HomeMy WebLinkAboutCapital Improvement Program Adopted FY 2010-2011
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY 2010-11
PLANNED FY 2011-12 THROUGH FY 2014-15
CITY OF MOUNTAIN VIEW
CALIFORNIA
Mission Statement:
The City of Mountain View provides quality services
and facilities that meet the needs of a caring and diverse
community in a financially responsible manner.
On the cover: The City of Mountain View will construct a new Fire Station No.5 at the
northeast corner of North Shoreline Boulevard and Crittenden Lane, near the entrance
to Shoreline at Mountain View Regional Park. The new building is designed to qualify
for a Leadership in Energy and Environmental Design (LEED) Silver certification from
the United States Green Building Council. Construction is scheduled to begin in July
2010 and be completed in February 2012.
CITY OF MOUNTAIN VIEW
Capital Improvement Program
Adopted FY2010-11
Planned FY2011-12 through FY2014-15
City Council
Ronit Bryant, Mayor
Jac Siegel, Vice Mayor
Margaret Abe-Koga
John Inks
R. Michael Kasperzak, Jr.
Laura Macias
Tom Means
Submitted by:
Kevin C. Duggan, City Manager
Michael A. Fuller, Public Works Director
Linda Forsberg, Business and Internal Services Manager
Prepared by:
Jerry Burgess, Senior Administrative Analyst
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
TABLE OF CONTENTS
Transmittal Memo
Active Projects
Adopted FY2010-11 Projects
Planned FY2011-12 Projects
Planned FY2012-13 Projects
Planned FY2013-14 Projects
Planned FY2014-15 Projects
Projects Closed as of June 30, 2010
Unscheduled ProjectslUnmet Needs
List of Appendixes
Appendixes 1-8
TRANSMITTAL MEMO
CITY OF MOUNTAIN VIEW
MEMORANDUM
DATE: August 5, 2010
TO: City Council
FROM: Kevin C. Duggan, City Manager
Michael A. Fuller, Public Works Director
Linda Forsberg, Business and Internal Services Manager
Jerry Burgess, Senior Administrative Analyst
SUBJECT: ADOPTED FISCAL YEAR 2010-11 THROUGH FISCAL YEAR 2014-15
CAPITAL IMPROVEMENT PROGRAM
CAPITAL IMPROVEMENT PROGRAM DEVELOPMENT AND APPROVAL
PROCESS
The Fiscal Year 2010-11 through Fiscal Year 2014-15 Capital Improvement Program
(CIP) was adopted by the City Council on May 25, 2010 after being reviewed at a Study
Session on April 20, 2010. Funding for Fiscal Year 2010-11 projects was approved as
part of the adoption of Fiscal Year 2010-11 budgets on June 22, 2010.
In 2005, the City Council established a two-year CIP cycle as a streamlining measure to
reduce the amount of City Council and staff time needed for the development and
approval of the CIP. For Fiscal Year 2010-11, the City Council adopted a full five-year
CIP and funded projects for the first year of the program. In keeping with the two-year
CIP development cycle, only projects that relate to one or more of the following will be
considered for inclusion in the Fiscal Year 2011-12 CIP:
· New City Council projects or initiatives that can be implemented within potential
funding constraints.
· Active projects requiring budget adjustments.
· Urgent projects to repair or replace broken infrastructure.
· New projects required to comply with health/ safety or other regulatory mandates
or projects that will result in substantial operational savings.
City Council
August 5, 2010
Page 2
ADOPTED FISCAL YEAR 2010-11 THROUGH FISCAL YEAR 2014-15 CAPITAL
IMPROVEMENT PROGRAM
The City is facing significant financial challenges as the local, State and national econo-
mies continue to struggle and show only fledgling signs of improvement. Among the
sources of capital improvement project funding, the Construction/Conveyance Tax
(C/C Tax) and CIP Reserve Funds are particularly impacted. The adopted CIP for
Fiscal Year 2010-11 through Fiscal Year 2014-15 reflects the current economic climate in
the following ways:
· Conservative estimates were made for the amount of CIP Reserve and C/C Tax
revenues available to fund capital projects. No General Fund carryover is
assumed to be available for the CIP Reserve Fund and C/C Tax net revenue is
assumed to be less than $2 million annually over the five-year planning period.
· The adopted CIP places a priority on funding nondiscretionary annual and
periodic infrastructure projects that preserve the City's significant investment in
infrastructure and/ or are required for regulatory compliance. Very few new
"discretionary" projects are included in the plan, particularly in the outer years.
· Current projections require reduced funding for some "nondiscretionary" mainte-
nance projects in the outer years to maintain a balanced plan and required reserve
levels over the five-year plan.
Despite the financial challenges discussed above, the adopted five-year CIP program
(Appendix 1) is balanced and maintains all fund reserve balances required by Council
policy.
Projects to Close
Responding to the funding constraints described above, staff reviewed the status of all
active capital projects to determine which projects could be closed at the end of Fiscal
Year 2009-10, so unspent balances could be reprogrammed to other capital projects.
This effort resulted in more than $400,000 of CIP Reserve and C/C Tax Funds being
returned to these two financially constrained funds.
A list of projects closed at the end of the 2009-10 fiscal year is provided in the "Projects
to Close" section of this document.
City Council
August 5, 2010
Page 3
Nondiscretionary Annual and Periodic Infrastructure Maintenance Projects
Because CIP Reserve and C/C Tax funds are expected to be very limited over the five-
year capital planning period, the adopted five-year CIP reduces funding to some
nondiscretionary infrastructure projects in the outer years of the program to maintain a
balanced CIP. No reductions to Fiscal Year 2010-11 funding levels for nondiscretionary
infrastructure projects were made.
The adopted CIP focuses on maintaining funding for projects that relate to safety
concerns (e.g., traffic signal replacements and modifications) and projects that, if not
done as scheduled, will cost the City more for repair/replacement in the future (e.g.,
street projects). A summary of funding reductions to annual projects is provided in
Appendix 2. These reductions will not result in significant negative impacts to the
City's infrastructure because there will be at least some level of ongoing maintenance in
each of the project areas throughout the five-year planning period.
The need to implement some or all of these reductions in the outer years of the five-year
plan will be revisited during future CIP planning processes and adjusted accordingly,
based on the financial health of CIP funding sources and City Council priorities.
The adopted CIP includes funding increases for two annual maintenance projects in
Fiscal Year 201 0-11:
· Project 11-02, Traffic Signal Replacements and Modifications ($210,OOO)-This
annual project was scheduled to roll forward with a budget of $160,000 to fund
replacement of traffic signal controllers and loops and signal back-up system
batteries and make minor modifications to improve traffic safety. The adopted
CIP includes an additional $50,000 in Fiscal Year 2010-11 and $30,000 in each of the
outer years to fund replacement of damaged and/ or end-of-life streetlight poles
that have corroded at the base and could become structurally unsound.
· Project 11-14, 2010-11 Facilities Maintenance Plan ($505,OOO)-This annual project
was scheduled to roll forward with a budget of $475,000 to fund repair, replace-
ment and maintenance of City facilities, including HV AC systems, roofs, carpets,
plumbing, etc. The adopted CIP provides an additional $30,000 in funding in
Fiscal Year 2010-11 for two facilities-related projects at the Police/Fire
Administration Building. One will rectify Officer-safety issues in the arrest, intake
and booking (AIB) processing area. The other includes improvements that will
diffuse the light coming through skylights over three areas in the building
(Records, front lobby and clerical support) to reduce glare and heat gain from the
skylights and improve worker comfort.
City Council
August 5, 2010
Page 4
Amendments to Previously Approved Projects
The City Council approved amendments to several existing capital projects as a part of
the adopted five-year CIP.
Funding Reductions
Over the past year, the City has consistently received favorable bids on Public Works
projects, resulting in lower project costs. The adopted CIP includes recovering
$250,000 of C/C Tax funding from three project budgets that have benefited from the
favorable bid environment.
· 2008-09 Concrete Sidewalk/Curb Repairs, Project 09-06
Funding Sources
Current Funding:
Funding Modification:
Revised Funding:
$510,000
($145,000)
$365,000
C/C Tax
· Installation of ADA Curb Ramps, Phase IV, Project 09-38
Funding Sources
Current Funding:
Funding Modification:
Revised Funding:
$210,000
($100,000)
$110,000
C/C Tax
· Cecilia Way Valley Gutter Reconstruction, Project 09-39
Funding Sources
Current Funding:
Funding Modification:
Revised Funding:
$130,000
($5,000)
$125,000
C/C Tax
These three projects will remain open in Fiscal Year 2010-11 as there is remaining work
yet to be completed.
Funding for Project 08-42, Grant Road/Sleeper A venue Traffic Signal, has been reduced
by $150,000 to reflect the modified project scope approved by the City Council on
City Council
August 5, 2010
Page 5
April 13, 2010. The project now includes the installation of a pedestrian median refuge,
curb modifications and advance pedestrian warning signs instead of a traffic signal.
· Grant Road/Sleeper A venue Traffic Signal, Project 08-42
Funding Sources
Current Funding:
Funding Modification:
Revised Funding:
$225,000
($150,000)
$75,000
C/C Tax
Projects to Defer
Funding for the replacement of carpet at City Hall ($280,000) was divided between the
following four projects. The carpet replacement has been put on hold indefinitely until
the City's financial condition improves. The adopted CIP reprograms the carpeting-
related funds included in each of these projects to fund other, more critical projects.
· 2005-06 Facilities Major Planned and Emergency Repairs, Project 06-25
Funding Sources
Current Funding:
Funding Modification:
Revised Funding*:
$1,950,000
($30,000)
$1,920,000
C/C Tax
· 2007-08 Facilities Maintenance Plan, Project 08-14
Funding Sources
Current Funding:
$520,000
C/C Tax ($350,000)
Shoreline Community
($170,000)
C/C Tax
Funding Modification:
Revised Funding*:
($100,000)
$420,000
* Revised funding amount does not reflect expenditures to date.
City Council
August 5, 2010
Page 6
· 2007-08 Facilities Major Planned and Emergency Repairs, Project 08-29
Funding Sources
Current Funding:
Funding Modification:
Revised Funding*:
$325,000
($100,000)
$225,000
CIP Reserve
· 2008-09 Facilities Maintenance Plan, Project 09-14
Funding Sources
Current Funding:
$460,000
C/C Tax ($355,000)
Shoreline Community
($105,000)
C/C Tax
Funding Modification:
Revised Funding*:
($50,000)
$410,000
Outside Funding Received
· El Camino Real Sidewalk Replacement, Project 09-37
Funding Sources
Current Funding:
Funding Modification:
Revised Funding:
$1,295,000
($495,000)
$800,000
C/C Tax
On March 9,2010, the City Council moved the Shoreline Boulevard sidewalk
replacement out of Project 09-37 into a new project, Shoreline Boulevard Sidewalk
Replacement-Federal Aid (Project 10-48), and appropriated anticipated Federal
Jobs for Main Street Act of 2010 funds to the new project. Although the City may
or may not receive this Federal stimulus funding, the adopted CIP returns funding
in Project 09-37 originally programmed for the Shoreline Boulevard sidewalk
replacement ($495,000) to the C/C Tax Fund to provide funding for other CIP
projects. If Federal funding is not received, any unallocated balance in the C/C
Tax Fund, in combination with annual sidewalk/ curb repair funding, can be used
to pay for the Shoreline Boulevard sidewalk project.
* Revised funding amount does not reflect expenditures to date.
City Council
August 5,2010
Page 7
· 2009-10 Annual New Energy Conservation Measures, Project 10-27
Funding Sources
Current Funding:
Funding Modification:
$155,000
$4,000
C/C Tax
Other (PG&E Incentive
Funding)
Revised Funding:
$159,000
The adopted CIP reflects appropriating and reinvesting $4,000 in energy-efficiency
incentive payments received from PG&E for lighting retrofit projects at the Bryant
Street Parking Structure and Mountain View Public Library garage into the project
to fund additional energy-conservation efforts in Fiscal Year 2010-11.
Additional Funds Required/Transfer of Funding
· Project 08-43, City Telephone System Replacement ($250,000); Project 01-19,
Information Services Computer Projects (-$210,000); Project 08-18, Information
Technology Computer Projects ($12,000); Project 03-17, Information Services
Computer Projects ($29,OOO)-The adopted CIP adds $250,000 to Project 08-43, City
Telephone System Replacement, to fund a Voice over Internet Protocol (VoIP)-
based telephone system for a new total cost of $850,000. Additional information is
provided in Appendix 3. The required supplemental funding has been acquired
from three existing Information Technology projects-Project 00-25, Information
Services Computer Projects; Project 02-20, Information Services Computer Projects;
and Project 01-19, Information Services Computer Projects. Additionally,
Projects 00-25 and 02-20 have been closed and their remaining balances and work
have been transferred to Projects 08-18 ($12,000) and 03-17 ($29,000) so the work
may be completed as part of those projects.
City Council
August 5,2010
Page 8
Provided below is a table summarizing the funding adjustments for these
IT-related projects:
Project
Current
Funding
or
Balance
Funding
Modifications/Sources
Revised
Total
08-43, City Telephone System
Replacement
$600,000
$250,000 from
Projects 00-25, 02-20 and
01-19
$850,000
08-18, Information
Technology Computer
Projects
$720,000
$12,000 from
Project 02-25
$732,000
03-17, Information Services
Computer Projects
$1,162,000 $29,000 from
Project 02-20
$1,191,000
These funding modifications have resulted in $51,000 being returned to the CIP to
fund other capital projects.
· Community Center HV AC System, Project 07-34
Funding Sources
Current Funding:
Funding Modification:
Revised Funding:
$325,000
$230,000
$555,000
C/C Tax
The adopted CIP adds $230,000 in C/C Tax funding to this project to fully fund
adding air conditioning to the public areas in the Community Center.
· CPA SecondStage Support Space Addition, Design, Project 10-30
Funding Sources
Current Funding:
Funding Modification:
Revised Funding*:
$205,000
$130,000
$335,000
C/C Tax
City Council
August 5,2010
Page 9
The adopted CIP adds an additional $130,000 in C/C Tax funding to complete
design of the CPA SecondStage support space addition. Funding for construction
of the improvements (approximately $1.8 million) has not yet been identified.
Additional information about the project and conceptual design is provided in
Appendix 4.
· Project 10-42, Stevens Creek Trail, Sleeper Avenue to Dale Avenue/Heatherstone
Way, Construction-When adopted as part of the Fiscal Year 2009-10 CIP, this
project was funded through a variety of sources:
Funding Source
Amount
Shoreline Community Fund
$1,250,000
Park Land Fund
1,078,000
Construction/ Conveyance Tax
1,350,000
Transportation Fund for Clean Air (TFCA) Grant
400,000
Transportation Development Act (TDA) Grant
418,000
Open Space Acquisition Reserve Fund
504,000
TOTAL
$5,000,000
At its April 14, 2010 meeting, the Parks and Recreation Commission (PRC)
recommended the allocation of $959,934 in Fiscal Year 2008-09 Park In-Lieu fees to
the project.
Project 10-42 was amended by replacing $959,934 of C/C Tax funding with Park
Land funding. The replaced C/C Tax funds were returned to the CIP to fund
other capital projects. The revised C/C Tax funding balance in this project is now
approximately $390,000.
Since the Council's adoption of the five-year capital plan on May 25, Project 10-42
has been approved to receive a $145,000 Trail and Open Space grant from the
Santa Clara Valley Water District (SCVWD). Receipt of the grant funds is expected
in December 2010. The SCVWD grant funding will, pending Council approval, be
used to further reduce the amount of C/C Tax funding in the project.
City Council
August 5, 2010
Page 10
The City is also waiting for a decision from the State later this summer regarding
its $800,000 California River Parkway (Proposition 84) grant application for the
Stevens Creek Trail, Sleeper Avenue to Dale AvenuejHeatherstone Way project.
If the grant funding is received, the Council will be asked to use the grant funds to
replace the remaining CjC Tax funding, as well as the $504,000 in Open Space
Acquisition Reserve funding, in Project 10-42.
Downtown Revitalization Projects
Revitalization Authority bonds issued in 2004 set aside approximately $1 million for
downtown capital improvements. The bond proceeds must be spent prior to the sunset
of the Downtown Revitalization District in April 2011.
Project 06-37, Downtown Revitalization Bond Improvements, has been amended to
fund the following activities.
Proj ect
Previous Funding
Amended Funding
Castro Street Tree Bond Proceeds
Replacement (Project 05-43).
Completed in 2007.
Downtown Street Signage Bond Proceeds
Program (Project 06-37).
Plans and specifications
approved on June 29, 2010.
Installation to be completed
by January 2011.
Downtown Recycling Bond Proceeds
Enclosures (Project 06-37).
As discussed during the
March 2, 2010 Study Session
and in Appendix 5, staff
does not support an expan-
sion of recycling enclosures
in the downtown.
$96,000 Bond Proceeds
$ 96,000
$275,000 Bond Proceeds
$316,000
$155,000
-0-
City Council
August 5, 2010
Page 11
Proj ect
Castro Street Sidewalk
Visual Enhancements (Stair
Tread Modifications).
Addition of stair treads
required by current
Building Code and ADA on
steps leading from the street
and curbside parking to the
sidewalks along Castro
Street. Improvements
within the Revitalization
District will be funded with
bond proceeds.
Castro Street Bomanite
Caulking (Project 09-31).
Replace caulking in the
sidewalk joints along Castro
Street. Funding amend-
ments reflect availability /
use of bond proceeds
instead of Revitalization
Authority moneys to fund
improvements within the
Revitalization District and
lower than expected project
costs because of the favor-
able bid climate.
Previous Funding
Amended Funding
Bond Proceeds
(Project 06-37)
$412,000 Bond Proceeds
C/C Tax
(Project 11-32)
$264,000
$148,000
$103,000
$134,000
$810,000
$998,000
$188,000
With these planned expenditures of these allocations, there will be a remaining balance
of approximately $188,000 in bond proceeds available to fund additional projects prior
to the April 2011 sunset of the Revitalization District. Staff will return to Council with a
recommendation on how the remaining proceeds should be spent after the amount is
better defined.
CIP Reserve
Revitalization
Authority
$175,000 CIP Reserve
$225,000 Bond Proceeds
Total Bond Proceeds Committed
Total Bond Proceeds Available
Remaining Balance
City Council
August 5,2010
Page 12
"Roll-Forward" Discretionary Projects in FISCAL YEAR 2010-11
The adopted CIP includes three "roll-forward" projects-projects that were identified as
Fiscal Year 2010-11 projects in last year's CIP and are now rolling forward for funding
in Fiscal Year 2010-11.
· Project 11-27, Library Space Modifications, Conceptual Design ($150,000)-The
original project name (Library Expand Children's Service Area and Relocate
Community Room) has been changed to reflect the reduced scope of the project to
include only the development of a conceptual design, and also to provide the new
Library Services Director with additional flexibility in determining space needs for
the Children's Services area and other Library operations. The original funding
amount of $1.04 million has been reduced to $150,000 because the C/C Tax Fund
does not have sufficient funding available to begin the construction of the Library
improvements in Fiscal Year 2010-11.
Staff will return to Council during the Fiscal Year 2011-12 CIP development
process to discuss options to fund the construction of the improvements. In the
meantime, final design and construction of the improvements have been moved to
the list of unscheduled projects in the "Unscheduled Projects/Unmet Needs"
section of this document.
There are no changes to the two other "roll-forward" projects listed for Fiscal
Year 2010-11:
· Project 11-30, San Luis Avenue Reconstruction ($570,000)-Reconstruction of
curbs, gutters, driveway approaches and pavement on San Luis Avenue. The
current pavement condition index (PCI) rating for this street is less than 35 (poor
condition). This project continues a street improvement strategy started in the
Fiscal Year 2007-08 CIP to reconstruct 10 residential streets along Burgoyne Street
between San Ramon Avenue and Hackett A venue. This project will be funded
from the Gas Tax ($520,000) and C/C Tax Funds ($50,000).
· Project 11-33, Athletic Field Construction ($9.18 million)-Construction of the
athletic fields will begin after design work is complete. This project will be
financed through the issuance of debt by the Shoreline Community.
A fourth project, Project 12-31, South Whisman Area Park Design, was scheduled to roll
forward for funding in Fiscal Year 2010-11 but will be postponed one year (until Fiscal
Year 2011-12) because of a delay in the development of new housing in the South
Whisman Precise Plan Area. The project to construct the new park, Project 13-28, South
Whisman Area Park Construction, has been rescheduled to Fiscal Year 2012-13.
City Council
August 5, 2010
Page 13
New Discretionary Projects in Fiscal Year 2010-11
In addition to the Castro Street stair tread modifications project discussed previously,
the adopted CIP includes eight new discretionary projects in Fiscal Year 2010-11 to
address a limited number of City Council and department priorities while also staying
within the significant funding constraints of the CIP Reserve and C/C Tax Funds.
· Project 11-28, Fire Station No.4 Drill Grounds Modification ($145,OOO)-This
project includes site preparation and relocation of the Fire Station No.5 Apparatus
Building to Station No.4 to keep hazardous materials response, urban search and
rescue, emergency medical services and training equipment out of the sun and
inclement weather. These materials and equipment are currently stored outside.
Reuse of the Apparatus Building contributes Leadership in Environmental and
Energy Design (LEED) points to the Fire Station No.5 project. Additional informa-
tion is available in Appendix 6. This project is funded from the C/C Tax Fund.
· Project 11-29, Waste Hauler Request for Proposals ($200,OOO)-The City's contract
with its trash and recycling collection services provider expires in 2013. The
project will provide placeholder funding for technical assistance to develop a new
trash and recycling hauling contract and will be funded from the Solid Waste
Fund. Staff will return to Council later in Fiscal Year 2010-11 to discuss options for
a new contract.
· Project 11-31, Vassar Avenue Reconstruction, Design ($180,OOO)-A portion of the
funds returned from the Elsie Avenue reconstruction project will be used to begin
the design of the V assar Avenue reconstruction project in Fiscal Year 2010-11. The
current pavement condition index (PCI) rating for this street is 26 (poor condition).
The design phase will be funded from the Gas Tax ($165,000) and C/C Tax Funds
($15,000). Construction of the Vassar Avenue improvements is scheduled to occur
in Fiscal Year 2011-12.
· Project 11-34, Stevens Creek Trail Landscaping Improvements South of El Camino
Real ($93,000)- This project includes the installation of evergreen trees and irriga-
tion along the Highway 85 fence line at the meadow south of El Camino Real to
provide a visual screen from the freeway for Stevens Creek Trail users (see
Appendix 7). The project includes an irrigation system and a limited number of
trees. Additional trees will be planted by the Mountain View Trees organization
on an annual basis. Funding is split between the Shoreline Community ($24,000)
and Park Land Fund ($69,000).
City Council
August 5,2010
Page 14
· Project 11-35, Stevens Creek Trail Access Point Improvements North of EI Camino
Real ($50,OOO)-Construction of an entrance point to Stevens Creek Trail from the
north side of EI Camino Real (see Appendix 8). The improvements will be on
private property. The project budget assumes that the small easements required
can be obtained at no cost. Staff will return to Council, if necessary, for right-of-
way funding. Funding is split between the Shoreline Community ($13,000) and
Park Land Fund ($37,000).
· Project 11-36, Improvements to Open Space at Bonny and Beatrice Streets
($32,OOO)-Project funding from the Park Land Fund will provide for clearing and
minimal improvements to the Hetch-Hetchy right-of-way from Bonny Street to
Beatrice Street/Wright Avenue. Staff will return to Council with a recommenda-
tion on how the current funding can be spent once the scope is better defined.
· Project 11-37, Highway 101 Auxiliary Lanes Coordination ($75,OOO)-Funding for
staff coordination of a VTA/Caltrans project to add an auxiliary lane to
Highway 101 between Shoreline Boulevard and Embarcadero Road, lengthen
existing high-occupancy vehicle (HOV) lanes, widen several ramps and install
metering at the ramps.
Based on the plans received from Caltrans, Bayshore Parkway must be narrowed
to accommodate freeway widening, and approximately 200 trees are slated for
removal, including 80 to 100 Heritage trees. The narrowing of Bayshore Parkway
would require dedication of street right-of-way from the City to Caltrans. City
staff time will be required to review plans and right-of-way documents, and to
coordinate the project with the Urban Forestry Board and City Council. The
project will be funded with $75,000 from the Shoreline Community Fund, and
Public Works project management staff will charge time to the project as needed.
· Project 11-38, Highway 85 Noise Barrier Study ($200,OOO)-This study will provide
detailed right-of-way, geotechnical, utilities, traffic management and environ-
mental analyses required to place a request for a sound wall along Highway 85,
between El Camino Real and Sleeper Avenue, on the Caltrans eligibility list for
funding. The project is funded from the C/C Tax Fund.
Modifications to Outer-Year Projects
As mentioned earlier in this memorandum, funding levels for some outer-year infra-
structure projects (see Appendix 2) have been reduced to maintain a balanced five-year
capital plan.
City Council
August 5, 2010
Page 15
Additionally, the adopted CIP reschedules two outer-year projects:
· Project 12-31, South Whisman Park Design ($835,OOO)-As discussed earlier, staff
recommends deferring this project until Fiscal Year 2011-12 due to delays in the
development of new housing in the South Whisman Precise Plan Area. Park Land
Funds have been previously designated by Council to pay for this project.
· Project 13-28, South Whisman Park Construction ($4.67 million)- The project to
construct the new park has been rescheduled to Fiscal Year 2012-13. The project is
not fully funded at this time.
New Outer-Year Projects
Three new projects have been added to the outer years of the adopted CIP to improve
workplace efficiency and the condition of the City's streets infrastructure:
· Project 12-32, Microfiche to Digital Conversion ($375,OOO)-This project includes
conversion of existing Building Division records currently stored on deteriorating
microfiche to a digital imaging system. The project will provide technology that
will improve the public's and staff's ability to quickly and easily access document
images at multiple computers instead of having to use a single, aging and time-
intensive microfiche reader and printer. This project is scheduled for Fiscal
Year 2011-12 and would be funded from the Building Services Fund.
· Project 14-29, Drew Avenue Reconstruction ($605,OOO)-Reconstruction of curbs,
gutters, driveway approaches and pavement on Drew Avenue. The current pave-
ment condition index (PCI) rating for this street is less than 35 (poor condition).
This project is scheduled for Fiscal Year 2013-14. Funding for this project will be
split between the Gas Tax Fund ($550,000) and C/C Tax Fund ($55,000).
· Project 15-27, Hackett Avenue Reconstruction ($620,OOO)-Reconstruction of curbs,
gutters, driveway approaches and pavement on Hackett A venue. The current
pavement condition index (PCI) rating for this street is less than 35 (poor condi-
tion). This project is scheduled for Fiscal Year 2014-15. Funding for this project
will be provided by the Gas Tax Fund ($565,000) and C/C Tax Fund ($55,000).
CONCLUSION
The Fiscal Year 2010-11 through Fiscal Year 2014-15 CIP development process has been
significantly impacted by the financial challenges facing the City.
City Council
August 5, 2010
Page 16
The adopted CIP places a priority on funding annual and periodic infrastructure
projects that preserve the City's significant investment in infrastructure and facilities.
However, to achieve a balanced five-year program and provide funding to a limited
number of new priority projects, funding levels for some nondiscretionary annual and
periodic maintenance projects have been reduced in the outer years of the plan. In
developing the adopted funding reductions, staff ensured that some level of ongoing
funding would be available for all maintenance activities throughout the five-year
planning period and that the reductions will not result in significant negative impacts to
the City's infrastructure. Hopefully, more funding than currently projected will be
available in the out-years of the program, allowing full funding of the annual! periodic
maintenance projects.
Prepared by:
Jerry urgess
Senior Administrative Analyst
~~
Linda Forsberg ~
Business and Internal Services Manager
Michael A. Fuller
Public Works Director
x~
Kevin C. Duggan
City Manager
LF-JB/8/PSD
791-07-26-10M-E^
ACTIVE PROJECTS
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Active Proiects
The projects below were funded in previous years and will remain active after June 30, 2010. Some of the projects are near completion and have
low remaining balances, but will remain open to make final payments and complete remaining project tasks.
All numbers are in thousands (1,000).
Project Sponsor Total Encumbrances Balance at
Number Project Title Department Budget at 2/28/2010 2/28/2010
95-50 Downtown FaiYade Improvement Program Comm Dev 221 0 36
00-49 Downtown Transit Plaza Design and Construction Public Works 3,540 131 56
01-19 I.S. Computer Projects Finance 50 I 240
01-26 Open Space acquisition (North California - Central) Public Works 2,995 39 38
02-30 ADA Renovations/Upgrades Public Works 89 11 10
02-42 Charleston East Site - Post Marketing Activities Comm. Dev. 1,370 124 193
03-17 2003-03 Information Services Computer Projects Finance 1,070 998 70
03-20 Water System Master Plan Public Works 221 0 19
03-23 Fire Station No.5 Design Public Works 1,870 389 346
03-31 California/Bryant Parking Structure, Construction Public Works 18,224 26 15
03-36 New Stormwater Regulations Public Works 100 0 74
04-19 Shoreline Community Reclaimed Water Feasibility Study Public Works 200 3 124
04-20 Sewer System Master Plan Public Works 255 63 0
04-27 Shoreline Maintenance Facility Construction Public Works 6,600 41 469
04-29 Bubb Park and Huff Park Restrooms Public Works 633 134 157
04-33 Stevens Creek Trail Ped/Bike Overcrossing at Moffett Public Works 4,900 21 297
04-40 Stevens Creek Trail, Yuba Drive through EI Camino Real Public Works 6,806 0 102
05-22 San Antonio Bridge Over Central Expressway Repairs Public Works 1,070 652 267
05-27 Moffett/U.S. Highway 101 Gateway Development Public Works 200 37 0
05-39 Recycled Water Distribution System Construction Public Works 8,100 536 356
05-42 Permanente Creek Ped/Bike Overcrossing Highway 101, Design Public Works 1,180 245 18
05-44 Devonshire Park Design and Construction Public Works 1,112 I 10
05-45 Downtown Infrastructure Refurbishment Public Works 185 3 0
06-04 2005-06 Water System Improvements Public Works 284 9 0
06-17 Shoreline Infrastructure Maintenance Public Works 200 15 0
06-25 Facilities Major Planned and Emergency Repairs Public Works 1,950 343 61
06-27 ADA Improvements at City Facilities Public Works 175 33 30
06-31 Traffic Signal at Middlefield Road and Logue A venue Public Works 283 2 5
06-33 Permanente Creek Ped/Bike Overcrossing Highway 10 I, Construction Public Works 8,250 560 7,564
06-37 Downtown Revitalization Bond Improvements Public Works 902 64 799
07 -04 2006-07 Water System Improvements Public Works 285 25 0
07-05 2006-07 Wastewater System Improvements Public Works 130 36 14
07-10 2006-07 Shoreline Landfill Cap Maintenance and Repairs Public Works 40 0 0
07-15 2006-07 Annual Traffic Studies/NTMP Improvements Public Works 105 19 10
07-17 Shoreline Infrastructure Maintenance Public Works 200 II 80
Page 1 of 5
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
Active Proiects
The projects below were funded in previous years and will remain active after June 30, 2010. Some of the projects are near completion and have
low remaining balances, but will remain open to make final payments and complete remaining project tasks.
All numbers are in thousands (1,000).
Project Sponsor Total Encumbrances Balance at
Number Project Title Department Budget at 2/28/2010 2/28/2010
07-18 2006-07 Information Services Computer Projects Finance 635 69 431
07-20 SCADA Upgrades and Management Public Works 250 3 II
07-22 Police/Fire Building Structural and Space Studies Public Works 320 33 20
07-23 Geographic Information System (GIS) Update/Data Archiving Public Works 597 16 64
07-26 Miscellaneous Water Main/Service Line Replacement Public W.orks 1,800 463 627
07-27 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,400 439 289
.
07-29 Biennial Park Innovations/Improvements Comm. Svcs. 125 2 37
07-34 Community Center HV AC System Public Works 325 18 270
07-35 Stevens Creek Trail, EI Camino Real to Dale/Heatherstone, Design Public Works 1,200 381 100
07-36 TDA Projects Public Works 60 I 4
07-37 Evelyn Avenue Bridge Widening Mitigation Public Works 180 14 55
07-38 Library Space Reallocation Public Works 1,945 53 I
07-41 Police/Fire Building and Well No. 22 Emergency Generator Public Works 520 333 29
07-42 Police/Fire Building Interior Refurbishment Public Works 400 II 153
07-43 Council Chambers Technology Update City Clerk 655 19 136
07-46 Caltrain Station Parking Deck, Engineering/Environmental Review Public Works 455 361 2
08-04 2007-08 Water System Improvements Public Works 285 63 14
08-05 2007-08 Wastewater System Improvements Public Works 130 8 119
08-10 2007-08 Shoreline Landfill Cap Maintenance and Repairs Public Works 105 0 I
08-13 2007-08 Landfill Gas/Leachate System Repairs/Improvements Public Works 105 14 9
08-14 2007-08 Facilities Maintenance Plan Public Works 520 155 I
08-15 2007-08 Annual Traffic Studies/NTMP Improvements Public Works 105 20 58
08-17 Shoreline Infrastructure Maintenance Public Works 200 12 188
08-18 2007-08 Information Services Computer Projects Finance 720 48 279
08-20 Biennial Median/Roadway Landscape Comm. Svcs. 80 5 34
08-21 Athletic Field, Design Public Works 900 717 104
08-24 RengstorffPark Fitness Cluster Comm. Svcs. 75 2 37
08-25 Biennial Real Estate Technical and Legal Services Public Works 70 13 3
08-27 Permanente Creek Improvements Design (SCVWD) Public Works 75 4 56
08-28 Rengstorff Underground Utility District #36 Public Works 50 2 33
08-29 2007-08 Facilities Major Planned and Emergency Repairs Public Works 325 223 8
08-31 Replace Street Lights Public Works 230 15 0
08-32 Miscellaneous Water Main/Service Line Replacement Public Works 1,100 408 400
08-33 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,300 656 314
08-34 Sierra Vista Park, Construction Public Works 1,033 I 15
08-35 Restroom Facility at Dog Park Comm. Svcs. 90 5 85
Page 2 of 5
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Active Proiects
The projects below were funded in previous years and will remain active after June 30, 20 10. Some of the projects are near completion and have
low remaining balances, but will remain open to make final payments and complete remaining project tasks.
All numbers are in thousands (1,000).
Project Sponsor Total Encumbrances Balance at
Number Project Title Department Budget at 2/28/2010 2/28/2010
08-37 Stevens Creek Trail, EI Camino Real to Sleeper, Construction Public Works 1,524 53 127
08-38 Whisman Reservoir Seismic Upgrades Public Works 500 200 245
08-40 Velarde Street Sidewalk and Driveway Replacement Public Works 180 25 126
08-41 California Street/Mariposa Avenue Traffic Signal Public Works 201 I 6
08-42 Grant Road/Sleeper Traffic Signal Project Public Works 225 17 208
08-43 City Telephone System Replacement Finance 600 43 470
08-44 Fire Station No.3 Renovations Public Works 350 81 152
08-45 Groundwater Wells Emergency Power Supply Public Works 1,275 587 542
08-47 Rengstorffi'Central Expressway Pedestrian Improvements Public Works 165 10 151
08-48 Stierlin Road to Shoreline Blvd. Sidewalk Connector Public Works 75 37 18
08-50 Diericx Drive Bridge Replacement Public Works 664 89 455
08-53 Fire Fleet Replacement Finance 4,800 166 32
08-99 General Plan Comm. Dev. 2,766 1,053 703
09-02 2008-09 Traffic Signal Replacements/Modifications Public Works 155 12 68
09-04 2008-09 Water System Improvements Public Works 300 58 236
09-05 2008-09 Wastewater System Improvements Public Works 135 8 123
09-06 2008-09 Concrete Sidewalk/Curb Repairs Public Works 510 29 443
09-07 2008-09 Parks Pathway Resurfacing Comm. Svcs. 95 3 47
09-08 2008-09 Shoreline Pathway, Roadway, Parking Improvements Comm. Svcs. 165 II 153
09-09 2008-09 Forestry Maintenance Program and Street Tree Replanting Comm. Svcs. 410 4 55
09-10 2008-09 Shoreline Landfill Cap Maintenance and Repairs Public Works 115 3 I
09-13 2008-09 Landfill Gas/Leachate System Repairs & Improvements Public Works 115 36 65
09-14 2008-09 Facilities Maintenance Plan Public Works 460 114 51
09-15 2008-09 Annual Traffic Studies/NTMP Improvements Public Works 115 36 58
09-16 2008-09 Maintenance Agreement for JPB/VT A Transit Center Public Works 50 3 32
09-17 Shoreline Infrastructure Maintenance Public Works 205 13 193
09-18 Information Technology Computer Projects Finance 785 424 170
09-19 Biennial Park Renovations/Improvements Comm. Svcs. 125 7 III
09-21 Miscellaneous Water Main/Service Line Replacement Public Works 1,120 107 948
09-22 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,325 132 1,096
09-23 TDA Projects Public Works 60 7 52
09-24 Rengstorff Park Master Plan Comm. Svcs. 300 17 266
09-26 Permanente Trail Charleston Road Undercrossing Feasibility Study Public Works 200 12 186
09-27 Mountain View High School Traffic Study Public Works 100 II 0
09-28 Rengstorff Avenue Grade Separation Environmental Study Public Works 250 112 125
09-29 NASA-Ames Bayshore Lightrail Station Pedestrian Access Study Comm. Dev. 200 12 178
Page 3 of 5
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Active Proiects
The projects below were funded in previous years and will remain active after June 30, 2010. Some of the projects are near completion and have
low remaining balances, but will remain open to make final payments and complete remaining project tasks.
All numbers are in thousands (1,000).
Project Sponsor Total Encumbrances Balance at
Number Project Title Department Budget at 2/28/2010 2/28/2010
09-30 Modification to Alleyway Behind 200 Block of Castro Street Comm. Dev. 50 3 47
09- 3 I Castro Street Bomanite Caulking Public Works 400 187 186
09-32 Fire Station No.5, Construction Public Works 10,500 640 9,852
09-33 Facilities Major/Emergency Repairs Public Works 370 47 232
09-35 Install New Radio System Improvements and Monopole Police 130 8 122
09-36 Annual ADA Improvements to City Facilities City Mgr. 75 5 70
09-37 Shoreline & ECR, Replace Sidewalks, Curbs & Gutters, Design and Const. Public Works 1,600 162 1,277
09-38 Installation of ADA Curb Ramps, Phase IV Public Works 210 12 187
09-39 Cecilia Way Valley Gutter Reconstruction Public Works 130 7 I II
09-40 Burgoyne Street Reconstruction Public Works 1,191 82 1,016
09-41 Citywide Benchmark and Monument Program Public Works 70 69 I
09-43 Shoreline Park Wildlife Management Comm. Svcs. 300 17 267
09-44 Mariposa/W. Dana Park, Design and Construction Comm. Svcs. 1,300 230 1,054
09-45 Gateway Signage Study Comm. Dev.lPublic Wks 25 2 23
09-46 San Ramon Avenue Reconstruction Public Works 650 0 650
09-47 Grant Road Adaptive Signal Project Public Works 350 77 273
09-48 Pavement Resurfacing - Federal Economic Stimulus Public Works 951 14 130
09-49 Remove Structures at 380 & 390 Del Medio Public Works 150 38 89
09-50 Pedestrian Master Plan Project Public Works 125 89 0
09-51 Acquisition of263 Escuela Avenue Public Works 3,500 0 143
10-01 2009-10 Street Resurfacing Program Public Works 897 46 827
10-02 2009-10 Traffic Signal Replacements/Modifications Public Works 155 67 73
10-03 2009-10 Slurry Seal Program Public Works 115 7 106
10-04 2009-10 Water System Improvements Public Works 300 18 280
10-05 2009-10 Wastewater System Improvements Public Works 135 8 126
10-06 2009-10 Concrete Sidewalk/Curb Repairs Public Works 520 31 483
10-07 2009-10 Parks Pathway Resurfacing Comm. Svcs. 95 6 89
10-08 2009-10 Shoreline Pathway, Roadway, Parking Improvements Comm. Svcs. 165 10 155
10-09 2009-10 Forestry Maintenance Program and Street Tree Replanting Comm. Svcs. 425 247 46
10-10 2009-10 Shoreline Landfill Cap Maintenance and Repairs Public Works 115 4 61
10-11 2009-10 Developer Reimbursements Public Works 105 6 99
10-12 2009-10 Street Lane Line and Legend Repainting Public Works 260 118 40
10-13 2009-10 Landfill Gas/Leachate System Repairs & Improvements Public Works 115 7 108
10-14 2009-10 Facilities Maintenance Plan Public Works 470 115 310
10-15 2009-10 Annual Traffic Studies/NTMP Improvements Public Works 115 7 108
10-16 2009-10 Maintenance Agreement for JPB/VT A Transit Center Public Works 50 7 43
Page 4 of 5
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
Active Proiects
The projects below were funded in previous years and will remain active after June 30, 2010. Some of the projects are near completion and have
low remaining balances, but will remain open to make final payments and complete remaining project tasks.
All numbers are in thousands (1,000).
Project Sponsor Total Encumbrances Balance at
Number Project Title Department Budget at 2/28/2010 2/28/2010
10-17 Shoreline Infrastructure Maintenance Public Works 210 13 197
10-18 Information Technology Computer Projects Finance 506 42 464
10-19 Biennial Median Renovations and Roadway Landscape Renovations Comm. Svcs. 85 5 79
10-20 Biennial Good Neighbor Fence (GNF) Replacements Comm. Svcs. 40 2 38
10-21 Biennial Real Estate Technical and Legal Services Public Works 75 7 53
10-22 Miscellaneous Water Main/Service Line Replacement Public Works 1,145 126 976
10-23 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,355 149 1,147
10-24 IDA Projects Public Works 60 17 43
10-25 Annual ADA Improvements to City Facilities Public Works 80 5 75
10-26 Installation of ADA Curb Ramps, Phase V Public Works 220 13 205
10-27 2010-11 Annual New Energy Conservation Measures Public Works 155 14 III
10-28 California Street Rule 20A Underground Utility District No. 40 Public Works 55 3 52
Library Automated Materials Handling System, Phase II, Design &
10-29 Construction Public Works 255 15 237
10-30 CPA-Second Stage Support Space Addition, Design Public Works 205 51 145
10-31 Whisman Reservoir Seismic Upgrades, Construction Public Works 1,800 110 1,690
10-32 AB 811 Benefit Assessment District Technical Assistance Public Works 100 6 94
10-33 AB 2466 Renewable Energy Facility Evaluation Public Works 150 37 113
10-34 Greening the Library Public Works 140 9 131
10-35 Create Zero Waste Action Plan Public Works 230 76 154
10-36 Green Building Code Comm Dev 50 50 0
10-37 Bicycle Boulevard Implementation Public Works 42 0 42
10-38 Biennial Pavement Maintenance Program (PMP) Recertification Public Works 60 4 55
California/Escue]a, California/Ortega and Whisman/Midd]efie]d Traffic
10-39 Signal Modifications Public Works 715 44 67]
10-40 North Shoreline Boulevard (in the Park) Storm Drainage Rehabilitation Public Works 887 54 826
10-4] Del Medio Park, Design and Construction Public Works ],101 ]7] 909
]0-42 Stevens Creek Trai], Sleeper to Dale/Heatherstone, Construction Public Works 5,000 305 4,695
]0-44 Shoreline Sailing Lake Dock Repair Comm. Svcs. 40 2 38
]0-45 RengstorffNeighborhood Capital Needs Assessment Public Works 100 6 94
10-47 Moffett Gateway Property - Site Security and Corrective Action Public Works 265 19 237
10-48 Shoreine Boulevard Sidewalk Rep]acement Public Works 1,155 N/A* N/A*
10-49 Project Readiness Initiative Public Works 25 N/A* N/A*
Totals 155,199 16,446 55,592
* Projects] 0-48 & 10-49 were mid-year projects created in Spring 20] 0
Page 5 of 5
2010-11 PROJECrrS
.
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Adopted Capital Improvement Proiects~ FY2010-11
Brief descriptions and funding sources for the projects below are provided on the following pages.
All costs are shown in thousands.
Proiect Proiect Description
11-01
11-02
11-03
11-04
11-05
11-06
11-07
11-08
11-09
11-10
11-11
11-12
11-13
11-14
11-15
11-16
11-17
11-18
11-19
11-20
11-21
11-22
11-23
11-24
11-25
11-26
09-06
09-38
09-39
08-42
06-25
08-14
08-29
Bud2et
Non-Discretionarv Proiects
10-11 Street Resurfacing Program
10-11 Traffic Signal and Street Light Pole Replacements/Modifications
10-11 Slurry Seal Program
1 0-11 Water System Improvements
1 0-11 Wastewater System Improvements
10-11 Concrete Sidewalk/Curb Repairs
10-11 Parks Pathway Resurfacing
10-11 Shoreline Pathway, Roadway, Parking Improvements
10-11 Forestry Maintenance Program and Street Tree Replanting
10-11 Shoreline Landfill Cap Maintenance and Repairs
10-11 Developer Reimbursements
10-11 Street Lane Line and Legend Repainting
10-11 Landfill Gas/Leachate System Repairs & Improvements
10-11 Facilities Maintenance Plan
10-11 Annual Traffic Studies/NTMP Improvements
10-11 Maintenance Agreement for JPBNT A Transit Center
Shoreline Infrastructure Maintenance
Information Technology Computer Projects
Biennial Park Renovations/Improvements
Resurface Tennis Courts at RengstorffPark
Miscellaneous Water Main/Service Line Replacement
Miscellaneous Storm/Sanitary Sewer Main Replacement
TDA Projects
Biennial ADA Improvements to City Facilities
Installation of ADA Curb Ramps, Phase VI
10-11 Annual New Energy Conservation Measures
$800
$210
$115
$310
$140
$530
$95
$170
$265
$115
$105
$265
$115
$505
$115
$55
$210
$500
$85
$75
$1,165
$1,380
$60
$80
$225
$160
$7,850
Total of Non-Discretionary Projects
Amendments to Active Proiects
08-09 Concrete Sidewalk/Curb Repairs
Installation of ADA Curb Ramps, Phase N
Cecilia Way Valley Gutter Reconstruction
Grant Road/Sleeper Avenue Traffic Signal Project
05-06 Facilities Major Planned and Emergency Repairs
07 -08 Facilities Maintenance Plan
07-08 Facilities Major Planned and Emergency Repairs
($145)
($100)
($5)
($150)
($30)
($100)
($100)
Page 1 of 12
CAP IT AL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
Adopted Capital Improvement Proiects. FY2010-11
Brief descriptions and funding sources for the projects below are provided on the following pages.
All costs are shown in thousands.
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Adopted Capital Improvement Projects. FY2010-11
All costs are shown in thousands.
Item Proiect Description Fundin2 FY2010-11
Source Fundin2
Non-Discretionarv Proiects
11-01 10-11 Street Resurfacing Program CIP Reserve $745
Install asphalt concrete and fog seal Shoreline 55
overlays, raise utilities and monuments. Community
11-02 10-11 Traffic Signal and Street Light C/CTax $210
Pole Replacements/Modifications
Replace traffic signal controllers, traffic
detector loops, back-up batteries and LED
traffic signa11ights. Includes minor
modifications to existing traffic signals to
improve traffic safety. Replace 15 to 20
damaged and/or end-of-1ife street light
poles.
11-03 10-11 Slurry Seal Program CIP Reserve $115
Apply slurry seal to selected street surfaces
and City facility parking lots as required.
11-04 10-11 Water System Improvements Water $310
Scheduled replacement of water system
components and minor unscheduled
improvements to the City's water system.
11-05 10-11 Wastewater System Improvements Wastewater $140
Unscheduled improvements/repairs to the
City's wastewater collection and pumping
system.
11-06 10-11 Concrete Sidewalk/Curb Repairs C/C Tax $530
Replace deteriorated sidewalks and repair
concrete curbs, gutters, and sidewalks
displaced by street tree growth, and/or
failure of City-owned utilities.
11-07 10-11 Parks Pathway Resurfacing C/C Tax $95
Renovate various park pathways within City
parks.
Please refer to Appendix 1 for key to fund abbreviations
Page 3 of 12
eAPIT AL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description Fundin2 FY2010-11
Source Fundin2
11-08 10-11 Shoreline Pathway, Roadway, Shoreline $170
Parking Improvements Community
Correct drainage problems and damage due
to differential settlement; provide pathway,
roadway' and parking related improvements.
11-09 10-11 Forestry Maintenance Program C/C Tax $265
and Street Tree Replanting
Contract to prune, remove, stump
approximately 1,400 trees and replant
500 trees.
11-10 10-11 Shoreline Landfill Cap Solid Waste $115
Maintenance and Repairs
Regulatory mandates of the Bay Area Air
Quality Management District and the
Regional Water Quality Control Board
require the City to protect the integrity of
the landfill cap and prevent surface
emissions by regrading, filling,
recompacting, and making other
improvements.
11-11 10-11 Developer Reimbursements C/C Tax $25
Construction of street and utility Water 30
improvements concurrent with private
development. Adjacent properties Wastewater 25
benefiting from street and utility Storm Drain 25
improvements will be required to
reimburse the City for the improvements.
11-12 10-11 Street Lane Line and Legend CIP Reserve $265
Repainting
Annual repainting City street lane lines and
legends.
11-13 10-11 Landfill Gas/Leachate System Solid Waste $115
Repairs and Improvements
Annual repairs and improvements to large
components of the landfill gas and leachate
system.
Please refer to Appendix 1 for key to fund abbreviations
Page 4 of 12
eAPIT AL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Project Description Fundin2: FY2010-11
Source Fundin2:
11-14 10-11 Facilities Maintenance Plan CIC Tax $400
Repair, replace, or maintain City facilities Shoreline 105
(RV AC, roofs, carpets, plumbing, etc.). Community
$30K added this year only to modify Police
Department skylights and AIB Processing
Area.
11-15 10-11 Annual Traffic Studies/NTMP CIP Reserve $115
Improvements
Funding for traffic calming devices on
neighborhood, local, and residential streets
in conformance with the Neighborhood
Traffic Management Program, and annual
contracts with traffic consultants to assist
the Traffic Section with neighborhood
traffic issues.
11-16 10-11 Maintenance Agreement for Other $55
JPBNT A Transit Center (Reimbursement)
Reimbursement of City expenses by
JPB/VT A.
11-17 Shoreline Infrastructure Maintenance Shoreline $210
Maintenance of water lines, sewer lines, Community
storm drainage system, water system
supplying the sailing lake.
11-18 Information Technology Computer C/C Tax $150
Projects Water 15
Web-based software to provide permit
tracking for building, planning and Wastewater 15
engineering applications, inspection Shoreline 120
recordation, etc. Software will also allow Community
residents, applicants and contractors to view Building 200
permit and plan check status and submit
minor building permits on-line. Services
11-19 Biennial Park CICTax $85
Ren ovations/Improvemen ts
Biennial repairs and improvements to City
parks.
Please refer to Appendix 1 for key to fund abbreviations
Page 5 of 12
CAP IT AL IMPROVEMENT PROGRAM
ADOPTED FY20l0-ll, PLANNED FY20ll-l2 THROUGH FY20l4-l5
Item Proiect Description Fundin2 FY2010-11
Source Fundin2
11-20 Resurface Tennis Courts at Rengstorff C/C Tax $75
Park
Periodic routine tennis court resurfacing.
11-21 Miscellaneous Water Main/Service Line Water $1,165
Replacement
Replace corroded and/or undersized cast
iron pipe water mains on various streets.
The replacements include water services,
fire hydrants and saddle replacements.
11-22 Miscellaneous Storm/Sanitary Sewer Wastewater $1,380
Main Replacement
Repair and replace storm and sanitary sewer
pipes, manholes and systems identified by
the City's annual line televising program.
11-23 TDA Projects C/C Tax $10
Various bike and pedestrian related Other (State 50
proj ects. grant)
11-24 Biennial ADA Improvements to City C/C Tax $80
Facilities
Continuation of efforts to implement ADA
improvements at City facilities. Project is
now funded every other year.
11-25 Installation of ADA Curb Ramps, C/C Tax $225
Phase VI
Install approximately'40 ADA-compliant
curb ramps throughout the City.
11-26 10-11 Annual New Energy Conservation C/C Tax $160
Measures
Fund energy conservation efforts in City
facilities.
Amendments to Active Proiects
09-06 08-09 Concrete Sidewalk/Curb Repairs C/C Tax ($145)
Reduced funding required because of
favorable bid climate. No change to project
scope.
Please refer to Appendix 1 for key to fund abbreviations
Page 6 of 12
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description Fundin2; FY2010-11
Source Fundin2;
09-38 Installation of ADA Curb Ramps, Phase C/CTax ($100)
IV
Reduced funding required because of
favorable bid climate. No change to project
scope.
09-39 Cecilia Way Valley Gutter C/CTax ($5)
Reconstruction
Reduced funding required because of
favorable bid climate. No change to project
scope.
08-42 Grant Road/Sleeper A venue Traffic C/C Tax ($150)
Signal Project
Reduced funding required because of
reduction in proj ect scope.
06-25 05-06 Facilities Major Planned and C/CTax ($30)
Emergency Repairs
Return portion ofproject funding originally
designated for City Hall carpet replacement
project.
08-14 07-08 Facilities Maintenance Plan C/C Tax ($100)
Return portion ofproject funding originally
designated for City Hall carpet replacement
project.
08-29 07-08 Facilities Major Planned and CIP Reserve ($100)
Emergency Repairs
Return portion ofproject funding originally
designated for City Hall carpet replacement
project.
09-14 08-09 Facilities Maintenance Plan C/CTax ($50)
Return portion of project funding originally
designated for City Hall carpet replacement
project.
Please refer to Appendix 1 for key to fund abbreviations
Page 7 of 12
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY201O-ll, PLANNED FY20ll-l2 THROUGH FY20l4-l5
Item Proiect Description Fundinl! FY2010-11
Source Fundinl!
09-37 EI Camino Real, Replace Sidewalks, C/C Tax ($495)
Curbs and Gutters, Design &
Construction
Return portion of project funding originally
designated for So. Shoreline Blvd., which is
being done as Project 10-48 with
anticipated Federal funding.
10-27 09-10 Annual New Energy Conservation Other (PG&E $4
Measures Incentive
Additional funding to incorporate incentive Funding)
payments from PG&E to fund new energy
conservation efforts.
08-43 City Telephone System Replacement C/C Tax $100
Additional funding to accommodate Water 65
proposed V oIP technology.
Wastewater 60
Shoreline 25
Community
01-19 Information Services Computer Projects CIP Reserve ($80)
Transfer surplus funding to Project 08-43; Water (60)
remaining balance ($29,000) adequate to
complete remaining work. Wastewater (55)
Solid Waste (10)
Shoreline (5)
Community
08-18 Information Technology Computer C/C Tax $6
Projects Water 2
Transfer remaining balance from Proj ect
00-25, 1999-2000 Information Services Wastewater 2
Computer Projects, to fund remaining work. Solid Waste 1
Shoreline 1
Community
Please refer to Appendix 1 for key to fund abbreviations
Page 8 of 12
CAP IT AL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description Fundin2: FY2010-11
Source Fundin2:
03-17 Information Services Computer Projects C/C Tax $10
Transfer remaining balance from Project Water 7
02-20, Information Services Computer
Proj ects, to fund remaining work. Wastewater 7
Solid Waste 2
Shoreline 3
Community
07-34 Community Center HV AC System C/C Tax $230
Additional funding to complete the HV AC
system installation project.
10-30 CPA Second Stage Support Space C/C Tax $130
Addition, Design
Additional funding to complete design of
the space addition.
10-42 Stevens Creek Trail, Sleeper to C/C Tax ($960)
Dale/Heatherstone, Construction ParkLand 960
Additional Park Land funding will allow Fund
return of C/C Tax funding to reprogram to
other capital projects.
06-37 Downtown Revitalization Bond Downtown ($398)
Improvements Bond
Transfer funding to Project 09-31, Castro Proceeds
Street Bomanite Caulking ($134,000), and
Project 11-32, Castro Street Stair Tread
Modifications ($264,000).
09-31 Castro Street Bomanite Caulking CIP Reserve ($72)
Estimated cost has been reduced to Downtown (225)
$237,000 due to favorable bid climate. Revitalization
Recommended funding sources have been Authority
modified.
Downtown 134
Bond
Proceeds
Please refer to Appendix I for key to fund abbreviations
Page 9 of 12
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description Fundin2: FY2010-11
Source Fundin2:
Facilities Proiects
11-27 Library Space Modifications, Conceptual C/C Tax $150
Design
Conceptual design of space modifications to
address space needs for the Children's
Service Area and other library operations.
11-28 Fire Station No.4 Drill Grounds C/C Tax $145
Modification
Relocate Fire Station No.5 Apparatus
building to Fire Station No.4 for storage of
materials and equipment.
Solid Waste
11-29 Waste Hauler RFP Solid Waste $200
Technical Assistance to develop a new trash
and recycling hauling contract.
Streets and Sidewalks
11-30 San Luis Avenue Reconstruction C/C Tax $50
Reconstruct curbs, gutters and driveway Gas Tax 520
approaches and pavement on San Luis
Avenue.
11-31 Vassar Avenue Reconstruction, Design C/C Tax $15
Design of curbs, gutters, driveway Gas Tax 165
approaches and pavement on Vassar
Avenue.
11-32 Castro Street Stair Tread Modifications C/C Tax $148
Add stair treads to sidewalk steps along Downtown 264
Castro Street to minimize tripping and aid Bond
the visually impaired. Proceeds
Please refer to Appendix 1 for key to fund abbreviations
Page 10 of 12
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description Fundin!!: FY2010-11
Source Fundin!!:
Parks and Recreation
11-33 Athletic Field, Construction Other $9,180
Construct new athletic fields in the (Shoreline
Shoreline Regional Park. Community
Bond
Issuance)
11-34 Stevens Creek Trail Landscaping Shoreline $24
Improvements South of EI Camino Real Community
Add trees and irrigation along the meadow Park Land 69
south of El Camino Real to provide visual Fund
screen for Stevens Creek Trail users.
11-35 Stevens Creek Trail Access Point Shoreline $13
Improvements North of EI Camino Real Community
Provides a connection to Stevens Creek Park Land 37
Trail from the north side of El Camino Fund
Real.
11-36 Improvements to Open Space at Bonny Park Land $32
and Beatrice Streets
Clearing and minimal improvements to the
Hetch-Hetchy right-of-way from Bonny
Street to Beatrice Street/Wright Avenue.
11-37 Highway 101 Auxiliary Lanes Shoreline $75
Coordination Community
Funding for staff coordination of a
VTAlCaltrans project to add an auxiliary
lane to Highway 101 between Shoreline
Boulevard and Embarcadero Road in Palo
Alto, lengthen existing HOV lanes, widen
several ramps, and install metering the
ramps.
Please refer to Appendix 1 for key to fund abbreviations
Page 11 of12
eAPIT AL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description
11-38 Highway 85 Noise Barrier Study
Detailed right-of-way, geotechnical,
utilities, traffic management, and
environmental analyses required to place a
request for a sound wall along Highway 85
between El Camino Real and Sleeper
Avenue on the Caltrans eligibility list for
funding.
Fundin2:
Source
C/C Tax
Total
FY2010-11 PROJECTS FUNDING SUMMARY
CIP Reserve Fund
C/CTax
Water Fund
Wastewater Fund
Storm Drain Fund
Solid Waste Management Fund
Gas Tax Fund
Shoreline Community Fund
Downtown Revitalization Authority
Park Land Fund
Building Services Fund
Downtown Bond Proceeds
Other
Please refer to Appendix 1 for key to fund abbreviations
Total
$988
1,459
1,534
1,574
25
423
685
796
(225)
1,098
200
o
9,289
$17.846
FY2010-11
Fundin2:
200
$17.846
Page 12 of 12
. PLANNED 2011-12 PROJECTS
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Planned Capital Improvement Proiects, FY2011-12
Brief descriptions and funding sources for the projects below are provided on the following pages.
All costs are shown in thousands.
Proiect Proiect Description
12-01
12-02
12-03
12-04
12-05
12-06
12-07
12-08
12-09
12-10
12-11
12-12
12-13
12-14
12-15
12-16
12-17
12-18
12-19
12-20
12-21
12-22
12-23
12-24
12-25
12-26
12-27
12-28
Bud2et
Non-Discretionarv Proiects
11-12 Street Resurfacing Program
11-12 Traffic Signal and Street Light Pole Replacements/Modifications
11-12 Slurry Seal Program
11-12 Water System Improvements
11-12 Wastewater System Improvements
11-12 Concrete Sidewalk/Curb Repairs
11-12 Parks Pathway Resurfacing
11-12 Shoreline Pathway, Roadway, Parking Improvements
11-12 Forestry Maintenance Program and Street Tree Replanting
11-12 Shoreline Landfill Cap Maintenance and Repairs
11-12 Developer Reimbursements
11-12 Street Lane Line and Legend Repainting
11-12 Landfill Gas/Leachate System Repairs & Improvements
11-12 Facilities Maintenance Plan
11-12 Annual Traffic Studies/NTMP Improvements
11-12 Maintenance Agreement for JPBNTA Transit Center
Shoreline Infrastructure Maintenance
Information Technology Computer Projects
Biennial Median Renovations and Roadway Landscape Renovations
Biennial Good Neighbor Fence Replacements
Biennial Real Estate Technical and Legal Services
Miscellaneous Water Main/Service Line Replacement
Miscellaneous Storm/Sanitary Sewer Main Replacement
TDA Projects
Installation of ADA Curb Ramps, Phase VII
Biennial PMP Recertification
11-12 Annual New Energy Conservation Measures
Cape Seal Program
$815
$190
$120
$315
$140
$270
$75
$175
$280
$120
$110
$50
$120
$490
$120
$55
$215
$485
$65
$30
$75
$1,190
$1,405
$60
$115
$65
$80
$455
Total of Non-Discretionary Projects
$7,685
Page 1 of8
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
Planned Capital Improvement Proiects, FY2011-12
Brief descriptions and funding sources for the projects below are provided on the following pages.
All costs are shown in thousands.
Project Project Description
Bud2et
Discretionarv Projects
Streets and Sidewalks
12-29 Vassar Avenue Reconstruction, Construction
$400
12-30
12-31
Parks and Recreation
Critttenden Park (West Field) Turf Replacement, Design and Construction
South Whisman Area Park, Design
$1,485
$835
12-32
Information Technolol!:V
Microfiche to Digital Imaging Conversion
$375
Total of Discretionary Projects
$3,095
TOTAL OF All PROJECTS
$10,780
Page 2 of8
eAPIT AL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
Planned Capital Improvement Projects, FY2011-12
All costs are shown in thousands.
Item Proiect Description Fundin2: FY2011-12
Source Fundin2:
Non-Discretionarv Proiects
12-01 11-12 Street Resurfacing Program C/C Tax $70
Install asphalt concrete and fog seal Gas Tax 690
overlays, raise utilities and monuments.
Shoreline 55
Community
12-02 11-12 Traffic Signal and Street Light C/CTax $190
Pole Replacements/Modifications
Replace traffic signal controllers, traffic
detector loops, back-up batteries and LED
traffic signal lights. Includes minor
modifications to existing traffic signals to
improve traffic safety. Replace 8 to 12
damaged and/or end-of-life street light
poles.
12-03 11-12 Slurry Seal Program C/C Tax $120
Apply slurry seal to selected street surfaces
and City facility parking lots as required.
12-04 11-12 Water System Improvements Water $315
Scheduled replacement of water system
components and minor unscheduled
improvements to the City's water system.
12-05 11-12 Wastewater System Improvements Wastewater $140
Unscheduled improvements/repairs to the
City's wastewater collection and pumping
system.
12-06 11-12 Concrete Sidewalk/Curb Repairs C/CTax $270
Replace deteriorated sidewalks and repair
concrete curbs, gutters, and sidewalks
displaced by street tree growth, and/or
failure of City-owned utilities.
12-07 11-12 Parks Pathway Resurfacing C/C Tax $75
Renovate various park pathways within City
parks.
Please refer to Appendix 1 for key to fund abbreviations
Page 3 of8
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Descriution Fundin2 FY2011-12
Source Fundin2
12-08 11-12 Shoreline Pathway, Roadway, Shoreline $175
Parking Improvements Community
Correct drainage problems and damage due
to differential settlement; provide pathway,
roadway and parking related improvements.
12-09 11-12 Forestry Maintenance Program C/C Tax $280
and Street Tree Replanting
Contract to prune, remove, stump, purchase
and plant approximately 800 to 1,000
medium to large trees within the City.
Maintain trees damaged by freezing,
disease, drought and other natural causes.
12-10 11-12 Shoreline Landfill Cap Solid Waste $120
Maintenance and Repairs
Regulatory mandates of the Bay Area Air
Quality Management District and the
Regional Water Quality Control Board
require the City to protect the integrity of
the landfill cap and prevent surface
emissions by regrading, filling,
recompacting, and making other
improvements.
12-11 11-12 Developer Reimbursements C/C Tax $25
Construction of street and utility Water 30
improvements concurrent with private
development. Adjacent properties Wastewater 25
benefiting from street and utility Storm Drain 30
improvements will be required to
reimburse the City for the improvements.
12-12 11-12 Street Lane Line and Legend C/C Tax $50
Repainting
Annual repainting City street lane lines and
legends, as needed.
12-13 11-12 Landfill Gas/Leachate System Solid Waste $120
Repairs and Improvements
Annual repairs and improvements to large
components of the landfill gas and leachate
system.
Please refer to Appendix I for key to fund abbreviations
Page 4 of 8
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description Fundin2: FY2011-12
Source Fundin2:
12-14 11-12 Facilities Maintenance Plan C/C Tax $380
Repair, replace, or maintain City facilities Shoreline 110
(RV AC, roofs, carpets, plumbing, etc.). Community
12-15 11-12 Annual Traffic Studies/NTMP C/C Tax $120
Improvements
Funding for traffic calming devices on
neighborhood, local, and residential streets
in conformance with the Neighborhood
Traffic Management Program, and annual
contracts with traffic consultants to assist
the Traffic Section with neighborhood
traffic issues.
12-16 11-12 Maintenance Agreement for Other $55
JPBNT A Transit Center (Reimbursement)
Reimbursement of City expenses by
JPBNT A.
12-17 Shoreline Infrastructure Maintenance Shoreline $215
Maintenance of water lines, sewer lines, Community
storm drainage system, water system
supplying the sailing lake.
12-18 Information Technology Computer C/CTax $185
Projects Water 120
Future information services projects.
Wastewater 120
Solid Waste 30
Shoreline 30
Community
12-19 Biennial Median Renovations and
Roadway Landscape Renovations
Biennial repairs and improvements to City
landscaped medians and roadway
landscaping.
C/C Tax
$65
Please refer to Appendix 1 for key to fund abbreviations
Page 5 of8
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description Fundin!! FY2011-12
Source Fundin!!
12-20 Biennial Good Neighbor Fence (GNF) C/CTax $30
Replacements
Funding to replace fencing between City
parks and private property.
12-21 Biennial Real Estate Technical and Legal C/CTax $15
Services Shoreline 10
Funding for appraisals, environmental Community
reports, surveys, lease preparation/review
services for City Real Estate activity. Park Land 50
Fund
12-22 Miscellaneous Water Main/Service Line Water $1,190
Replacement
Replace corroded and/or undersized cast
iron pipe water mains on various streets.
The replacements include water services,
fire hydrants and saddle replacements.
12-23 Miscellaneous Storm/Sanitary Sewer Wastewater $1,405
Main Replacement
Repair and replace storm and sanitary sewer
pipes, manholes and systems identified by
the City's annual line televising program.
12-24 TDA Projects C/C Tax $10
Various bike and pedestrian related Other (State 50
projects. grant)
12-25 Installation of ADA Curb Ramps, C/C Tax $115
Phase VII
Install approximately 20 ADA-compliant
curb ramps throughout the City.
12-26 Biennial PMP Recertification C/CTax $65
Field inspection of all arterial and collector
streets as required by the Metropolitan
Transportation Commission (MTC).
Please refer to Appendix I for key to fund abbreviations
Page 60f8
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Descrivtion Fundin2: FY2011-12
Source Fundin2:
12-27 11-12 Annual New Energy Conservation C/C Tax $80
Measures
Fund energy conservation efforts in City
facilities.
12-28 Cape Seal Program C/C Tax $40
Periodic application of liquid asphalt Gas Tax 415
emulsion to 19 streets and 3 alleyways that
were partially improved when they were
annexed from the County to the City.
Treatment maintains durability and
functional travelways.
Streets and Sidewalks
12-29 Vassar Avenue Reconstruction, C/CTax $35
Construction Gas Tax 365
Construction of curbs, gutters and driveway
approaches and pavement on Vassar
Avenue.
Parks and Recreation
12-30 Crittenden Park (West Field) Turf Park Land $1,485
Replacement, Design and Construction Fund
Convert the Crittenden Field to synthetic
turfto increase the field's playing capacity.
12-31 South Whisman Area Park, Design Park Land $835
Design the 3.5- to 5.0-acre park in the Fund
South Whisman Precise Plan Area.
Please refer to Appendix 1 for key to fund abbreviations
Page 7 of 8
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description Fundinl! FY2011-12
Source Fundinl!
Information Technolol!v
12-32 Microfiche to Digital Imaging Building $375
Conversion Services
Conversion of existing Building Division
records on microfiche to a digital imaging
system.
Total $10.780
FY2011-12 PROJECTS FUNDING SUMMARY
C/C Tax
Water Fund
Wastewater Fund
Storm Drain Fund
Solid Waste Management Fund
Gas Tax Fund
Shoreline Community Fund
Park Land Fund
Building Services Fund
Other
2,220
1,655
1,690
30
270
1,470
595
2,370
375
105
Total
$10.780
Please refer to Appendix 1 for key to fund abbreviations
Page 80f8
PLANNED 2012-13 PROJECTS'
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Planned Capital Improvement Proiects, FY2012-13
Brief descriptions and funding sources for the projects below are provided on the following pages.
All costs are shown in thousands.
Proiect Proiect Description
13-01
13-02
13-03
13-04
13-05
13 -06
13-07
13-08
13-09
13-10
13-11
13-12
13-13
13-14
13-15
13-16
13-17
13-18
13-19
13-20
13-21
13-22
13-23
13-24
13-25
13-26
Bud2:et
Non-Discretionarv Proiects
12-13 Street Resurfacing Program
12-13 Traffic Signal and Street Light Pole Replacements/Modifications
12-13 Slurry Seal Program
12-13 Water System Improvements
12-13 Wastewater System Improvements
12-13 Concrete Sidewalk/Curb Repairs
12-13 Parks Pathway Resurfacing
12-13 Shoreline Pathway, Roadway, Parking Improvements
12-13 Forestry Maintenance Program and Street Tree Replanting
12-13 Shoreline Landfill Cap Maintenance and Repairs
12-13 Developer Reimbursements
12-13 Street Lane Line and Legend Repainting
12-13 Landfill Gas/Leachate System Repairs & Improvements
12-13 Facilities Maintenance Plan
12-13 Annual Traffic StudieslNTMP Improvements
12-13 Maintenance Agreement for JPBNTA Transit Center
Shoreline Infrastructure Maintenance
Information Technology Computer Projects
Biennial Park Renovations/Improvements
Miscellaneous Water Main/Service Line Replacement
Miscellaneous Storm/Sanitary Sewer Main Replacement
TDA Projects
Biennial ADA Improvements to City Facilities
Installation of ADA Curb Ramps, Phase VIII
12-13 Annual New Energy Conservation Measures
Restriping Downtown Parking Structure and Lots
$830
$195
$120
$320
$145
$275
$75
$175
$285
$120
$110
$275
$120
$495
$120
$55
$220
$500
$100
$1 ,215
$1,435
$60
$85
$115
$165
$90
Total of Non-Discretionary Projects
$7,700
Page 1 of7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
Planned Capital Improvement Proiects, FY2012-13
Brief descriptions and funding sources for the projects below are provided on the following pages.
All costs are shown in thousands.
Proiect Proiect Description
Budl!et
Discretionarv Proiects
Streets and Sidewalks
13-27 Doane Avenue Reconstruction
$595
Parks and Recreation
13-28 South Whisman Area Park, Construction
$4,670
Total of Discretionary Projects
$5,265
TOTAL OF ALL PROJECTS
$12,965
Page 2 of7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Planned Capital Improvement Projects. FY2012-13
All costs are shown in thousands.
Item Proiect Description Fundin!! FY2012-13
Source Fundin!!
Non-Discretionary Proiects
13-01 12-13 Street Resurfacing Program C/C Tax $70
Install asphalt concrete and fog seal Gas Tax 705
overlays, raise utilities and monuments.
Shoreline 55
Community
13-02 12-13 Traffic Signal and Street Light C/CTax $195
Pole Replacements/Modifications
Replace traffic signal controllers, traffic
detector loops, back-up batteries and LED
traffic signal lights. Includes minor
modifications to existing traffic signals to
improve traffic safety. Replace 8 to 12
damaged and/or end-of-life street light
poles.
13-03 12-13 Slurry Seal Program C/C Tax $120
Apply slurry seal to selected street surfaces
and City facility parking lots as required.
13-04 12-13 Water System Improvements Water $320
Scheduled replacement of water system
components and minor unscheduled
improvements to the City's water system.
13-05 12-13 Wastewater System Improvements Wastewater $145
Unscheduled improvements/repairs to the
City's wastewater collection and pumping
system.
13-06 12-13 Concrete Sidewalk/Curb Repairs C/CTax $275
Replace deteriorated sidewalks and repair
concrete curbs, gutters, and sidewalks
displaced by street tree growth, and/or
failure of City-owned utilities.
13-07 12-13 Parks Pathway Resurfacing C/C Tax $75
Renovate various park pathways within City
parks.
Please refer to Appendix I for key to fund abbreviations
Page 3 of7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description Fundin2: FY2012-13
Source Fundin2:
13-08 12-13 Shoreline Pathway, Roadway, Shoreline $175
Parking Improvements Community
Correct drainage problems and damage due
to differential settlement; provide pathway,
roadway and parking related improvements.
13-09 12-13 Forestry Maintenance Program C/C Tax $285
and Street Tree Replanting
Contract to prune, remove, stump, purchase
and plant approximately 800 to 1,000
medium to large trees within the City.
Maintain trees damaged by freezing,
disease, drought and other natural causes.
13-10 12-13 Shoreline Landfill Cap Solid Waste $120
Maintenance and Repairs
Regulatory mandates of the Bay Area Air
Quality Management District and the
Regional Water Quality Control Board
require the City to protect the integrity of
the landfill cap and prevent surface
emissions by regrading, filling,
recompacting, and making other
improvements.
13-11 12-13 Developer Reimbursements C/C Tax $25
Construction of street and utility Water 30
improvements concurrent with private
development. Adjacent properties Wastewater 25
benefiting from street and utility Storm Drain 30
improvements will be required to
reimburse the City for the improvements.
13-12 12-13 Street Lane Line and Legend C/C Tax $275
Repainting
Annual repainting City street lane lines and
legends.
13-13 12-13 Landfill Gas/Leachate System Solid Waste $120
Repairs and Improvements
Annual repairs and improvements to large
components of the landfill gas and leachate
system.
Please refer to Appendix 1 for key to fund abbreviations
Page 4 of7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description Fundin!!: FY2012-13
Source Fundin!!:
13-14 12-13 Facilities Maintenance Plan C/CTax $385
Repair, replace, or maintain City facilities Shoreline 110
(HV AC, roofs, carpets, plumbing, etc.). Community
13-15 12-13 Annual Traffic Studies/NTMP C/C Tax $120
Improvements
Funding for traffic calming devices on
neighborhood, local, and residential streets
in conformance with the Neighborhood
Traffic Management Program, and annual
contracts with traffic consultants to assist
the Traffic Section with neighborhood
traffic issues.
13-16 12-13 Maintenance Agreement for Other $55
JPBNT A Transit Center (Reimbursement)
Reimbursement of City expenses by
JPBNT A.
13-17 Shoreline Infrastructure Maintenance Shoreline $220
Maintenance of water lines, sewer lines, Community
storm drainage system, water system
supplying the sailing lake.
13-18 Information Technology Computer C/CTax $190
Projects Water 120
Future information services projects.
Wastewater 120
Solid Waste 35
Shoreline 35
Community
13-19 Biennial Park
Renovations/Improvemen ts
Biennial repairs and improvements to City
parks.
C/CTax
$100
Please refer to Appendix 1 for key to fund abbreviations
Page 5 of7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY20ll-l2 THROUGH FY20l4-l5
Item Proiect Description Fundin2 FY2012-13
Source Fundin2
13-20 Miscellaneous Water Main/Service Line Water $1,215
Replacement
Replace corroded and/or undersized cast
iron pipe water mains on various streets.
The replacements include water services,
fire hydrants and saddle replacements.
13-21 Miscellaneous Storm/Sanitary Sewer Wastewater $1,435
Main Replacement
Repair and replace storm and sanitary sewer
pipes, manholes and systems identified by
the City's annua11ine televising program.
13-22 TDA Projects C/C Tax $10
Various bike and pedestrian related Other (State 50
proj ects. grant)
13-23 Biennial ADA Improvements to City C/CTax $85
Facilities
Continuation of efforts to implement ADA
improvements at City facilities. Project is
now funded every other year.
13-24 Installation of ADA Curb Ramps, C/C Tax $115
Phase VIII
Install approximately 20 ADA-compliant
curb ramps throughout the City.
13-25 12-13 Annual New Energy Conservation C/C Tax $165
Measures
Fund energy conservation efforts in City
facilities.
13-26 Restriping Downtown Parking Structure Parking $90
and Lots District
Periodic legend repainting and restriping of
parking structures and parking lots.
Please refer to Appendix 1 for key to fund abbreviations
Page 60f7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description Fundine FY2012-13
Source Fundine
Streets and Sidewalks
13-27 Doane Avenue Reconstruction CIC Tax $55
Reconstruct curbs, gutters, driveway Gas Tax 540
approaches and pavement on Doane
Avenue.
Parks and Recreation
13-31 South Whisman Area Park, Construction Park Land $1,280
Construct new 3.5- to 5.0-acre park in the Fund
South Whisman Precise Plan Area. Other (TBD) 3,390
Total $12.965
FY2012-13 PROJECTS FUNDING SUMMARY
CIC Tax
Water Fund
Wastewater Fund
Storm Drain Fund
Solid Waste Management Fund
Gas Tax Fund
Shoreline Community Fund
Parking District Fund
Park Land Fund
Other
2,545
1,685
1,725
30
275
1,245
595
90
1,280
3,495
Total
$12.965
Please refer to Appendix 1 for key to fund abbreviations
Page 7 of7
PLANNED 2013-14 PROJECTS
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
Planned Capital Improvement Proiects, FY2013-14
Brief descriptions and funding sources for the projects below are provided on the following pages.
All costs are shown in thousands.
Project Project Description
14-01
14-02
14-03
14-04
14-05
14-06
14-07
14-08
14-09
14-1 0
14-11
14-12
14-13
14-14
14-15
14-16
14-17
14-18
14-19
14-20
14-21
14- 22
14-23
14-24
14-25
14-26
14-27
14-28
Budeet
Non-Discretionarv Projects
13-14 Street Resurfacing Program
13-14 Traffic Signal and Street Light Pole ReplacementslModifications
13-14 Slurry Seal Program
13-14 Water System Improvements
13-14 Wastewater System Improvements
13-14 Concrete Sidewalk/Curb Repairs
13-14 Parks Pathway Resurfacing
13-14 Shoreline Pathway, Roadway, Parking Improvements
13-14 Forestry Maintenance Program and Street Tree Replanting
13-14 Shoreline Landfill Cap Maintenance and Repairs
13-14 Developer Reimbursements
13-14 Street Lane Line and Legend Repainting
13-14 Landfill Gas/Leachate System Repairs & Improvements
13-14 Facilities Maintenance Plan
13-14 Annual Traffic Studies/NTMP Improvements
13-14 Maintenance Agreement for JPBNTA Transit Center
Shoreline Infrastructure Maintenance
Information Technology Computer Projects
Biennial Median Renovations and Roadway Landscape Renovations
Biennial Good Neighbor Fence Replacements
Biennial Real Estate Technical and Legal Services
Tennis Court Resurfacing at Cooper, Stevenson, Sylvan, and Whisman
Miscellaneous Water Main/Service Line Replacement
Miscellaneous Storm/Sanitary Sewer Main Replacement
TDA Projects
Installation of ADA Curb Ramps, Phase IX
Biennial PMP Recertification
13-14 Annual New Energy Conservation Measures
$845
$200
$125
$325
$145
$280
$75
$180
$295
$125
$115
$50
$125
$510
$125
$55
$225
$510
$70
$35
$80
$80
$1,240
$1,465
$60
$120
$65
$85
Total of Non-Discretionary Projects
$7,610
Page 10f7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Planned Capital Improvement Proiects. FY2013-14
Brief descriptions and funding sources for the projects below are provided on the following pages.
All costs are shown in thousands.
Proiect Proiect Description
Bud2:et
Discretionarv Proiects
Streets and Sidewalks
14-29 Drew Avenue Reconstruction
$605
Total of Discretionary Projects
$605
TOTAL OF ALL PROJECTS
$8,215
Page 2 of7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Planned Capital Improvement Proiects. FY2013-14
All costs are shown in thousands.
Item Proiect Description Fundine FY2013-14
Source Fundine
Non-Discretionarv Proiects
14-01 13-14 Street Resurfacing Program C/C Tax $790
Install asphalt concrete and fog seal Shoreline 55
overlays, raise utilities and monuments. Community
14-02 13-14 Traffic Signal and Street Light C/C Tax $200
Pole Replacements/Modifications
Replace traffic signal controllers, traffic
detector loops, back-up batteries and LED
traffic signal lights. Includes minor
modifications to existing traffic signals to
improve traffic safety. Replace 8 to 12
damaged and/or end-of-life street light
poles.
14-03 13-14 Slurry Seal Program C/CTax $125
Apply slurry seal to selected street surfaces
and City facility parking lots as required.
14-04 13-14 Water System Improvements Water $325
Scheduled replacement of water system
components and minor unscheduled
improvements to the City's water system.
14-05 13-14 Wastewater System Improvements Wastewater $145
Unscheduled improvements/repairs to the
City's wastewater collection and pumping
system.
14-06 13-14 Concrete Sidewalk/Curb Repairs C/C Tax $280
Replace deteriorated sidewalks and repair
. concrete curbs, gutters, and sidewalks
displaced by street tree growth, and/or
failure of City-owned utilities.
14-07 13-14 Parks Pathway Resurfacing C/CTax $75
Renovate various park pathways within City
parks.
Please refer to Appendix 1 for key to fund abbreviations
Page 3 of7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description FundiD!! FY2013-14
Source Fundin!!
.. 14-08 13-14 Shoreline Pathway, Roadway, Shoreline $180
Parking Improvements Community
Correct drainage problems and damage due
to differential settlement; provide pathway,
roadway and parking related improvements.
14-09 13-14 Forestry Maintenance Program C/C Tax $295
and Street Tree Replanting
Contract to prune, remove, stump, purchase
and plant approximately 800 to 1,000
medium to large trees within the City.
Maintain trees damaged by freezing,
disease, drought and other natural causes.
14-10 13-14 Shoreline Landfill Cap Solid Waste $125
Maintenance and Repairs
Regulatory mandates of the Bay Area Air
Quality Management District and the
Regional Water Quality Control Board
require the City to protect the integrity of
the landfill cap and prevent surface
emissions by regrading, filling,
recompacting, and making other
improvements.
14-11 13-14 Developer Reimbursements C/CTax $25
Construction of street and utility Water 30
improvements concurrent with private
development. Adjacent properties Wastewater 30
benefiting from street and utility Storm Drain 30
improvements will be required to
reimburse the City for the improvements.
14-12 13-14 Street Lane Line and Legend C/C Tax $50
Repainting
Annual repainting City street lane lines and
legends, as needed.
14-13 13-14 Landfill Gas/Leachate System Solid Waste $125
Repairs and Improvements
Annual repairs and improvements to large
components of the landfill gas and leachate
system.
. Please refer to Appendix 1 for key to fund abbreviations
Page 4 of7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description Fundin!! FY2013-14
Source Fundin!!
14-14 13-14 Facilities Maintenance Plan C/C Tax $395
Repair, replace, or maintain City facilities Shoreline 115
(RY AC, roofs, carpets, plumbing, etc.). Community
14-15 13-14 Annual Traffic Studies/NTMP C/CTax $125
Improvements
Funding for traffic calming devices on
neighborhood, local, and residential streets
in conformance with the Neighborhood
Traffic Management Program, and annual
contracts with traffic consultants to assist
the Traffic Section with neighborhood
traffic issues.
14-16 13-14 Maintenance Agreement for Other $55
JPBNT A Transit Center (Reimbursement)
Reimbursement of City expenses by
JPBNT A.
14-17 Shoreline Infrastructure Maintenance Shoreline $225
Maintenance of water lines, sewer lines, Community
storm drainage system, water system
supplying the sailing lake.
14-18 Information Technology Computer C/C Tax $190
Projects Water 125
Future information services projects.
Wastewater 125
Solid Waste 35
Shoreline 35
Community
14-19 Biennial Median Renovations and
Roadway Landscape Renovations
Biennial repairs and improvements to City
landscaped medians and roadway
landscaping.
C/C Tax
$70
Please refer to Appendix 1 for key to fund abbreviations
Page 5 of7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description Fundill!! FY2013-14
Source Fundin2:
14-20 Biennial Good Neighbor Fence (GNF) C/C Tax $35
Replacements
Funding to replace fencing between City
parks and private property.
14-21 Biennial Real Estate Technical and Legal C/C Tax $15
Services Shoreline 10
Funding for appraisals, environmental Community
reports, surveys, lease preparation/review
services for City Real Estate activity. Park Land 55
Fund
14-22 Tennis Court Resurfacing at Cooper, C/C Tax $80
Stevenson, Sylvan and Whisman
Periodic routine tennis court resurfacing.
14- 23 Miscellaneous Water Main/Service Line Water $1,240
Replacement
Replace corroded and/or undersized cast
iron pipe water mains on various streets.
The replacements include water services,
fire hydrants and saddle replacements.
14-24 Miscellaneous Storm/Sanitary Sewer Wastewater $1,465
Main Replacement
Repair and replace storm and sanitary sewer
pipes, manholes and systems identified by
the City's annual line televising program.
14-25 TDA Projects C/C Tax $10
Various bike and pedestrian related Other (State 50
projects. grant)
14-26 Installation of ADA Curb Ramps, C/C Tax $120
Phase IX
Install approximately 20 ADA-compliant
curb ramps throughout the City.
14-27 Biennial PMP Recertification C/CTax $65
Field inspection of all arterial and collector
streets as required by the Metropolitan
Transportation Commission (MTC).
Please refer to Appendix 1 for key to fund abbreviations
Page 60f7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description Fundin2 FY2013-14
Source Fundin2
14-28 13-14 Annual New Energy Conservation CICTax $85
Measures
Fund energy conservation efforts in City
facilities.
Streets and Sidewalks
14-29 Drew Avenue Reconstruction CIC Tax $55
Reconstruct curbs, gutters, driveway Gas Tax 550
approaches and pavement on Drew Avenue.
Total $8.215
FY2013-14 PROJECTS FUNDING SUMMARY
CIC Tax
Water Fund
Wastewater Fund
Storm Drain Fund
Solid Waste Management Fund
Gas Tax Fund
Shoreline Community Fund
Park Land Fund
Other
3,085
1,720
1,765
30
285
550
620
55
105
Total
$8.215
Please refer to Appendix 1 for key to fund abbreviations
Page 7 of7
PLANNED 2014-15 PROJECTS
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
Planned Capital Improvement Proiects~ FY2014-15
Brief descriptions and funding sources for the projects below are provided on the following pages.
All costs are shown in thousands.
Proiect Proiect Description
15-01
15-02
15-03
15-04
15-05
15-06
15-07
15-08
15-09
15-10
15-11
15-12
15-13
15-14
15-15
15-16
15-17
15-18
15-19
15-20
15-21
15-22
15-23
15-24
15-25
15-26
Bud2et
Non-Discretionary Proiects
14-15 Street Resurfacing Program
14-15 Traffic Signal and Street Light Pole Replacements/Modifications
14-15 Slurry Seal Program
14-15 Water System Improvements
14-15 Wastewater System Improvements
14-15 Concrete Sidewalk/Curb Repairs
14-15 Parks Pathway Resurfacing
14-15 Shoreline Pathway, Roadway, Parking Improvements
14-15 Forestry Maintenance Program and Street Tree Replanting
14-15 Shoreline Landfill Cap Maintenance and Repairs
14-15 Developer Reimbursements
14-15 Street Lane Line and Legend Repainting
14-15 Landfill Gas/Leachate System Repairs & Improvements
14-15 Facilities Maintenance Plan
14-15 Annual Traffic Studies/NTMP Improvements
14-15 Maintenance Agreement for JPB/VT A Transit Center
Shoreline Infrastructure Maintenance
Information Technology Computer Projects
Biennial Park Renovations/Improvements
Cuesta Park Tennis Court Resurfacing
Miscellaneous Water Main/Service Line Replacement
Miscellaneous Storm/Sanitary Sewer Main Replacement
TDA Projects
Biennial ADA Improvements to City Facilities
Installation of ADA Curb Ramps, Phase X
14-15 Annual New Energy Conservation Measures
$860
$200
$125
$335
$150
$285
$80
$185
$300
$125
$115
$285
$125
$515
$125
$55
$230
$515
$105
$80
$1,265
$1,495
$60
$85
$120
$170
Total of Non-Discretionary Projects
$7,990
Page 1 of7
eAPIT AL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Planned Capital Improvement Proiects. FY2014-15
Brief descriptions and funding sources for the projects below are provided on the following pages.
All costs are shown in thousands.
Project Project Description
Bud2:et
Discretionarv Projects
Streets and Sidewalks
15-27 Hackett Avenue Reconstruction
$620
Total of Discretionary Projects
$620
TOTAL OF ALL PROJECTS
$8,610
Page 2 of7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
Planned Capital Improvement Proiects~ FY2014-15
All costs are shown in thousands.
Item Proiect Description Fundin2: FY2014-15
Source Fundin2:
Non-Discretionarv Proiects
15-01 14-15 Street Resurfacing Program C/C Tax $805
Install asphalt concrete and fog seal Shoreline 55
overlays, raise utilities and monuments. Community
15-02 14-15 Traffic Signal and Street Light C/CTax $200
Pole Replacements/Modifications
Replace traffic signal controllers, traffic
detector loops, back-up batteries and LED
traffic signal lights. Includes minor
modifications to existing traffic signals to
improve traffic safety. Replace 8 to 12
damaged and/or end-of-life street light
poles.
15-03 14-15 Slurry Seal Program C/C Tax $125
Apply slurry seal to selected street surfaces
and City facility parking lots as required.
15-04 14-15 Water System Improvements Water $335
Scheduled replacement of water system
components and minor unscheduled
improvements to the City's water system.
15-05 14-15 Wastewater System Improvements Wastewater $150
Unscheduled improvements/repairs to the
City's wastewater collection and pumping
system.
15-06 14-15 Concrete Sidewalk/Curb Repairs C/CTax $285
Replace deteriorated sidewalks and repair
concrete curbs, gutters, and sidewalks
displaced by street tree growth, and/or
failure of City-owned utilities.
15-07 14-15 Parks Pathway Resurfacing C/CTax $80
Renovate various park pathways within City
parks.
Please refer to Appendix 1 for key to fund abbreviations
Page 3 of7
eAPIT AL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description Fundine: FY2014-15
Source Fundine:
15-08 14-15 Shoreline Pathway, Roadway, Shoreline $185
Parking Improvements Community
Correct drainage problems and damage due
to differential settlement; provide pathway,
roadway and parking related improvements.
15-09 14-15 Forestry Maintenance Program C/C Tax $300
and Street Tree Replanting
Contract to prune, remove, stump, purchase
and plant approximately 800 to 1,000
medium to large trees within the City.
Maintain trees damaged by freezing,
disease, drought and other natural causes.
15-10 14-15 Shoreline Landfill Cap Solid Waste $125
Maintenance and Repairs
Regulatory mandates of the Bay Area Air
Quality Management District and the
Regional Water Quality Control Board
require the City to protect the integrity of
the landfill cap and prevent surface
emissions by regrading, filling,
recompacting, and making other
improvements.
15-11 14-15 Developer Reimbursements C/C Tax $25
Construction of street and utility Water 30
improvements concurrent with private
development. Adjacent properties Wastewater 30
benefiting from street and utility Storm Drain 30
improvements will be required to
reimburse the City for the improvements.
15-12 14-15 Street Lane Line and Legend C/CTax $285
Repainting
Annual repainting City street lane lines and
legends.
15-13 14-15 Landfill Gas/Leachate System Solid Waste $125
Repairs and Improvements
Annual repairs and improvements to large
components of the landfill gas and leachate
system.
Please refer to Appendix 1 for key to fund abbreviations
Page 4 of7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description Fundinf! FY2014-15
Source Fundinf!
15-14 14-15 Facilities Maintenance Plan C/CTax $400
Repair, replace, or maintain City facilities Shoreline 115
(RV AC, roofs, carpets, plumbing, etc.). Community
15-15 14-15 Annual Traffic Studies/NTMP C/C Tax $125
Improvements
Funding for traffic calming devices on
neighborhood, local, and residential streets
in conformance with the Neighborhood
Traffic Management Program, and annual
contracts with traffic consultants to assist
the Traffic Section with neighborhood
traffic issues.
15-16 14-15 Maintenance Agreement for Other $55
JPBNT A Transit Center (Reimbursement)
Reimbursement of City expenses by
JPBNT A.
15-17 Shoreline Infrastructure Maintenance Shoreline $230
Maintenance of water lines, sewer lines, Community
storm drainage system, water system
supplying the sailing lake.
15-18 Information Technology Computer C/C Tax $195
Projects Water 125
Future information services projects.
Wastewater 125
Solid Waste 35
Shoreline 35
Community
15-19 Biennial Park C/CTax $105
Renovations/Improvemen ts
Biennial repairs and improvements to City
parks.
15-20 Cuesta Park Tennis Court Resurfacing C/C Tax $80
Periodic routine tennis court resurfacing.
Please refer to Appendix 1 for key to fund abbreviations
Page 5 of7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description Fundin2 FY2014-15
Source Fundin2
15-21 Miscellaneous Water Main/Service Line Water $1,265
Replacement
Replace corroded and/or undersized cast
iron pipe water mains on various streets.
The replacements include water services,
fire hydrants and saddle replacements.
15-22 Miscellaneous Storm/Sanitary Sewer Wastewater $1,495
Main Replacement
Repair and replace storm and sanitary sewer
pipes, manholes and systems identified by
the City's annual line televising program.
15-23 TDA Projects C/C Tax $10
Various bike and pedestrian related Other (State 50
projects. grant)
15-24 Biennial ADA Improvements to City C/C Tax $85
Facilities
Continuation of efforts to implement ADA
improvements at City facilities. Project is
now funded every other year.
15-25 Installation of ADA Curb Ramps, C/C Tax $120
Phase X
Install approximately 20 ADA-compliant
curb ramps throughout the City.
15-26 14-15 Annual New Energy Conservation C/CTax $170
Measures
Fund energy conservation efforts in City
facilities.
Please refer to Appendix 1 for key to fund abbreviations
Page 6 of7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY20l0-ll, PLANNED FY20ll-l2 THROUGH FY20l4-l5
Item Proiect Description Fundin2: FY2014-15
Source Fundin2:
Streets and Sidewalks
15-27 Hackett Avenue Reconstruction C/CTax $55
Reconstruct curbs, gutters, driveway Gas Tax 565
approaches and pavement on Hackett
Avenue.
Total $8.610
FY2014-15 PROJECTS FUNDING SUMMARY
C/CTax
Water Fund
Wastewater Fund
Storm Drain Fund
Solid Waste Management Fund
Gas Tax Fund
Shoreline Community Fund
Other
3,450
1,755
1,800
30
285
565
620
105
Total
$8.610
Please refer to Appendix 1 for key to fund abbreviations
Page 7 of7
PROJECTS TO CLOSE
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Proiects to Close
All numbers arc in thousands (1,000)
CIPs closed on June 30,2010
Project Sponsor Total Encumbrances Balance at
Number Project Title Department Budgct at 2/28/2010 2/28/2010
97-47 New Telemetry System, Phase 11 - WMPP Public Works 1,200 0 0
00-25 I.S. Computer Projects Finance 312 II 8
02-20 I.S. Computer Projects Finance 684 29 83
05-17 Shoreline Infrastructure Maintenance Public Works 121 0 0
05-40 Rengstorff Park Tennis Bleacher Replacement Comm. Svcs. 195 I 19
06-05 2005-06 Wastewater System Improvements Public Works 131 $0 2
06-15 2005-06 Annual Traffic Studies/NTMP Improvements Public Works 105 14 13
06-22 Energy Conservation Initiatives Public Works 235 3 0
06-29 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,709 38 592
06-35 Childcare Center in Community Center Complex Public Works 4,800 37 210
06-38 ADA Playground Improvements Comm. Svcs. 665 0 7
06-41 Athletic Field Development Feasibility Study Comm. Svcs. 275 26 0
07 -02 2006-07 Traffic Signal Replacements/Modifications Public Works 70 0 5
07-07 2006-07 Parks Pathway Resurfacing Comm. Svcs. 135 0 0
07-08 2006-07Shoreline Parkway, Roadway, Parking Improvements Comm. Svcs. 160 II 87
07-11 2006-07 Developer Reimbursements Public Works 100 3 50
07-24 Storm Drain Master Plan Project Implementation Strategy Public Works 200 0 25
07-28 Central Irrigation System Replacements, Phase 3 Comm. Svcs. 185 2 29
07-44 Bicycle Park Public Works 60 4 55
07-45 ADA Improvements - Castro, Whisman and RengstorffParks Comm. Svcs. 358 0 83
08-07 2007-08 Parks Pathway Resurfacing Comm. Svcs. 80 0 0
08-08 2007-08 Shoreline Parkway, Roadway, Parking Improvements Comm. Svcs. 160 6 90
08-11 2007-08 Developer Reimbursements Public Works 100 6 94
08-22 ADA Playground Improvements, Community Center Tot Lot Comm. Svcs. 248 3 42
08-26 Bridge Repairs and Barrier Installation Public Works 100 2 23
08-39 Biennial Good Neighbor Fence (GNF) Replacements Comm. Svcs. 40 I 19
08-46 Reolace 4th Fairway Pedestrian/Golf Cart Bridge Public Works 185 4 57
08-51 Elsie A venue Reconstruction Public Works 1,450 195 160
08-52 Stevens Creek Levee Recert Public Works 275 5 81
09-01 2008-09 Street Resurfacing Program Public Works 760 7 104
09-03 2008-09 Slurry Seal Program Public Works 115 2 24
09-11 2008-09 Developer Reimbursements Public Works 100 6 94
09-12 2008-09 Street Lane Line and Legend Repainting Public Works 255 0 8
09-20 Resurface Tennis Courts at Cuesta Park Comm. Svcs. 90 I 20
10-43 Golf Course Tee Box Renovation Comm. Svcs. 80 7 I
10-46 CDBG Action Plan Amendments Public Works 260 147 89
Total of Closed Projects 15,998 573 2,174
Page I of I
UNSCHEDULED PROJECTS/
UNMET NEEDS
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Unscheduled Proiects
NOTE: Projects moving from the Unscheduled list to the Five-Year Program would require updated
cost estimates. All costs are shown in thousands.
Item
US-I
US-2
US-3
US-4
US-S
US-6
US-7
US-8
US-9
US-IO
US-ll
US-12
US-13
US-14
US-IS
US-16
US-17
US-18
US-19
US-20
US-21
US-22
US-23
US-24
US-2S
US-26
US-27
US-28
Proiect Description
Stevens Creek Interpretive Center, Design and Construction
Stevens Creek Trail, Dale/Heatherstone to Mountain View H.S., Design
Stevens Creek Trail, Dale/Heatherstone to Mountain View H.S., Construct.
Library-Complete the Sound Attenuation Process
San Antonio Road Median Improvements, Design & Construction
Calderon Median (Dana to Evelyn)
Middlefield Road Median Refurbishment (Moffett to Shoreline)
Easy Street/Gladys Intersection Reconfiguration
Shoreline/Stierlin Landscaping Refurbishment
Irrigation Pump Station-Ugrades and Additions
Park Dr./Miramonte Ave. Intersection Realignment
NIB Comer Moffett Blvd./Central Expwy. Eliminate Free RT Lane
Light Rail Trail Lighting, Pacific Drive to MaC
Castro Street Modifications, EI Camino Real to Miramonte Ave.
Emily Drive Curb, Gutter and Sidewalk Reconstruction
Rengstorff Avenue Traffic Signal Interconnect
Eliminate Downtown Storm Drain Cross Culverts
Upgrade Shoreline Blvd. Landscaping on Overpass Over Central Expressway
Upgrade Whisman Road Landscaping on Central Expressway Embankments
Rex Manor Park Expansion
Landels Trail/Pathway Reconstruction, Design
Pedestrian Bridge Over Central Expressway Lighting
Landels Park Restroom
Library Space Modifications, Design and Construction
Golf Course Bunker Renovations
Shoreline Clubhouse Parking Lot Reconstruction
CP A-Second Stage Support Space Addition, Construction
McKelvey Park Improvements
Total of Unscheduled Projects
Estimated Cost
$2,150
$3,000
$15,000
$500
$750
$450
$700
$300
$1,000
$700
$250
$500
$300
$700
$425
$500
$3,200
$1,000
$750
$650
$200
$200
$300
$900
$100
$525
$1,050
$675
$36.775
Page 1 of7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Maior Facilities with Domet Fuodio2 Needs
NOTE: Projects moving from the Unmet Funding Needs list to the Five-Year Program would
require updated cost estimates. All costs are shown in thousands.
Item Maior Facility Cost Rao2e
UM-Ol Community Center/Teen Center $41 to $50 Million
UM-02 New PolicelFire Administration Building $48 to $51 Million
UM-03 Emergency Operations Center $6 to $7 Million
UM-04 RengstorffPark Aquatic Building and Facilities $6 to $7 Million
UM-05 New Fire Station No.3 $11 to $12 Million
UM-06 Cuesta Annex Design/Construction $5 to $6 Million
Total of Major Facilities with Unmet Funding Needs $117 to $133
Million
Page 2 of7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Descriptions of Unscheduled Proiects
Item Project Description Estimated
Costs
US-l Stevens Creek Trail Interpretive Center
Design and construct interpretive center at the Yuba Drive $2,150
trailhead with the contribution from a private donor.
US-2 Stevens Creek Trail, Dale/Heatherstone Area to
Mountain View High School, Design
Design pedestrianlbike trail from DalelHeatherstone area $3,000
to Mountain View High School trailhead. Cost estimate
includes right-of-way acquisition.
US-3 Stevens Creek Trail, Dale/Heatherstone Area to
Mountain View High School, Construction
Construction of pedestrianlbike trail from $15,000
DalelHeatherstone neighborhood to trailhead at Mountain
View High School.
US-4 Library-Complete the Sound Attenuation Process
Building modification to reduce noise transfer between $500
library floors.
US-5 San Antonio Road Median Improvements, Design and
Construction
Design and construct refurbishments and upgrades to $750
landscaping and irrigation between EI Camino Real and
Central Expressway overpass.
US-6 Calderon Median (Dana to Evelyn)
Install raised medians and left turn pockets to reduce $450
pavement and provide landscaping.
US-7 Middlefield Road Median Refurbishment (Moffett to
Shoreline)
Refurbish median landscaping and irrigation. $700
US-8 Easy Street/Gladys Intersection Reconfiguration
Revise curb return to make intersection at 90-degree angle $300
from Easy Street to Gladys.
Page 3 of7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description Estimated
Costs
US-9 Shoreline/Stierlin Landscaping Refurbishment
Upgrade and renovate irrigation and refurbish plant $1,000
materials and hardscape.
US-I0 Irrigation Pump Station-Upgrades and Additions
Design and construct improvements for the irrigation $700
pump station to enhance reliability and efficiency.
US-II Park Dr.lMiramonte Ave. Intersection Realignment
Remove existing traffic island, realign Miramonte Ave., $250
relocate sidewalk, streetlights, curb ramp and storm drain
modifications.
US-12 N/E Corner Moffett Blvd.lCentral Expwy. Eliminate
Free Right-turn Lane
Improve pedestrian safety crossing Central Expressway to $500
Caltrain, Light Rail and the Adobe Building.
US-13 Light Rail Trail Lighting, Pacific Drive to MOC
Landscaping and fencing to improve safety and $300
appearance of trail.
US-14 Castro Street Modifications, EI Camino Real to
Miramonte Avenue
Reduce travel lanes from two to one in each direction, $700
widening the existing medians and adding bicycle lanes.
US-IS Emily Drive Curb, Gutter and Sidewalk
Reconstruction
Design and reconstruct curb and sidewalk on Emily $425
Drive.
US-16
Rengstorff Avenue Traffic Signal Interconnect
Install interconnect conduit and cable along Rengstorff
Avenue between the intersections of Rengstorff Avenue
and Montecito Avenue and Old Middlefield Way. Also
install necessary interconnect equipment at traffic signals
and at the traffic signals between these intersections.
$500
US-17
Eliminate Downtown Storm Drain Cross Culverts
Replace City's surface drain pipes at intersections in the
downtown area by installing catch basins, laterals and
extending storm drain pipes, reconforming the street grade
and constructing curb ramps.
$3,200
Page 4 of7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description Estimated
Costs
US-18 Upgrade Shoreline Blvd. Landscaping on Overpass
over Central Expressway
Renovate the County-installed landscaping within the $1,000
cloverleaf, upgrade the irrigation system and the pathway
lighting along all four sides of the overpass to improve
appearance along this major entrance to the downtown
area.
US-19 Upgrade Whisman Road Landscaping on Central
Expressway Embankments
Renovate County-installed landscaping along the $750
embankments and upgrade the irrigation system.
US-20 Rex Manor Park Expansion
Improve neighborhood park facilities by increasing size $650
from .41 acres to .85 acres.
US-2I Landels Trail/Pathway Reconstruction, Design
Design pathway and trail access at Landels School to $200
Stevens Creek Trail.
US-22 Pedestrian Bridge Over Central Expressway Lighting
Install lighting on Stevens Creek Trail bridge crossing $200
Caltrain tracks, Central Expressway, and Evelyn Avenue.
US-23 Landels Restroom
Design and Construct restroom at Landels Park. $300
US-24 Library Space Modifications, Design and
Construction
Design and Construction of an expansion of the $900
Children's Service Area. This expansion requires
relocating the Community Room.
US-25 Golf Course Bunker Renovations
To reduce maintenance costs and help "speed of play," fill
19 and renovate 9 of the Shoreline golf course's 69 $100
bunkers.
US-26 Shoreline Clubhouse Parking Lot Reconstruction
Reconstruct the parking lot, restore the surface drainage
system, replace the median island landscaping and restripe $525
the parking lot.
Page 5 of7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
Item Proiect Description
US-27 CPA-Second Stage Support Space Addition,
Construction
Construct improvements to CPA's Second Stage support
area.
US-28 McKelvey Park Improvements
Replace light poles, field renovation, construct a left-field
to center-field fence and install a new tot lot.
Total of Unscheduled Projects
Estimated
Costs
$1,050
$675
$36,775
Page 60f7
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
Descriptions of Maior Facilities with Unmet Fundin2 Needs
UM-01. Community Center/Teen Center
Replacing the existing community center and incorporating a teen center into the new
facility is currently estimated to cost $41 to $50 million dollars.
UM-02. New Police/Fire Administration Buildilll!
Replacing current facility is currently estimated to cost between $48 and $51 million dollars.
UM-03. Emer2encv Operations Center
Construct freestanding EOC potentially at the Maintenance Operations Center (MaC).
Current cost is estimated at $6 to $7 million dollars.
UM-04. Ren2storff Park Aquatic Buildin2 and Facilities
Replace or renovate aquatic building and other outdated facilities. Current estimated cost
ranges from $6 to $7 million dollars.
UM-05. New Fire Station No.3
Design and construct a new fire station to replace the City's oldest fire station. Current
estimated cost is $11 to $12 million dollars.
UM-06. Cuesta Annex Desi2n/Construction
Design and construct the master plan concept developed through the master planning
process. Current estimated cost is $5 to $6 million dollars.
Total of Maior Facilities with Unmet Fundin2 Needs-$117 Million to $133 Million
Page 7 of7
APPENDIXES
CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY201O-11, PLANNED FY2011-12 THROUGH FY2014-15
APPENDIX LIST
1. .
Key to Funding Abbreviations.
· Spreadsheets for Capital Improvement Program-Adopted FY201O-11, Planned
FY2011-12 through FY2014-15.
2. Summary of Funding Reductions to Annual Projects
3. City Telephone System Replacement
4. CPA Second Stage Conceptual Design
5. Downtown Recycling Enclosures
6. Fire Station 4 Drill Grounds
7. Stevens Creek Trail Landscaping Improvements
8. Stevens Creek Trail Access at EI Camino Real
APPENDIX 1
CAP IT AL IMPROVEMENT PROGRAM
ADOPTED FY2010-11, PLANNED FY2011-12 THROUGH FY2014-15
KEY TO FUNDING ABBREVIATIONS
Due to space limitations within certain sections of this document, fund titles are abbreviated.
Please refer to the key below for explanations of those abbreviations.
CIP Reserve = Capital Improvement Reserve Fund
C/C Tax = Construction Tax - Real Property Conveyance Tax Fund
Water = Water Revenue Fund
Wastewater = Wastewater Revenue Fund
Storm = Storm Drain Construction Fund
Solid Waste = Solid Waste Management Fund
Gas Tax = Gas Tax Fund
Shoreline Community = Shoreline Regional Park Community Fund
Shoreline Golf Links = General Fund: Shoreline Golf Links
Parking District = Parking District Fund
Downtown Revitalization Authority = Revitalization Authority Fund
Park Land = Park Land Dedication Fund
Building Services = General Fund: Building Services Fund
Downtown Bond Proceeds = Downtown Revitalization Project Proceeds
Other = Grants, Bond Proceeds, Outside Funding
APPENDIX 2
Summary of Funding Reductions to Annual Projects
To present a balanced five-year CIP, planned funding for non-discretionary projects was
reduced in the outer four years. All non-discretionary projects were fully funded in the
first year, and those not listed below were fully funded in all five years.
Concrete Sidewalk/Curb Repairs
Funding reduced by 50% in all four outer years
Parks Pathway Resurfacing
Funding reduced by 25% in all four outer years
Street Lane Line and Legend Repainting
Fully funded in years 1,3 & 5
Funding reduced to $50,000 in years 2 & 4
Biennial Park Renovations/Improvements
Funding reduced by 25% in years 3 & 5
Biennial Good Neighbor Fence Replacements
Funding reduced by 25% in years 2 & 4
Biennial Median & Roadway Landscape Renovations
Funding reduced by 25% in years 2 & 4
Annual ADA Improvements to City Facilities
Changed to a biennial project; fully funded in years 1, 3 & 5
Installation of ADA Curb Ramps
Funding reduced by 50% in all outer years
Annual New Energy Conservation Measures
Fully funded in years 1, 3 & 5
Funding reduced by 50% in years 2 & 4
APPENDIX 3
CITY OF MOUNTAIN VIEW
MEMORANDUM
DATE: April 13, 2010
TO: Michael A. Fuller, Interim Public Works Director
Linda Forsberg, Business and Internal Services Manager
FROM: Patty J. Kong, Finance and Administrative Services Director
Steve Rodriguez, Information Technology Manager (Acting)
SUBJECT: TELEPHONE PROJECT ADDITIONAL FUNDING REQUESTS FOR
FISCAL YEAR 2010-11
PURPOSE
This memo summarizes the request for additional funding for the City's Telephone
Replacement, Project 08-43, for Fiscal Year 2010-11.
BACKGROUND
The City's current telephone system was installed with the completion of City Hall and
is now approaching 20 years of service. This includes the telephone and voice mail
system which is significantly past its estimated useful life. Planning for the replacement
of the telephone system began in Fiscal Year 2006-07 and was proposed for Fiscal
Year 2007-08. At that time, it was unclear what technology would be selected for the
City's new telephone system. An estimate was prepared based on existing PBX
technology and the original project funding was estimated at $500,000.
As the process continued and technology was evaluated, it was determined to move
toward a Voice over Internet Protocol (V olP) technology for the telephone system. The
replacement telephone system with V olP technology will have the following benefits:
· Increased Efficiencies-By bringing management of the telephone system in-house
and training our internal staff, we can quickly add or change functionality for
anyone in the enterprise through a single administrative console as opposed to
using multiple hardware and software vendors.
· Enhanced Functionality-Specialized services, such as caller ID, multi-party calls,
message indicator lighting, special hunt groups, voice mail tree functionality and
conference calling, are additional charges under the current telephone system. All
Michael A. Fuller
Linda Forsberg
April 13, 2010
Page 2
of these items will be included at no additional costs with the new telephone
system.
· Potential for Further Cost Reductions by Utilizing Session Initiation Protocol (SIP)
Trunking Technology-By using SIP trunks, as opposed to traditional telephony
Centrex lines, we will be able to realize savings on our annual operating costs.
· Enhanced 9-1-1- The new V oIP system will allow us to integrate an advanced
e-9-1-1 solution that will further increase the 9-1-1 operator's ability to discern the
location of an emergency down to the specific location per floor. Our current
system can only determine the location down to a building. This new solution will
automatically update the 9-1-1 PSAP with the most recent information as changes
are made, removing the chance of a misdirected emergency response.
· Unified Messaging-The VoIP system will feature a unified messaging platform
that combines all forms of communications into a single system. This will allow
for integration between voice mail; faxes; e-mail; location awareness; "follow me,
find me" capabilities; conferencing; and several other communication systems as
well as open the door for future gateways between our telephone system and other
methods of communications such as radio, Nextel two-way and other nontelecom
types of hardware.
· Remote Worker Capability I Soft Phones-With the VoIP system, we can extend
our telephone system to remote locations connected via high-speed Internet
connections over our VPN and utilizing a soft phone client, allowing us to offer the
same high-end functionality and integration to our remote users or users who
need to work remotely, either from home or on the road.
Last fiscal year, additional funding was requested when it was determined handsets
would be more expensive with a VoIP system. However, the actual RFP had not been
issued at that time and it was unknown if there would be sufficient funding for the
project. Although the capital costs may be higher, there is anticipated ongoing savings
from an operating costs perspective. The phone service ($50,000) and phone consulting
budget ($65,000) have been or are recommended to be reduced from the Finance and
Administrative Services budget. Additional operation costs are anticipated to be
reduced once the new telephone system is implemented and existing telephone services
can be discontinued.
The City received 14 responses to the Request for Qualifications (RFQ) and 5 vendors
were requested to submit a Request for Proposal (RFP). After extensive review of all
vendors, the City narrowed the selection process to 3 vendors and is close to a selection.
Michael A. Fuller
Linda Forsberg
April 13, 2010
Page 3
However, the pricing for all 3 vendors is greater than the funds available in the project.
This is one of the major factors of the request for additional funding. More details are
provided in the attached memo (see Exhibit 1).
With VoIP technology there is a greater investment in hardware and software, but it is
anticipated there will be lower ongoing operating costs. The requested funding is being
transferred from existing Information Technology projects, so there is no impact on
other capital project requests. Funding will be transferred from three existing projects
that can be closed out and is more than sufficient to provide the additional requested
funding of $250,000.
SUMMARY
In summary, the City's current telephone and voice mail system has been extended
beyond its estimated useful life and is in need of replacement. After extensive review,
V oIP technology has been selected for the telephone system replacement. The new
telephone system will provide for enhanced functionality and efficiencies our current
system does not provide. The current project requires additional funding estimated at
$250,000 due to higher one-time costs for hardware and software. However,lower
ongoing operating costs are anticipated. In addition, the original budget was developed
over three years ago and did not include certain requirements now determined to be
essential for the project. All additional funding requested will be transferred from
existing Information Technology capital improvement projects. There will be no impact
on funding for other capital improvement projects. Please let me know if you need
additional information or have any questions.
/'.1lj'il' ~
.fie~e Rodriguez
Infor tion T chnology Manager (Acting)
---
SR/PJK/9/FIN
546-04-05-10M-E^
Attachment
Exhibit 1
CITY OF MOUNTAIN VIEW
MEMORANDUM
DATE:
March 26, 2010
TO:
Patty Kong, Finance and Administrative Services Director
FROM:
Tina Yoke, Purchasing and Support Services Manager
Steve Rodriguez, IT Manager (Acting)
SUBJECT:
ADDITIONAL FUNDING FOR PHONE UPGRADE PROJECT
As a result of the extensive RFP (R090841) phone process, three short listed vendors were
invited to submit their Best and Final Offer proposals to the City. The pricing from the short
listed vendors range from $580,000 to $615,000. There is currently $470,000 available in project
funding leading to a shortfall in available funding to proceed with an award. It is anticipated
that the phone upgrade project requires an additional Two Hundred and Fifty Thousand
Dollars ($250,000) to allow for the award of the base project, additional modules, required
cabling and also provide for a small change order allowance. The purpose of this memo is to
provide justification to support the request for the additional $250,000 in project funding.
Background and Analysis:
The City's most recent Telecom Contractor, Specialized Communications initiated efforts and
recommendations to upgrade the City's existing AT& T phone system with a PBX type system.
Specialized Communications submitted cost projections three years ago, for an upgraded phone
solution that was primarily based off a of PBX system.
During last fiscal year, the City assembled a project team that was focused on reviewing all
current phone technologies, not just the PBX solution. The team wanted a solution that would
result in the City maximizing the use of new technology to gain efficiency and reduce as much
on-going operating cost as possible from the current phone system.
As the team evaluated a variety of phone solutions and designs, the team shortly determined it
was in the City's best interest to focus on utilizing modem VoIP phone technologies. While
V oIP technology has a higher initial procurement cost from the older PBX technology solution,
the operational cost is projected to be lower.
The following cost elements were not anticipated when the initial project budget was prepared:
1. A Consultant was retained to providing expertise with V oIP solutions. The
Consultant participated in the bid and evaluation process. The cost for this
Patty J. Kong
March 26, 2010
Page 2
second Consultant (initial was Specialized Communications) was approximately
$30,000.
2. The cabling in some areas was sufficient for a PBX type system, but not for a V olP
system. Therefore, the cable needs to be upgraded to CAT-5 standards. Due to the
amount of cabling needed, the cost is projected to range from $30,000 to $50,000.
3. An additional 30 phone lines were discovered that were not previously documented
and therefore additional handset, software, phone license and related cost is
required. The additional handset cost is approximately $6,000. Anticipated labor and
software cost will vary from vendor to vendor.
4. There are specific public safety emergency phone features that may be required to
facilitate adequate detailed information displayed to the public safety dispatch
console by providing the exact caller location in the event that a 9-1-1 call is initiated.
This feature is essential to the safety of employees and visitors at all City Facilities.
The cost for this feature ranges from $40,000 to $50,000.
5. A fax solution called Rightfax that was not included in the original budget will need
to be acquired. The Rightfax solution ranges from $20,000 to $30,000.
6. Lastly, the bids received were higher than originally anticipated considering the
original budget was developed over three years ago and was not based on VoIP
technology.
Although there will be an overall increase in cost from the existing budget to purchase and
implement the upgraded phone system, the total cost of ownership of the phone system going
forward in terms of maintenance, work orders, and ongoing costs will be lower. Utilizing VolP
as opposed to PBX systems allows the City to have better control over the functioning of the
City's own phone system. The City will benefit from reduced reliance on extemal vendors for
function upgrades, and will be better positioned to take advantage of the newer, lower cost
technologies and connectivity options that will reduce the recurring costs of telephone
communications in the near future.
Please let us know if you would like additional information or would like to discuss the request
in greater detail.
APPENDIX 4
CITY OF MOUNTAIN VIEW
MEMORANDUM
DATE: April 9, 2010
TO: ' Michael A. Fuller, Interim Public Works Director
FROM: Jennifer K. Rose, Project Manager
SUBJECT: MOUNTAIN VIEW CENTER FOR THE PERFORMING ARTS
SECONDSTAGE ADDITION, PROJECT 10-30
This memo provides background on the SecondStage addition project and presents the
conceptual design prepared by Hawley Peterson Snyder.
BACKGROUND
Mountain View Center for the Performing Arts (CPA) was built in 1991 and includes three
theaters: MainStage, Second Stage and ParkStage (see Attachment I-Existing Site Plan). The
existing arrangement of the support spaces relative to the theaters makes simultaneous utiliza-
tion of MainStage and SecondStage difficult. There is only one set of dressing rooms and green
room, which are on the other side of the building from SecondStage. Licensees of both theaters
have limited access to dressing rooms during simultaneous performances. In addition,
SecondStage and ParkStage cannot be booked simultaneously due to their proximity to each
other and the minimal acoustical separation between the two stages. The project goal is to add
a green room, two dressing rooms and two rest rooms near SecondStage in order to host two
simultaneous productions.
CONCEPTUAL DESIGN
City staff reviewed four options prepared by Mountain View architects Hawley Peterson
Snyder. The four alternatives included two exterior additions and two interior renovations
coupled with smaller exterior additions. The exterior addition-only options are preferable in
that most of the construction can be completed without disrupting the performance schedule,
they provide a sound buffer between SecondStage and ParkStage and do not disrupt the exist-
ing interior layout. Since the construction cost estimates for all four options were very similar,
staff selected the exterior addition shown in Attachment 2-Proposed Floor Plan. This plan
provides indoor access to both sides of SecondStage and ParkStage, a green room, two dressing
rooms with rest rooms, increases the size of ParkStage, affords weather protection and electrical
outlets for lighting and sound amplification for ParkStage, screens the existing delivery area
and presents the least disturbance to the existing berm and redwood trees (no trees will be
removed). The building addition is approximately 1,900 square feet and wraps around the back
of the building where ParkStage and the services area are located (see Attachment 3-Schematic
Exterior Elevations and Perspective Images).
Michael A. Fuller
April 9, 2010
Page 2
ParkStage would be moved approximately 4' toward the lawn seating area and redwood trees.
The project also includes regrading of the grass berm to a more gradual slope for ParkStage
patrons, as the current slope is too steep (see Attachment 4-Section Through Berm).
The project team presented the conceptual design to the Performing Arts Committee on
March 17, 2010. They were very interested in the project and, in general, their comments were
very positive.
The area of the addition is near the edge of the old Mountain View cemetery and investigation
of potential gravesites within the project area will be undertaken during the design process.
The estimated project cost is as follows:
Construction
Construction Contingency
Architectural and Engineering Design Services
Other Professional Services and Inspection/Testing
City Project Management and Design
City Inspection, Permit, Fees, Printing, Etc.
Sign age, Furniture and Fixtures
Public Art
$1,410,000
140,000
200,000
40,000
55,000
50,000
18,000
12,000
Subtotal
$1,925,000
City Administration @ 6.5%
Project Contingency /Cost Rise
126,000
10,000
TOTAL
$2.061.000
JKR/7/PWK
978-04-09-10M-E^
Attachments: 1.
2.
3.
4.
Existing Site Plan
Proposed Floor Plan
Schematic Exterior Elevations and Perspective Images
Section Through Berm
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APPENDIX 5
CITY OF MOUNTAIN VIEW
MEMORANDUM
DATE: March 16, 2010
TO: Michael A. Fuller, Interim Public Works Director
FROM: Lori Topley, Solid Waste Program Manager
SUBJECT: EXPANSION OF DOWNTOWN RECYCLING ENCLOSURES
In 2001, six (6) recycling enclosures were constructed for use by existing downtown
businesses lacking on-site space for recycling bins. The enclosures have been well used
by businesses, but there has also been extensive abuse. Several of the enclosures
experience near daily problems, requiring an inordinate amount of staff and Recology
Mountain View (Recology) time to resolve. Businesses and possibly other unauthorized
users throw garbage and recyclables into the enclosure rather than the bins. Trash and
recyclables often block Recology's access to the bins, delaying service until City staff can
clean the area. Solid Waste and Recycling Section staff has made numerous efforts to
improve the situation, including working with the businesses using the enclosures, with
little success.
While it was initially believed expansion of the enclosures would be helpful in
alleviating the problems associated with their use, careful monitoring over the last five
years reveals the problems are caused less by insufficient capacity and more by the
"crisis of the commons." Since it is difficult to track misuse of the enclosures to indi-
vidual businesses, there is little motivation to comply with staff requests to use the
enclosures properly. One-of the primary problems is throwing or placing of cardboard
on top of the bins. This restricts access to the bins for the next user and results in a large
pile of material. Often, when the materials are cleared away, the bin is found to be
empty or half-empty. In addition, a seventh enclosure space was included in the new
Bryant Street parking structure but is currently not in use. It was offered to businesses
in the 300 block, but none desired to use it.
Staff is currently carefully reviewing requests for enclosure keys. However, demand
has mostly been satisfied because businesses undergoing new construction, additions or
remodeling are required to provide space for recycling on-site. Businesses without
access to an enclosure and lacking adequate on-site space for a recycling bin may
deposit recyclables in the trash. The SMaRT@ Station sorts and removes recyclables
Michael A. Fuller
March 16, 2010
Page 2
deposited in the trash. Therefore, reallocating the enclosure expansion funding will not
have an impact on the City's diversion efforts.
.~ 1:f 6
~- uC:r7
Lori T opley
Solid Waste Program Manager
LT/JJ/8/PWK
907-03-15-10M-E^
APPENDIX 6
CITY OF MOUNTAIN VIEW
MEMORANDUM
DATE: April14,2010
TO: Linda Forsberg, Business and Internal Services Manager
Michael A. Fuller, Interim Public Works Director
FROM: Richard Alameda, Acting Deputy Fire Chief
Steve Hawkes, Training Battalion Chief
SUBJECT: FIRE STATION NO.4 DRILL GROUND CIP PROPOSAL
This memo outlines a proposed capital improvement project to prepare an area behind
Fire Station No.4 for relocation of the steel apparatus building that will be demolished
with the construction of Fire Station No.5.
Three County grant-funded equipment trailers and a grant-funded Ford F-550 utility
truck are kept at Fire Station No.4 in the drill ground area (see Attachment I-Aerial
Photo). The trailers house equipment to be used at HazMat, Urban Search and Rescue
and EMS incidents. The utility truck is used to tow the trailers. The purpose of the
vehicles is for local or mutual-aid emergency response. Our agreement in receiving
these free County resources was to store the vehicles and maintain the equipment for
emergency response needs. The City owns two of the three trailers, the utility truck and
the equipment kept therein. The sun and weather are beginning to deteriorate the
trailer roofs. The utility truck, fire training props and other equipment are also stored
outside in the drill grounds and are subject to deterioration by the elements. Storage of
these vehicles and equipment in a building would slow the deterioration and reduce the
frequency of costly repairs or replacement.
The area located at the rear of the Fire Station No.4 drill grounds is not being used to its
full potential. The existing sand volleyball court, picnic area, propane training prop and
the gutter fire training prop areas have not been used in many years. The existing mix
of uneven surfaces and obstacles has made it almost impossible to utilize this area for
effective Firefighter training. This proposal includes preparation work and installation
of a new asphalt surface over the back drill ground area to match the existing pavement
grades. The project would also include pouring a concrete pad for the Fire Station No.5
apparatus building that would be reused. This project will greatly increase the
utilization of the drill grounds area for training and storage purposes.
Linda Forsberg
Michael A. Fuller
April 14, 2010
Page 2
The estimated cost of this work is $145,000 and does not include relocation of the
apparatus building to the site. It is assumed that this would occur as part of the Fire
Station No.5 project.
Please let me know if you need additional information.
t2~ ~----
Richard Alameda
Acting Deputy Fire Chief
Steve awkes
Training Battalion Chief
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905-04-14-10M-E^
Attachment
ATIACHMENT 1
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