shoreline Maintenance Facility Construction Public Works 6,600 41 469 04-29 Bubb Park and Huff Park Restrooms Public Works 633 134 157 04-33 Stevens Creek Trail Ped/Bike Overcrossing at Moffett Public Works 4,900 21 297 04-40 Stevens Creek Trail, Yuba Drive through EI Camino Real Public Works 6,806 0 102 05-22 San Antonio Bridge Over Central Expressway Repairs Public Works 1,070 652 267 05-27 Moffett/U.S. Highway 101 Gateway Development Public Works 200 37 0 05-39 Recycled Water Distribution System Construction Public Works 8,100 536 356 05-42 Permanente Creek Ped/Bike Overcrossing Highway 101, Design Public Works 1,180 245 18 05-44 Devonshire Park Design and Construction Public Works 1,112 I 10 05-45 Downtown Infrastructure Refurbishment Public Works 185 3 0 06-04 2005-06 Water System Improvements Public Works 284 9 0 06-17 Shoreline Infrastructure Maintenance Public Works 200 15 0 06-25 Facilities Major Planned and Emergency Repairs Public Works 1,950 343 61 06-27 ADA Improvements at City Facilities Public Works 175 33 30 06-31 Traffic Signal at Middlefield Road and Logue A venue Public Works 283 2 5 06-33 Permanente Creek Ped/Bike Overcrossing Highway 10 I, Construction Public Works 8,250 560 7,564 06-37 Downtown Revitalization Bond Improvements Public Works 902 64 799 07 -04 2006-07 Water System Improvements Public Works 285 25 0 07-05 2006-07 Wastewater System Improvements Public Works 130 36 14 07-10 2006-07 Shoreline Landfill Cap Maintenance and Repairs Public Works 40 0 0 07-15 2006-07 Annual Traffic Studies/NTMP Improvements Public Works 105 19 10 07-17 Shoreline Infrastructure Maintenance Public Works 200 II 80 Page 1 of 5 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 Active Proiects The projects below were funded in previous years and will remain active after June 30, 2010. Some of the projects are near completion and have low remaining balances, but will remain open to make final payments and complete remaining project tasks. All numbers are in thousands (1,000). Project Sponsor Total Encumbrances Balance at Number Project Title Department Budget at 2/28/2010 2/28/2010 07-18 2006-07 Information Services Computer Projects Finance 635 69 431 07-20 SCADA Upgrades and Management Public Works 250 3 II 07-22 Police/Fire Building Structural and Space Studies Public Works 320 33 20 07-23 Geographic Information System (GIS) Update/Data Archiving Public Works 597 16 64 07-26 Miscellaneous Water Main/Service Line Replacement Public W.orks 1,800 463 627 07-27 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,400 439 289 . 07-29 Biennial Park Innovations/Improvements Comm. Svcs. 125 2 37 07-34 Community Center HV AC System Public Works 325 18 270 07-35 Stevens Creek Trail, EI Camino Real to Dale/Heatherstone, Design Public Works 1,200 381 100 07-36 TDA Projects Public Works 60 I 4 07-37 Evelyn Avenue Bridge Widening Mitigation Public Works 180 14 55 07-38 Library Space Reallocation Public Works 1,945 53 I 07-41 Police/Fire Building and Well No. 22 Emergency Generator Public Works 520 333 29 07-42 Police/Fire Building Interior Refurbishment Public Works 400 II 153 07-43 Council Chambers Technology Update City Clerk 655 19 136 07-46 Caltrain Station Parking Deck, Engineering/Environmental Review Public Works 455 361 2 08-04 2007-08 Water System Improvements Public Works 285 63 14 08-05 2007-08 Wastewater System Improvements Public Works 130 8 119 08-10 2007-08 Shoreline Landfill Cap Maintenance and Repairs Public Works 105 0 I 08-13 2007-08 Landfill Gas/Leachate System Repairs/Improvements Public Works 105 14 9 08-14 2007-08 Facilities Maintenance Plan Public Works 520 155 I 08-15 2007-08 Annual Traffic Studies/NTMP Improvements Public Works 105 20 58 08-17 Shoreline Infrastructure Maintenance Public Works 200 12 188 08-18 2007-08 Information Services Computer Projects Finance 720 48 279 08-20 Biennial Median/Roadway Landscape Comm. Svcs. 80 5 34 08-21 Athletic Field, Design Public Works 900 717 104 08-24 RengstorffPark Fitness Cluster Comm. Svcs. 75 2 37 08-25 Biennial Real Estate Technical and Legal Services Public Works 70 13 3 08-27 Permanente Creek Improvements Design (SCVWD) Public Works 75 4 56 08-28 Rengstorff Underground Utility District #36 Public Works 50 2 33 08-29 2007-08 Facilities Major Planned and Emergency Repairs Public Works 325 223 8 08-31 Replace Street Lights Public Works 230 15 0 08-32 Miscellaneous Water Main/Service Line Replacement Public Works 1,100 408 400 08-33 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,300 656 314 08-34 Sierra Vista Park, Construction Public Works 1,033 I 15 08-35 Restroom Facility at Dog Park Comm. Svcs. 90 5 85 Page 2 of 5 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Active Proiects The projects below were funded in previous years and will remain active after June 30, 20 10. Some of the projects are near completion and have low remaining balances, but will remain open to make final payments and complete remaining project tasks. All numbers are in thousands (1,000). Project Sponsor Total Encumbrances Balance at Number Project Title Department Budget at 2/28/2010 2/28/2010 08-37 Stevens Creek Trail, EI Camino Real to Sleeper, Construction Public Works 1,524 53 127 08-38 Whisman Reservoir Seismic Upgrades Public Works 500 200 245 08-40 Velarde Street Sidewalk and Driveway Replacement Public Works 180 25 126 08-41 California Street/Mariposa Avenue Traffic Signal Public Works 201 I 6 08-42 Grant Road/Sleeper Traffic Signal Project Public Works 225 17 208 08-43 City Telephone System Replacement Finance 600 43 470 08-44 Fire Station No.3 Renovations Public Works 350 81 152 08-45 Groundwater Wells Emergency Power Supply Public Works 1,275 587 542 08-47 Rengstorffi'Central Expressway Pedestrian Improvements Public Works 165 10 151 08-48 Stierlin Road to Shoreline Blvd. Sidewalk Connector Public Works 75 37 18 08-50 Diericx Drive Bridge Replacement Public Works 664 89 455 08-53 Fire Fleet Replacement Finance 4,800 166 32 08-99 General Plan Comm. Dev. 2,766 1,053 703 09-02 2008-09 Traffic Signal Replacements/Modifications Public Works 155 12 68 09-04 2008-09 Water System Improvements Public Works 300 58 236 09-05 2008-09 Wastewater System Improvements Public Works 135 8 123 09-06 2008-09 Concrete Sidewalk/Curb Repairs Public Works 510 29 443 09-07 2008-09 Parks Pathway Resurfacing Comm. Svcs. 95 3 47 09-08 2008-09 Shoreline Pathway, Roadway, Parking Improvements Comm. Svcs. 165 II 153 09-09 2008-09 Forestry Maintenance Program and Street Tree Replanting Comm. Svcs. 410 4 55 09-10 2008-09 Shoreline Landfill Cap Maintenance and Repairs Public Works 115 3 I 09-13 2008-09 Landfill Gas/Leachate System Repairs & Improvements Public Works 115 36 65 09-14 2008-09 Facilities Maintenance Plan Public Works 460 114 51 09-15 2008-09 Annual Traffic Studies/NTMP Improvements Public Works 115 36 58 09-16 2008-09 Maintenance Agreement for JPB/VT A Transit Center Public Works 50 3 32 09-17 Shoreline Infrastructure Maintenance Public Works 205 13 193 09-18 Information Technology Computer Projects Finance 785 424 170 09-19 Biennial Park Renovations/Improvements Comm. Svcs. 125 7 III 09-21 Miscellaneous Water Main/Service Line Replacement Public Works 1,120 107 948 09-22 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,325 132 1,096 09-23 TDA Projects Public Works 60 7 52 09-24 Rengstorff Park Master Plan Comm. Svcs. 300 17 266 09-26 Permanente Trail Charleston Road Undercrossing Feasibility Study Public Works 200 12 186 09-27 Mountain View High School Traffic Study Public Works 100 II 0 09-28 Rengstorff Avenue Grade Separation Environmental Study Public Works 250 112 125 09-29 NASA-Ames Bayshore Lightrail Station Pedestrian Access Study Comm. Dev. 200 12 178 Page 3 of 5 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Active Proiects The projects below were funded in previous years and will remain active after June 30, 2010. Some of the projects are near completion and have low remaining balances, but will remain open to make final payments and complete remaining project tasks. All numbers are in thousands (1,000). Project Sponsor Total Encumbrances Balance at Number Project Title Department Budget at 2/28/2010 2/28/2010 09-30 Modification to Alleyway Behind 200 Block of Castro Street Comm. Dev. 50 3 47 09- 3 I Castro Street Bomanite Caulking Public Works 400 187 186 09-32 Fire Station No.5, Construction Public Works 10,500 640 9,852 09-33 Facilities Major/Emergency Repairs Public Works 370 47 232 09-35 Install New Radio System Improvements and Monopole Police 130 8 122 09-36 Annual ADA Improvements to City Facilities City Mgr. 75 5 70 09-37 Shoreline & ECR, Replace Sidewalks, Curbs & Gutters, Design and Const. Public Works 1,600 162 1,277 09-38 Installation of ADA Curb Ramps, Phase IV Public Works 210 12 187 09-39 Cecilia Way Valley Gutter Reconstruction Public Works 130 7 I II 09-40 Burgoyne Street Reconstruction Public Works 1,191 82 1,016 09-41 Citywide Benchmark and Monument Program Public Works 70 69 I 09-43 Shoreline Park Wildlife Management Comm. Svcs. 300 17 267 09-44 Mariposa/W. Dana Park, Design and Construction Comm. Svcs. 1,300 230 1,054 09-45 Gateway Signage Study Comm. Dev.lPublic Wks 25 2 23 09-46 San Ramon Avenue Reconstruction Public Works 650 0 650 09-47 Grant Road Adaptive Signal Project Public Works 350 77 273 09-48 Pavement Resurfacing - Federal Economic Stimulus Public Works 951 14 130 09-49 Remove Structures at 380 & 390 Del Medio Public Works 150 38 89 09-50 Pedestrian Master Plan Project Public Works 125 89 0 09-51 Acquisition of263 Escuela Avenue Public Works 3,500 0 143 10-01 2009-10 Street Resurfacing Program Public Works 897 46 827 10-02 2009-10 Traffic Signal Replacements/Modifications Public Works 155 67 73 10-03 2009-10 Slurry Seal Program Public Works 115 7 106 10-04 2009-10 Water System Improvements Public Works 300 18 280 10-05 2009-10 Wastewater System Improvements Public Works 135 8 126 10-06 2009-10 Concrete Sidewalk/Curb Repairs Public Works 520 31 483 10-07 2009-10 Parks Pathway Resurfacing Comm. Svcs. 95 6 89 10-08 2009-10 Shoreline Pathway, Roadway, Parking Improvements Comm. Svcs. 165 10 155 10-09 2009-10 Forestry Maintenance Program and Street Tree Replanting Comm. Svcs. 425 247 46 10-10 2009-10 Shoreline Landfill Cap Maintenance and Repairs Public Works 115 4 61 10-11 2009-10 Developer Reimbursements Public Works 105 6 99 10-12 2009-10 Street Lane Line and Legend Repainting Public Works 260 118 40 10-13 2009-10 Landfill Gas/Leachate System Repairs & Improvements Public Works 115 7 108 10-14 2009-10 Facilities Maintenance Plan Public Works 470 115 310 10-15 2009-10 Annual Traffic Studies/NTMP Improvements Public Works 115 7 108 10-16 2009-10 Maintenance Agreement for JPB/VT A Transit Center Public Works 50 7 43 Page 4 of 5 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 Active Proiects The projects below were funded in previous years and will remain active after June 30, 2010. Some of the projects are near completion and have low remaining balances, but will remain open to make final payments and complete remaining project tasks. All numbers are in thousands (1,000). Project Sponsor Total Encumbrances Balance at Number Project Title Department Budget at 2/28/2010 2/28/2010 10-17 Shoreline Infrastructure Maintenance Public Works 210 13 197 10-18 Information Technology Computer Projects Finance 506 42 464 10-19 Biennial Median Renovations and Roadway Landscape Renovations Comm. Svcs. 85 5 79 10-20 Biennial Good Neighbor Fence (GNF) Replacements Comm. Svcs. 40 2 38 10-21 Biennial Real Estate Technical and Legal Services Public Works 75 7 53 10-22 Miscellaneous Water Main/Service Line Replacement Public Works 1,145 126 976 10-23 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,355 149 1,147 10-24 IDA Projects Public Works 60 17 43 10-25 Annual ADA Improvements to City Facilities Public Works 80 5 75 10-26 Installation of ADA Curb Ramps, Phase V Public Works 220 13 205 10-27 2010-11 Annual New Energy Conservation Measures Public Works 155 14 III 10-28 California Street Rule 20A Underground Utility District No. 40 Public Works 55 3 52 Library Automated Materials Handling System, Phase II, Design & 10-29 Construction Public Works 255 15 237 10-30 CPA-Second Stage Support Space Addition, Design Public Works 205 51 145 10-31 Whisman Reservoir Seismic Upgrades, Construction Public Works 1,800 110 1,690 10-32 AB 811 Benefit Assessment District Technical Assistance Public Works 100 6 94 10-33 AB 2466 Renewable Energy Facility Evaluation Public Works 150 37 113 10-34 Greening the Library Public Works 140 9 131 10-35 Create Zero Waste Action Plan Public Works 230 76 154 10-36 Green Building Code Comm Dev 50 50 0 10-37 Bicycle Boulevard Implementation Public Works 42 0 42 10-38 Biennial Pavement Maintenance Program (PMP) Recertification Public Works 60 4 55 California/Escue]a, California/Ortega and Whisman/Midd]efie]d Traffic 10-39 Signal Modifications Public Works 715 44 67] 10-40 North Shoreline Boulevard (in the Park) Storm Drainage Rehabilitation Public Works 887 54 826 10-4] Del Medio Park, Design and Construction Public Works ],101 ]7] 909 ]0-42 Stevens Creek Trai], Sleeper to Dale/Heatherstone, Construction Public Works 5,000 305 4,695 ]0-44 Shoreline Sailing Lake Dock Repair Comm. Svcs. 40 2 38 ]0-45 RengstorffNeighborhood Capital Needs Assessment Public Works 100 6 94 10-47 Moffett Gateway Property - Site Security and Corrective Action Public Works 265 19 237 10-48 Shoreine Boulevard Sidewalk Rep]acement Public Works 1,155 N/A* N/A* 10-49 Project Readiness Initiative Public Works 25 N/A* N/A* Totals 155,199 16,446 55,592 * Projects] 0-48 & 10-49 were mid-year projects created in Spring 20] 0 Page 5 of 5 2010-11 PROJECrrS . CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Adopted Capital Improvement Proiects~ FY2010-11 Brief descriptions and funding sources for the projects below are provided on the following pages. All costs are shown in thousands. Proiect Proiect Description 11-01 11-02 11-03 11-04 11-05 11-06 11-07 11-08 11-09 11-10 11-11 11-12 11-13 11-14 11-15 11-16 11-17 11-18 11-19 11-20 11-21 11-22 11-23 11-24 11-25 11-26 09-06 09-38 09-39 08-42 06-25 08-14 08-29 Bud2et Non-Discretionarv Proiects 10-11 Street Resurfacing Program 10-11 Traffic Signal and Street Light Pole Replacements/Modifications 10-11 Slurry Seal Program 1 0-11 Water System Improvements 1 0-11 Wastewater System Improvements 10-11 Concrete Sidewalk/Curb Repairs 10-11 Parks Pathway Resurfacing 10-11 Shoreline Pathway, Roadway, Parking Improvements 10-11 Forestry Maintenance Program and Street Tree Replanting 10-11 Shoreline Landfill Cap Maintenance and Repairs 10-11 Developer Reimbursements 10-11 Street Lane Line and Legend Repainting 10-11 Landfill Gas/Leachate System Repairs & Improvements 10-11 Facilities Maintenance Plan 10-11 Annual Traffic Studies/NTMP Improvements 10-11 Maintenance Agreement for JPBNT A Transit Center Shoreline Infrastructure Maintenance Information Technology Computer Projects Biennial Park Renovations/Improvements Resurface Tennis Courts at RengstorffPark Miscellaneous Water Main/Service Line Replacement Miscellaneous Storm/Sanitary Sewer Main Replacement TDA Projects Biennial ADA Improvements to City Facilities Installation of ADA Curb Ramps, Phase VI 10-11 Annual New Energy Conservation Measures $800 $210 $115 $310 $140 $530 $95 $170 $265 $115 $105 $265 $115 $505 $115 $55 $210 $500 $85 $75 $1,165 $1,380 $60 $80 $225 $160 $7,850 Total of Non-Discretionary Projects Amendments to Active Proiects 08-09 Concrete Sidewalk/Curb Repairs Installation of ADA Curb Ramps, Phase N Cecilia Way Valley Gutter Reconstruction Grant Road/Sleeper Avenue Traffic Signal Project 05-06 Facilities Major Planned and Emergency Repairs 07 -08 Facilities Maintenance Plan 07-08 Facilities Major Planned and Emergency Repairs ($145) ($100) ($5) ($150) ($30) ($100) ($100) Page 1 of 12 CAP IT AL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 Adopted Capital Improvement Proiects. FY2010-11 Brief descriptions and funding sources for the projects below are provided on the following pages. All costs are shown in thousands. CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Adopted Capital Improvement Projects. FY2010-11 All costs are shown in thousands. Item Proiect Description Fundin2 FY2010-11 Source Fundin2 Non-Discretionarv Proiects 11-01 10-11 Street Resurfacing Program CIP Reserve $745 Install asphalt concrete and fog seal Shoreline 55 overlays, raise utilities and monuments. Community 11-02 10-11 Traffic Signal and Street Light C/CTax $210 Pole Replacements/Modifications Replace traffic signal controllers, traffic detector loops, back-up batteries and LED traffic signa11ights. Includes minor modifications to existing traffic signals to improve traffic safety. Replace 15 to 20 damaged and/or end-of-1ife street light poles. 11-03 10-11 Slurry Seal Program CIP Reserve $115 Apply slurry seal to selected street surfaces and City facility parking lots as required. 11-04 10-11 Water System Improvements Water $310 Scheduled replacement of water system components and minor unscheduled improvements to the City's water system. 11-05 10-11 Wastewater System Improvements Wastewater $140 Unscheduled improvements/repairs to the City's wastewater collection and pumping system. 11-06 10-11 Concrete Sidewalk/Curb Repairs C/C Tax $530 Replace deteriorated sidewalks and repair concrete curbs, gutters, and sidewalks displaced by street tree growth, and/or failure of City-owned utilities. 11-07 10-11 Parks Pathway Resurfacing C/C Tax $95 Renovate various park pathways within City parks. Please refer to Appendix 1 for key to fund abbreviations Page 3 of 12 eAPIT AL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description Fundin2 FY2010-11 Source Fundin2 11-08 10-11 Shoreline Pathway, Roadway, Shoreline $170 Parking Improvements Community Correct drainage problems and damage due to differential settlement; provide pathway, roadway' and parking related improvements. 11-09 10-11 Forestry Maintenance Program C/C Tax $265 and Street Tree Replanting Contract to prune, remove, stump approximately 1,400 trees and replant 500 trees. 11-10 10-11 Shoreline Landfill Cap Solid Waste $115 Maintenance and Repairs Regulatory mandates of the Bay Area Air Quality Management District and the Regional Water Quality Control Board require the City to protect the integrity of the landfill cap and prevent surface emissions by regrading, filling, recompacting, and making other improvements. 11-11 10-11 Developer Reimbursements C/C Tax $25 Construction of street and utility Water 30 improvements concurrent with private development. Adjacent properties Wastewater 25 benefiting from street and utility Storm Drain 25 improvements will be required to reimburse the City for the improvements. 11-12 10-11 Street Lane Line and Legend CIP Reserve $265 Repainting Annual repainting City street lane lines and legends. 11-13 10-11 Landfill Gas/Leachate System Solid Waste $115 Repairs and Improvements Annual repairs and improvements to large components of the landfill gas and leachate system. Please refer to Appendix 1 for key to fund abbreviations Page 4 of 12 eAPIT AL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Project Description Fundin2: FY2010-11 Source Fundin2: 11-14 10-11 Facilities Maintenance Plan CIC Tax $400 Repair, replace, or maintain City facilities Shoreline 105 (RV AC, roofs, carpets, plumbing, etc.). Community $30K added this year only to modify Police Department skylights and AIB Processing Area. 11-15 10-11 Annual Traffic Studies/NTMP CIP Reserve $115 Improvements Funding for traffic calming devices on neighborhood, local, and residential streets in conformance with the Neighborhood Traffic Management Program, and annual contracts with traffic consultants to assist the Traffic Section with neighborhood traffic issues. 11-16 10-11 Maintenance Agreement for Other $55 JPBNT A Transit Center (Reimbursement) Reimbursement of City expenses by JPB/VT A. 11-17 Shoreline Infrastructure Maintenance Shoreline $210 Maintenance of water lines, sewer lines, Community storm drainage system, water system supplying the sailing lake. 11-18 Information Technology Computer C/C Tax $150 Projects Water 15 Web-based software to provide permit tracking for building, planning and Wastewater 15 engineering applications, inspection Shoreline 120 recordation, etc. Software will also allow Community residents, applicants and contractors to view Building 200 permit and plan check status and submit minor building permits on-line. Services 11-19 Biennial Park CICTax $85 Ren ovations/Improvemen ts Biennial repairs and improvements to City parks. Please refer to Appendix 1 for key to fund abbreviations Page 5 of 12 CAP IT AL IMPROVEMENT PROGRAM ADOPTED FY20l0-ll, PLANNED FY20ll-l2 THROUGH FY20l4-l5 Item Proiect Description Fundin2 FY2010-11 Source Fundin2 11-20 Resurface Tennis Courts at Rengstorff C/C Tax $75 Park Periodic routine tennis court resurfacing. 11-21 Miscellaneous Water Main/Service Line Water $1,165 Replacement Replace corroded and/or undersized cast iron pipe water mains on various streets. The replacements include water services, fire hydrants and saddle replacements. 11-22 Miscellaneous Storm/Sanitary Sewer Wastewater $1,380 Main Replacement Repair and replace storm and sanitary sewer pipes, manholes and systems identified by the City's annual line televising program. 11-23 TDA Projects C/C Tax $10 Various bike and pedestrian related Other (State 50 proj ects. grant) 11-24 Biennial ADA Improvements to City C/C Tax $80 Facilities Continuation of efforts to implement ADA improvements at City facilities. Project is now funded every other year. 11-25 Installation of ADA Curb Ramps, C/C Tax $225 Phase VI Install approximately'40 ADA-compliant curb ramps throughout the City. 11-26 10-11 Annual New Energy Conservation C/C Tax $160 Measures Fund energy conservation efforts in City facilities. Amendments to Active Proiects 09-06 08-09 Concrete Sidewalk/Curb Repairs C/C Tax ($145) Reduced funding required because of favorable bid climate. No change to project scope. Please refer to Appendix 1 for key to fund abbreviations Page 6 of 12 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description Fundin2; FY2010-11 Source Fundin2; 09-38 Installation of ADA Curb Ramps, Phase C/CTax ($100) IV Reduced funding required because of favorable bid climate. No change to project scope. 09-39 Cecilia Way Valley Gutter C/CTax ($5) Reconstruction Reduced funding required because of favorable bid climate. No change to project scope. 08-42 Grant Road/Sleeper A venue Traffic C/C Tax ($150) Signal Project Reduced funding required because of reduction in proj ect scope. 06-25 05-06 Facilities Major Planned and C/CTax ($30) Emergency Repairs Return portion ofproject funding originally designated for City Hall carpet replacement project. 08-14 07-08 Facilities Maintenance Plan C/C Tax ($100) Return portion ofproject funding originally designated for City Hall carpet replacement project. 08-29 07-08 Facilities Major Planned and CIP Reserve ($100) Emergency Repairs Return portion ofproject funding originally designated for City Hall carpet replacement project. 09-14 08-09 Facilities Maintenance Plan C/CTax ($50) Return portion of project funding originally designated for City Hall carpet replacement project. Please refer to Appendix 1 for key to fund abbreviations Page 7 of 12 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY201O-ll, PLANNED FY20ll-l2 THROUGH FY20l4-l5 Item Proiect Description Fundinl! FY2010-11 Source Fundinl! 09-37 EI Camino Real, Replace Sidewalks, C/C Tax ($495) Curbs and Gutters, Design & Construction Return portion of project funding originally designated for So. Shoreline Blvd., which is being done as Project 10-48 with anticipated Federal funding. 10-27 09-10 Annual New Energy Conservation Other (PG&E $4 Measures Incentive Additional funding to incorporate incentive Funding) payments from PG&E to fund new energy conservation efforts. 08-43 City Telephone System Replacement C/C Tax $100 Additional funding to accommodate Water 65 proposed V oIP technology. Wastewater 60 Shoreline 25 Community 01-19 Information Services Computer Projects CIP Reserve ($80) Transfer surplus funding to Project 08-43; Water (60) remaining balance ($29,000) adequate to complete remaining work. Wastewater (55) Solid Waste (10) Shoreline (5) Community 08-18 Information Technology Computer C/C Tax $6 Projects Water 2 Transfer remaining balance from Proj ect 00-25, 1999-2000 Information Services Wastewater 2 Computer Projects, to fund remaining work. Solid Waste 1 Shoreline 1 Community Please refer to Appendix 1 for key to fund abbreviations Page 8 of 12 CAP IT AL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description Fundin2: FY2010-11 Source Fundin2: 03-17 Information Services Computer Projects C/C Tax $10 Transfer remaining balance from Project Water 7 02-20, Information Services Computer Proj ects, to fund remaining work. Wastewater 7 Solid Waste 2 Shoreline 3 Community 07-34 Community Center HV AC System C/C Tax $230 Additional funding to complete the HV AC system installation project. 10-30 CPA Second Stage Support Space C/C Tax $130 Addition, Design Additional funding to complete design of the space addition. 10-42 Stevens Creek Trail, Sleeper to C/C Tax ($960) Dale/Heatherstone, Construction ParkLand 960 Additional Park Land funding will allow Fund return of C/C Tax funding to reprogram to other capital projects. 06-37 Downtown Revitalization Bond Downtown ($398) Improvements Bond Transfer funding to Project 09-31, Castro Proceeds Street Bomanite Caulking ($134,000), and Project 11-32, Castro Street Stair Tread Modifications ($264,000). 09-31 Castro Street Bomanite Caulking CIP Reserve ($72) Estimated cost has been reduced to Downtown (225) $237,000 due to favorable bid climate. Revitalization Recommended funding sources have been Authority modified. Downtown 134 Bond Proceeds Please refer to Appendix I for key to fund abbreviations Page 9 of 12 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description Fundin2: FY2010-11 Source Fundin2: Facilities Proiects 11-27 Library Space Modifications, Conceptual C/C Tax $150 Design Conceptual design of space modifications to address space needs for the Children's Service Area and other library operations. 11-28 Fire Station No.4 Drill Grounds C/C Tax $145 Modification Relocate Fire Station No.5 Apparatus building to Fire Station No.4 for storage of materials and equipment. Solid Waste 11-29 Waste Hauler RFP Solid Waste $200 Technical Assistance to develop a new trash and recycling hauling contract. Streets and Sidewalks 11-30 San Luis Avenue Reconstruction C/C Tax $50 Reconstruct curbs, gutters and driveway Gas Tax 520 approaches and pavement on San Luis Avenue. 11-31 Vassar Avenue Reconstruction, Design C/C Tax $15 Design of curbs, gutters, driveway Gas Tax 165 approaches and pavement on Vassar Avenue. 11-32 Castro Street Stair Tread Modifications C/C Tax $148 Add stair treads to sidewalk steps along Downtown 264 Castro Street to minimize tripping and aid Bond the visually impaired. Proceeds Please refer to Appendix 1 for key to fund abbreviations Page 10 of 12 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description Fundin!!: FY2010-11 Source Fundin!!: Parks and Recreation 11-33 Athletic Field, Construction Other $9,180 Construct new athletic fields in the (Shoreline Shoreline Regional Park. Community Bond Issuance) 11-34 Stevens Creek Trail Landscaping Shoreline $24 Improvements South of EI Camino Real Community Add trees and irrigation along the meadow Park Land 69 south of El Camino Real to provide visual Fund screen for Stevens Creek Trail users. 11-35 Stevens Creek Trail Access Point Shoreline $13 Improvements North of EI Camino Real Community Provides a connection to Stevens Creek Park Land 37 Trail from the north side of El Camino Fund Real. 11-36 Improvements to Open Space at Bonny Park Land $32 and Beatrice Streets Clearing and minimal improvements to the Hetch-Hetchy right-of-way from Bonny Street to Beatrice Street/Wright Avenue. 11-37 Highway 101 Auxiliary Lanes Shoreline $75 Coordination Community Funding for staff coordination of a VTAlCaltrans project to add an auxiliary lane to Highway 101 between Shoreline Boulevard and Embarcadero Road in Palo Alto, lengthen existing HOV lanes, widen several ramps, and install metering the ramps. Please refer to Appendix 1 for key to fund abbreviations Page 11 of12 eAPIT AL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description 11-38 Highway 85 Noise Barrier Study Detailed right-of-way, geotechnical, utilities, traffic management, and environmental analyses required to place a request for a sound wall along Highway 85 between El Camino Real and Sleeper Avenue on the Caltrans eligibility list for funding. Fundin2: Source C/C Tax Total FY2010-11 PROJECTS FUNDING SUMMARY CIP Reserve Fund C/CTax Water Fund Wastewater Fund Storm Drain Fund Solid Waste Management Fund Gas Tax Fund Shoreline Community Fund Downtown Revitalization Authority Park Land Fund Building Services Fund Downtown Bond Proceeds Other Please refer to Appendix 1 for key to fund abbreviations Total $988 1,459 1,534 1,574 25 423 685 796 (225) 1,098 200 o 9,289 $17.846 FY2010-11 Fundin2: 200 $17.846 Page 12 of 12 . PLANNED 2011-12 PROJECTS CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Planned Capital Improvement Proiects, FY2011-12 Brief descriptions and funding sources for the projects below are provided on the following pages. All costs are shown in thousands. Proiect Proiect Description 12-01 12-02 12-03 12-04 12-05 12-06 12-07 12-08 12-09 12-10 12-11 12-12 12-13 12-14 12-15 12-16 12-17 12-18 12-19 12-20 12-21 12-22 12-23 12-24 12-25 12-26 12-27 12-28 Bud2et Non-Discretionarv Proiects 11-12 Street Resurfacing Program 11-12 Traffic Signal and Street Light Pole Replacements/Modifications 11-12 Slurry Seal Program 11-12 Water System Improvements 11-12 Wastewater System Improvements 11-12 Concrete Sidewalk/Curb Repairs 11-12 Parks Pathway Resurfacing 11-12 Shoreline Pathway, Roadway, Parking Improvements 11-12 Forestry Maintenance Program and Street Tree Replanting 11-12 Shoreline Landfill Cap Maintenance and Repairs 11-12 Developer Reimbursements 11-12 Street Lane Line and Legend Repainting 11-12 Landfill Gas/Leachate System Repairs & Improvements 11-12 Facilities Maintenance Plan 11-12 Annual Traffic Studies/NTMP Improvements 11-12 Maintenance Agreement for JPBNTA Transit Center Shoreline Infrastructure Maintenance Information Technology Computer Projects Biennial Median Renovations and Roadway Landscape Renovations Biennial Good Neighbor Fence Replacements Biennial Real Estate Technical and Legal Services Miscellaneous Water Main/Service Line Replacement Miscellaneous Storm/Sanitary Sewer Main Replacement TDA Projects Installation of ADA Curb Ramps, Phase VII Biennial PMP Recertification 11-12 Annual New Energy Conservation Measures Cape Seal Program $815 $190 $120 $315 $140 $270 $75 $175 $280 $120 $110 $50 $120 $490 $120 $55 $215 $485 $65 $30 $75 $1,190 $1,405 $60 $115 $65 $80 $455 Total of Non-Discretionary Projects $7,685 Page 1 of8 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 Planned Capital Improvement Proiects, FY2011-12 Brief descriptions and funding sources for the projects below are provided on the following pages. All costs are shown in thousands. Project Project Description Bud2et Discretionarv Projects Streets and Sidewalks 12-29 Vassar Avenue Reconstruction, Construction $400 12-30 12-31 Parks and Recreation Critttenden Park (West Field) Turf Replacement, Design and Construction South Whisman Area Park, Design $1,485 $835 12-32 Information Technolol!:V Microfiche to Digital Imaging Conversion $375 Total of Discretionary Projects $3,095 TOTAL OF All PROJECTS $10,780 Page 2 of8 eAPIT AL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 Planned Capital Improvement Projects, FY2011-12 All costs are shown in thousands. Item Proiect Description Fundin2: FY2011-12 Source Fundin2: Non-Discretionarv Proiects 12-01 11-12 Street Resurfacing Program C/C Tax $70 Install asphalt concrete and fog seal Gas Tax 690 overlays, raise utilities and monuments. Shoreline 55 Community 12-02 11-12 Traffic Signal and Street Light C/CTax $190 Pole Replacements/Modifications Replace traffic signal controllers, traffic detector loops, back-up batteries and LED traffic signal lights. Includes minor modifications to existing traffic signals to improve traffic safety. Replace 8 to 12 damaged and/or end-of-life street light poles. 12-03 11-12 Slurry Seal Program C/C Tax $120 Apply slurry seal to selected street surfaces and City facility parking lots as required. 12-04 11-12 Water System Improvements Water $315 Scheduled replacement of water system components and minor unscheduled improvements to the City's water system. 12-05 11-12 Wastewater System Improvements Wastewater $140 Unscheduled improvements/repairs to the City's wastewater collection and pumping system. 12-06 11-12 Concrete Sidewalk/Curb Repairs C/CTax $270 Replace deteriorated sidewalks and repair concrete curbs, gutters, and sidewalks displaced by street tree growth, and/or failure of City-owned utilities. 12-07 11-12 Parks Pathway Resurfacing C/C Tax $75 Renovate various park pathways within City parks. Please refer to Appendix 1 for key to fund abbreviations Page 3 of8 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Descriution Fundin2 FY2011-12 Source Fundin2 12-08 11-12 Shoreline Pathway, Roadway, Shoreline $175 Parking Improvements Community Correct drainage problems and damage due to differential settlement; provide pathway, roadway and parking related improvements. 12-09 11-12 Forestry Maintenance Program C/C Tax $280 and Street Tree Replanting Contract to prune, remove, stump, purchase and plant approximately 800 to 1,000 medium to large trees within the City. Maintain trees damaged by freezing, disease, drought and other natural causes. 12-10 11-12 Shoreline Landfill Cap Solid Waste $120 Maintenance and Repairs Regulatory mandates of the Bay Area Air Quality Management District and the Regional Water Quality Control Board require the City to protect the integrity of the landfill cap and prevent surface emissions by regrading, filling, recompacting, and making other improvements. 12-11 11-12 Developer Reimbursements C/C Tax $25 Construction of street and utility Water 30 improvements concurrent with private development. Adjacent properties Wastewater 25 benefiting from street and utility Storm Drain 30 improvements will be required to reimburse the City for the improvements. 12-12 11-12 Street Lane Line and Legend C/C Tax $50 Repainting Annual repainting City street lane lines and legends, as needed. 12-13 11-12 Landfill Gas/Leachate System Solid Waste $120 Repairs and Improvements Annual repairs and improvements to large components of the landfill gas and leachate system. Please refer to Appendix I for key to fund abbreviations Page 4 of 8 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description Fundin2: FY2011-12 Source Fundin2: 12-14 11-12 Facilities Maintenance Plan C/C Tax $380 Repair, replace, or maintain City facilities Shoreline 110 (RV AC, roofs, carpets, plumbing, etc.). Community 12-15 11-12 Annual Traffic Studies/NTMP C/C Tax $120 Improvements Funding for traffic calming devices on neighborhood, local, and residential streets in conformance with the Neighborhood Traffic Management Program, and annual contracts with traffic consultants to assist the Traffic Section with neighborhood traffic issues. 12-16 11-12 Maintenance Agreement for Other $55 JPBNT A Transit Center (Reimbursement) Reimbursement of City expenses by JPBNT A. 12-17 Shoreline Infrastructure Maintenance Shoreline $215 Maintenance of water lines, sewer lines, Community storm drainage system, water system supplying the sailing lake. 12-18 Information Technology Computer C/CTax $185 Projects Water 120 Future information services projects. Wastewater 120 Solid Waste 30 Shoreline 30 Community 12-19 Biennial Median Renovations and Roadway Landscape Renovations Biennial repairs and improvements to City landscaped medians and roadway landscaping. C/C Tax $65 Please refer to Appendix 1 for key to fund abbreviations Page 5 of8 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description Fundin!! FY2011-12 Source Fundin!! 12-20 Biennial Good Neighbor Fence (GNF) C/CTax $30 Replacements Funding to replace fencing between City parks and private property. 12-21 Biennial Real Estate Technical and Legal C/CTax $15 Services Shoreline 10 Funding for appraisals, environmental Community reports, surveys, lease preparation/review services for City Real Estate activity. Park Land 50 Fund 12-22 Miscellaneous Water Main/Service Line Water $1,190 Replacement Replace corroded and/or undersized cast iron pipe water mains on various streets. The replacements include water services, fire hydrants and saddle replacements. 12-23 Miscellaneous Storm/Sanitary Sewer Wastewater $1,405 Main Replacement Repair and replace storm and sanitary sewer pipes, manholes and systems identified by the City's annual line televising program. 12-24 TDA Projects C/C Tax $10 Various bike and pedestrian related Other (State 50 projects. grant) 12-25 Installation of ADA Curb Ramps, C/C Tax $115 Phase VII Install approximately 20 ADA-compliant curb ramps throughout the City. 12-26 Biennial PMP Recertification C/CTax $65 Field inspection of all arterial and collector streets as required by the Metropolitan Transportation Commission (MTC). Please refer to Appendix I for key to fund abbreviations Page 60f8 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Descrivtion Fundin2: FY2011-12 Source Fundin2: 12-27 11-12 Annual New Energy Conservation C/C Tax $80 Measures Fund energy conservation efforts in City facilities. 12-28 Cape Seal Program C/C Tax $40 Periodic application of liquid asphalt Gas Tax 415 emulsion to 19 streets and 3 alleyways that were partially improved when they were annexed from the County to the City. Treatment maintains durability and functional travelways. Streets and Sidewalks 12-29 Vassar Avenue Reconstruction, C/CTax $35 Construction Gas Tax 365 Construction of curbs, gutters and driveway approaches and pavement on Vassar Avenue. Parks and Recreation 12-30 Crittenden Park (West Field) Turf Park Land $1,485 Replacement, Design and Construction Fund Convert the Crittenden Field to synthetic turfto increase the field's playing capacity. 12-31 South Whisman Area Park, Design Park Land $835 Design the 3.5- to 5.0-acre park in the Fund South Whisman Precise Plan Area. Please refer to Appendix 1 for key to fund abbreviations Page 7 of 8 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description Fundinl! FY2011-12 Source Fundinl! Information Technolol!v 12-32 Microfiche to Digital Imaging Building $375 Conversion Services Conversion of existing Building Division records on microfiche to a digital imaging system. Total $10.780 FY2011-12 PROJECTS FUNDING SUMMARY C/C Tax Water Fund Wastewater Fund Storm Drain Fund Solid Waste Management Fund Gas Tax Fund Shoreline Community Fund Park Land Fund Building Services Fund Other 2,220 1,655 1,690 30 270 1,470 595 2,370 375 105 Total $10.780 Please refer to Appendix 1 for key to fund abbreviations Page 80f8 PLANNED 2012-13 PROJECTS' CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Planned Capital Improvement Proiects, FY2012-13 Brief descriptions and funding sources for the projects below are provided on the following pages. All costs are shown in thousands. Proiect Proiect Description 13-01 13-02 13-03 13-04 13-05 13 -06 13-07 13-08 13-09 13-10 13-11 13-12 13-13 13-14 13-15 13-16 13-17 13-18 13-19 13-20 13-21 13-22 13-23 13-24 13-25 13-26 Bud2:et Non-Discretionarv Proiects 12-13 Street Resurfacing Program 12-13 Traffic Signal and Street Light Pole Replacements/Modifications 12-13 Slurry Seal Program 12-13 Water System Improvements 12-13 Wastewater System Improvements 12-13 Concrete Sidewalk/Curb Repairs 12-13 Parks Pathway Resurfacing 12-13 Shoreline Pathway, Roadway, Parking Improvements 12-13 Forestry Maintenance Program and Street Tree Replanting 12-13 Shoreline Landfill Cap Maintenance and Repairs 12-13 Developer Reimbursements 12-13 Street Lane Line and Legend Repainting 12-13 Landfill Gas/Leachate System Repairs & Improvements 12-13 Facilities Maintenance Plan 12-13 Annual Traffic StudieslNTMP Improvements 12-13 Maintenance Agreement for JPBNTA Transit Center Shoreline Infrastructure Maintenance Information Technology Computer Projects Biennial Park Renovations/Improvements Miscellaneous Water Main/Service Line Replacement Miscellaneous Storm/Sanitary Sewer Main Replacement TDA Projects Biennial ADA Improvements to City Facilities Installation of ADA Curb Ramps, Phase VIII 12-13 Annual New Energy Conservation Measures Restriping Downtown Parking Structure and Lots $830 $195 $120 $320 $145 $275 $75 $175 $285 $120 $110 $275 $120 $495 $120 $55 $220 $500 $100 $1 ,215 $1,435 $60 $85 $115 $165 $90 Total of Non-Discretionary Projects $7,700 Page 1 of7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 Planned Capital Improvement Proiects, FY2012-13 Brief descriptions and funding sources for the projects below are provided on the following pages. All costs are shown in thousands. Proiect Proiect Description Budl!et Discretionarv Proiects Streets and Sidewalks 13-27 Doane Avenue Reconstruction $595 Parks and Recreation 13-28 South Whisman Area Park, Construction $4,670 Total of Discretionary Projects $5,265 TOTAL OF ALL PROJECTS $12,965 Page 2 of7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Planned Capital Improvement Projects. FY2012-13 All costs are shown in thousands. Item Proiect Description Fundin!! FY2012-13 Source Fundin!! Non-Discretionary Proiects 13-01 12-13 Street Resurfacing Program C/C Tax $70 Install asphalt concrete and fog seal Gas Tax 705 overlays, raise utilities and monuments. Shoreline 55 Community 13-02 12-13 Traffic Signal and Street Light C/CTax $195 Pole Replacements/Modifications Replace traffic signal controllers, traffic detector loops, back-up batteries and LED traffic signal lights. Includes minor modifications to existing traffic signals to improve traffic safety. Replace 8 to 12 damaged and/or end-of-life street light poles. 13-03 12-13 Slurry Seal Program C/C Tax $120 Apply slurry seal to selected street surfaces and City facility parking lots as required. 13-04 12-13 Water System Improvements Water $320 Scheduled replacement of water system components and minor unscheduled improvements to the City's water system. 13-05 12-13 Wastewater System Improvements Wastewater $145 Unscheduled improvements/repairs to the City's wastewater collection and pumping system. 13-06 12-13 Concrete Sidewalk/Curb Repairs C/CTax $275 Replace deteriorated sidewalks and repair concrete curbs, gutters, and sidewalks displaced by street tree growth, and/or failure of City-owned utilities. 13-07 12-13 Parks Pathway Resurfacing C/C Tax $75 Renovate various park pathways within City parks. Please refer to Appendix I for key to fund abbreviations Page 3 of7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description Fundin2: FY2012-13 Source Fundin2: 13-08 12-13 Shoreline Pathway, Roadway, Shoreline $175 Parking Improvements Community Correct drainage problems and damage due to differential settlement; provide pathway, roadway and parking related improvements. 13-09 12-13 Forestry Maintenance Program C/C Tax $285 and Street Tree Replanting Contract to prune, remove, stump, purchase and plant approximately 800 to 1,000 medium to large trees within the City. Maintain trees damaged by freezing, disease, drought and other natural causes. 13-10 12-13 Shoreline Landfill Cap Solid Waste $120 Maintenance and Repairs Regulatory mandates of the Bay Area Air Quality Management District and the Regional Water Quality Control Board require the City to protect the integrity of the landfill cap and prevent surface emissions by regrading, filling, recompacting, and making other improvements. 13-11 12-13 Developer Reimbursements C/C Tax $25 Construction of street and utility Water 30 improvements concurrent with private development. Adjacent properties Wastewater 25 benefiting from street and utility Storm Drain 30 improvements will be required to reimburse the City for the improvements. 13-12 12-13 Street Lane Line and Legend C/C Tax $275 Repainting Annual repainting City street lane lines and legends. 13-13 12-13 Landfill Gas/Leachate System Solid Waste $120 Repairs and Improvements Annual repairs and improvements to large components of the landfill gas and leachate system. Please refer to Appendix 1 for key to fund abbreviations Page 4 of7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description Fundin!!: FY2012-13 Source Fundin!!: 13-14 12-13 Facilities Maintenance Plan C/CTax $385 Repair, replace, or maintain City facilities Shoreline 110 (HV AC, roofs, carpets, plumbing, etc.). Community 13-15 12-13 Annual Traffic Studies/NTMP C/C Tax $120 Improvements Funding for traffic calming devices on neighborhood, local, and residential streets in conformance with the Neighborhood Traffic Management Program, and annual contracts with traffic consultants to assist the Traffic Section with neighborhood traffic issues. 13-16 12-13 Maintenance Agreement for Other $55 JPBNT A Transit Center (Reimbursement) Reimbursement of City expenses by JPBNT A. 13-17 Shoreline Infrastructure Maintenance Shoreline $220 Maintenance of water lines, sewer lines, Community storm drainage system, water system supplying the sailing lake. 13-18 Information Technology Computer C/CTax $190 Projects Water 120 Future information services projects. Wastewater 120 Solid Waste 35 Shoreline 35 Community 13-19 Biennial Park Renovations/Improvemen ts Biennial repairs and improvements to City parks. C/CTax $100 Please refer to Appendix 1 for key to fund abbreviations Page 5 of7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY20ll-l2 THROUGH FY20l4-l5 Item Proiect Description Fundin2 FY2012-13 Source Fundin2 13-20 Miscellaneous Water Main/Service Line Water $1,215 Replacement Replace corroded and/or undersized cast iron pipe water mains on various streets. The replacements include water services, fire hydrants and saddle replacements. 13-21 Miscellaneous Storm/Sanitary Sewer Wastewater $1,435 Main Replacement Repair and replace storm and sanitary sewer pipes, manholes and systems identified by the City's annua11ine televising program. 13-22 TDA Projects C/C Tax $10 Various bike and pedestrian related Other (State 50 proj ects. grant) 13-23 Biennial ADA Improvements to City C/CTax $85 Facilities Continuation of efforts to implement ADA improvements at City facilities. Project is now funded every other year. 13-24 Installation of ADA Curb Ramps, C/C Tax $115 Phase VIII Install approximately 20 ADA-compliant curb ramps throughout the City. 13-25 12-13 Annual New Energy Conservation C/C Tax $165 Measures Fund energy conservation efforts in City facilities. 13-26 Restriping Downtown Parking Structure Parking $90 and Lots District Periodic legend repainting and restriping of parking structures and parking lots. Please refer to Appendix 1 for key to fund abbreviations Page 60f7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description Fundine FY2012-13 Source Fundine Streets and Sidewalks 13-27 Doane Avenue Reconstruction CIC Tax $55 Reconstruct curbs, gutters, driveway Gas Tax 540 approaches and pavement on Doane Avenue. Parks and Recreation 13-31 South Whisman Area Park, Construction Park Land $1,280 Construct new 3.5- to 5.0-acre park in the Fund South Whisman Precise Plan Area. Other (TBD) 3,390 Total $12.965 FY2012-13 PROJECTS FUNDING SUMMARY CIC Tax Water Fund Wastewater Fund Storm Drain Fund Solid Waste Management Fund Gas Tax Fund Shoreline Community Fund Parking District Fund Park Land Fund Other 2,545 1,685 1,725 30 275 1,245 595 90 1,280 3,495 Total $12.965 Please refer to Appendix 1 for key to fund abbreviations Page 7 of7 PLANNED 2013-14 PROJECTS CAPITAL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 Planned Capital Improvement Proiects, FY2013-14 Brief descriptions and funding sources for the projects below are provided on the following pages. All costs are shown in thousands. Project Project Description 14-01 14-02 14-03 14-04 14-05 14-06 14-07 14-08 14-09 14-1 0 14-11 14-12 14-13 14-14 14-15 14-16 14-17 14-18 14-19 14-20 14-21 14- 22 14-23 14-24 14-25 14-26 14-27 14-28 Budeet Non-Discretionarv Projects 13-14 Street Resurfacing Program 13-14 Traffic Signal and Street Light Pole ReplacementslModifications 13-14 Slurry Seal Program 13-14 Water System Improvements 13-14 Wastewater System Improvements 13-14 Concrete Sidewalk/Curb Repairs 13-14 Parks Pathway Resurfacing 13-14 Shoreline Pathway, Roadway, Parking Improvements 13-14 Forestry Maintenance Program and Street Tree Replanting 13-14 Shoreline Landfill Cap Maintenance and Repairs 13-14 Developer Reimbursements 13-14 Street Lane Line and Legend Repainting 13-14 Landfill Gas/Leachate System Repairs & Improvements 13-14 Facilities Maintenance Plan 13-14 Annual Traffic Studies/NTMP Improvements 13-14 Maintenance Agreement for JPBNTA Transit Center Shoreline Infrastructure Maintenance Information Technology Computer Projects Biennial Median Renovations and Roadway Landscape Renovations Biennial Good Neighbor Fence Replacements Biennial Real Estate Technical and Legal Services Tennis Court Resurfacing at Cooper, Stevenson, Sylvan, and Whisman Miscellaneous Water Main/Service Line Replacement Miscellaneous Storm/Sanitary Sewer Main Replacement TDA Projects Installation of ADA Curb Ramps, Phase IX Biennial PMP Recertification 13-14 Annual New Energy Conservation Measures $845 $200 $125 $325 $145 $280 $75 $180 $295 $125 $115 $50 $125 $510 $125 $55 $225 $510 $70 $35 $80 $80 $1,240 $1,465 $60 $120 $65 $85 Total of Non-Discretionary Projects $7,610 Page 10f7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Planned Capital Improvement Proiects. FY2013-14 Brief descriptions and funding sources for the projects below are provided on the following pages. All costs are shown in thousands. Proiect Proiect Description Bud2:et Discretionarv Proiects Streets and Sidewalks 14-29 Drew Avenue Reconstruction $605 Total of Discretionary Projects $605 TOTAL OF ALL PROJECTS $8,215 Page 2 of7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Planned Capital Improvement Proiects. FY2013-14 All costs are shown in thousands. Item Proiect Description Fundine FY2013-14 Source Fundine Non-Discretionarv Proiects 14-01 13-14 Street Resurfacing Program C/C Tax $790 Install asphalt concrete and fog seal Shoreline 55 overlays, raise utilities and monuments. Community 14-02 13-14 Traffic Signal and Street Light C/C Tax $200 Pole Replacements/Modifications Replace traffic signal controllers, traffic detector loops, back-up batteries and LED traffic signal lights. Includes minor modifications to existing traffic signals to improve traffic safety. Replace 8 to 12 damaged and/or end-of-life street light poles. 14-03 13-14 Slurry Seal Program C/CTax $125 Apply slurry seal to selected street surfaces and City facility parking lots as required. 14-04 13-14 Water System Improvements Water $325 Scheduled replacement of water system components and minor unscheduled improvements to the City's water system. 14-05 13-14 Wastewater System Improvements Wastewater $145 Unscheduled improvements/repairs to the City's wastewater collection and pumping system. 14-06 13-14 Concrete Sidewalk/Curb Repairs C/C Tax $280 Replace deteriorated sidewalks and repair . concrete curbs, gutters, and sidewalks displaced by street tree growth, and/or failure of City-owned utilities. 14-07 13-14 Parks Pathway Resurfacing C/CTax $75 Renovate various park pathways within City parks. Please refer to Appendix 1 for key to fund abbreviations Page 3 of7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description FundiD!! FY2013-14 Source Fundin!! .. 14-08 13-14 Shoreline Pathway, Roadway, Shoreline $180 Parking Improvements Community Correct drainage problems and damage due to differential settlement; provide pathway, roadway and parking related improvements. 14-09 13-14 Forestry Maintenance Program C/C Tax $295 and Street Tree Replanting Contract to prune, remove, stump, purchase and plant approximately 800 to 1,000 medium to large trees within the City. Maintain trees damaged by freezing, disease, drought and other natural causes. 14-10 13-14 Shoreline Landfill Cap Solid Waste $125 Maintenance and Repairs Regulatory mandates of the Bay Area Air Quality Management District and the Regional Water Quality Control Board require the City to protect the integrity of the landfill cap and prevent surface emissions by regrading, filling, recompacting, and making other improvements. 14-11 13-14 Developer Reimbursements C/CTax $25 Construction of street and utility Water 30 improvements concurrent with private development. Adjacent properties Wastewater 30 benefiting from street and utility Storm Drain 30 improvements will be required to reimburse the City for the improvements. 14-12 13-14 Street Lane Line and Legend C/C Tax $50 Repainting Annual repainting City street lane lines and legends, as needed. 14-13 13-14 Landfill Gas/Leachate System Solid Waste $125 Repairs and Improvements Annual repairs and improvements to large components of the landfill gas and leachate system. . Please refer to Appendix 1 for key to fund abbreviations Page 4 of7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description Fundin!! FY2013-14 Source Fundin!! 14-14 13-14 Facilities Maintenance Plan C/C Tax $395 Repair, replace, or maintain City facilities Shoreline 115 (RY AC, roofs, carpets, plumbing, etc.). Community 14-15 13-14 Annual Traffic Studies/NTMP C/CTax $125 Improvements Funding for traffic calming devices on neighborhood, local, and residential streets in conformance with the Neighborhood Traffic Management Program, and annual contracts with traffic consultants to assist the Traffic Section with neighborhood traffic issues. 14-16 13-14 Maintenance Agreement for Other $55 JPBNT A Transit Center (Reimbursement) Reimbursement of City expenses by JPBNT A. 14-17 Shoreline Infrastructure Maintenance Shoreline $225 Maintenance of water lines, sewer lines, Community storm drainage system, water system supplying the sailing lake. 14-18 Information Technology Computer C/C Tax $190 Projects Water 125 Future information services projects. Wastewater 125 Solid Waste 35 Shoreline 35 Community 14-19 Biennial Median Renovations and Roadway Landscape Renovations Biennial repairs and improvements to City landscaped medians and roadway landscaping. C/C Tax $70 Please refer to Appendix 1 for key to fund abbreviations Page 5 of7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description Fundill!! FY2013-14 Source Fundin2: 14-20 Biennial Good Neighbor Fence (GNF) C/C Tax $35 Replacements Funding to replace fencing between City parks and private property. 14-21 Biennial Real Estate Technical and Legal C/C Tax $15 Services Shoreline 10 Funding for appraisals, environmental Community reports, surveys, lease preparation/review services for City Real Estate activity. Park Land 55 Fund 14-22 Tennis Court Resurfacing at Cooper, C/C Tax $80 Stevenson, Sylvan and Whisman Periodic routine tennis court resurfacing. 14- 23 Miscellaneous Water Main/Service Line Water $1,240 Replacement Replace corroded and/or undersized cast iron pipe water mains on various streets. The replacements include water services, fire hydrants and saddle replacements. 14-24 Miscellaneous Storm/Sanitary Sewer Wastewater $1,465 Main Replacement Repair and replace storm and sanitary sewer pipes, manholes and systems identified by the City's annual line televising program. 14-25 TDA Projects C/C Tax $10 Various bike and pedestrian related Other (State 50 projects. grant) 14-26 Installation of ADA Curb Ramps, C/C Tax $120 Phase IX Install approximately 20 ADA-compliant curb ramps throughout the City. 14-27 Biennial PMP Recertification C/CTax $65 Field inspection of all arterial and collector streets as required by the Metropolitan Transportation Commission (MTC). Please refer to Appendix 1 for key to fund abbreviations Page 60f7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description Fundin2 FY2013-14 Source Fundin2 14-28 13-14 Annual New Energy Conservation CICTax $85 Measures Fund energy conservation efforts in City facilities. Streets and Sidewalks 14-29 Drew Avenue Reconstruction CIC Tax $55 Reconstruct curbs, gutters, driveway Gas Tax 550 approaches and pavement on Drew Avenue. Total $8.215 FY2013-14 PROJECTS FUNDING SUMMARY CIC Tax Water Fund Wastewater Fund Storm Drain Fund Solid Waste Management Fund Gas Tax Fund Shoreline Community Fund Park Land Fund Other 3,085 1,720 1,765 30 285 550 620 55 105 Total $8.215 Please refer to Appendix 1 for key to fund abbreviations Page 7 of7 PLANNED 2014-15 PROJECTS CAPITAL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 Planned Capital Improvement Proiects~ FY2014-15 Brief descriptions and funding sources for the projects below are provided on the following pages. All costs are shown in thousands. Proiect Proiect Description 15-01 15-02 15-03 15-04 15-05 15-06 15-07 15-08 15-09 15-10 15-11 15-12 15-13 15-14 15-15 15-16 15-17 15-18 15-19 15-20 15-21 15-22 15-23 15-24 15-25 15-26 Bud2et Non-Discretionary Proiects 14-15 Street Resurfacing Program 14-15 Traffic Signal and Street Light Pole Replacements/Modifications 14-15 Slurry Seal Program 14-15 Water System Improvements 14-15 Wastewater System Improvements 14-15 Concrete Sidewalk/Curb Repairs 14-15 Parks Pathway Resurfacing 14-15 Shoreline Pathway, Roadway, Parking Improvements 14-15 Forestry Maintenance Program and Street Tree Replanting 14-15 Shoreline Landfill Cap Maintenance and Repairs 14-15 Developer Reimbursements 14-15 Street Lane Line and Legend Repainting 14-15 Landfill Gas/Leachate System Repairs & Improvements 14-15 Facilities Maintenance Plan 14-15 Annual Traffic Studies/NTMP Improvements 14-15 Maintenance Agreement for JPB/VT A Transit Center Shoreline Infrastructure Maintenance Information Technology Computer Projects Biennial Park Renovations/Improvements Cuesta Park Tennis Court Resurfacing Miscellaneous Water Main/Service Line Replacement Miscellaneous Storm/Sanitary Sewer Main Replacement TDA Projects Biennial ADA Improvements to City Facilities Installation of ADA Curb Ramps, Phase X 14-15 Annual New Energy Conservation Measures $860 $200 $125 $335 $150 $285 $80 $185 $300 $125 $115 $285 $125 $515 $125 $55 $230 $515 $105 $80 $1,265 $1,495 $60 $85 $120 $170 Total of Non-Discretionary Projects $7,990 Page 1 of7 eAPIT AL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Planned Capital Improvement Proiects. FY2014-15 Brief descriptions and funding sources for the projects below are provided on the following pages. All costs are shown in thousands. Project Project Description Bud2:et Discretionarv Projects Streets and Sidewalks 15-27 Hackett Avenue Reconstruction $620 Total of Discretionary Projects $620 TOTAL OF ALL PROJECTS $8,610 Page 2 of7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 Planned Capital Improvement Proiects~ FY2014-15 All costs are shown in thousands. Item Proiect Description Fundin2: FY2014-15 Source Fundin2: Non-Discretionarv Proiects 15-01 14-15 Street Resurfacing Program C/C Tax $805 Install asphalt concrete and fog seal Shoreline 55 overlays, raise utilities and monuments. Community 15-02 14-15 Traffic Signal and Street Light C/CTax $200 Pole Replacements/Modifications Replace traffic signal controllers, traffic detector loops, back-up batteries and LED traffic signal lights. Includes minor modifications to existing traffic signals to improve traffic safety. Replace 8 to 12 damaged and/or end-of-life street light poles. 15-03 14-15 Slurry Seal Program C/C Tax $125 Apply slurry seal to selected street surfaces and City facility parking lots as required. 15-04 14-15 Water System Improvements Water $335 Scheduled replacement of water system components and minor unscheduled improvements to the City's water system. 15-05 14-15 Wastewater System Improvements Wastewater $150 Unscheduled improvements/repairs to the City's wastewater collection and pumping system. 15-06 14-15 Concrete Sidewalk/Curb Repairs C/CTax $285 Replace deteriorated sidewalks and repair concrete curbs, gutters, and sidewalks displaced by street tree growth, and/or failure of City-owned utilities. 15-07 14-15 Parks Pathway Resurfacing C/CTax $80 Renovate various park pathways within City parks. Please refer to Appendix 1 for key to fund abbreviations Page 3 of7 eAPIT AL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description Fundine: FY2014-15 Source Fundine: 15-08 14-15 Shoreline Pathway, Roadway, Shoreline $185 Parking Improvements Community Correct drainage problems and damage due to differential settlement; provide pathway, roadway and parking related improvements. 15-09 14-15 Forestry Maintenance Program C/C Tax $300 and Street Tree Replanting Contract to prune, remove, stump, purchase and plant approximately 800 to 1,000 medium to large trees within the City. Maintain trees damaged by freezing, disease, drought and other natural causes. 15-10 14-15 Shoreline Landfill Cap Solid Waste $125 Maintenance and Repairs Regulatory mandates of the Bay Area Air Quality Management District and the Regional Water Quality Control Board require the City to protect the integrity of the landfill cap and prevent surface emissions by regrading, filling, recompacting, and making other improvements. 15-11 14-15 Developer Reimbursements C/C Tax $25 Construction of street and utility Water 30 improvements concurrent with private development. Adjacent properties Wastewater 30 benefiting from street and utility Storm Drain 30 improvements will be required to reimburse the City for the improvements. 15-12 14-15 Street Lane Line and Legend C/CTax $285 Repainting Annual repainting City street lane lines and legends. 15-13 14-15 Landfill Gas/Leachate System Solid Waste $125 Repairs and Improvements Annual repairs and improvements to large components of the landfill gas and leachate system. Please refer to Appendix 1 for key to fund abbreviations Page 4 of7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description Fundinf! FY2014-15 Source Fundinf! 15-14 14-15 Facilities Maintenance Plan C/CTax $400 Repair, replace, or maintain City facilities Shoreline 115 (RV AC, roofs, carpets, plumbing, etc.). Community 15-15 14-15 Annual Traffic Studies/NTMP C/C Tax $125 Improvements Funding for traffic calming devices on neighborhood, local, and residential streets in conformance with the Neighborhood Traffic Management Program, and annual contracts with traffic consultants to assist the Traffic Section with neighborhood traffic issues. 15-16 14-15 Maintenance Agreement for Other $55 JPBNT A Transit Center (Reimbursement) Reimbursement of City expenses by JPBNT A. 15-17 Shoreline Infrastructure Maintenance Shoreline $230 Maintenance of water lines, sewer lines, Community storm drainage system, water system supplying the sailing lake. 15-18 Information Technology Computer C/C Tax $195 Projects Water 125 Future information services projects. Wastewater 125 Solid Waste 35 Shoreline 35 Community 15-19 Biennial Park C/CTax $105 Renovations/Improvemen ts Biennial repairs and improvements to City parks. 15-20 Cuesta Park Tennis Court Resurfacing C/C Tax $80 Periodic routine tennis court resurfacing. Please refer to Appendix 1 for key to fund abbreviations Page 5 of7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description Fundin2 FY2014-15 Source Fundin2 15-21 Miscellaneous Water Main/Service Line Water $1,265 Replacement Replace corroded and/or undersized cast iron pipe water mains on various streets. The replacements include water services, fire hydrants and saddle replacements. 15-22 Miscellaneous Storm/Sanitary Sewer Wastewater $1,495 Main Replacement Repair and replace storm and sanitary sewer pipes, manholes and systems identified by the City's annual line televising program. 15-23 TDA Projects C/C Tax $10 Various bike and pedestrian related Other (State 50 projects. grant) 15-24 Biennial ADA Improvements to City C/C Tax $85 Facilities Continuation of efforts to implement ADA improvements at City facilities. Project is now funded every other year. 15-25 Installation of ADA Curb Ramps, C/C Tax $120 Phase X Install approximately 20 ADA-compliant curb ramps throughout the City. 15-26 14-15 Annual New Energy Conservation C/CTax $170 Measures Fund energy conservation efforts in City facilities. Please refer to Appendix 1 for key to fund abbreviations Page 6 of7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY20l0-ll, PLANNED FY20ll-l2 THROUGH FY20l4-l5 Item Proiect Description Fundin2: FY2014-15 Source Fundin2: Streets and Sidewalks 15-27 Hackett Avenue Reconstruction C/CTax $55 Reconstruct curbs, gutters, driveway Gas Tax 565 approaches and pavement on Hackett Avenue. Total $8.610 FY2014-15 PROJECTS FUNDING SUMMARY C/CTax Water Fund Wastewater Fund Storm Drain Fund Solid Waste Management Fund Gas Tax Fund Shoreline Community Fund Other 3,450 1,755 1,800 30 285 565 620 105 Total $8.610 Please refer to Appendix 1 for key to fund abbreviations Page 7 of7 PROJECTS TO CLOSE CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Proiects to Close All numbers arc in thousands (1,000) CIPs closed on June 30,2010 Project Sponsor Total Encumbrances Balance at Number Project Title Department Budgct at 2/28/2010 2/28/2010 97-47 New Telemetry System, Phase 11 - WMPP Public Works 1,200 0 0 00-25 I.S. Computer Projects Finance 312 II 8 02-20 I.S. Computer Projects Finance 684 29 83 05-17 Shoreline Infrastructure Maintenance Public Works 121 0 0 05-40 Rengstorff Park Tennis Bleacher Replacement Comm. Svcs. 195 I 19 06-05 2005-06 Wastewater System Improvements Public Works 131 $0 2 06-15 2005-06 Annual Traffic Studies/NTMP Improvements Public Works 105 14 13 06-22 Energy Conservation Initiatives Public Works 235 3 0 06-29 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,709 38 592 06-35 Childcare Center in Community Center Complex Public Works 4,800 37 210 06-38 ADA Playground Improvements Comm. Svcs. 665 0 7 06-41 Athletic Field Development Feasibility Study Comm. Svcs. 275 26 0 07 -02 2006-07 Traffic Signal Replacements/Modifications Public Works 70 0 5 07-07 2006-07 Parks Pathway Resurfacing Comm. Svcs. 135 0 0 07-08 2006-07Shoreline Parkway, Roadway, Parking Improvements Comm. Svcs. 160 II 87 07-11 2006-07 Developer Reimbursements Public Works 100 3 50 07-24 Storm Drain Master Plan Project Implementation Strategy Public Works 200 0 25 07-28 Central Irrigation System Replacements, Phase 3 Comm. Svcs. 185 2 29 07-44 Bicycle Park Public Works 60 4 55 07-45 ADA Improvements - Castro, Whisman and RengstorffParks Comm. Svcs. 358 0 83 08-07 2007-08 Parks Pathway Resurfacing Comm. Svcs. 80 0 0 08-08 2007-08 Shoreline Parkway, Roadway, Parking Improvements Comm. Svcs. 160 6 90 08-11 2007-08 Developer Reimbursements Public Works 100 6 94 08-22 ADA Playground Improvements, Community Center Tot Lot Comm. Svcs. 248 3 42 08-26 Bridge Repairs and Barrier Installation Public Works 100 2 23 08-39 Biennial Good Neighbor Fence (GNF) Replacements Comm. Svcs. 40 I 19 08-46 Reolace 4th Fairway Pedestrian/Golf Cart Bridge Public Works 185 4 57 08-51 Elsie A venue Reconstruction Public Works 1,450 195 160 08-52 Stevens Creek Levee Recert Public Works 275 5 81 09-01 2008-09 Street Resurfacing Program Public Works 760 7 104 09-03 2008-09 Slurry Seal Program Public Works 115 2 24 09-11 2008-09 Developer Reimbursements Public Works 100 6 94 09-12 2008-09 Street Lane Line and Legend Repainting Public Works 255 0 8 09-20 Resurface Tennis Courts at Cuesta Park Comm. Svcs. 90 I 20 10-43 Golf Course Tee Box Renovation Comm. Svcs. 80 7 I 10-46 CDBG Action Plan Amendments Public Works 260 147 89 Total of Closed Projects 15,998 573 2,174 Page I of I UNSCHEDULED PROJECTS/ UNMET NEEDS CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Unscheduled Proiects NOTE: Projects moving from the Unscheduled list to the Five-Year Program would require updated cost estimates. All costs are shown in thousands. Item US-I US-2 US-3 US-4 US-S US-6 US-7 US-8 US-9 US-IO US-ll US-12 US-13 US-14 US-IS US-16 US-17 US-18 US-19 US-20 US-21 US-22 US-23 US-24 US-2S US-26 US-27 US-28 Proiect Description Stevens Creek Interpretive Center, Design and Construction Stevens Creek Trail, Dale/Heatherstone to Mountain View H.S., Design Stevens Creek Trail, Dale/Heatherstone to Mountain View H.S., Construct. Library-Complete the Sound Attenuation Process San Antonio Road Median Improvements, Design & Construction Calderon Median (Dana to Evelyn) Middlefield Road Median Refurbishment (Moffett to Shoreline) Easy Street/Gladys Intersection Reconfiguration Shoreline/Stierlin Landscaping Refurbishment Irrigation Pump Station-Ugrades and Additions Park Dr./Miramonte Ave. Intersection Realignment NIB Comer Moffett Blvd./Central Expwy. Eliminate Free RT Lane Light Rail Trail Lighting, Pacific Drive to MaC Castro Street Modifications, EI Camino Real to Miramonte Ave. Emily Drive Curb, Gutter and Sidewalk Reconstruction Rengstorff Avenue Traffic Signal Interconnect Eliminate Downtown Storm Drain Cross Culverts Upgrade Shoreline Blvd. Landscaping on Overpass Over Central Expressway Upgrade Whisman Road Landscaping on Central Expressway Embankments Rex Manor Park Expansion Landels Trail/Pathway Reconstruction, Design Pedestrian Bridge Over Central Expressway Lighting Landels Park Restroom Library Space Modifications, Design and Construction Golf Course Bunker Renovations Shoreline Clubhouse Parking Lot Reconstruction CP A-Second Stage Support Space Addition, Construction McKelvey Park Improvements Total of Unscheduled Projects Estimated Cost $2,150 $3,000 $15,000 $500 $750 $450 $700 $300 $1,000 $700 $250 $500 $300 $700 $425 $500 $3,200 $1,000 $750 $650 $200 $200 $300 $900 $100 $525 $1,050 $675 $36.775 Page 1 of7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Maior Facilities with Domet Fuodio2 Needs NOTE: Projects moving from the Unmet Funding Needs list to the Five-Year Program would require updated cost estimates. All costs are shown in thousands. Item Maior Facility Cost Rao2e UM-Ol Community Center/Teen Center $41 to $50 Million UM-02 New PolicelFire Administration Building $48 to $51 Million UM-03 Emergency Operations Center $6 to $7 Million UM-04 RengstorffPark Aquatic Building and Facilities $6 to $7 Million UM-05 New Fire Station No.3 $11 to $12 Million UM-06 Cuesta Annex Design/Construction $5 to $6 Million Total of Major Facilities with Unmet Funding Needs $117 to $133 Million Page 2 of7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Descriptions of Unscheduled Proiects Item Project Description Estimated Costs US-l Stevens Creek Trail Interpretive Center Design and construct interpretive center at the Yuba Drive $2,150 trailhead with the contribution from a private donor. US-2 Stevens Creek Trail, Dale/Heatherstone Area to Mountain View High School, Design Design pedestrianlbike trail from DalelHeatherstone area $3,000 to Mountain View High School trailhead. Cost estimate includes right-of-way acquisition. US-3 Stevens Creek Trail, Dale/Heatherstone Area to Mountain View High School, Construction Construction of pedestrianlbike trail from $15,000 DalelHeatherstone neighborhood to trailhead at Mountain View High School. US-4 Library-Complete the Sound Attenuation Process Building modification to reduce noise transfer between $500 library floors. US-5 San Antonio Road Median Improvements, Design and Construction Design and construct refurbishments and upgrades to $750 landscaping and irrigation between EI Camino Real and Central Expressway overpass. US-6 Calderon Median (Dana to Evelyn) Install raised medians and left turn pockets to reduce $450 pavement and provide landscaping. US-7 Middlefield Road Median Refurbishment (Moffett to Shoreline) Refurbish median landscaping and irrigation. $700 US-8 Easy Street/Gladys Intersection Reconfiguration Revise curb return to make intersection at 90-degree angle $300 from Easy Street to Gladys. Page 3 of7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description Estimated Costs US-9 Shoreline/Stierlin Landscaping Refurbishment Upgrade and renovate irrigation and refurbish plant $1,000 materials and hardscape. US-I0 Irrigation Pump Station-Upgrades and Additions Design and construct improvements for the irrigation $700 pump station to enhance reliability and efficiency. US-II Park Dr.lMiramonte Ave. Intersection Realignment Remove existing traffic island, realign Miramonte Ave., $250 relocate sidewalk, streetlights, curb ramp and storm drain modifications. US-12 N/E Corner Moffett Blvd.lCentral Expwy. Eliminate Free Right-turn Lane Improve pedestrian safety crossing Central Expressway to $500 Caltrain, Light Rail and the Adobe Building. US-13 Light Rail Trail Lighting, Pacific Drive to MOC Landscaping and fencing to improve safety and $300 appearance of trail. US-14 Castro Street Modifications, EI Camino Real to Miramonte Avenue Reduce travel lanes from two to one in each direction, $700 widening the existing medians and adding bicycle lanes. US-IS Emily Drive Curb, Gutter and Sidewalk Reconstruction Design and reconstruct curb and sidewalk on Emily $425 Drive. US-16 Rengstorff Avenue Traffic Signal Interconnect Install interconnect conduit and cable along Rengstorff Avenue between the intersections of Rengstorff Avenue and Montecito Avenue and Old Middlefield Way. Also install necessary interconnect equipment at traffic signals and at the traffic signals between these intersections. $500 US-17 Eliminate Downtown Storm Drain Cross Culverts Replace City's surface drain pipes at intersections in the downtown area by installing catch basins, laterals and extending storm drain pipes, reconforming the street grade and constructing curb ramps. $3,200 Page 4 of7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description Estimated Costs US-18 Upgrade Shoreline Blvd. Landscaping on Overpass over Central Expressway Renovate the County-installed landscaping within the $1,000 cloverleaf, upgrade the irrigation system and the pathway lighting along all four sides of the overpass to improve appearance along this major entrance to the downtown area. US-19 Upgrade Whisman Road Landscaping on Central Expressway Embankments Renovate County-installed landscaping along the $750 embankments and upgrade the irrigation system. US-20 Rex Manor Park Expansion Improve neighborhood park facilities by increasing size $650 from .41 acres to .85 acres. US-2I Landels Trail/Pathway Reconstruction, Design Design pathway and trail access at Landels School to $200 Stevens Creek Trail. US-22 Pedestrian Bridge Over Central Expressway Lighting Install lighting on Stevens Creek Trail bridge crossing $200 Caltrain tracks, Central Expressway, and Evelyn Avenue. US-23 Landels Restroom Design and Construct restroom at Landels Park. $300 US-24 Library Space Modifications, Design and Construction Design and Construction of an expansion of the $900 Children's Service Area. This expansion requires relocating the Community Room. US-25 Golf Course Bunker Renovations To reduce maintenance costs and help "speed of play," fill 19 and renovate 9 of the Shoreline golf course's 69 $100 bunkers. US-26 Shoreline Clubhouse Parking Lot Reconstruction Reconstruct the parking lot, restore the surface drainage system, replace the median island landscaping and restripe $525 the parking lot. Page 5 of7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 Item Proiect Description US-27 CPA-Second Stage Support Space Addition, Construction Construct improvements to CPA's Second Stage support area. US-28 McKelvey Park Improvements Replace light poles, field renovation, construct a left-field to center-field fence and install a new tot lot. Total of Unscheduled Projects Estimated Costs $1,050 $675 $36,775 Page 60f7 CAPITAL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 Descriptions of Maior Facilities with Unmet Fundin2 Needs UM-01. Community Center/Teen Center Replacing the existing community center and incorporating a teen center into the new facility is currently estimated to cost $41 to $50 million dollars. UM-02. New Police/Fire Administration Buildilll! Replacing current facility is currently estimated to cost between $48 and $51 million dollars. UM-03. Emer2encv Operations Center Construct freestanding EOC potentially at the Maintenance Operations Center (MaC). Current cost is estimated at $6 to $7 million dollars. UM-04. Ren2storff Park Aquatic Buildin2 and Facilities Replace or renovate aquatic building and other outdated facilities. Current estimated cost ranges from $6 to $7 million dollars. UM-05. New Fire Station No.3 Design and construct a new fire station to replace the City's oldest fire station. Current estimated cost is $11 to $12 million dollars. UM-06. Cuesta Annex Desi2n/Construction Design and construct the master plan concept developed through the master planning process. Current estimated cost is $5 to $6 million dollars. Total of Maior Facilities with Unmet Fundin2 Needs-$117 Million to $133 Million Page 7 of7 APPENDIXES CAPITAL IMPROVEMENT PROGRAM ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15 APPENDIX LIST 1. . Key to Funding Abbreviations. · Spreadsheets for Capital Improvement Program-Adopted FY201O-11, Planned FY2011-12 through FY2014-15. 2. Summary of Funding Reductions to Annual Projects 3. City Telephone System Replacement 4. CPA Second Stage Conceptual Design 5. Downtown Recycling Enclosures 6. Fire Station 4 Drill Grounds 7. Stevens Creek Trail Landscaping Improvements 8. Stevens Creek Trail Access at EI Camino Real APPENDIX 1 CAP IT AL IMPROVEMENT PROGRAM ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15 KEY TO FUNDING ABBREVIATIONS Due to space limitations within certain sections of this document, fund titles are abbreviated. Please refer to the key below for explanations of those abbreviations. CIP Reserve = Capital Improvement Reserve Fund C/C Tax = Construction Tax - Real Property Conveyance Tax Fund Water = Water Revenue Fund Wastewater = Wastewater Revenue Fund Storm = Storm Drain Construction Fund Solid Waste = Solid Waste Management Fund Gas Tax = Gas Tax Fund Shoreline Community = Shoreline Regional Park Community Fund Shoreline Golf Links = General Fund: Shoreline Golf Links Parking District = Parking District Fund Downtown Revitalization Authority = Revitalization Authority Fund Park Land = Park Land Dedication Fund Building Services = General Fund: Building Services Fund Downtown Bond Proceeds = Downtown Revitalization Project Proceeds Other = Grants, Bond Proceeds, Outside Funding APPENDIX 2 Summary of Funding Reductions to Annual Projects To present a balanced five-year CIP, planned funding for non-discretionary projects was reduced in the outer four years. All non-discretionary projects were fully funded in the first year, and those not listed below were fully funded in all five years. Concrete Sidewalk/Curb Repairs Funding reduced by 50% in all four outer years Parks Pathway Resurfacing Funding reduced by 25% in all four outer years Street Lane Line and Legend Repainting Fully funded in years 1,3 & 5 Funding reduced to $50,000 in years 2 & 4 Biennial Park Renovations/Improvements Funding reduced by 25% in years 3 & 5 Biennial Good Neighbor Fence Replacements Funding reduced by 25% in years 2 & 4 Biennial Median & Roadway Landscape Renovations Funding reduced by 25% in years 2 & 4 Annual ADA Improvements to City Facilities Changed to a biennial project; fully funded in years 1, 3 & 5 Installation of ADA Curb Ramps Funding reduced by 50% in all outer years Annual New Energy Conservation Measures Fully funded in years 1, 3 & 5 Funding reduced by 50% in years 2 & 4 APPENDIX 3 CITY OF MOUNTAIN VIEW MEMORANDUM DATE: April 13, 2010 TO: Michael A. Fuller, Interim Public Works Director Linda Forsberg, Business and Internal Services Manager FROM: Patty J. Kong, Finance and Administrative Services Director Steve Rodriguez, Information Technology Manager (Acting) SUBJECT: TELEPHONE PROJECT ADDITIONAL FUNDING REQUESTS FOR FISCAL YEAR 2010-11 PURPOSE This memo summarizes the request for additional funding for the City's Telephone Replacement, Project 08-43, for Fiscal Year 2010-11. BACKGROUND The City's current telephone system was installed with the completion of City Hall and is now approaching 20 years of service. This includes the telephone and voice mail system which is significantly past its estimated useful life. Planning for the replacement of the telephone system began in Fiscal Year 2006-07 and was proposed for Fiscal Year 2007-08. At that time, it was unclear what technology would be selected for the City's new telephone system. An estimate was prepared based on existing PBX technology and the original project funding was estimated at $500,000. As the process continued and technology was evaluated, it was determined to move toward a Voice over Internet Protocol (V olP) technology for the telephone system. The replacement telephone system with V olP technology will have the following benefits: · Increased Efficiencies-By bringing management of the telephone system in-house and training our internal staff, we can quickly add or change functionality for anyone in the enterprise through a single administrative console as opposed to using multiple hardware and software vendors. · Enhanced Functionality-Specialized services, such as caller ID, multi-party calls, message indicator lighting, special hunt groups, voice mail tree functionality and conference calling, are additional charges under the current telephone system. All Michael A. Fuller Linda Forsberg April 13, 2010 Page 2 of these items will be included at no additional costs with the new telephone system. · Potential for Further Cost Reductions by Utilizing Session Initiation Protocol (SIP) Trunking Technology-By using SIP trunks, as opposed to traditional telephony Centrex lines, we will be able to realize savings on our annual operating costs. · Enhanced 9-1-1- The new V oIP system will allow us to integrate an advanced e-9-1-1 solution that will further increase the 9-1-1 operator's ability to discern the location of an emergency down to the specific location per floor. Our current system can only determine the location down to a building. This new solution will automatically update the 9-1-1 PSAP with the most recent information as changes are made, removing the chance of a misdirected emergency response. · Unified Messaging-The VoIP system will feature a unified messaging platform that combines all forms of communications into a single system. This will allow for integration between voice mail; faxes; e-mail; location awareness; "follow me, find me" capabilities; conferencing; and several other communication systems as well as open the door for future gateways between our telephone system and other methods of communications such as radio, Nextel two-way and other nontelecom types of hardware. · Remote Worker Capability I Soft Phones-With the VoIP system, we can extend our telephone system to remote locations connected via high-speed Internet connections over our VPN and utilizing a soft phone client, allowing us to offer the same high-end functionality and integration to our remote users or users who need to work remotely, either from home or on the road. Last fiscal year, additional funding was requested when it was determined handsets would be more expensive with a VoIP system. However, the actual RFP had not been issued at that time and it was unknown if there would be sufficient funding for the project. Although the capital costs may be higher, there is anticipated ongoing savings from an operating costs perspective. The phone service ($50,000) and phone consulting budget ($65,000) have been or are recommended to be reduced from the Finance and Administrative Services budget. Additional operation costs are anticipated to be reduced once the new telephone system is implemented and existing telephone services can be discontinued. The City received 14 responses to the Request for Qualifications (RFQ) and 5 vendors were requested to submit a Request for Proposal (RFP). After extensive review of all vendors, the City narrowed the selection process to 3 vendors and is close to a selection. Michael A. Fuller Linda Forsberg April 13, 2010 Page 3 However, the pricing for all 3 vendors is greater than the funds available in the project. This is one of the major factors of the request for additional funding. More details are provided in the attached memo (see Exhibit 1). With VoIP technology there is a greater investment in hardware and software, but it is anticipated there will be lower ongoing operating costs. The requested funding is being transferred from existing Information Technology projects, so there is no impact on other capital project requests. Funding will be transferred from three existing projects that can be closed out and is more than sufficient to provide the additional requested funding of $250,000. SUMMARY In summary, the City's current telephone and voice mail system has been extended beyond its estimated useful life and is in need of replacement. After extensive review, V oIP technology has been selected for the telephone system replacement. The new telephone system will provide for enhanced functionality and efficiencies our current system does not provide. The current project requires additional funding estimated at $250,000 due to higher one-time costs for hardware and software. However,lower ongoing operating costs are anticipated. In addition, the original budget was developed over three years ago and did not include certain requirements now determined to be essential for the project. All additional funding requested will be transferred from existing Information Technology capital improvement projects. There will be no impact on funding for other capital improvement projects. Please let me know if you need additional information or have any questions. /'.1lj'il' ~ .fie~e Rodriguez Infor tion T chnology Manager (Acting) --- SR/PJK/9/FIN 546-04-05-10M-E^ Attachment Exhibit 1 CITY OF MOUNTAIN VIEW MEMORANDUM DATE: March 26, 2010 TO: Patty Kong, Finance and Administrative Services Director FROM: Tina Yoke, Purchasing and Support Services Manager Steve Rodriguez, IT Manager (Acting) SUBJECT: ADDITIONAL FUNDING FOR PHONE UPGRADE PROJECT As a result of the extensive RFP (R090841) phone process, three short listed vendors were invited to submit their Best and Final Offer proposals to the City. The pricing from the short listed vendors range from $580,000 to $615,000. There is currently $470,000 available in project funding leading to a shortfall in available funding to proceed with an award. It is anticipated that the phone upgrade project requires an additional Two Hundred and Fifty Thousand Dollars ($250,000) to allow for the award of the base project, additional modules, required cabling and also provide for a small change order allowance. The purpose of this memo is to provide justification to support the request for the additional $250,000 in project funding. Background and Analysis: The City's most recent Telecom Contractor, Specialized Communications initiated efforts and recommendations to upgrade the City's existing AT& T phone system with a PBX type system. Specialized Communications submitted cost projections three years ago, for an upgraded phone solution that was primarily based off a of PBX system. During last fiscal year, the City assembled a project team that was focused on reviewing all current phone technologies, not just the PBX solution. The team wanted a solution that would result in the City maximizing the use of new technology to gain efficiency and reduce as much on-going operating cost as possible from the current phone system. As the team evaluated a variety of phone solutions and designs, the team shortly determined it was in the City's best interest to focus on utilizing modem VoIP phone technologies. While V oIP technology has a higher initial procurement cost from the older PBX technology solution, the operational cost is projected to be lower. The following cost elements were not anticipated when the initial project budget was prepared: 1. A Consultant was retained to providing expertise with V oIP solutions. The Consultant participated in the bid and evaluation process. The cost for this Patty J. Kong March 26, 2010 Page 2 second Consultant (initial was Specialized Communications) was approximately $30,000. 2. The cabling in some areas was sufficient for a PBX type system, but not for a V olP system. Therefore, the cable needs to be upgraded to CAT-5 standards. Due to the amount of cabling needed, the cost is projected to range from $30,000 to $50,000. 3. An additional 30 phone lines were discovered that were not previously documented and therefore additional handset, software, phone license and related cost is required. The additional handset cost is approximately $6,000. Anticipated labor and software cost will vary from vendor to vendor. 4. There are specific public safety emergency phone features that may be required to facilitate adequate detailed information displayed to the public safety dispatch console by providing the exact caller location in the event that a 9-1-1 call is initiated. This feature is essential to the safety of employees and visitors at all City Facilities. The cost for this feature ranges from $40,000 to $50,000. 5. A fax solution called Rightfax that was not included in the original budget will need to be acquired. The Rightfax solution ranges from $20,000 to $30,000. 6. Lastly, the bids received were higher than originally anticipated considering the original budget was developed over three years ago and was not based on VoIP technology. Although there will be an overall increase in cost from the existing budget to purchase and implement the upgraded phone system, the total cost of ownership of the phone system going forward in terms of maintenance, work orders, and ongoing costs will be lower. Utilizing VolP as opposed to PBX systems allows the City to have better control over the functioning of the City's own phone system. The City will benefit from reduced reliance on extemal vendors for function upgrades, and will be better positioned to take advantage of the newer, lower cost technologies and connectivity options that will reduce the recurring costs of telephone communications in the near future. Please let us know if you would like additional information or would like to discuss the request in greater detail. APPENDIX 4 CITY OF MOUNTAIN VIEW MEMORANDUM DATE: April 9, 2010 TO: ' Michael A. Fuller, Interim Public Works Director FROM: Jennifer K. Rose, Project Manager SUBJECT: MOUNTAIN VIEW CENTER FOR THE PERFORMING ARTS SECONDSTAGE ADDITION, PROJECT 10-30 This memo provides background on the SecondStage addition project and presents the conceptual design prepared by Hawley Peterson Snyder. BACKGROUND Mountain View Center for the Performing Arts (CPA) was built in 1991 and includes three theaters: MainStage, Second Stage and ParkStage (see Attachment I-Existing Site Plan). The existing arrangement of the support spaces relative to the theaters makes simultaneous utiliza- tion of MainStage and SecondStage difficult. There is only one set of dressing rooms and green room, which are on the other side of the building from SecondStage. Licensees of both theaters have limited access to dressing rooms during simultaneous performances. In addition, SecondStage and ParkStage cannot be booked simultaneously due to their proximity to each other and the minimal acoustical separation between the two stages. The project goal is to add a green room, two dressing rooms and two rest rooms near SecondStage in order to host two simultaneous productions. CONCEPTUAL DESIGN City staff reviewed four options prepared by Mountain View architects Hawley Peterson Snyder. The four alternatives included two exterior additions and two interior renovations coupled with smaller exterior additions. The exterior addition-only options are preferable in that most of the construction can be completed without disrupting the performance schedule, they provide a sound buffer between SecondStage and ParkStage and do not disrupt the exist- ing interior layout. Since the construction cost estimates for all four options were very similar, staff selected the exterior addition shown in Attachment 2-Proposed Floor Plan. This plan provides indoor access to both sides of SecondStage and ParkStage, a green room, two dressing rooms with rest rooms, increases the size of ParkStage, affords weather protection and electrical outlets for lighting and sound amplification for ParkStage, screens the existing delivery area and presents the least disturbance to the existing berm and redwood trees (no trees will be removed). The building addition is approximately 1,900 square feet and wraps around the back of the building where ParkStage and the services area are located (see Attachment 3-Schematic Exterior Elevations and Perspective Images). Michael A. Fuller April 9, 2010 Page 2 ParkStage would be moved approximately 4' toward the lawn seating area and redwood trees. The project also includes regrading of the grass berm to a more gradual slope for ParkStage patrons, as the current slope is too steep (see Attachment 4-Section Through Berm). The project team presented the conceptual design to the Performing Arts Committee on March 17, 2010. They were very interested in the project and, in general, their comments were very positive. The area of the addition is near the edge of the old Mountain View cemetery and investigation of potential gravesites within the project area will be undertaken during the design process. The estimated project cost is as follows: Construction Construction Contingency Architectural and Engineering Design Services Other Professional Services and Inspection/Testing City Project Management and Design City Inspection, Permit, Fees, Printing, Etc. Sign age, Furniture and Fixtures Public Art $1,410,000 140,000 200,000 40,000 55,000 50,000 18,000 12,000 Subtotal $1,925,000 City Administration @ 6.5% Project Contingency /Cost Rise 126,000 10,000 TOTAL $2.061.000 JKR/7/PWK 978-04-09-10M-E^ Attachments: 1. 2. 3. 4. Existing Site Plan Proposed Floor Plan Schematic Exterior Elevations and Perspective Images Section Through Berm fj) tTJ >< - fJ) ~ - z C"> fJ) - ~ tTJ ~ r--t > Z ;:: m ;:0 () -< Ul -I ;:0 m rn -I DD D ~ ~ n = ~ tTJ Z ~ ~ ~ p~ i EXISTING SITE PLAN q~ ~lVlountaln View Center tor the Performi~- _ HAWLEY PETERSON SNYDER <~4 Co,lfo Slret.l S S,j~t 10110 Second Stage Addition Project 10-30 Architecture interior Plonnil"lg ~unlaifl \~u 500 Castro. 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" CJ) ctTj in o~ - o z ~ :I: ~ e GJ :I: OJ tTj ~ ~ ~ qP ~ ~;lq ~ ~ ~i 02 ~~ III .1 "i 'll~~~~~ \' '-. . ~~f1~~~ (~..~ \l~\l~\l~~~~t=- """00" Pi \~~~~~~,\,\,,\,\ ,\'\' iU ~~~ > en > M ~~ ~~~~g ~~ go.O iil Z .~ 11 ~ ~~ IQ Z OZ .. c:l ;u:!:; ~ S n :I: a: ~ z ~ ~ APPENDIX 5 CITY OF MOUNTAIN VIEW MEMORANDUM DATE: March 16, 2010 TO: Michael A. Fuller, Interim Public Works Director FROM: Lori Topley, Solid Waste Program Manager SUBJECT: EXPANSION OF DOWNTOWN RECYCLING ENCLOSURES In 2001, six (6) recycling enclosures were constructed for use by existing downtown businesses lacking on-site space for recycling bins. The enclosures have been well used by businesses, but there has also been extensive abuse. Several of the enclosures experience near daily problems, requiring an inordinate amount of staff and Recology Mountain View (Recology) time to resolve. Businesses and possibly other unauthorized users throw garbage and recyclables into the enclosure rather than the bins. Trash and recyclables often block Recology's access to the bins, delaying service until City staff can clean the area. Solid Waste and Recycling Section staff has made numerous efforts to improve the situation, including working with the businesses using the enclosures, with little success. While it was initially believed expansion of the enclosures would be helpful in alleviating the problems associated with their use, careful monitoring over the last five years reveals the problems are caused less by insufficient capacity and more by the "crisis of the commons." Since it is difficult to track misuse of the enclosures to indi- vidual businesses, there is little motivation to comply with staff requests to use the enclosures properly. One-of the primary problems is throwing or placing of cardboard on top of the bins. This restricts access to the bins for the next user and results in a large pile of material. Often, when the materials are cleared away, the bin is found to be empty or half-empty. In addition, a seventh enclosure space was included in the new Bryant Street parking structure but is currently not in use. It was offered to businesses in the 300 block, but none desired to use it. Staff is currently carefully reviewing requests for enclosure keys. However, demand has mostly been satisfied because businesses undergoing new construction, additions or remodeling are required to provide space for recycling on-site. Businesses without access to an enclosure and lacking adequate on-site space for a recycling bin may deposit recyclables in the trash. The SMaRT@ Station sorts and removes recyclables Michael A. Fuller March 16, 2010 Page 2 deposited in the trash. Therefore, reallocating the enclosure expansion funding will not have an impact on the City's diversion efforts. .~ 1:f 6 ~- uC:r7 Lori T opley Solid Waste Program Manager LT/JJ/8/PWK 907-03-15-10M-E^ APPENDIX 6 CITY OF MOUNTAIN VIEW MEMORANDUM DATE: April14,2010 TO: Linda Forsberg, Business and Internal Services Manager Michael A. Fuller, Interim Public Works Director FROM: Richard Alameda, Acting Deputy Fire Chief Steve Hawkes, Training Battalion Chief SUBJECT: FIRE STATION NO.4 DRILL GROUND CIP PROPOSAL This memo outlines a proposed capital improvement project to prepare an area behind Fire Station No.4 for relocation of the steel apparatus building that will be demolished with the construction of Fire Station No.5. Three County grant-funded equipment trailers and a grant-funded Ford F-550 utility truck are kept at Fire Station No.4 in the drill ground area (see Attachment I-Aerial Photo). The trailers house equipment to be used at HazMat, Urban Search and Rescue and EMS incidents. The utility truck is used to tow the trailers. The purpose of the vehicles is for local or mutual-aid emergency response. Our agreement in receiving these free County resources was to store the vehicles and maintain the equipment for emergency response needs. The City owns two of the three trailers, the utility truck and the equipment kept therein. The sun and weather are beginning to deteriorate the trailer roofs. The utility truck, fire training props and other equipment are also stored outside in the drill grounds and are subject to deterioration by the elements. Storage of these vehicles and equipment in a building would slow the deterioration and reduce the frequency of costly repairs or replacement. The area located at the rear of the Fire Station No.4 drill grounds is not being used to its full potential. The existing sand volleyball court, picnic area, propane training prop and the gutter fire training prop areas have not been used in many years. The existing mix of uneven surfaces and obstacles has made it almost impossible to utilize this area for effective Firefighter training. This proposal includes preparation work and installation of a new asphalt surface over the back drill ground area to match the existing pavement grades. The project would also include pouring a concrete pad for the Fire Station No.5 apparatus building that would be reused. This project will greatly increase the utilization of the drill grounds area for training and storage purposes. Linda Forsberg Michael A. Fuller April 14, 2010 Page 2 The estimated cost of this work is $145,000 and does not include relocation of the apparatus building to the site. It is assumed that this would occur as part of the Fire Station No.5 project. Please let me know if you need additional information. t2~ ~---- Richard Alameda Acting Deputy Fire Chief Steve awkes Training Battalion Chief RA-SHj7 jPWK 905-04-14-10M-E^ Attachment ATIACHMENT 1 APPENDIX 7 e City of Mountain View , STEVENS CREEK TRAIL Reach 4jSegment 2 APPENDIX 8 .. mm~m~~m3~ .... ~)(;II:II)(~m)( m ~~og;o~; '-\ Z Z (l Z (l \l z (l ., (j)G'l~G'l~m(j)~... m !!!",C:!!,O~G)oo Z ~~eG'l~n;~i?~ 0 ~...so="'ii ~o o::.::l:!!o'" 0""", 1im~!!l ~o~ Ili~~ "l!~~~ ~<~!~~~rif~ ....~o om~i!!I ~h::tm ::O"'om" 1;... .... .... iilO ;~ o~ o~ i "'z z II : ..dJH I! : d ; STEVENS CREEK TRAIL - ACCESS POINT AT HOTEL (OPTION 1) I i mm"''''-V:llll'''''''' r- !!!!ll~ll,,~ll/l/l m i1nziH1zClClCl G) G'lG'l~0~mGl::;;~~ m !t!mC:lI::IO"'G'lOOO Z !I~"iiigh~'!!!'i C .......iO:!j....z '-t:::en o:!i!~~~(j)2o)O!m ~{l~ ~,,~~i:llll mf!..... m ... ~;;~!iil~~~ 0 ~gCO omo;l !:j'" :Ill"'''':!: .... ....0 ... o ~~ C~ o~ ~ mz Z I! -.1/11 I: .! STEVENS CREEK TRAIL - ACCESS POINT AT HOTEL (OPTION 2)