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HomeMy WebLinkAboutCapital Improvement Program Adopted FY 2012-2013CAPITAL IMPROVEMENT PROGRAM ADOPTED FY 2012 -13 PLANNED FY 2013 -14 THROUGH FY 2016 -17 City of Mountain View, California � 0 . wor, Mission Statement: The City of Mountain View provides quality services and facilities that meet the needs of a caring and diverse community in a financially responsible manner. CITY OF MOUNTAIN VIEW Capital Improvement Program Adopted FY2012 -13 Planned FY2013 -14 through FY2016 -17 City Council R. Michael Kasperzak, Jr., Mayor John Inks, Vice Mayor Margaret Abe -Koga Ronit Bryant Laura Macias Tom Means Jac Siegel Submitted by: Daniel H. Rich, City Manager Michael A. Fuller, Public Works Director Linda Forsberg, Transportation and Business Manager Prepared by: Jerry Burgess, Senior Administrative Analyst CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 TABLE OF CONTENTS Subs ect P Peres Transmittal Memorandum .................................................................. ..............................1 — —8 FY 2012 -13 through FY 2016 -17 Projects ....................................... ..............................9-14 Police /Fire Administration Building Refurbishment Memorandum .............Section 3 CITY OF MOUNTAIN VIEW MEMORANDUM Public Works Department DATE: August 24, 2012 TO: City Council FROM: Jerry Burgess, Senior Administrative Analyst Linda Forsberg, Transportation and Business Manager Michael A. Fuller, Public Works Director Daniel H. Rich, City Manager SUBJECT: Adopted Fiscal Year 2012 -13 Through Fiscal Year 2016 -17 Capital Improvement Program CAPITAL IMPROVEMENT PROGRAM DEVELOPMENT AND APPROVAL PR (lC'FSS The City Council provided guidance for the development of the Adopted Fiscal Year 2012 -13 through Fiscal Year 2016 -17 Capital Improvement Program (CIP) during Study Sessions on March 20, May 1 and June 5, 2012. The Five -Year CIP was adopted by the City Council on June 12, 2012. Funding for Fiscal Year 2012 -13 projects was approved as part of the adoption of Fiscal Year 2012 -13 budgets on June 12, 2012. CAPITAL IMPROVEMENT PROGRAM FUNDING PRIORITIES Recent CIPs have placed a priority on funding nondiscretionary annual and periodic infrastructure maintenance and replacement projects that preserve the City's significant investment in its infrastructure and facilities and/or are required to address health/ safety concerns or comply with regulatory requirements. Only a limited number of new discretionary projects have been funded. Appendix 1 provides an overview of the methods staff uses to track the condition of City infrastructure to determine the timing and scope of required repairs and/or replacements. Adopted FY 2012 -13 through FY 2016 -17 CIP August 24, 2012 Page 2 of 8 ADOPTED FISCAL YEAR 2012 -13 THROUGH FISCAL YEAR 2016 -17 CAPITAL IMPROVEMENT PROGRAM City resources to fund capital improvement projects continue to be constrained as the result of the slow pace of economic recovery at the National, State and local levels. Two important funding sources for the CIP, the CIP Reserve and Construction/ Conveyance Tax (C/ C Tax) Funds, have been particularly impacted. The Adopted CIP assumes that, during its five -year planning horizon, there will be no General Fund carryover available to replenish the CIP Reserve Fund and only a limited amount of funding will be returned to the CIP Reserve from closed projects to fund new and/or amended projects. C/ C Tax Fund contributions to the CIP are anticipated to be less than $2 million annually. Despite financial challenges, the Adopted Five -Year CIP is balanced, maintains funding for all planned nondiscretionary annual /periodic infrastructure maintenance projects and discretionary projects previously included in the outer years of the CIP, funds all Council- approved Tier 11 and Tier 22 projects reviewed during the CIP development process, and provides funding for a limited number of new and amended projects. A complete list of capital projects included in the Adopted Five -Year CIP is provided in the 2012 -13 to 2016 -17 projects section of this document. Adopted Fiscal Year 2012 -13 Capital Projects New Projects The first year of the Adopted Five -Year CIP funds the following nine new projects in addition to a number of planned nondiscretionary annual and periodic infrastructure maintenance projects. 1 Tier 1 —New projects for infrastructure maintenance, regulatory compliance or public health/ safety, or funding amendments to existing capital projects for these purposes. 2 Tier 2 —New or requested amendments to existing, discretionary projects. Although these projects are desirable and would certainly enhance City operations and facilities, they are not required to repair/ replace broken infrastructure, meet regulatory requirements and /or address public health /safety concerns. Adopted FY 2012 -13 through FY 2016 -17 CIP August 24, 2012 Page 3 of 8 ADOPTED NEW CAPITAL PROJECTS FISCAL YEAR 2012 -13 Project Approved Funding Sources Number Project Name Funding Project 13 -27 City Bridges and Culverts $ 60,000 C/C Tax Structural Inspections 30,000 Shoreline Community Project 13 -28 Dana Street Reconstruction 20,000 C/C Tax 205,000 Gas Tax Project 13 -29 Residential Parking Permit 32,000 C/C Tax Program Stud Project 13 -30 Shoreline Boulevard Adaptive 130,000 C/C Tax Signal System 413,000 Shoreline Community 800,000 Potential TFCA Grant Project 13 -31 Shoreline Golf Links 160,000 Shoreline Community Improvements Project 13 -32 CPA Theater Seat and Carpeting 302,000 C/C Tax Replacement Project 13 -33 CPA SecondStage Tension Grid 184,000 C/C Tax Installation Project 13 -34 Landels Park Restroom 360,000 Park Land Project 13 -35 Mayfield Development Traffic 560,000 Development Impact Improvements and Monitoring Fees TOTAL $3,256,000 Additional information regarding each of these projects is provided in the project descriptions section of this document. Amended Projects Year 1 of the Adopted Five -Year CIP also includes the following funding amendments to existing capital projects reflecting revisions to project scopes and funding. Addi- tional information regarding these projects is available in the project descriptions section of this document. Adopted FY 2012 -13 through FY 2016 -17 CIP August 24, 2012 Page 4 of 8 AMENDMENTS TO EXISTING CAPITAL PROJECTS FISCAL YEAR 2012 -13 Project Funding Funding Sources Number Project Name Amendments Project 05 -39 Recycled Water Distribution System ($3,100,000) Shoreline Community Construction Project 08 -18 Information Technology Computer Projects (25,000) Various Project 09 -35 Install New Police Radio System 30,000 C/C Tax Improvements/ Monopole 170,000 Shoreline Community Project 10 -29 Library Automated Materials Handling (161,000) C/C Tax System, Phase II, Design and Construction Project 10 -39 California Street /Escuela Avenue, California 467,000 Gas Tax Street /Ortega Avenue and Whisman Road/ Middlefield Road Traffic Signal Modifications Project 10 -42 Stevens Creek Trail, Sleeper Avenue to Dale (120,000) Park Land Avenue /Heatherstone Way, Construction Project 11 -27 Library Space Modifications, Design and 161,000 C/C Tax Phase I Project 11 -28 Fire Station No. 4 Drill Grounds 83,000 C/C Tax Modifications Project 11 -30 San Luis Avenue Reconstruction (20,000) C/C Tax (205,000) Gas Tax Project 11 -35 Stevens Creek Trail Access Point 120,000 Park Land Improve nts North of El Camino Real Project 12 -18 Information Technology Computer Projects 50,000 Various Project 12 -28 Police /Fire Administration Building 451,000 C/C Tax Refurbishment Project 12 -29 Mechanical System Replacement at Eagle 353,000 C/C Tax and Ren storff Pools Project 12 -36 Rock Church Refurbishment and 262,000 Park Land Modifications 400,000 C/C Tax 138,000 CDBG Funds TOTAL $ 946 O00) Staff's initial proposal for funding amendments to existing information technology projects is provided in Appendix 2. Those funding amendments were subsequently revised by the Council Technology Committee at its April 24, 2012 meeting. A memorandum describing the need for additional funding for upgrades and improve- ments to the Police/ Fire Administration Building is provided in Appendix 3. Adopted FY 2012 -13 through FY 2016 -17 CIP August 24, 2012 Page 5 of 8 Funding adjustments were also made to the following planned Fiscal Year 2012 -13 nondiscretionary annual and periodic infrastructure maintenance and replacement projects to address current and anticipated infrastructure maintenance and replacement needs. • Project 13 -02, Traffic and Streetlight Improvements — $94,000 in additional funding was approved in Fiscal Year 2012 -13 to begin to gradually increase annual expend- itures for radar speed sign maintenance/ replacement, the replacement of traffic signal battery backup systems, and increasing the number of streetlight poles replaced each year. The total additional funding over the five -year planning horizon of the CIP is $534,000 ($497,000 C/ C Tax, $37,000 Shoreline Community). • Project 13 -12, Street Lane Line and Legend Repainting —Based on updated contrac- tor cost estimates, funding was increased from $276,000 to $336,000 to cover higher labor and materials costs. Additional funding was also approved for the project in Years 3 and 5 of the Adopted CIP —the years the project is fully funded. • Project 13 -23, TDA Project —Mercy/ Calderon Intersection Traffic - Calming Improve- ments — The installation of permanent traffic - calming improvements at the intersection of Mercy Street and Calderon Avenue, including bulb -outs, on the two northern corners of the intersection, median islands and crosswalk modifications, was approved by the City Council as the City's annual Transportation Development Act (TDA) project for Fiscal Year 2012 -13. TDA funding for this project was increased from $50,000 to $122,000. • Annual Americans with Disabilities Act (ADA) Curb Ramp Installation Project — The installation of the curb ramps funded from the Fiscal Year 2011 -12 Annual Installation of ADA Curb Ramps Project will mark the completion of an effort started in Fiscal Year 2006 -07 to remove curb - related barriers (i.e., vertical and rolled curbs) throughout the City as required by the ADA. There will be no Annual ADA Curb Ramp Project in Fiscal Year 2012 -13; however, Years 2 and 4 of the Five -Year CIP will include a new $60,000 biennial project to fund additional curb ramp improvements in the future. Adopted FY 2012 -13 through FY 2016 -17 CIP August 24, 2012 Page 6 of 8 Outer Year Projects in the Adopted Five -Year CIP Years 2 through 5 of the Adopted Five -Year CIP include a limited number of new nondiscretionary and discretionary projects added to the outer years of the CIP and timing adjustments to projects previously scheduled to occur in the outer years of the CIP. Fiscal Year Project Funding Request Funding Sources 2013 -14 Project 14 -28, Street Sign Replacements $ 182,000 C/C Tax 20,000 Shoreline Community 2013 -14 Project 14 -29, Doane Avenue Reconstruction 55,000 C/C Tax 204,000 Gas Tax 348,000 Measure B 2013 -14 Project 14 -30, South Whisman Area Park, 835,000 Park Land Design 2013 -14 Project 14 -31, Permanente Creek Trail, Rock 215,000 Shoreline Community Street to Middlefield Road 550,000 Grant Funding 2013 -14 Project 14 -32, Sewage Pump Station 250,000 Wastewater Replacement Analysis 2013 -14 Project 14 -33, Interceptor Force Trunk Main 250,000 Wastewater Manhole Construction /Ins ection /Cleanmi 2013 -14 Project 14 -34, Shoreline Maintenance Storage 676,000 Shoreline Community Plan 2014 -15 Project 15 -27, Drew Avenue Reconstruction 56,000 C/C Tax 214,000 Gas Tax 349,000 Measure B 2014 -15 Project 15 -28, South Whisman Area Park, 1,280,000 Park Land Construction 3,390,000 TBD Funding 2014 -15 Project 15 -29, Interceptor Force Trunk Main— 2,500,000 Wastewater Rehabilitation 2014 -15 Project 15 -30, Central Sewage Trunk Main 150,000 Wastewater Inspection and Cleaning 2015 -16 Project 16 -27, Traffic Signal Replacements 379,000 C/C Tax 2015 -16 Project 16 -28, Hackett Avenue Reconstruction 57,000 C/C Tax 224,000 Gas Tax 350,000 Measure B 2015 -16 Project 16 -29, Central Sewage Trunk Main— 2,500,000 Wastewater Rehabilitation 2016 -17 Project 17 -26, Traffic Signal Replacements 386,000 C/C Tax 2016 -17 Project 17 -27, Wagner Avenue Reconstruction 59,000 C/C Tax 234,000 Gas Tax 351,000 Measure B 2016 -17 Project 17 -28, West Sewage Trunk Main 200,000 Wastewater Inspection and Cleaning TOTAL J16,264 O00 Adopted FY 2012 -13 through FY 2016 -17 CIP August 24, 2012 Page 7 of 8 New projects include sanitary sewer rehabilitation projects focused on the rehabilitation of some of the sewer system's larger infrastructure components (e.g., the pump station and trunk mains), the establishment of a new nondiscretionary project starting in Fiscal Year 2015 -16 for the replacement of one traffic signal each year, and the possible exten- sion of the Permanente Creek Trail from its future terminus at Rock Street to West Middlefield Road. Additionally, the timing of some previously planned outer year projects (e.g., Rex Manor street reconstructions and the design and construction of a South Whisman Area Park) has been adjusted. Unscheduled Projects The Unscheduled Projects section of this document provides a list of major unfunded projects, as well as a list of other unscheduled projects that were not programmed into the Five -Year CIP because of funding limitations and/or their lower - priority status as compared to other projects. Active Projects and Projects to Close Staff carefully reviewed the status of all active capital projects to determine which pro- jects could be closed at the end of Fiscal Year 2011 -12 so that unspent balances could be reprogrammed to other capital projects. This effort resulted in over $1.1 million of CIP Reserve and C/C Tax Funds being returned to these two financially constrained funds. A list of the remaining active projects is provided in the Active Projects section of this document. A list of projects closed at the end of the 2011 -12 fiscal year is provided in the Projects to Close section of this document. CONCLUSION The Adopted Fiscal Year 2012 -13 through Fiscal Year 2016 -17 CIP places a priority on funding annual and periodic infrastructure projects that preserve the City's significant investment in infrastructure and facilities, and a limited number of new projects responding to City Council priorities. Adopted FY 2012 -13 through FY 2016 -17 CIP August 24, 2012 Page 8 of 8 Next year, Fiscal Year 2013 -14 will be the second year of the biennial CIP development cycle established by the City Council in 2005. Consequently, there will be no broad call for new projects. However, the City Council will have an opportunity to review and revise the CIP to reflect the City's new capital project funding priorities. LF4B /4 /PWK 901- 08- 21 -12M CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Fiscal Year 2012 -13 through Fiscal Year 2016 -17 Projects All numbers are in thousands (1,000) Brief descriptions and funding sources for the projects below are provided on the pages indicated. Fiscal Year 2012 -13 Adopted Capital Improvement Projects Project No. Adopted Projects Budget Page Non Discretionary 13 -01 Street Resurfacing Program $ 828 15 13 -02 Traffic and Streetlight Improvements 291 15 13 -03 Slurry Seal Program 121 15 13 -04 Water System Improvements 320 16 13 -05 Wastewater System Improvements 144 16 13 -06 Concrete Sidewalk/Curb Repairs 276 16 13 -07 Parks Pathway Resurfacing 75 17 13 -08 Shoreline Pathway, Roadway, Parking Improvements 177 17 13 -09 Forestry Maintenance Program and Street Tree Replanting 287 17 13 -10 Shoreline Landfill Cap Maintenance and Repairs 121 18 13 -11 Developer Reimbursements 112 18 13 -12 Street Lane Line and Legend Repainting 336 18 13 -13 Landfill Gas /Leachate System Repairs & Improvements 121 19 13 -14 Facilities Maintenance Plan 496 19 13 -15 Annual Traffic Studies/NTMP Improvements 121 19 13 -16 Maintenance Agreement for JPB /VTA Transit Center 55 20 13 -17 Shoreline Infrastructure Maintenance 221 20 13 -18 Information Technology Computer Projects 471 20 13 -19 Biennial Park Renovations /Improvements 99 21 13 -20 Biennial Good Neighbor Fence Replacements 33 21 13 -21 Miscellaneous Water Main/Service Line Replacement 1,665 22 13 -22 Miscellaneous Storm/Sanitary Sewer Main Replacement 1,435 22 13 -23 TDA Project - Mercy /Calderon Intersection Traffic Calming Improvements 122 22 13 -24 Biennial ADA Improvements to City Facilities 83 23 13 -25 Annual New Energy Conservation Measures 166 23 13 -26 Downtown Parking Structure and Lots Restriping 88 23 13 -27 City ridges and Culverts Structural Inspections 90 24 Sub - total: Non-Discretionary, $ 8,354 Discretionary 13 -28 Dana Street Reconstruction $ 225 27 13 -29 Residential Parking Permit Program Study 32 27 13 -30 Shoreline Boulevard Adaptive Signal System 1,343 27 13 -31 Shoreline Golf Links Improvements 160 28 13 -32 Center for the Performing Arts (CPA) Theater Seat and Carpeting Replacement 302 28 13 -33 Center for the Performing Arts (CPA) SecondStage Tension Grid Installation 184 28 13 -34 Landels Park Restroom 360 29 13 -35 Mayfield Develo ment Traffic Improvements and Monitoring 560 29 Sub - total: Discretionar $ 3,166 Total: FY 2012 -13 Adopted Projects $ 11,520 Page 9 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Fiscal Year 2012 -13 through Fiscal Year 2016 -17 Projects All numbers are in thousands (1,000) Brief descriptions and funding sources for the projects below are provided on the pages indicated. Fiscal Year 2013 -14 Planned Capital Improvement Projects Project No. Planned Projects Budget Page Non Discretionary 14 -01 Street Resurfacing Program $ 844 15 14 -02 Traffic and Streetlight Improvements 297 15 14 -03 Slurry Seal Program 123 15 14 -04 Water System Improvements 327 16 14 -05 Wastewater System Improvements 146 16 14 -06 Concrete Sidewalk/Curb Repairs 282 16 14 -07 Parks Pathway Resurfacing 76 17 14 -08 Shoreline Pathway, Roadway, Parking Improvements 180 17 14 -09 Forestry Maintenance Program and Street Tree Replanting 293 17 14 -10 Shoreline Landfill Cap Maintenance and Repairs 124 18 14 -11 Developer Reimbursements 112 18 14 -12 Street Lane Line and Legend Repainting 52 18 14 -13 Landfill Gas /Leachate System Repairs & Improvements 124 19 14 -14 Facilities Maintenance Plan 507 19 14 -15 Annual Traffic Studies/NTMP Improvements 124 19 14 -16 Maintenance Agreement for JPB /VTA Transit Center 56 20 14 -17 Shoreline Infrastructure Maintenance 225 20 14 -18 Information Technology Computer Projects 507 20 14 -19 Biennial Median Renovations and Roadway Landscape Renovations 68 21 14 -20 Biennial Real Estate Technical and Legal Services 68 21 14 -21 Miscellaneous Water Main/Service Line Replacement 1,915 22 14 -22 Miscellaneous Storm /Sanitary Sewer Main Replacement 1,465 22 14 -23 TDA Projects 60 22 14 -24 Biennial Installation of ADA Curb Ramps 59 23 14 -25 Annual New Energy Conservation Measures 84 23 14 -26 Biennial PMP Recertification 66 24 14 -27 Tennis Court Resurfacing at Cooper, Stevenson, Sylvan, and Whisman 79 24 14 -28 Street Sign Replacements 202 25 Sub - total: Non-Discretionary $ 8,465 Discretionary 14 -29 Doane Avenue Reconstruction $ 607 29 14 -30 South Whisman Area Park, Design 835 29 14 -31 Permanente Creek Trail, Rock Street to West Middlefield Road 765 30 14 -32 Sewage Pump Station Replacement Analysis 250 30 14 -33 Interceptor Force Trunk Main - Manhole Construction, Inspection and Cleaning[] 250 31 14 -34 Shoreline Maintenance Storage Plan 676 31 Sub - total: Discretionar $ 3,383 Total: FY 2013 -14 Planned Projects $ 11,848 Page 10 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Fiscal Year 2012 -13 through Fiscal Year 2016 -17 Projects All numbers are in thousands (1,000) Brief descriptions and funding sources for the projects below are provided on the pages indicated. Fiscal Year 2014 -15 Planned Capital Improvement Projects Project No. Planned Projects Budget Page Non Discretionary 15 -01 Street Resurfacing Program $ 861 15 15 -02 Traffic and Streetlight Improvements 302 15 15 -03 Slurry Seal Program 127 15 15 -04 Water System Improvements 333 16 15 -05 Wastewater System Improvements 149 16 15 -06 Concrete Sidewalk/Curb Repairs 287 16 15 -07 Parks Pathway Resurfacing 78 17 15 -08 Shoreline Pathway, Roadway, Parking Improvements 184 17 15 -09 Forestry Maintenance Program and Street Tree Replanting 299 17 15 -10 Shoreline Landfill Cap Maintenance and Repairs 126 18 15 -11 Developer Reimbursements 116 18 15 -12 Street Lane Line and Legend Repainting 349 18 15 -13 Landfill Gas /Leachate System Repairs & Improvements 126 19 15 -14 Facilities Maintenance Plan 517 19 15 -15 Annual Traffic Studies/NTMP Improvements 126 19 15 -16 Maintenance Agreement for JPB /VTA Transit Center 57 20 15 -17 Shoreline Infrastructure Maintenance 230 20 15 -18 Information Technology Computer Projects 515 20 15 -19 Biennial Park Renovations /Improvements 103 21 15 -20 Biennial Good Neighbor Fence Replacements 34 21 15 -21 Miscellaneous Water Main/Service Line Replacement 2,165 22 15 -22 Miscellaneous Storm /Sanitary Sewer Main Replacement 1,495 22 15 -23 TDA Projects 60 22 15 -24 Biennial ADA Improvements to City Facilities 86 23 15 -25 Annual New Energy Conservation Measures 172 23 15 -26 Cuesta Park Tennis Court Resurfacing 80 24 Sub - total: Non - Discretionary $ 8,977 Discretionary 15 -27 Drew Avenue Reconstruction $ 619 29 15 -28 South Whisman Area Park, Construction 4,670 30 15 -29 Interceptor Force Trunk Main - Rehabilitation 2,500 31 15 -30 Central Sewage Trunk Main - Inspection and Cleaning 150 31 Sub - total: Discretionary $ 7,939 Total: FY 2014 -15 Planned Projects $ 16,916 Page 11 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Fiscal Year 2012 -13 through Fiscal Year 2016 -17 Projects All numbers are in thousands (1,000) Brief descriptions and funding sources for the projects below are provided on the pages indicated. Fiscal Year 2015 -16 Planned Capital Improvement Projects Project No. Planned Projects Budget Page Non Discretionary 16 -01 Street Resurfacing Program $ 879 15 16 -02 Traffic and Streetlight Improvements 322 15 16 -03 Slurry Seal Program 129 15 16 -04 Water System Improvements 340 16 16 -05 Wastewater System Improvements 152 16 16 -06 Concrete Sidewalk/Curb Repairs 293 16 16 -07 Parks Pathway Resurfacing 79 17 16 -08 Shoreline Pathway, Roadway, Parking Improvements 187 17 16 -09 Forestry Maintenance Program and Street Tree Replanting 305 17 16 -10 Shoreline Landfill Cap Maintenance and Repairs 129 18 16 -11 Developer Reimbursements 116 18 16 -12 Street Lane Line and Legend Repainting 54 18 16 -13 Landfill Gas /Leachate System Repairs & Improvements 129 19 16 -14 Facilities Maintenance Plan 527 19 16 -15 Annual Traffic Studies/NTMP Improvements 129 19 16 -16 Maintenance Agreement for JPB /VTA Transit Center 59 20 16 -17 Shoreline Infrastructure Maintenance 234 20 16 -18 Information Technology Computer Projects 527 20 16 -19 Biennial Median Renovations and Roadway Landscape Renovations 70 21 16 -20 Biennial Real Estate Technical and Legal Services 71 21 16 -21 Miscellaneous Water Main/Service Line Replacement 2,415 22 16 -22 Miscellaneous Storm /Sanitary Sewer Main Replacement 1,525 22 16 -23 TDA Projects 60 22 16 -24 Biennial Installation of ADA Curb Ramps 62 23 16 -25 Annual New Energy Conservation Measures 88 23 16 -26 Biennial PMP Recertification 69 24 16 -27 Traffic Signal Replacements (Location TBD) 379 25 Sub - total: Non - Discretionary $ 9,329 Discretionary 16 -28 Hackett Avenue Reconstruction $ 631 29 16 -29 Central Sewage Trunk Main - Rehabilitation 2,500 31 Sub - total: Discretionary $ 3,131 Total: FY 2015 -16 Planned Projects $ 12,460 Page 12 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Fiscal Year 2012 -13 through Fiscal Year 2016 -17 Projects All numbers are in thousands (1,000) Brief descriptions and funding sources for the projects below are provided on the pages indicated. Fiscal Year 2016 -17 Planned Capital Improvement Projects Project No. Planned Projects Budget Page Non Discretionary 17 -01 Street Resurfacing Program $ 897 15 17 -02 Traffic and Streetlight Improvements 341 15 17 -03 Slurry Seal Program 131 15 17 -04 Water System Improvements 347 16 17 -05 Wastewater System Improvements 155 16 17 -06 Concrete Sidewalk/Curb Repairs 299 16 17 -07 Parks Pathway Resurfacing 81 17 17 -08 Shoreline Pathway, Roadway, Parking Improvements 191 17 17 -09 Forestry Maintenance Program and Street Tree Replanting 311 17 17 -10 Shoreline Landfill Cap Maintenance and Repairs 131 18 17 -11 Developer Reimbursements 120 18 17 -12 Street Lane Line and Legend Repainting 363 18 17 -13 Landfill Gas /Leachate System Repairs & Improvements 131 19 17 -14 Facilities Maintenance Plan 538 19 17 -15 Annual Traffic Studies/NTMP Improvements 131 19 17 -16 Maintenance Agreement for JPB /VTA Transit Center 60 20 17 -17 Shoreline Infrastructure Maintenance 239 20 17 -18 Information Technology Computer Projects 537 20 17 -19 Biennial Park Renovations /Improvements 108 21 17 -20 Biennial Good Neighbor Fence Replacements 36 21 17 -21 Miscellaneous Water Main/Service Line Replacement 2,463 22 17 -22 Miscellaneous Storm /Sanitary Sewer Main Replacement 1,555 22 17 -23 TDA Projects 60 22 17 -24 Biennial ADA Improvements to City Facilities 90 23 17 -25 Annual New Energy Conservation Measures 179 23 17 -26 Traffic Signal Replacements (Location TBD) 386 25 Sub - total: Non - Discretionary $ 9,880 Discretionary 17 -27 Wagner Avenue Reconstruction $ 644 29 17 -28 West Sewage Trunk Main, Inspection and Cleaning 200 32 Sub - total: Discretionary $ 844 Total: FY 2016 -17 Planned Projects $ 10,724 Page 13 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Fiscal Year 2012 -13 through Fiscal Year 2016 -17 Projects All numbers are in thousands (1,000) Brief descriptions and funding sources for the projects below are provided on the pages indicated. Adopted Amendments to Existing Capital Improvement Projects Project No. Amended Projects Budget Page Non Discretionary 05 -39 Recycled Water Distribution System Construction $ (3,100) 33 08 -18 Information Technology Computer Projects (25) 33 09 -35 Install New Police Radio System Improvements/Monopole 200 34 10 -29 Library Automated Materials Handling System, Phase II, Design and Construction (161) 34 10 -39 California /Escuela, California /Ortega & Whisman/Middlefield Traffic Signal Modifications 467 35 10 -42 Stevens Creek Trail, Sleeper to Dale/Heatherstone, Construction (120) 35 11 -27 Library Space Modifications, Design and Phase I 161 36 11 -28 Fire Station No. 4 Drill Grounds Modification 83 36 11 -30 San Luis Avenue Reconstruction (225) 37 11 -35 Stevens Creek Trail Access Point Improvements North of El Camino Real 120 37 12 -18 Information Technology Computer Projects 50 38 12 -28 Police /Fire Administration Building Refurbishment 451 38 12 -29 Mechanical System Replacement at Eagle and Rengstorff Pools 353 39 12 -36 Rock Church Refurbishment and Modification 800 39 Total: FY 2012 -13 Amended Projects $ (946) Page 14 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Non - Discretionary Projects All numbers are in thousands (1,000) Project xx -01 Sponsor Department: Public Works Department Traffic and Street Light Improvements Street Resurfacing Program Category: g Streets and Sidewalks Install asphalt concrete and fog seal overlays, loops, back -up batteries, LED traffic signal lights, Additional Annual None Prevailing Wage No raise utilities and monuments. Additional Annual None Prevailing Wage Yes Project Number and Fiscal Year O &M Costs: Project? Project Number and Fiscal Year Funding Sources Project Number and Fiscal Year 15 -02 16 -02 1 17 -02 Funding Sources 13 -01 14 -01 15 -01 16 -01 17 -01 CIC Tax Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total CIC Tax $ 77 $ - $ 80 $ 82 $ 84 $ 323 CIP Reserve - 79 - - - 79 Gas Tax 696 709 724 738 753 3,620 Shoreline Community 55 56 57 59 60 287 Total $ 828 1 $ 844 1 $ 861 1 S 879 1 $ 897 S 4,309 Project xx -02 Sponsor Department: Public Works Department Traffic and Street Light Improvements Category: Traffic, Parking and Transportation Replace traffic signal controllers, traffic detector loops, back -up batteries, LED traffic signal lights, Additional Annual None Prevailing Wage No radar speed signs, and street light poles. Includes O &M Costs: Project? minor modifications to existing traffic signals to Project Number and Fiscal Year improve traffic safety. Project Number and Fiscal Year Funding Sources 13 -02 14 -02 15 -02 16 -02 1 17 -02 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total CIC Tax $ 266 $ 272 $ 276 $ 295 $ 312 $ 1,421 Shoreline Community 25 25 26 27 29 132 Total $ 291 $ 297 $ 302 $ 322 $ 341 $ 1,553 Project xx -03 Sponsor Department: Public Works Department Slurry Seal Program Category: Traffic, Parking and Transportation Apply slurry seal to selected street surfaces and City facility parking lots as required. Additional Annual None Prevailing Wage Yes O &M Costs: Project? Project Number and Fiscal Year 13 -03 14 -03 15 -03 16 -03 17 -03 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total CIC Tax $ 12 $ 12 $ 13 $ 13 $ 13 $ 63 Gas Tax 109 111 114 116 118 568 Total $ 121 $ 123 $ 127 S 129 $ 131 S 631 JI Page 15 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Non - Discretionary Projects All numbers are in thousands (1,000) Project xx -04 Sponsor Department: Public Works Department Water System Improvements Category: Utilities Scheduled replacement of water system g components and minor unscheduled Additional Annual None Prevailing Wage No improvements to the City's water system. O &M Costs: Project? Funding Sources Project Number and Fiscal Year 13 -04 14 -04 15 -04 16 -04 17 -04 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Water Fund $ 320 $ 327 $ 333 $ 340 $ 347 $ 1,667 Total $ 320 $ 327 $ 333 $ 340 $ 347 $ 1,667 Project xx -05 Wastewater System Improvements Unscheduled improvements /repairs to the City's wastewater collection and pumping system. Sponsor Department: Public Works Department Category: Utilities Additional Annual Prevailing Wage O &M Costs: None Project? No Project Number and Fiscal Year 13 -05 14 -05 15 -05 16 -05 17 -05 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Wastewater Fund $ 144 $ 146 $ 149 $ 152 $ 155 $ 746 Total $ 144 $ 146 $ 149 $ 152 $ 155 $ 746 Project xx -06 Concrete Sidewalk /Curb Repairs Replace deteriorated sidewalks and repair concrete curbs, gutters, and sidewalks displaced by street tree growth, and /or failure of City - owned utilities. Sponsor Department: Public Works Department Category: Streets and Sidewalks Additional Annual None Prevailing Wage Yes O &M Costs: Project? Funding Sources Project Number and Fiscal Year 13 -06 14 -06 15 -06 16 -06 17 -06 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total PC Tax $ 276 $ 282 $ 287 $ 293 $ 299 $ 11437 Total $ 276 $ 282 $ 287 $ 293 $ 299 $ 1,437 Page 16 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Non - Discretionary Projects All numbers are in thousands (1,000) Project xx -07 Sponsor Department: Community Services Department Parks Pathway Resurfacing Category: Parks and Recreation Renovate various park pathways within City g parks. Additional Annual Prevailing Wage O &M Costs: None Project? No Project Number and Fiscal Year 13 -07 14 -07 15 -07 16 -07 17 -07 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ 75 $ 76 $ 78 $ 79 $ 81 $ 389 Total $ 75 $ 76 $ 78 $ 79 $ 81 L 389 Project xx -08 Sponsor Department: Community Services Department Shoreline Pathway, Roadway, Parking Category: Parks and Recreation Improvements g Correct drainage problems and damage due to Additional Annual None Prevailing Wage No differential settlement; provide pathway, roadway O &M Costs: Project? and parking related improvements. Project Number and Fiscal Year 13 -08 14 -08 15 -08 16 -08 17 -08 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Shoreline Community $ 177 $ 180 $ 184 $ 187 $ 191 $ 919 Total $ 177 $ 180 $ 184 $ 187 $ 191 $ 919 Project xx -09 Sponsor Department: Community Services Department Forestry Maintenance Program and Street Category: g Parks and Recreation Tree Replanting Contract to prune, remove, stump, purchase and Additional Annual None Prevailing Wage No plant approximately 800 to 1,000 medium to O &M Costs: Project? large trees within the City. Maintain trees damaged by freezing, disease, drought and other Project Number and Fiscal Year natural causes. 13 -09 14 -09 15 -09 16 -09 17 -09 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ 287 $ 293 $ 299 $ 305 $ 311 $ 1,495 Total $ 287 $ 293 $ 299 $ 305 $ 311 Page 17 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Non - Discretionary Projects All numbers are in thousands (1,000) Project xx -10 Shoreline Landfill Cap Maintenance and Repairs Regulatory mandates of the Bay Area Air Quality Management District and the Regional Water Quality Control Board require the City to protect the integrity of the landfill cap and prevent surface emissions by regrading, filling, recompacting, and making other improvements. Sources Solid Waste Total Sponsor Department: Public Works Department Category: Regulatory Requirements Additional Annual Prevailing Wage O &M Costs: None Project? No Project Number and Fiscal Year 13 -10 14 -10 15 -10 16 -10 17 -10 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total $ 121 $ 124 $ 126 $ 129 $ 131 $ 631 $ 121 $ 124 $ 126 $ 129 $ 131 =$631] Project xx -11 Sponsor Department: Public Works Department Developer Reimbursements Category: g Streets and Sidewalks Annual repainting of City street lane lines and Construction of street and utility improvements Category: g Miscellaneous legends. concurrent with private development. Adjacent Prevailing Wage O &M Costs: properties benefiting from street and utility Additional Annual Prevailing Wage improvements will be required to reimburse the O &M Costs: None Project? No City for the improvements. 2014 -15 2015 -16 2016 -17 Total C/C Tax $ 336 $ 52 Project Number and Fiscal Year $ 54 $ 363 13 -11 14 -11 15 -11 16 -11 17 -11 - Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ 28 $ 28 $ 29 $ 29 $ 30 $ 144 Water Fund 28 28 29 29 30 144 Wastewater Fund 28 28 29 29 30 144 Storm Water Fund 28 28 29 29 30 144 Total $ 112 $ 112 $ 116 $ 116 $ 120 $ 576 Project xx -12 Sponsor Department: Public Works Department Street Lane Line and Legend Repainting Category: g Streets and Sidewalks Annual repainting of City street lane lines and legends. Additional Annual Prevailing Wage O &M Costs: None Project? Yes Project Number and Fiscal Year 13 -12 14 -12 15 -12 16 -12 17 -12 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ 336 $ 52 $ - $ 54 $ 363 $ 805 Gas Tax - - 349 - - 349 Total $ 336 $ 52 $ 349 $ 54 $ 363 1 $ 1,154 Page 18 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Non - Discretionary Projects All numbers are in thousands (1,000) Project xx -13 Sponsor Department: Public Works Department Landfill Gas/Leachate System Repairs and Category: Regulatory Requirements Improvements Annual repairs and improvements to large Additional Annual None Prevailing Wage No components of the landfill gas and leachate O &M Costs: Project? system. None Prevailing Wage TBD Project Number and Fiscal Year O &M Costs: 13 -13 14 -13 15 -13 16 -13 17 -13 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Solid Waste $ 121 $ 124 $ 126 $ 129 $ 131 $ 631 Total $ 121 $ 124 $ 126 $ 129 $ 131 $ 631 Project xx -14 Sponsor Department: Public Works Department Annual Traffic Studies/NTMP Improvements Facilities Maintenance Plan Category: g Facilities Repair, replace, or maintain City facilities Additional Annual None Prevailing Wage No conformance with the Neighborhood Traffic O &M Costs: (HVAC, roofs, carpets, plumbing, etc.). Additional Annual None Prevailing Wage TBD O &M Costs: with neighborhood traffic issues. Project? Project Number and Fiscal Year Project Number and Fiscal Year 13 -15 14 -15 13 -14 14 -14 15 -14 16 -14 17 -14 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ 386 $ 394 $ 402 $ 410 $ 418 $ 2,010 Shoreline Community 110 113 115 117 120 575 Total $ 496 $ 507 $ 517 $ 527 $ 538 1 $ 2,585 Project xx -15 Sponsor Department: Public Works Department Annual Traffic Studies/NTMP Improvements Category: Traffic, Parking and Transportation Funding for traffic calming devices on neighborhood, local, and residential streets in Additional Annual None Prevailing Wage No conformance with the Neighborhood Traffic O &M Costs: Project? Management Program, and annual contracts with traffic consultants to assist the Traffic Section with neighborhood traffic issues. Project Number and Fiscal Year 13 -15 14 -15 15 -15 16 -15 17 -15 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ 121 $ 124 $ 126 $ 129 $ 131 $ 631 Total $ 121 $ 124 $ 126 $ 129 $ 131 $ 631 Page 19 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Non - Discretionary Projects All numbers are in thousands (1,000) Project xx -16 Sponsor Department: Public Works Department Maintenance Agreement for JPBNTA Transit Category: Facilities Center g Reimbursement of City expenses by JPBNTA. Additional Annual None Prevailing Wage No O &M Costs: Project? Project Number and Fiscal Year 13 -16 14 -16 15 -16 16 -16 17 -16 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Other (Reimbursement) $ 55 $ 56 $ 57 $ 59 $ 60 $ 287 Total $ 55 $ 56 $ 57 $ 59 $ 60 S 287 Project xx -17 Shoreline Infrastructure Maintenance Maintenance of water lines, sewer lines, storm drainage system, and water system supplying the sailing lake. Sponsor Department: Public Works Department Category: Utilities Additional Annual Prevailing Wage O &M Costs: None Project? No Funding Sources Project Number and Fiscal Year Finance and Administrative Services 13 -17 14 -17 15 -17 16 -17 17 -17 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Shoreline Community $ 221 $ 225 $ 230 $ 234 $ 239 $ 1,149 Total $ 221 $ 225 $ 230 $ 234 $ 239 Project xx -18 Sponsor Department: Finance and Administrative Services Information Technology Computer Projects Department Future information services projects. Information Technology and Category: g Communications Additional Annual Prevailing Wage None No O &M Costs: Project? Project Number and Fiscal Year 13 -18 14 -18 15 -18 16 -18 17 -18 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ 247 $ 191 $ 195 $ 199 $ 203 $ 1,035 Water Fund 53 124 126 129 131 563 Wastewater Fund 53 124 126 129 131 563 Solid Waste 9 34 34 35 36 148 Shoreline Community 100 34 34 35 36 239 Building Services 9 - - - - 9 Total $ 471 $ 507 $ 515 $ 527 $ 537 $ 2,557 Page 20 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Non - Discretionary Projects All numbers are in thousands (1,000) Projects 13 -19, 15 -19 & 17 -19 Sponsor Department: Community Services Department Biennial Park Renovations /Improvements Category: g Parks and Recreation Biennial repairs and improvements to City parks. Services Category: Additional Annual Prevailing Wage Projects 14 -19 & 16 -19 O &M Costs: None Project? No Biennial Median Renovations and Roadway surveys, and lease preparation /review services for Additional Annual Landscape Renovations City Real Estate activity. Biennial repairs and improvements to City Project Number and Fiscal Year No landscaped medians and roadway landscaping. Project Number and Fiscal Year 14 -20 16 -20 Funding Sources 13 -19 14 -19 15 -19 16 -19 17 -19 $ 17 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ 99 $ 68 $ 103 $ 70 $ 108 $ 448 Total $ 99 1 $ 68 1 $ 103 1 $ 70 1 $ 108 $ 448 Projects 13-20,15-20 & 17 -20 Sponsor Department: Community Services Department Biennial Good Neighbor Fence (GNF) Category: Parks and Recreation Replacements g Funding to replace fencing between City parks Additional Annual None Prevailing Wage No and private property. O &M Costs: Project? Project Number and Fiscal Year 13 -20 15 -20 17 -20 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ 33 $ - $ 34 $ - $ 36 $ 103 Total $ 33 $ - $ 34 $ - $ 36 $ 103 Projects 14 -20 & 16 -20 Sponsor Department: Public Works Department Biennial Real Estate Technical and Legal Services Category: Miscellaneous Funding for appraisals, environmental reports, surveys, and lease preparation /review services for Additional Annual Prevailing Wage City Real Estate activity. O &M Costs: None Project? No Project Number and Fiscal Year 14 -20 16 -20 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ - $ 17 $ - $ 18 $ - $ 35 Shoreline Community - 8 - 8 - 16 Park Land - 43 - 45 - 88 Total $ - $ 68 $ - $ 71 $ - $ 139 Page 21 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Non - Discretionary Projects All numbers are in thousands (1,000) Project xx -21 Sponsor Department: Public Works Department TDA Project - Mercy /Calderon Intersection Miscellaneous Water Main /Service Line Category: g Utilities Replacement Additional Annual None Prevailing Wage Yes the intersection of Mercy and Calderon, including O &M Costs: Replace corroded and /or undersized cast iron Additional Annual None Prevailing Wage Yes pipe water mains on various streets. The O &M Costs: Projects 14- 23,15- 23,16 -23 & 17 -23 Project? replacements include water services, fire hydrants Various bike and pedestrian related projects. Project Number and Fiscal Year and saddle replacements. Project Number and Fiscal Year Fiscal Year Funding Sources 13 -21 14 -21 15 -21 16 -21 17 -21 16 -22 17 -22 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Water Fund $ 1,665 $ 1,915 $ 2,165 $ 2,415 $ 2,463 $ 10,623 Total $ 1,665 $ 1,915 $ 2,165 $ 2,415 $ 2,463 1 $ 10,623 Project xx -22 Sponsor Department: Public Works Department TDA Project - Mercy /Calderon Intersection Miscellaneous Storm /Sanitary Sewer Main Category: g Utilities Replacement Additional Annual None Prevailing Wage Yes the intersection of Mercy and Calderon, including O &M Costs: Repair and replace storm and sanitary sewer Additional Annual None Prevailing Wage Yes pipes, manholes and systems identified by the O &M Costs: Projects 14- 23,15- 23,16 -23 & 17 -23 Project? City's annual line televising program. Various bike and pedestrian related projects. Project Number and Fiscal Year Project Number and Fiscal Year Funding Sources 2012 -13 2013 -14 13 -22 14 -22 15 -22 16 -22 17 -22 $ 10 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Wastewater Fund $ 1,435 $ 1,465 $ 1,495 $ 1,525 $ 1,555 $ 7,475 Total $ 1,435 $ 1,465 $ 1,495 $ 1,525 $ 1,555 $ 7,475 Project 13 -23 Sponsor Department: Public Works Department TDA Project - Mercy /Calderon Intersection Category: Traffic, Parking and Transportation Traffic Calming Improvements Installation of traffic calming improvements at Additional Annual None Prevailing Wage Yes the intersection of Mercy and Calderon, including O &M Costs: Project? bulb -outs, median islands, and crosswalk modifications. Projects 14- 23,15- 23,16 -23 & 17 -23 TDA Projects Various bike and pedestrian related projects. Project Number and Fiscal Year 13 -23 14 -23 15 -23 16 -23 17 -23 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ - $ 10 $ 10 $ 10 $ 10 $ 40 Transportation Development Act (TDA) Funding 122 50 50 50 50 322 Total $ 122 $ 60 $ 60 $ 60 $ 60 1 $ 362 Page 22 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Non - Discretionary Projects All numbers are in thousands (1,000) Projects 13- 24,15 -24 & 17 -24 Biennial ADA Improvements to City Facilities Continuation of efforts to implement ADA improvements at City facilities. Project is now funded every other year. City Manager's Office/Public Works Sponsor Department: Department Category: Regulatory Requirements Additional Annual None Prevailing Wage TBD/ O &M Costs: Project? Yes Projects 14 -24 & 16 -24 Biennial Installation of ADA Curb Ramps Install approximately 10 ADA - compliant curb ramps throughout the City. Project Number and Fiscal Year 13 -24 14 -24 15 -24 16 -24 17 -24 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ 83 $ 59 $ 86 $ 62 $ 90 $ 380 Total $ 83 $ 59 $ 86 $ 62 $ 90 $ L80JI Project xx -25 Sponsor Department: Public Works Department Annual New Energy Conservation Measures Category: Facilities Fund energy conservation efforts in City g facilities. Additional Annual None Prevailing Wage No O &M Costs: Project? Project Number and Fiscal Year 13 -25 14 -25 15 -25 16 -25 17 -25 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ 166 $ 84 $ 172 $ 88 $ 179 $ 689 Total $ 166 $ 84 $ 172 $ 88 $ 179 i $ 689 Project 13 -26 Sponsor Department: Public Works Department Downtown Parking Structure and Lots Category: Street and Sidewalks Restriping g Periodic legend repainting and restriping of Additional Annual None Prevailing Wage Yes parking structures and parking lots. O &M Costs: Project? Project Number and Fiscal Year 13 -26 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Parking District $ 88 $ - $ - $ - $ - $ 88 Total $ 88 $ - $ - $ - $ - $ 88 Page 23 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Non - Discretionary Projects All numbers are in thousands (1,000) Project 13 -27 Sponsor Department: Public Works Department City Bridges and Culverts Structural Category: g Street and Sidewalks Inspections Funding for structural inspections of City -owned Additional Annual None Prevailing Wage No vehicular and pedestrian bridges, culverts, tunnels O &M Costs: Project? and observation decks that are not inspected through the Caltrans Bridge Inspection Program. These facilities were last inspected in 2007. Bridge inspection practices/National Bridge Inspection Standards suggest these structures be Project Number and Fiscal Year inspected every six (6) years. 13 -27 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ 60 $ - $ - $ - $ - $ 60 Shoreline Community 30 - - - - 30 Total $ 90 $ - $ - $ - $ - $ 90 Projects 14 -26 & 16 -26 Sponsor Department: Public Works Department Biennial PMP Recertification Field inspection of all arterial and collector Category: Streets and Sidewalks streets as required by the Metropolitan g Transportation Commission (MTC). Additional Annual Prevailing Wage O &M Costs: None Project? No Project Number and Fiscal Year 14 -26 16 -26 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ - $ 66 $ - $ 69 $ - $ 135 Total $ - $ 66 $ - $ 69 $ - $ 135 Project 14 -27 Tennis Court Resurfacing at Cooper, Stevenson, Sylvan and Whisman Project 15 -26 Cuesta Park Tennis Court Resurfacing Sponsor Department: Community Services Department Category: Parks and Recreation Additional Annual Prevailing Wage O &M Costs: None Project? No Periodic routine tennis court resurfacing. Project Number and Fiscal Year 14 -27 15 -26 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ - $ 79 $ 80 $ - $ - $ 159 Total $ - $ 79 $ 80 $ - $ - $ 159 Page 24 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Non - Discretionary Projects All numbers are in thousands (1,000) Project 14 -28 Sponsor Department: Public Works Department Street Sign Replacements Category: g Street and Sidewalks Replacement of 5,450 of the City's 8,700 street signs to meet new standards for reflectivity as Additional Annual None Prevailing Wage Yes mandated in the Manual on Uniform Traffic O &M Costs: Project? Control Devices (MUTCD). Project Number and Fiscal Year 14 -28 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ - $ 182 $ - $ - $ - $ 182 Shoreline Community - 20 - - - 20 Total $ - $ 202 $ Projects 16 -27 & 17 -26 Traffic Signal Replacements (Location TBD) Annual project to replace /upgrade one existing traffic signal and controller that are at the end of their useful lives. Sponsor Department: Public Works Department Category: Traffic, Parking and Transportation Additional Annual None Prevailing Wage Yes O &M Costs: Project? Project Number and Fiscal Year 16 -27 17 -26 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ - $ - $ - $ 379 $ 386 $ 765 Total $ - $ - $ - $ 379 $ 386 $ 765 Page 25 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 This page left blank intentionally. Page 26 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Discretionary Projects All numbers are in thousands (1,000) Project 13 -28 Sponsor Department: Public Works Department Dana Street Reconstruction Category: g Streets and Sidewalks Reconstruction of West Dana Street, west of Pettis Avenue, to provide a safe pedestrian route Additional Annual None Prevailing Wage Yes to Mariposa Park from the adjacent O &M Costs: Project? neighborhood. The project will be funded from anticipated unspent C/C Tax and Gas Tax funds Project Number and Fiscal Year that will remain after the completion of the San Project Number and Fiscal Year Luis Avenue Reconstruction project. 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax 13 -28 $ - $ - Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ 20 $ - $ - $ - $ - $ 20 as Tax 205 - - - - 205 Total $ 225 $ - $ - $ - $ - $ 225 Project 13 -29 Sponsor Department: Public Works Department Residential Parking Permit Program Study Category: Traffic, Parking and Transportation As a complement to the Downtown Parking Study, conduct a study to evaluate the feasibility Additional Annual None Prevailing Wage No of a residential parking permit program in the O &M Costs: Project? downtown area. Proiect Number and Fiscal Year 13 -29 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ 32 $ - $ - $ - $ - $ 32 Total $ 32 $ - $ - $ - $ - $ 32 Project 13 -30 Sponsor Department: Public Works Department Shoreline Boulevard Adaptive Signal System Category: g Streets and Sidewalks Install adaptive traffic signal technology, including a new signal interconnect system, along Additional Annual None Prevailing Wage Yes Shoreline Blvd. from El Camino Real to O &M Costs: Project? Crittenden Lane. Project Number and Fiscal Year 13 -30 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ 130 $ - $ - $ - $ - $ 130 Shoreline Community 413 - - - - 413 Potential TFCA Grant Funding 800 - - - - 800 Total $ 1,343 $ - $ - $ - $ - S 1,343 Page 27 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Discretionary Projects All numbers are in thousands (1,000) Project 13 -31 Shoreline Golf Links Improvements Replace sod and refurbish bunkers to improve course playability and visual aesthetics. Sponsor Department: Community Services Department Category: Parks and Recreation Additional Annual Prevailing Wage O &M Costs: None Project? No Project Number and Fiscal Year 13 -31 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Shoreline Community $ 160 $ - $ - $ - $ - $ 160 Total $ 160 $ - $ - $ - $ - $ 160 Project 13 -32 Center for the Performing Arts (CPA) Theater Seat and Carpeting Replacement Funding for the replacement of approximately 600 theater seats and carpeting in the MainStage theater and balcony areas. Sponsor Department: Community Services Department Category: Parks and Recreation Additional Annual Prevailing Wage O &M Costs: None Project? No I Proiect Number and Fiscal Year I 13 -32 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ 302 $ - $ - $ - $ - $ 302 Total $ 302 $ - $ - $ - $ - $ 302 Project 13 -33 Center for the Performing Arts (CPA) SecondStage Tension Grid Installation Funding for the installation of a tension grid in the SecondStage theater to provide a safe overhead workspace for technicians to access stage lighting and rigging systems. Sponsor Department: Community Services Department Category: Parks and Recreation Additional Annual Prevailing Wage O &M Costs: None Project? No I Proiect Number and Fiscal Year I 13 -33 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total C/C Tax $ 184 $ - $ - $ - $ - $ 184 Total $ 184 $ - $ - $ - $ - S 184 Page 28 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Discretionary Projects All numbers are in thousands (1,000) Project 13 -34 Sponsor Department: Public Works Department Landels Park Restroom Category: Parks and Recreation Funding for the construction of a restroom at g Landels School. Additional Annual $4,000 Prevailing Wage No O &M Costs: Project? Project Number and Fiscal Year 13 -34 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Park Land $ 360 $ - $ - $ - $ - $ 360 Total $ 360 $ - $ - $ - $ - $ 360 Project 13 -35 Sponsor Department: Public Works Department Mayfield Development Traffic Improvements Category: Traffic, Parking and Transportation and Monitoring Developer - provided funding to pay for traffic Additional Annual None Prevailing Wage Yes monitoring in neighborhoods adjacent to the O &M Costs: Project? Mayfield development before and after construction, and for the construction of any Project Number and Fiscal Year required improvements. 13 -35 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Development Impact Fees $ 560 $ - $ - $ - $ - $ 560 Total $ 560 $ - $ - $ - $ - 1 $ 560 Project 14 -29, Doane Avenue Reconstruction Sponsor Department: Public Works Department Project 15 -27, Drew Avenue Reconstruction Category: g Streets and Sidewalks Project 16 -28, Hackett Avenue Reconstruction Project 17 -27, Wagner Avenue Reconstruction Additional Annual None Prevailing Wage Yes Construction of curbs, gutters and driveway O &M Costs: Project? approaches and pavement on these Rex Manor Neighborhood streets. Completion of these projects will conclude a street improvement strategy started in the Fiscal Year 2007 -08 CIP to reconstruct 10 residential streets along Burgoyne Street between San Ramon Avenue and Hackett Project Number and Fiscal Year Avenue. 14 -29 15 -27 16 -28 17 -27 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total CIC Tax $ - $ 55 $ 56 $ 57 $ 59 $ 227 Gas Tax - 204 214 224 234 876 Vehicle Registration Fee (VRF) - Measure B Funding - 348 349 350 351 1,398 Total j $ - j $ 607 j $ 619 j $ 631 j $ 644 $ 2,501 Page 29 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Discretionary Projects All numbers are in thousands (1,000) Project 14 -30, South Whisman Area Park, Sponsor Department: Public Works Department Design Category: g Parks and Recreation Project 15 -28 South Whisman Area Park, Category: g Parks and Recreation Construction Additional Annual Yes Prevailing Wage No/Yes Design and construction of a new park in the O &M Costs: Project? South Whisman Precise Plan Area. O &M Costs: $5,000 Project? Yes Project Number and Fiscal Year 14 -30 15 -28 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Park Land $ - $ 835 $ 1,280 $ - $ - $ 2,115 Unidentified Funding - - 3,390 - - 3,390 Total $ - $ 835 $ 4,670 $ - $ - $ 5,505 Project 14 -31 Sponsor Department: Public Works Department Permanente Creek Trail, Rock Street to West Middlefield Road Category: g Parks and Recreation Extension of the Permanente Creek Trail from its future terminus at Rock Street to West Additional Annual Prevailing Wage Middlefield Road. O &M Costs: $5,000 Project? Yes Project Number and Fiscal Year 14 -31 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Shoreline Community $ - $ 215 $ - $ - $ - $ 215 River Parkway Grant (Pending) - 550 - - - 550 Total 1 $ - $ 765 $ - $ - $ - j $ 765 Project 14 -32 Sewage Pump Station Replacement Analysis Funding to study the feasibility and cost of discontinuing use of the City's existing sewage pump station and transitioning to a gravity -based wastewater collection system. Sources astewater Fund Total Sponsor Department: Public Works Department Category: Utilities Additional Annual Prevailing Wage O &M Costs: None Project? No Project Number and Fiscal Year 14 -32 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total $ - $ 250 $ - $ - $ - $ 250 $ - $ 250 $ - $ - $ - $ 250 Page 30 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Discretionary Projects All numbers are in thousands (1,000) Project 14 -33, Interceptor Force Trunk Main - Sponsor Department: Public Works Department Manhole Construction, Inspection and Category: g Utilities Cleaning Project 16 -29, Central Sewage Trunk Main - Project 15 -29, Interceptor Force Trunk Main - Additional Annual None Prevailing Wage Yes Rehabilitation O &M Costs: Project? Inspect, clean, and rehabilitate 2,500 feet of the Install 3 to 4 manholes, then inspect, clean, and Project? rehabilitate 4,000 feet of the Interceptor Force Trunk Main between the Sewage Pump Station Project Number and Fiscal Year Project Number and Fiscal Year and the Palo Alto Interceptor Line. 15 -30 16 -29 Funding Sources 2012 -13 2013 -14 2014 -15 14 -33 15 -29 Wastewater Fund $ - $ - Funding Sources 2012 -13 1 2013 -14 2014 -15 2015 -16 2016 -17 Total Wastewater Fund $ - $ 250 $ 2,500 $ - $ - $ 2,750 Total $ - $ 250 1 $ 2,500 L§ - $ - $ 2,750 Project 14 -34 Sponsor Department: Public Works Department Shoreline Maintenance Storage Plan Category: Facilities Funding for the consolidation of equipment and g material storage at Shoreline at Mountain View Additional Annual None Prevailing Wage No Regional Park at a central location. O &M Costs: Project? Project Number and Fiscal Year 14 -34 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Shoreline Community $ - $ 676 $ - $ - $ - $ 676 Total $ - $ 676 $ - $ - $ - $ 676 Project 15 -30, Central Sewage Trunk Main - Sponsor Department: Public Works Department Inspection and Cleaning Category: g Utilities Project 16 -29, Central Sewage Trunk Main - Rehabilitation Additional Annual None Prevailing Wage No/Yes Inspect, clean, and rehabilitate 2,500 feet of the O &M Costs: Project? Central Sewage Trunk Main between the Sewage Pump Station and Highway 101. Project Number and Fiscal Year 15 -30 16 -29 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Wastewater Fund $ - $ - $ 150 $ 2,500 $ - $ 2,650 Total $ - $ - $ 150 $ 2,500 $ - $ 2,650 Page 31 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Discretionary Projects All numbers are in thousands (1,000) Project 17 -28, West Sewage Trunk Main - Inspection and Cleaning Inspect and clean 3,500 feet of the West Sewage Trunk Main between the Sewage Pump Station and Highway 101. Sponsor Department: Public Works Department Category: Utilities Additional Annual Prevailing Wage O &M Costs: None Project? No Project Number and Fiscal Year 17 -28 Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Wastewater Fund $ - $ - $ - $ - $ 200 $ 200 Total $ - $ - $ - $ - $ 200 $ 200 Page 32 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Amendments to Existing Projects All numbers are in thousands (1,000) Project 05 -39 Sponsor Department: Public Works Department Recycled Water Distribution System Category: g Utilities Construction Transfer $25,000 of Electronic Records The Shoreline Community initially contributed Additional Annual None Prevailing Wage Yes $8.1 million to the City's Water Fund for this O &M Costs: Project? project. The City's Water Fund has received major City -wide Electronics Records Management Additional Annual approximately $3 million in Federal project - System (ERMS), Project 12 -18 (01). related reimbursements, allowing the Shoreline None Project? No Community to reduce its funding to the project. FY2011 -12 Increased /(Decreased) FY2012 -13 The project's remaining balance (after the Total Project funding reduction) will be approximately Funding Sources $950,000, which will be sufficient to extend for FY 2012 -13 Funding service and connect additional customers in the $ 85 $ - City's North Bayshore Area. 85 FY2011 -12 Increased /(Decreased) FY2012 -13 218 Total Project Funding Total Project Funding Sources 174 Funding for FY 2012 -13 Funding Shoreline Community 169 $ 8,100 $ (3,100) 5,000 Total 30 $ 8,100 1 $ (3,100)1 $ 5,000 Project 08 -18 (OS) Sponsor Department: Finance and Administrative Services Information Technology Computer Projects Department Transfer $25,000 of Electronic Records Information Technology and Management System (ERMS) seed funding to the Category: g Communications major City -wide Electronics Records Management Additional Annual Prevailing Wage System (ERMS), Project 12 -18 (01). O &M Costs: None Project? No FY2011 -12 Increased /(Decreased) FY2012 -13 Total Project Funding Total Project Funding Sources Funding for FY 2012 -13 Funding CIP Reserve $ 85 $ - 85 CIC Tax 231 (13) 218 Water Fund 177 (3) 174 Wastewater Fund 172 (3) 169 Solid Waste Fund 31 (1) 30 Shoreline Community 36 (5) 31 Total $ 732 $ (25) $ 707 Page 33 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Amendments to Existing Projects All numbers are in thousands (1,000) Project 09 -35 Sponsor Department: Police Department Install New Police Radio System Category: g Information Technology and Improvements /Monopole Category: Communications Supplemental funding required to fully fund an Additional Annual None Prevailing Wage No existing project to address deficiencies in current Additional Annual Prevailing Wage $8,000 No public safety communications (voice, radio and O &M Costs: Project? data) system coverage in the Shoreline Community and the replacement of an aging antenna and related equipment and Fire Station FY2011 -12 Increased /(Decreased) FY2012 -13 No. 4. Total Project Funding Total Project Funding Sources Funding for FY 2012 -13 Funding CIP Reserve $ 130 $ - 130 C/C Tax - 30 30 Shoreline Community - 170 170 Total $ 130 $ 200 $ 330 Project 10 -29 Sponsor Department: Library Library Automated Materials Handling Category: g Facilities System, Phase II, Design and Construction Reduce project scope, complexity and budget to Additional Annual None Prevailing Wage No focus on upgrades to the current system to O &M Costs: Project? improve its efficiency and reliability rather than building the planned conveyor system from the garage to the sorting room. Transfer $161,000 to Project 11 -27, Library Space Modifications, Design and Phase L FY2011 -12 Increased /(Decreased) FY2012 -13 Total Project Funding Total Project Funding Sources Funding for FY 2012 -13 Funding C/C Tax $ 255 $ (161) 94 Total $ 255 1 $ (161) $ 94 Page 34 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Amendments to Existing Projects All numbers are in thousands (1,000) Project 10 -39 Sponsor Department: Public Works Department California /Escuela, California /Ortega and Category: Traffic, Parking and Transportation Whisman /Middlefield Traffic Signal Parks and Recreation Modifications Additional Annual None Prevailing Wage Yes Additional funding to complete the replacement O &M Costs: Project? and modification of the aging California Transfer surplus $120,000 in Park Land funding Street/Ortega Avenue and Whisman None Prevailing Wage Yes Road/Middlefield Road traffic signals, poles and O &M Costs: controllers. Anticipated grant funding to offset a Project? portion of the costs of this project has not been secured, requiring additional investment by the FY2011 -12 Increased /(Decreased) FY2012 -13 City to complete the project. FY2011 -12 Increased /(Decreased) Total Project Funding Total Project Funding Sources Funding for FY 2012 -13 Funding C/C Tax $ 475 $ - 475 Gas Tax - 467 467 State Grant Revenues (not approved) 240 - 240 Total $ 715 $ 467 S 1,182 Project 10 -42 Sponsor Department: Public Works Department Stevens Creek Trail, Sleeper to Category: g Parks and Recreation Dale/Heatherstone, Construction Transfer surplus $120,000 in Park Land funding Additional Annual None Prevailing Wage Yes to Project 11 -35, Stevens Creek Trail Access O &M Costs: Project? Point Improvements North of El Camino Real. FY2011 -12 Increased /(Decreased) FY2012 -13 Total Project Funding Total Project Funding Sources Funding for FY 2012 -13 Funding Shoreline Community $ 1,250 $ - 1,250 Park Land 2,038 (120) 1,918 Grant and Reserve Funding 1 2,347 - 2,347 Total I $ 5,635 1 $ (120)1 $ 5,515 Page 35 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Amendments to Existing Projects All numbers are in thousands (1,000) Project 11 -27 Sponsor Department: Library Library Space Modifications, Design and Category: Facilities g Phase I Facilities Rename project from Library Space Additional Annual None Prevailing Wage No Modifications, Conceptual Design to Library O &M Costs: Project? Space Modifications, Design and Phase I, and None Prevailing Wage No accept funding from Project 10 -29, Library O &M Costs: Automated Materials Handling System, Phase II, the apparatus building from Fire Station No. 5 to Design and Construction, to fund a redesign of Library space to allow for a modest expansion of the Children's Collection into the Adult Media and rescue, emergency medical services and Area and the relocation of some adult materials to the second floor. A future Phase II project could training equipment. involve the expansion of the Community Room FY2011 -12 Increased /(Decreased) FY2012 -13 and further modifications. Funding Total Project Funding Sources Funding Total Project Funding Total Project Funding Sources Funding for FY 2012 -13 Funding CIC Tax $ 150 $ 161 311 Total $ 150 $ 161 $ 311 Project 11 -28 Sponsor Department: Fire Department Fire Station No. 4 Drill Ground Modifications Category: g Facilities Additional funding to complete construction of improvements to the drill ground site behind Fire Additional Annual None Prevailing Wage No Station No. 4 to accommodate the relocation of O &M Costs: Project? the apparatus building from Fire Station No. 5 to store hazardous materials response, urban search and rescue, emergency medical services and training equipment. FY2011 -12 Increased /(Decreased) FY2012 -13 Total Project Funding Total Project Funding Sources Funding for FY 2012 -13 Funding CIC Tax $ 145 $ 83 228 Total $ 145 $ 83 $ 228 Page 36 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Amendments to Existing Projects All numbers are in thousands (1,000) Project 11 -30 Sponsor Department: Public Works Department San Luis Avenue Reconstruction Category: g Streets and Sidewalks Transfer surplus funding remaining after completing the reconstruction of San Luis Additional Annual None Prevailing Wage Yes Avenue to Project 13 -29, Dana Street O &M Costs: Project? Reconstruction. connection to the Stevens Creek Trail on the FY2011 -12 Increased /(Decreased) FY2012 -13 north side of El Camino Real. Total Project Funding Total Project Funding Sources Funding for FY 2012 -13 Funding C/C Tax $ 50 $ (20) 30 Gas Tax 370 (205) 165 Proposition 113 639 1 - 639 Total $ 1,059 1 $ (225) $ 834 Project 11 -35 Sponsor Department: Public Works Department Stevens Creek Trail Access Point Category: g Parks and Recreation Improvements North of El Camino Real Accept Park Land funding from Project 10 -42, Additional Annual None Prevailing Wage No Stevens Creek Trail, Sleeper to O &M Costs: Project? Dale/Heatherstone, Construction, to complete a connection to the Stevens Creek Trail on the FY2011 -12 Increased /(Decreased) FY2012 -13 north side of El Camino Real. Total Project Funding Total Project Funding Sources Funding for FY 2012 -13 Funding Shoreline Community $ 13 $ - 13 Park Land 37 120 157 Total $ 50 1 $ 120 $ 170 Page 37 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Amendments to Existing Projects All numbers are in thousands (1,000) Project 12 -18 (Ol) Sponsor Department: Finance and Administrative Services Police /Fire Administration Building Information Technology Computer Projects Facilities Department Additional funding for a City -wide Electronic Category: Information Technology and None Prevailing Wage No Records Management System (ERMS). This O &M Costs: Communications space efficiency and building safety, replace project will give the City a solid foundation to Additional Annual Prevailing Wage migrate all documents and other data into the new O &M Costs: None Project? No system as a replacement for the various file Processing areas. FY2011 -12 Increased /(Decreased) storage mechanisms currently in use. The system Total Project Funding will include an agenda processing module. FY2011 -12 Increased /(Decreased) FY2012 -13 for FY 2012 -13 Funding Total Project Funding Total Project $ 451 Funding Sources Funding for FY 2012 -13 Funding $ 451 C/C Tax $ 288 $ 25 313 Water Fund 47 6 53 Wastewater Fund 41 6 47 Solid Waste Fund 8 3 11 Gas Tax 2 - 2 Shoreline Community 69 10 79 Downtown Revitalization Authority 8 - 8 Building Services Fund 22 - 22 Total $ 485 $ 50 $ 535 Project 12 -28 Sponsor Department: Public Works Department Police /Fire Administration Building Category: g Facilities Refurbishment Additional funding for the refurbishment of the Additional Annual None Prevailing Wage No Police/Fire Administration Building to improve O &M Costs: Project? space efficiency and building safety, replace outmoded features and improve the Arrest, Intake and Booking (AIB) and Property and Evidence Processing areas. FY2011 -12 Increased /(Decreased) FY2012 -13 Total Project Funding Total Project Funding Sources Funding for FY 2012 -13 Funding C/C Tax $ 450 $ 451 901 Total r $ 450 1 $ 451 j $ 901 Page 38 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Amendments to Existing Projects All numbers are in thousands (1,000) Project 12 -29 Sponsor Department: Community Services Department Mechanical System Replacement at Eagle and Category: Facilities Rengstorff Pools g Additional funding reflecting a more complex Additional Annual None Prevailing Wage No scope of work than originally planned to replace O &M Costs: Project? mechanical systems at both pools to address health and safety issues associated with the operation of public swimming pools. Additional funding is also required because the project will FY2011 -12 Increased /(Decreased) FY2012 -13 be completed in two phases. Total Project Funding Total Project Funding Sources Funding for FY 2012 -13 Funding C/C Tax $ 780 $ 353 1,133 Total $ 780 $ 353 $ 1,133 Project 12 -36 Sponsor Department: Public Works Department Rock Church Refurbishment and Category: g Facilities Modifications Additional funding to complete the refurbishment Additional Annual None Prevailing Wage Yes and modification of the Rock Church building to O &M Costs: Project? fund proposed interior and exterior improvements to support additional recreation and outdoor FY2011 -12 Increased /(Decreased) FY2012 -13 activities for youth and seniors. Total Project Funding Total Project Funding Sources Funding for FY 2012 -13 Funding Park Land $ 1,100 $ 262 1,362 C/C Tax - 400 400 CDBG Funding - 138 138 Total $ 1,100 1 $ 800 $ 1,200 Page 39 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 This page left blank intentionally. Page 40 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Five -Year Cash Flow Analysis of Major Funding Sources All numbers are in thousands (1,000) Construction Tax - Real Property Conveyance Tax Fund Estimated Available Funding as of July 1 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 $ 7,086 $ 3,367 $ 2,876 $ 2,372 $ 1,594 Net Revenue Available for Fiscal Year - - - 1,853 - 1,822 332 1,863 - 1,974 Balance from Projects to be Closed on June 30, 2012 Amount Available for Capital Projects Capital Improvement Program Expenditures 810 $ 316 - $ 237 - Non - Discretionary - $ 79 - Amount Available for Capital Projects Capital Improvement Program Expenditures $ 7,896 $ 5,220 $ 4,698 $ 4,235 $ 3,568 Non - Discretionary $ 2,552 $ 2,289 $ 2,270 $ 2,584 $ 3,054 Discretionary 668 55 56 57 59 Amendments to Existing Projects 1,309 - - - I - Total of All Projects Estimated Available Balance at June 30 $ $ 4,529 3,367 $ $ 2,344 2,876 $ $ 2,326 2,372 $ $ 2,641 1,594 $ $ 3,113 455 Capital Improvement Reserve Estimated Available Funding as of July 1 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 $ (16) $ 316 $ 237 $ 237 $ 237 Net Revenue Available for Fiscal Year - - - - - Balance from Projects to be Closed on June 30, 2012 332 - - - - Amount Available for Capital Projects Capital Improvement Program Expenditures $ 316 $ 316 $ 237 $ 237 $ 237 Non - Discretionary $ - $ 79 $ - Amount Available for Capital Projects Capital Improvement Program Expenditures - Discretionary - - - - - Amendments to Existing Projects - - I - - - Total of All Projects Estimated Available Balance at June 30 $ - $ 316 $ 79 $ 237 $ - $ 237 $ - $ 237 $ - $ 237 Gas Tax Fund Estimated Available Funding as of July 1 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 $ 2,657 $ 1,390 $ 1,183 $ 585 $ 310 Net Revenue Available for Fiscal Year - 817 803 803 810 Balance from Projects to be Closed on June 30, 2012 5 - - - - Amount Available for Capital Projects Capital Improvement Program Expenditures $ 2,662 $ 2,207 $ 1,986 $ 1,388 $ 1,120 Non - Discretionary $ 805 $ 820 $ 1,187 $ 854 $ 871 Discretionary 205 204 214 224 234 Amendments to Existing Projects 262 - - - I - Total of All Projects Estimated Available Balance at June 30 $ $ 1,272 1,390 $ $ 1,024 1,183 $ $ 1,401 585 $ $ 1,078 310 $ $ 1,105 15 Page 41 Total 5 -Year Expenditures $ 12,749 895 1,309 $ 14,953 Total 5 -Year Expenditures $ 79 $ 79 Total 5 -Year Expenditures $ 4,537 1,081 262 $ 5,880 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Five -Year Cash Flow Analysis of Major Funding Sources All numbers are in thousands (1,000) Vehicle Registration Fee (VRF) - Measure B Funding Estimated Available Funding as of July 1 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 $ - $ - $ 2 $ 3 $ 3 Net Revenue Available for Fiscal Year - - 350 3,509 350 5,358 350 6,681 350 Balance from Projects to be Closed on June 30, 2012 - - - - - - - - - Amount Available for Capital Projects Capital Improvement Program Expenditures $ - $ 350 $ 352 $ 353 $ 353 Non - Discretionary $ 23,074 Non - Discretionary $ 718 $ 661 $ - Discretionary - $ 348 Discretionary 349 573 350 891 351 Amendments to Existing Projects - - - I - I - I - Total of All Projects Estimated Available Balance at June 30 $ - $ - $ $ 348 2 $ $ 349 3 $ $ 350 3 $ $ 351 2 Shoreline Regional Park Community Fund Estimated Available Funding as of July 1 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 $ - $ 2,681 $ 4,638 $ 9,350 $ 15,364 Net Revenue Available for Fiscal Year - 3,509 5,358 6,681 - 7,710 Balance from Projects to be Closed on June 30, 2012 - 1,047 - - - - - - Amount Available for Capital Projects Capital Improvement Program Expenditures - Amount Available for Capital Projects Capital Improvement Program Expenditures $ 1,047 $ 6,190 $ 9,996 $ 16,031 $ 23,074 Non - Discretionary $ 718 $ 661 $ 646 $ 667 $ 675 Discretionary 573 891 - - - - Amendments to Existing Projects - (2,925) - - Total of All Projects Estimated Available Balance at June 30 - 622 2,203 - I - Total of All Projects Estimated Available Balance at June 30 $ $ (1,634) 2,681 $ $ 1,552 4,638 $ $ 646 9,350 $ $ 667 15,364 $ $ 675 22,399 Park Land Dedication Fund Estimated Available Funding as of July 1 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 $ 2,825 $ 2,203 $ 1,325 $ 45 $ Net Revenue Available for Fiscal Year - - - - - Balance from Projects to be Closed on June 30, 2012 - - - - - Amount Available for Capital Projects Capital Improvement Program Expenditures $ 2,825 $ 2,203 $ 1,325 $ 45 $ - Non - Discretionary $ - $ 43 $ - $ 45 $ - Discretionary 360 835 1,280 - - Amendments to Existing Projects 262 - - - I - Total of All Projects Estimated Available Balance at June 30 $ $ 622 2,203 $ $ 878 1,325 $ $ 1,280 45 $ $ 45 - $ - $ - Page 42 Total 5 -Year Expenditures 1,398 $ 1,398 Total 5 -Year Expenditures $ 3,367 1,464 (2,925) $ 1,906 Total 5 -Year Expenditures $ 88 2,475 262 $ 2,825 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Five -Year Cash Flow Analysis of Major Funding Sources All numbers are in thousands (1,000) Water Fund Estimated Available Funding as of July 1 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 $ 3,897 $ 1,887 $ 1,357 $ 859 $ 318 Net Revenue Available for Fiscal Year - 1,864 2,155 2,372 2,653 Balance from Projects to be Closed on June 30, 2012 59 - - - - Amount Available for Capital Projects Capital Improvement Program Expenditures $ 3,956 $ 3,751 $ 3,512 $ 3,231 $ 2,971 Non - Discretionary $ 2,066 $ 2,394 $ 2,653 $ 2,913 $ 2,971 Discretionary - - - - - Amendments to Existing Projects 3 - - - I - Total of All Projects Estimated Available Balance at June 30 $ $ 2,069 1,887 $ $ 2,394 1,357 $ $ 2,653 859 $ $ 2,913 318 $ $ 2,971 - Wastewater Fund Estimated Available Funding as of July 1 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 $ 7,478 $ 5,973 $ 5,319 $ 2,547 $ Net Revenue Available for Fiscal Year - 1,609 1,677 1,788 2,599 Balance from Projects to be Closed on June 30, 2012 158 - - - - Amount Available for Capital Projects Capital Improvement Program Expenditures $ 7,636 $ 7,582 $ 6,996 $ 4,335 $ 2,599 Non - Discretionary $ 1,660 $ 1,763 $ 1,799 $ 1,835 $ 1,871 Discretionary - 500 2,650 2,500 200 Amendments to Existing Projects 3 - - - I - Total of All Projects Estimated Available Balance at June 30 $ $ 1,663 5,973 $ $ 2,263 5,319 $ $ 4,449 2,547 $ $ 4,335 - $ $ 2,071 528 Solid Waste Fund Estimated Available Funding as of July 1 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 $ 488 $ 239 $ 187 $ 131 $ 68 Net Revenue Available for Fiscal Year - 230 230 230 230 Balance from Projects to be Closed on June 30, 2012 4 - - - - Amount Available for Capital Projects Capital Improvement Program Expenditures $ 492 $ 469 $ 417 $ 361 $ 298 Non - Discretionary $ 251 $ 282 $ 286 $ 293 $ 298 Discretionary - - - - - Amendments to Existing Projects 2 - - - I - Total of All Projects Estimated Available Balance at June 30 $ $ 253 239 $ $ 282 187 $ $ 286 131 $ $ 293 68 $ $ 298 - Page 43 Total 5 -Year Expenditures $ 12,997 3 $ 13,000 Total 5 -Year Expenditures $ 8,928 5,850 3 $ 14,781 Total 5 -Year Expenditures $ 1,410 2 $ 1,412 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 This page left blank intentionally. Page 44 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Five -Year Summary of Projects by Category All numbers are in thousands (1,000) Streets and Sidewalks ro' N Project 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Non Discretionary xx -01 Street Resurfacing Program 828 844 861 879 897 4,309 xx -03 Slurry Seal Program 121 123 127 129 131 631 xx -06 Concrete Sidewalk/Curb Repairs 276 282 287 293 299 1,437 xx -12 Street Lane Line and Legend Repainting 336 52 349 54 363 1,154 xx -19 Biennial Median Renovations and Roadway Landscape Renovations - 68 - 70 - 138 xx -26 Biennial PMP Recertification - 66 - 69 - 135 13 -26 Downtown Parking Structure and Lots Restriping 88 - - - - 88 13 -27 City Bridges and Culverts Structural Inspections 90 - - - - 90 14 -28 Street Sign Replacements - 202 - - - 202 Sub - total: Non-Discretionary $ 1,739 $ 1,637 $ 1,624 $ 1,494 $ 1,690 $ 8,184 Discretionary 13 -28 Dana Street Reconstruction 225 - - - - 225 13 -30 Shoreline Boulevard Adaptive Signal System 1,343 - - - - 1,343 14 -29 Doane Avenue Reconstruction - 607 - - - 607 15 -27 Drew Avenue Reconstruction - - 619 - - 619 16 -28 Hackett Avenue Reconstruction - - - 631 - 631 17 -27 Wagner Avenue Reconstruction - - - - 644 644 Sub - total: Discretionary $ 1,568 $ 607 $ 619 $ 631 $ 644 $ 4,069 Funding Prior Amended Funding Amend- • ' • ' • ' • ' • ' • ' Project Project Amend - roj No Amendments to Existing Projects ment Funding . . . . . ment 11 -30 San Luis Avenue Reconstruction (225) ' • ' • ' • ' • ' • ' 1,059 834 • ' • ' • ' • ' • ' • (225) Sub - total: Amendments to Existin Projects $ 225 ' • ' • ' • ' • ' • ' $ 225 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Total: Streets and Sidewalks $ 3,082 $ 2,244 $ 2,243 $ 2,125 $ 2,334 $ 12,028 Page 45 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Five -Year Summary of Projects by Category All numbers are in thousands (1,000) Page 46 Utilities ro' N Project 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Non Discretionary xx -04 Water System Improvements $ 320 $ 327 $ 333 $ 340 $ 347 $ 1,667 xx -05 Wastewater System Improvements 144 146 149 152 155 746 xx -17 Shoreline Infrastructure Maintenance 221 225 230 234 239 1,149 xx -21 Miscellaneous Water Main/Service Line Replacement 1,665 1,915 2,165 2,415 2,463 10,623 xx -22 Miscellaneous Storm /Sanitary Sewer Main Replacement 1,435 1,465 1,495 1,525 1,555 71475 Sub - total: Non-Discretionary $ 3,785 $ 4,078 $ 4,372 $ 4,666 $ 4,759 $ 21,660 Discretionary 14 -32 Sewage Pump Station Replacement Analysis - 250 - - - 250 14 -33 Interceptor Force Trunk Main - Manhole Construction, Inspection and Cleaning - 250 - - - 250 15 -29 Interceptor Force Trunk Main - Rehabilitation - - 2,500 - - 2,500 15 -30 Central Sewage Trunk Main - Inspection and Cleaning - - 150 - - 150 16 -29 Central Sewage Trunk Main - Rehabilitation - - - 2,500 - 2,500 17 -28 West Sewage Trunk Main, Inspection and Cleaning - - - - 200 200 Sub - total: Discretionary $ - $ 500 $ 2,650 $ 2,500 $ 200 $ 5,850 Funding Prior Amended Funding Amend- Project Project Amend - roj No Amendments to Existing Projects ment Funding Funding : • meat 05 -39 Recycled Water Distribution System Construction (3,100) . 8,100 5,000 • . • . • . • . • . (3,100) Sub - total: Amendments to Existing Projects 1 $ 3,100. $ 3,100 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Total: Utilities $ 685 $ 4,578 $ 7,022 $ 7,166 $ 4,959 $ 24,410 Page 46 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Five -Year Summary of Projects by Category All numbers are in thousands (1,000) Traffic, Parking and Transportation ro' N Project 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Non Discretionary xx -02 Traffic and Streetlight Improvements $ 291 $ 297 $ 302 $ 322 $ 341 $ 1,553 xx -15 Annual Traffic Studies/NTMP Improvements 121 124 126 129 131 631 13 -23 TDA Project - Mercy /Calderon Intersection Traffic Calming Improvements 122 - - - - 122 xx -23 TDA Projects - 60 60 60 60 240 16 -27 Traffic Signal Replacements (Location TBD) - - - 379 - 379 17 -26 Traffic Signal Replacements (Location TBD) - - - - 386 386 Information Technology Computer Projects Sub - total: Non - Discretiona $ 534 $ 481 $ 488 $ 890 $ 918 $ 3,311 Install New Police Radio System Improvements /Monopole Discretionary ' . ' . ' . ' . ' . ' 130 330 . ' . ' . ' . ' . ' . 200 12 -18 13 -29 Residential Parking Permit Program Study 32 - - - - 32 13 -35 Mayfield Development Traffic Improvements and Monitoring 560 - $ 225 560 Sub - total: Discretionary $ 592 $ - $ - $ - $ - $ 592 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Total: Finance and Administrative Services Dep $ 696 Funding : • ' • ' • ' • ' • ' Prior Amended • ' • ' • ' • ' • ' • ' Funding Amend- Project Project Amend - roj No Amendments to Existing Projects meat Funding Funding ' . ' . ' . ' . ' . ' ment 10 -39 California /Escuela, California /Ortega & Whisman/Middlefield Traffic Signal Modifications 467 • . • . • . • . • . 715 1,182. 467 Sub - total: Amendments to Existin Pro'ects $ 467 $ 467 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Total: Traffic, Parking & Transportation $ 1,593 $ 481 $ 488 $ 890 $ 918 $ 4,370 Information Technology and Communications ro' N Project 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Non Discretionary xx -18 Information Technology Computer Projects $ 471 $ 507 $ 515 $ 527 $ 537 $ 2,557 Sub - total: Non-Discretionary $ 471 $ 507 $ 515 $ 527 $ 537 $ 2,557 Funding • : • Prior Amended Funding Amend- Project Project Amend - roj No Amendments to Existing Projects meat Funding Funding • ' • ' • ' • ' • ' • ment 08 -18 Information Technology Computer Projects (25) 732 707 (25) 09 -35 Install New Police Radio System Improvements /Monopole 200 ' . ' . ' . ' . ' . ' 130 330 . ' . ' . ' . ' . ' . 200 12 -18 Information Technology Computer Projects 50 485 535 50 Sub - total: Amendments to Existing Projects $ 225 $ 225 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Total: Finance and Administrative Services Dep $ 696 $ 507 $ 515 $ 527 $ 537 $ 2,782 Page 47 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Five -Year Summary of Projects by Category All numbers are in thousands (1,000) Parks and Recreation ro' N Project 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Non Discretionary xx -07 Parks Pathway Resurfacing $ 75 $ 76 $ 78 $ 79 $ 81 $ 389 xx -08 Shoreline Pathway, Roadway, Parking Improvements 177 180 184 187 191 919 xx -09 Forestry Maintenance Program and Street Tree Replanting 287 293 299 305 311 1,495 xx -19 Biennial Park Renovations /Improvements 99 - 103 - 108 310 xx -20 Biennial Good Neighbor Fence Replacements 33 - 34 - 36 103 14 -27 Tennis Court Resurfacing at Cooper, Stevenson, Sylvan, and Whisman - 79 - - - 79 15 -26 Cuesta Park Tennis Court Resurfacing - - 80 - - 80 Sub - total: Non-Discretionary $ 671 $ 628 $ 778 $ 571 $ 727 $ 3,375 Discretionary 13 -31 Shoreline Golf Links Improvements 160 - - - - 160 13 -32 Center for the Performing Arts (CPA) Theater Seat and Carpeting Replacement 302 - - - - 302 13 -33 Center for the Performing Arts (CPA) SecondStage Tension Grid Installation 184 - - - - 184 13 -34 Landels Park Restroom 360 - - - - 360 14 -30 South Whisman Area Park, Design - 835 - - - 835 14 -31 Permanente Creek Trail, Rock Street to West Middlefield Road - 765 - - - 765 15 -28 South Whisman Area Park, Construction - - 1 4,670 - - 41670 Sub - total: Discretionary $ 1,006 $ 1,600 $ 4,670 $ - $ - $ 7,276 Funding Prior Amended Funding Amend- ' . ' . ' . ' . ' . ' . Project Project Amend - roj No Amendments to Existing Projects ment Funding Funding meat 11 -35 Stevens Creek Trail Access Point Improvements North of El Camino Real 120 '.'.'.'.'.' 50 170 .'.'.'.'.'. 120 10 -42 Stevens Creek Trail, Sleeper to Dale/Heatherstone, Construction : • : • : • : • : 5,635 5,515 (120) Sub - total: Amendments to Existing Pro'ects $ - $ - 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Total: Parks and Recreation $ 1,677 $ 2,228 $ 5,448 $ 571 $ 727 $ 10,651 Page 48 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Five -Year Summary of Projects by Category All numbers are in thousands (1,000) Facilities ro' N Project 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Non Discretionary xx -14 Facilities Maintenance Plan $ 496 $ 507 $ 517 $ 527 $ 538 $ 2,585 xx -16 Maintenance Agreement for JPB /VTA Transit Center 55 56 57 59 60 287 xx -25 Annual New Energy Conservation Measures 166 84 172 88 179 689 Sub - total: Non-Discretionary $ 717 $ 647 $ 746 $ 674 $ 777 $ 3,561 Discretionary 14 -34 Shoreline Maintenance Storage Plan - 676 - - - 676 Sub - total: Discretionar $ - $ 676 $ - $ - $ - $ 676 Funding ' . ' . ' . ' . ' . ' Prior Amended . ' . ' . ' . ' . ' . ' Funding Amend- Project Project Amend- roj N Amendments to Existing Projects meat ...... Funding Funding meat 12 -28 Police /Fire Administration Building Refurbishment 451 ' • ' • ' • ' • ' • ' 450 901 • ' • ' • ' • ' • ' • 451 12 -36 Rock Church Refurbishment and Modification 800 1,100 1,900 800 12 -29 Mechanical System Replacement at Eagle and Rengstorff Pools 353 ' . ' . ' . ' . ' . ' 780 1,133 . ' . ' . ' . ' . ' . 353 11 -28 Fire Station No. 4 Drill Grounds Modification 83 • ' • ' • ' • ' • ' • 145 228 ' • ' • ' • ' • ' • ' 83 10 -29 Library Automated Materials Handling System, Phase II, Design and Construction (161) 255 94 (161) 11 -27 1 Library Space Modifications, Design and Phase 1 161 . ' . ' . ' . ' . ' . 150 1 311 ' . ' . ' . ' . ' . ' 161 Sub - total: Amendments to Existing Pro' ects $ 1,687 . ' . ' . ' . ' . ' . $ 1,687 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Total: Facilities $ 2,404 $ 1,323 $ 746 $ 674 $ 777 $ 5,924 Page 49 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Five -Year Summary of Projects by Category All numbers are in thousands (1,000) Regulatory Requirements ro' N Project 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Non Discretionary xx -10 Shoreline Landfill Cap Maintenance and Repairs $ 121 $ 124 $ 126 $ 129 $ 131 $ 631 xx -13 Landfill Gas /Leachate System Repairs & Improvements 121 124 126 129 131 631 xx -24 Biennial Installation of ADA Curb Ramps - 59 - 62 - 121 xx -24 Biennial ADA Improvements to City Facilities 83 - i 86 - 1 90 259 Total: Regulatory Requirements $ 325 $ 307 1 $ 338 $ 320 1 $ 352 $ 1,642 Miscellaneous ro' N Project 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total Non Discretionary xx -11 Developer Reimbursements $ 112 $ 112 $ 116 $ 116 $ 120 $ 576 xx -20 Biennial Real Estate Technical and Legal Services - 68 - 71 - 139 Total: Miscellaneous 1 $ 112 1 $ 180 1 $ 116 1 $ 187 1 $ 120 $ 715 Grand Total: All Categories 1 $ 10,574 $ 11,848 $ 16,916 $ 12,460 $ 10,724 $ 62,522 Page 50 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Unfunded Major Projects Projects moving from the Unfunded Major Projects List to the Five -Year CIP will require updated cost estimates. Item Project Description Estimated Cost UM -01 Community Center /Teen Center* $52 to $83 million Replacing the existing community center and incorporating a teen center into the new facility is currently estimated to cost $52 to $83 million dollars. UM -02 New Police /Fire Administration Building $35 to $65 million Replacing current facility is currently estimated to cost between $35 and $65 million dollars. UM -03 Emergency Operations Center $7 to $8 million Construct freestanding EOC potentially at the Maintenance Operations Center (MOC). Current cost is estimated at $7 to $8 million dollars. UM -04 Rengstorff Park Aquatic Building and Facilities* Replace or renovate aquatic building and other outdated facilities. Current estimated cost ranges from $9 to $16 million dollars. UM -05 New Fire Station No. 3 Design and construct a new fire station to replace the City's oldest fire station. Current estimated cost is $11 to $12 million dollars. UM -06 Stevens Creek Trail: Dale Avenue /Heatherstone Way to Mountain View High School, Construction Construction of pedestrian/bike trail from Dale /Heatherstone neighborhood to trailhead at Mountain View High School. Current estimated cost is $15 million dollars. Total of Unfunded Major Projects $9 to $16 million $11 to $12 million $15 million $129 to 199 million * Both of these projects are located within the Rengstorff Master Plan Area. The results of the master planning effort may impact the scope and /or timing of either one or both of the projects in the future. Page 51 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 This page left blank intentionally. Page 52 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Unscheduled Projects Projects moving from the Unscheduled Projects List to the Five -Year CIP will require updated cost estimates. Item Project Description Estimated Cost US -1 San Antonio Road Improvement Project Construction of dedicated bicycle lanes on San Antonio Road from El Camino Real to California Street. US -2 Rehabilitation of the Cuesta Park Tennis Facility Rehabilitation of the Cuesta Park Tennis Facility to improve functionality and accessibility. US -3 Mountain View Center for the Performing Arts SecondStage Addition, Construction Construction of an 1,800 square foot addition to allow concurrent use of the Main Stage and Second Stage and increase the marketability and use of the Center for the Performing Arts. US -4 Shoreline Blvd. Median Islands (El Camino Real to Villa Street) Renovate the existing median islands on Shoreline Blvd. from El Camino Real to Villa Street by updating the hardscape, landscape and irrigation system. $1,250,000 $1,060,000 $2,290,000 $473,000 US -5 Gateway Signage, Design and Construction $322,000 Study, design, and construct gateway signs in several highly visible /well travelled locations throughout the City. Depending on the scope of the project, costs could range between $181,000 and $322,000. US -6 Calderon Avenue Bike Lane - Phase I (from Villa Street to Mercy Street) Provide a designated bicycle path on Calderon Avenue that will conform to the Calderon Street Master Plan Page 53 $234,000 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Unscheduled Projects Projects moving from the Unscheduled Projects List to the Five -Year CIP will require updated cost estimates. Item Project Description Estimated Cost US -7 Calderon Avenue Bike Lane - Phase II (from Mercy Street to El $116,000 Camino Real) Provide a designated bicycle path on Calderon Avenue that will conform to the Calderon Street Master Plan US -8 Rengstorff Avenue Adaptive Signal System $930,000 Install adaptive traffic signal technology, including a new signal interconnect system along Rengstorff Avenue, from Montecito Avenue to Garcia Avenue /Amphitheatre Parkway. US -9 Rose Avenue Sidewalk Project (from Fordham Way to Miramonte $1,050,000 Avenue) Install sidewalks and improve street drainage along Rose Avenue to provide safe walking routes to neighborhood schools. US -10 Pond 4 Water Level Reduction TBD Reduce the water level in pond 4 at the Shoreline Golf Course, from hole 94 to the bridge by the first tee. The scope of this project is dependent on a pending Recycled Water Feasibility Study. US -11 Golf Course Driving Range Regrading Plan $325,000 Add soil to the existing surface of the golf course driving range, install new drainage system and irrigation for entire range to sustain grass, install new safety fences to both sides, relevel the teaching tent, prepare the top soil and seed the range for new grass. US -12 Library - Complete the Sound Attenuation Process $500,000 Building modification to reduce noise transfer between library floors. Page 54 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Unscheduled Projects Projects moving from the Unscheduled Projects List to the Five -Year CIP will require updated cost estimates. Item Project Description Estimated Cost US -13 Calderon Median (Dana to Evelyn) $450,000 Install raised medians and left turn pockets to reduce pavement and provide landscaping. US -14 Middlefield Road Median Refurbishment (Moffett to Shoreline) $700,000 Refurbish median landscaping and irrigation. US -15 Easy Street/Gladys Intersection Reconfiguration $300,000 Revise curb return to make intersection at 90- degree angle from Easy Street to Gladys. US -16 Irrigation Pump Station - Upgrades and Additions $700,000 Design and construct improvements for the irrigation pump station to enhance reliability and efficiency. US -17 Park Dr. /Miramonte Ave. Intersection Realignment $250,000 Remove existing traffic island, realign Miramonte Ave., relocate sidewalk, streetlights, curb ramp and storm drain modifications. US -18 N/E Corner Moffett Blvd. /Central Expressway. Eliminate Free $500,000 Right -turn Lane Improve pedestrian safety crossing Central Expressway to Caltrain, Light Rail and the Adobe Building. US -19 Light Rail Trail Lighting, Pacific Drive to MOC $300,000 Landscaping and fencing to improve safety and appearance of trail. Page 55 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Unscheduled Projects Projects moving from the Unscheduled Projects List to the Five -Year CIP will require updated cost estimates. Item Project Description Estimated Cost US -20 Castro Street Modifications, El Camino Real to Miramonte $700,000 Avenue Reduce travel lanes from two to one in each direction, widening the existing medians and adding bicycle lanes. US -21 Eliminate Downtown Storm Drain Cross Culverts $3,200,000 Replace City's surface drain pipes at intersections in the downtown area by installing catch basins, laterals and extending storm drain pipes, reconforming the street grade and constructing curb ramps. US -22 Upgrade Shoreline Blvd. Landscaping on Overpass over Central $1,000,000 Expressway Renovate the County- installed landscaping within the cloverleaf, upgrade the irrigation system and the pathway lighting along all four sides of the overpass to improve appearance along this major entrance to the downtown area. US -23 Upgrade Whisman Road Landscaping on Central Expressway $750,000 Embankments Renovate County- installed landscaping along the embankments and upgrade the irrigation system. US -24 Rex Manor Park Expansion $650,000 Improve neighborhood park facilities by increasing size from .41 acres to .85 acres. US -25 Landels Trail /Pathway Reconstruction, Design $200,000 Design pathway and trail access at Landels School to Stevens Creek Trail. Page 56 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Unscheduled Projects Projects moving from the Unscheduled Projects List to the Five -Year CIP will require updated cost estimates. Item Project Description Estimated Cost US -26 Pedestrian Bridge Over Central Expressway Lighting Install lighting on Stevens Creek Trail bridge crossing Caltrain tracks, Central Expressway, and Evelyn Avenue. US -27 Library Space Modifications, Design and Construction Design and Construction of an expansion of the Children's Service Area. This expansion requires relocating the Community Room. US -28 Shoreline Clubhouse Parking Lot Reconstruction Reconstruct the parking lot, restore the surface drainage system, replace the median island landscaping and restripe the parking lot. Total of Unscheduled Projects Page 57 $200,000 $900,000 $525,000 $19,875,000 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 This page left blank intentionally. Page 58 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Active Projects All numbers are in thousands (1,000) The projects below were funded in previous years and will remain active after June 30, 2012. Some of the projects are near completion and have low remaining fund balances, but will remain open to make final payments and complete remaining project tasks. Project Number Project Title Sponsor Department Total Budget Encumbrances at 4/30/2012 Balance at 4/30/2012 95 -50 Downtown Fagade Improvement Program Comm. Dev. 221 0 -1 02 -42 Charleston East Site - Post Marketing Activities Comm. Dev. 1,765 21 360 03 -17 2003 -03 Information Services Computer Projects Finance 183 35 11 03 -23 Fire Station No. 5 Design Public Works 1,870 57 145 03 -36 New Stormwater Regulations Public Works 100 0 74 04 -29 Bubb Park and Huff Park Restrooms Public Works 633 17 236 05 -27 Moffett/U.S. Highway 101 Gateway Development Public Works 200 10 0 05 -39 Recycled Water Distribution System Construction Public Works 8,100 324 4,050 06 -25 Facilities Major Planned and Emergency Repairs Public Works 1,920 243 33 06 -33 Permanente Creek PedBike Overcrossing Highway 101, Construction Public Works 8,713 665 199 07 -18 2006 -07 Information Services Computer Projects Finance 635 42 402 07 -20 SCADA Upgrades and Management Public Works 250 1 13 07 -23 Geographic Information System (GIS) Update /Data Archiving Public Works 597 11 42 07 -34 Community Center HVAC System Public Works 555 20 1 07 -35 Stevens Creek Trail, El Camino Real to Dale /Heatherstone, Design Public Works 1,200 19 25 07 -37 Evelyn Avenue Bridge Widening Mitigation Public Works 180 9 50 07 -38 Library Space Reallocation Public Works 1,945 51 1 07 -42 Police /Fire Building Interior Refurbishment Public Works 400 13 48 07 -43 Council Chambers Technology Update City Clerk 655 17 82 07 -46 Caltrain Station Parking Deck, Engineering/Environmental Review Public Works 455 361 2 08 -05 2007 -08 Wastewater System Improvements Public Works 130 5 77 08 -18 2007 -08 Information Services Computer Projects Finance 732 31 218 08 -27 Permanente Creek Improvements Design (SCVWD) Public Works 125 2 37 08 -28 Rengstorff Underground Utility District #36 Public Works 135 2 27 08 -29 2007 -08 Facilities Major Planned and Emergency Repairs Public Works 225 5 74 08 -35 Restroom Facility at Dog Park Comm. Svcs. 90 65 22 08 -38 Whisman Reservoir Seismic Upgrades Public Works 500 36 123 08 -40 Velarde Street Sidewalk and Driveway Replacement Public Works 180 6 17 08 -43 City Telephone System Replacement Finance 850 14 11 08 -99 General Plan Comm. Dev. 2,766 256 332 09 -02 2008 -09 Traffic Signal Replacements/Modifications Public Works 155 5 7 09 -09 2008 -09 Forestry Maintenance Program and Street Tree Replanting Comm. Svcs. 410 3 53 09 -18 Information Technology Computer Projects Finance 785 25 105 09-19 Biennial Park Renovations/Improvements Comm. Svcs. 1 125 25 72 Page 59 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Active Projects All numbers are in thousands (1,000) The projects below were funded in previous years and will remain active after June 30, 2012. Some of the projects are near completion and have low remaining fund balances, but will remain open to make final payments and complete remaining project tasks. Project Number Project Title Sponsor Department Total Budget Encumbrances at 4/30/2012 Balance at 4/30/2012 09 -21 Miscellaneous Water Main /Service Line Replacement Public Works 1,195 83 0 09 -22 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,225 149 6 09 -24 Rengstorff Park Master Plan Comm. Svcs. 364 63 1 09 -26 Permanente Trail Charleston Road Undercrossing Feasibility Study Public Works 280 205 48 09 -27 Mountain View High School Traffic Study Public Works 100 3 0 09 -28 Rengstorff Avenue Grade Separation/High Speed Rail Coordination Public Works 350 108 98 09 -29 NASA -Ames Bayshore Lightrail Station Pedestrian Access Study Comm. Dev. 200 12 178 09 -30 Modification to Alleyway Behind 200 Block of Castro Street Comm. Dev. 50 3 47 09 -32 Fire Station No. 5, Construction Public Works 10,500 494 3,626 09 -35 Install New Radio System Improvements and Monopole Police 130 4 63 09 -40 Burgoyne Street Reconstruction Public Works 1,210 6 100 09 -43 Shoreline Park Wildlife Management Comm. Svcs. 320 10 25 09 -44 Mariposa/W. Dana Park, Design and Construction Comm. Svcs. 1,412 134 0 09 -45 Gateway Signage Study Comm. Dev./ Public Works 25 6 0 09 -47 Grant Road Adaptive Signal Project Public Works 597 223 95 09 -49 Remove Structures at 380 & 390 Del Medio Public Works 150 4 7 09 -50 Pedestrian Master Plan Project Public Works 125 14 0 09 -51 Acquisition of 263 Escuela Avenue Public Works 3,500 0 143 10 -01 2009 -10 Street Resurfacing Program Public Works 845 6 90 10 -02 2009 -10 Traffic Signal Replacements /Modifications Public Works 155 3 42 10 -04 2009 -10 Water System Improvements Public Works 300 89 117 10 -05 2009 -10 Wastewater System Improvements Public Works 135 31 43 10 -06 2009 -10 Concrete Sidewalk/Curb Repairs Public Works 370 4 55 10 -08 2009 -10 Shoreline Pathway, Roadway, Parking Improvements Comm. Svcs. 165 85 23 10 -11 2009 -10 Developer Reimbursements Public Works 105 21 72 10 -13 2009 -10 Landfill Gas/Leachate System Repairs & Improvements Public Works 79 4 66 10 -14 2009 -10 Facilities Maintenance Plan Public Works 470 7 0 10 -15 2009 -10 Annual Traffic Studies/NTMP Improvements Public Works 95 9 80 10 -17 Shoreline Infrastructure Maintenance Public Works 510 194 195 10 -18 Information Technology Computer Projects Finance 431 18 269 10 -19 Biennial Median Renovations and Roadway Landscape Renovations Comm. Svcs. 85 5 25 10 -20 Biennial Good Neighbor Fence (GNF) Replacements Comm. Svcs. 40 2 32 10 -22 Miscellaneous Water Main /Service Line Replacement Public Works 1,222 582 11 10 -23 Miscellaneous Storm/Sanita Sewer Main Replacement Public Works 1 1,355 4641 199 Page 60 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Active Projects All numbers are in thousands (1,000) The projects below were funded in previous years and will remain active after June 30, 2012. Some of the projects are near completion and have low remaining fund balances, but will remain open to make final payments and complete remaining project tasks. Project Number Project Title Sponsor Department Total Budget Encumbrances at 4/30/2012 Balance at 4/30/2012 10 -25 Annual ADA Improvements to City Facilities Public Works 80 5 75 10 -26 Installation of ADA Curb Ramps, Phase V Public Works 220 11 173 10 -27 2009 -10 Annual New Energy Conservation Measures Public Works 159 16 29 10 -28 California Street Rule 20A Underground Utility District No. 40 Public Works 55 3 50 10 -29 Library Automated Materials Handling System, Phase II, Design & Construction Public Works 255 15 236 10 -30 CPA- SecondSta e Support Space Addition, Design Public Works 335 65 16 10 -31 Whisman Reservoir Seismic Upgrades, Construction Public Works 1,800 158 104 10 -33 AB 2466 Renewable Energy Facility Evaluation Public Works 150 7 111 10 -34 Greening the Library Public Works 140 9 131 10 -35 Create Zero Waste Action Plan Public Works 230 29 15 10 -37 Bicycle Boulevard Implementation Public Works 42 0 24 10 -39 Califomia/Escuela, California/Ortega and Whisman/Middlefield Traffic Signal Modifications Public Works 715 484 174 10 -40 North Shoreline Boulevard (in the Park) Storm Drainage Rehabilitation Public Works 887 53 815 10 -41 Del Medio Park, Design and Construction Public Works 1,101 39 198 10 -42 Stevens Creek Trail, Sleeper to Dale /Heatherstone, Construction Public Works 5,635 1,216 166 10 -45 Rengstorff Neighborhood Capital Needs Assessment Public Works 100 36 45 10 -47 Moffett Gateway Property - Site Security and Corrective Action Public Works 265 13 159 10 -48 Shoreline Boulevard Sidewalk Replacement Public Works 2,151 565 1,110 10 -49 Project Readiness Initiative Public Works 50 0 8 11 -01 2010 -11 Street Resurfacing Program Public Works 590 4 63 11 -02 2010 -11 Traffic Signal Replacements /Modifications Public Works 210 18 57 11 -04 2010 -11 Water System Improvements Public Works 310 18 281 11 -05 2010 -11 Wastewater System Improvements Public Works 140 8 129 11 -06 2010 -11 Concrete Sidewalk/Curb Repairs Public Works 54 0 0 11 -08 2010 -11 Shoreline Pathway, Roadway, Parking Improvements Comm. Svcs. 170 10 160 11 -10 2010 -11 Shoreline Landfill Cap Maintenance and Repairs Public Works 115 0 0 11 -13 2010 -11 Landfill Gas/Leachate System Repairs & Improvements Public Works 78 5 70 11 -14 2010 -11 Facilities Maintenance Plan Public Works 505 205 14 11 -15 2010 -11 Annual Traffic Studies/NTMP Improvements Public Works 115 17 48 11 -16 2010 -11 Maintenance Agreement for JPB /VTA Transit Center Public Works 55 0 47 11 -17 Shoreline Infrastructure Maintenance Public Works 210 77 132 11 -18 1 Information Technology Computer Projects Finance 575 374 96 11 -19 Biennial Park Renovations /Improvements Comm. Svcs. 85 5 75 Page 61 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Active Projects All numbers are in thousands (1,000) The projects below were funded in previous years and will remain active after June 30, 2012. Some of the projects are near completion and have low remaining fund balances, but will remain open to make final payments and complete remaining project tasks. Project Number Project Title Sponsor Department Total Budget Encumbrances at 4/30/2012 Balance at 4/30/2012 11 -20 Resurface Tennis Courts, Rengstorff Park Public Works 75 5 70 11 -21 Miscellaneous Water Main /Service Line Replacement Public Works 1,245 132 949 11 -22 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,380 105 836 11 -24 Biennial ADA Improvements to City Facilities City Mgr. 80 5 75 11 -25 Installation of ADA Curb Ramps, Phase VI Public Works 225 63 151 11 -26 2010 -11 Annual New Energy Conservation Measures Public Works 171 25 24 11 -27 Library Space Modifications, Design and Phase I Public Works 150 9 134 11 -28 Fire Station No. 4 Drill Grounds Modification Public Works 145 0 3 11 -29 Waste Hauler RFP Public Works 200 42 18 11 -30 San Luis Avenue Reconstruction Public Works 1,059 679 255 11 -31 Vassar Avenue Reconstruction, Design Public Works 180 11 167 11 -33 Athletic Field, Construction Public Works 10,080 923 7,947 11 -34 Stevens Creek Trail Landscaping Improvements South of ECR Public Works 93 6 87 11 -35 Stevens Creek Trail Access Point Improvements North of ECR Public Works 50 7 25 11 -36 Improvements to Open Space at Bonnie and Beatrice Streets Comm. Svcs. 32 14 16 11 -37 Highway 101 Auxiliary Lanes Coordination Public Works 75 3 46 11 -38 Highway 85 Noise Barrier Study Public Works 200 12 188 11 -39 Church Street Improvements, Castro to Calderon Public Works 975 51 781 11 -40 Acquisition 449 Franklin Street Public Works 3,270 20 109 11 -41 Landfill Microturbine Replacement Public Works 558 330 35 11 -42 Michael's Facility Upgrades and Repairs Public Works 460 31 7 11 -43 Vehicle Emissions Reduction VERBS Program Public Works 565 499 29 11 -44 Central Expressway Sidewalks, Gemini Avenue to Moffett Blvd. Public Works 450 27 417 11 -45 North Bayshore Precise Plan Comm. Dev. 450 182 91 11 -46 Revitalization Authority Projects Comm. Dev. 5,052 0 0 12 -01 11 -12 Street Resurfacing Program Public Works 812 48 742 12 -02 11 -12 Traffic Signal and Street Light Pole Replacements /Modifications Public Works 192 113 77 12 -03 11 -12 Slurry Seal Program Public Works 119 7 110 12 -04 11 -12 Water System Improvements Public Works 314 19 295 12 -05 11 -12 Wastewater System Improvements Public Works 141 9 132 12 -06 11 -12 Concrete Sidewalk/Curb Repairs Public Works 271 16 246 12 -07 11 -12 Parks Pathway Resurfacing Comm. Svcs. 73 2 26 12 -08 11 -12 Shoreline Pathway, Roadway, Parking Improvements Comm. Svcs. 173 11 162 12 -09 11 -12 Forestry Maintenance Program and Street Tree Replanting Comm. Svcs. 281 123 58 Page 62 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Active Projects All numbers are in thousands (1,000) The projects below were funded in previous years and will remain active after June 30, 2012. Some of the projects are near completion and have low remaining fund balances, but will remain open to make final payments and complete remaining project tasks. Project Number Project Title Sponsor Department Total Budget Encumbrances at 4/30/2012 Balance at 4/30/2012 12 -10 11 -12 Shoreline Landfill Cap Maintenance and Repairs Public Works 119 19 58 12 -11 11 -12 Developer Reimbursements Public Works 108 7 101 12 -12 11 -12 Street Lane Line and Legend Repainting Public Works 50 2 38 12 -13 11 -12 Landfill Gas/Leachate System Repairs & Improvements Public Works 119 7 112 12 -14 11 -12 Facilities Maintenance Plan Public Works 487 250 41 12 -15 11 -12 Annual Traffic Studies/NTMP Improvements Public Works 119 7 112 12 -16 11 -12 Maintenance Agreement for JPB /VTA Transit Center Public Works 54 5 47 12 -17 Shoreline Infrastructure Maintenance Public Works 216 13 201 12 -18 Information Technology Computer Projects Finance 485 50 276 12 -19 Biennial Median Renovations and Roadway Landscape Renovations Comm. Svcs. 65 4 61 12 -20 Biennial Real Estate Technical and Legal Services Public Works 65 4 61 12 -21 Miscellaneous Water Main /Service Line Replacement Public Works 1,335 86 1,247 12 -22 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,315 86 1,229 12 -24 Installation of ADA Curb Ramps, Phase VII Public Works 114 7 107 12 -25 Biennial PMP Recertification Public Works 64 3 45 12 -26 11 -12 Annual New Energy Conservation Measures Public Works 81 5 76 12 -27 Cape Seal Program Public Works 500 30 462 12 -28 Police /Fire Administration Building Refurbishment Public Works 450 102 320 12 -29 Mechanical System Replacement at Eagle and Rengstorff Pools Comm. Svcs. 780 365 329 12 -30 Vassar Avenue Reconstruction, Construction Public Works 400 24 374 12 -31 Induction Lighting Replacements, Phase 1 Public Works 700 55 645 12 -32 Middlefield Road Median Islands Reconstruction, Easy Street to Shoreline Blvd. Public Works 780 47 730 12 -33 Critttenden Park (West Field) Turf Replacement, Design and Construction Comm. Svcs. 1,485 90 1,388 12 -34 Parks and Trails Maintenance Projects Public Works/ Comm. Svees 208 30 155 12 -35 Permanente Creek Trail: Old Middlefield Way to Rock Street Public Works 330 69 247 12 -36 Rock Church Refurbishment and Modification Public Works 1,100 150 927 12 -37 Microfiche to Digital Imaging Conversion Finance 460 28 432 12 -38 Alignment /Constructability Study for Utility Crossing Replacements at Hwy 101 and 85 Public Works 134 8 126 12 -39 Landfill Infrastructure Master Plan Study Public Works 250 190 60 12 -40 Recycled Water System Expansion Feasibility Study Public Works 200 12 182 12 -41 Trash Capture Demonstration Project Public Works 275 46 216 12 -42 Shoreline Transportation Study Public Works 500 86 393 Page 63 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Active Projects All numbers are in thousands (1,000) The projects below were funded in previous years and will remain active after June 30, 2012. Some of the projects are near completion and have low remaining fund balances, but will remain open to make final payments and complete remaining project tasks. Project Number Project Title Sponsor Department Total Budget Encumbrances at 4/30/2012 Balance at 4/30/2012 Adopted Mid -Year Capital Improvement Projects 12 -43 Moffett Gateway Property - Preparation for Development Public Works 725 79 566 12 -44 Mayfield and Whitney Parks Design Public Works 425 26 395 12 -45 Regional Public Safety Automated Information Systems Public Works 3,254 2,382 872 12 -46 Shoreline Sewer Line Rehabilitation Public Works 2,941 179 2,751 12 -47 Incident Management and Command Training Simulator Finance 229 0 229 12 -48 Shoreline Sea Level Rise Study Public Works 460 0 460 Total of Active Projects 1 1 134,439 16,988 47,893 Page 64 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Projects to Close All numbers are in thousands (1,000) CIPs closed on June 30, 2012 Project Number Project Title Sponsor Department Total Budget Encumbrances at 4/30/2012 Balance at 4/30/2012 00 -49 Downtown Transit Plaza Design and Construction Public Works 3,540 4 61 O1 -19 I.S. Computer Projects Finance 415 3 17 02 -30 1ADA Renovations/Upgrades Public Works 891 3 0 03 -20 Water System Master Plan Public Works 221 0 19 04 -19 Shoreline Community Reclaimed Water Feasibility Study Public Works 200 0 122 04 -20 Sewer System Master Plan Public Works 255 43 0 04 -27 Shoreline Maintenance Facility Construction Public Works 6,600 30 467 04 -40 Stevens Creek Trail, Yuba Drive through El Camino Real Public Works 6,806 0 102 05 -22 San Antonio Bridge Over Central Expressway Repairs Public Works 1,070 258 12 06 -04 2005 -06 Water System Improvements Public Works 284 0 5 06 -27 ADA Improvements at City Facilities Public Works 175 1 21 06 -31 Traffic Signal at Middlefield Road and Logue Avenue Public Works 283 0 6 06 -37 Downtown Revitalization Bond Improvements Public Works 504 0 0 07 -15 2006 -07 Annual Traffic Studies/NTMP Improvements Public Works 105 0 0 07 -17 Shoreline Infrastructure Maintenance Public Works 200 1 14 07 -22 Police /Fire Building Structural and Space Studies Public Works 320 4 1 07 -36 TDA Projects Public Works 60 1 4 08 -14 2007 -08 Facilities Maintenance Plan Public Works 420 5 0 08 -15 2007 -08 Annual Traffic Studies/NTMP Improvements Public Works 51 0 1 08 -17 Shoreline Infrastructure Maintenance Public Works 200 8 128 08 -21 Athletic Field, Design Public Works 0 0 0 08 -24 Rengstorff Park Fitness Cluster Comm. Svcs. 75 1 17 08 -31 Replace Street Lights Public Works 230 2 0 08 -37 Stevens Creek Trail, El Camino Real to Sleeper, Construction Public Works 1,524 8 126 08 -41 California Street/Mariposa Avenue Traffic Signal Public Works 201 0 6 08 -42 Grant Road/Sleeper Traffic Signal Project Public Works 75 4 62 08 -44 Fire Station No. 3 Renovations Public Works 350 5 76 08 -47 Rengstorff/Central Expressway Pedestrian Improvements Public Works 165 3 53 08 -53 Fire Fleet Replacement Finance 4,800 2 16 09 -04 2008 -09 Water System Improvements Public Works 300 0 1 09 -05 2008 -09 Wastewater System Improvements Public Works 135 30 77 09 -06 2008 -09 Concrete Sidewalk/Curb Repairs Public Works 365 0 2 09 -08 2008 -09 Shoreline Pathway, Roadway, Parking Improvements Comm. Svcs. 165 0 3 09 -10 2008 -09 Shoreline Landfill Cap Maintenance and Repairs Public Works 115 0 1 09 -13 2008 -09 Landfill Gas/Leachate System Repairs & Improvements Public Works 115 0 0 Page 65 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 Projects to Close All numbers are in thousands (1,000) CIPs closed on June 30, 2012 Project Number Project Title Sponsor Department Total Budget Encumbrances at 4/30/2012 Balance at 4/30/2012 09 -14 2008 -09 Facilities Maintenance Plan Public Works 410 15 1 09 -15 2008 -09 Annual Traffic Studies/NTMP Improvements Public Works 167 1 10 09 -17 1 Shoreline Infrastructure Maintenance Public Works 2051 12 188 09 -23 TDA Projects Public Works 117 6 28 09 -31 Castro Street Bomanite Caulking Public Works 237 1 14 09 -36 Annual ADA Improvements to City Facilities City Mgr. 75 5 70 09 -37 Shoreline & ECR, Replace Sidewalks, Curbs & Gutters, Design and Const. Public Works 894 12 0 09 -46 San Ramon Avenue Reconstruction Public Works 0 0 0 09 -48 Pavement Resurfacing - Federal Economic Stimulus Public Works 951 9 133 10 -07 2009 -10 Parks Pathway Resurfacing Comm. Svcs. 95 0 0 10 -10 2009 -10 Shoreline Landfill Cap Maintenance and Repairs Public Works 115 0 4 10 -12 2009 -10 Street Lane Line and Legend Repainting Public Works 245 1 14 10 -16 2009 -10 Maintenance Agreement for JPB /VTA Transit Center Public Works 0 0 0 10 -21 Biennial Real Estate Technical and Legal Services Public Works 75 4 36 10 -24 TDA Projects Public Works 60 16 21 10 -32 AB 811 Benefit Assessment District Technical Assistance Public Works 100 6 94 10 -36 Green Building Code Comm. Dev. 50 1 0 10 -38 Biennial Pavement Maintenance Program (PMP) Recertification Public Works 60 0 6 10 -44 Shoreline Sailing Lake Dock Repair Comm. Svcs. 40 0 1 11 -03 2010 -11 Slurry Seal Program orks 115 2 23 11 -07 2010 -11 Parks Pathway Resurfacing vcs. 95 0 0 11 -09 2010 -11 Forest Mainte nance Pro am and Street Tree Re lantin vcs. 265 4 1 11 -11 2010 -11 Developer Reimbursements Fub orks 105 6 99 11 -12 2010 -11 Street Lane Line and Le end Re aintin orks 280 2 36 11 -23 TDA Projects orks 60 4 56 11 -32 Castro Street Stair Tread Modification Public Works 412 9 139 12 -23 TDA Projects Public Works 60 4 56 Total of Closed Projects 35,700 540 1 2,449 Page 66 CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17 APPENDIX LIST City Infrastructure Condition Tracking Memorandum Information Technology Projects Police /Fire Administration Building Refurbishment Memorandum CITY OF MOUNTAIN VIEW MEMORANDUM DATE: March 15, 2012 TO: City Council FROM: Michael A. Fuller, Public Works Director SUBJECT: CITY INFRASTRUCTURE CONDITION TRACKING PURPOSE In response to a Council question raised during the Fiscal Year 2011 -12 Capital Improvement Program (CIP) development process, this memorandum describes the methods staff uses to track the condition of City infrastructure to determine the timing and scope of repairs and replacements. BACKGROUND AND ANALYSIS Staff utilizes multiple methods to track the condition of City infrastructure, including assessments conducted as part of ongoing preventive maintenance activities, periodic (e.g., annual or biennial) condition inspections /field surveys and in -depth assessments conducted as part of long -range master plans. Provided below is a brief overview of these methods as they relate to several large City infrastructure groups. Water System Approximately every 10 years, the City completes a master plan for the water and sanitary sewer systems. The latest Water System Master Plan, completed in 2010: • Reviewed hydraulic capacity to ensure the distribution system can provide adequate volume and pressure to meet domestic and fire fighting demand. • Reviewed water demand to ensure adequate supply and storage. • Assessed the condition of pipelines to estimate remaining useful life. • Assessed seismic vulnerability of the water system to identify current deficiencies and develop recommendations for rehabilitation. City Council March 15, 2012 Page 2 Assessed the condition of wells, pump stations and reservoirs to identify rehabilitation and repair needs. Estimated the level of annual capital funding required to replace end of life infrastructure. The remaining useful life of pipelines was estimated based on pipe material, age, history of leaks or failures, soil conditions and physical inspection (when available). This information was used as the basis for a 20 -year replacement schedule. Pipelines where additional capacity is needed and pipelines identified as critical to system operations (e.g., those lines supplying water to large areas of the City) are assigned a higher priority for replacement. Estimates of the remaining life of water facilities (e.g., pump stations, wells and reservoirs) were based on inspections, equipment type and manufacturer, age, maintenance history, operating environment, condition of protective coatings and seismic safety. Based on recommendations in the 2010 Water System Master Plan, annual expenditures on water main replacements will be gradually increased from $1.4 million to $2.4 million over the next several years. High - priority seismic upgrade projects identified in the Water System Master Plan will also be included in the Capital Improvement Program. Staff will continue to monitor water system conditions and operations and request additional funding, if required, to address maintenance and replacement needs. Sanitary Sewer System The most recent Sanitary Sewer Master Plan (completed in 2010): Reviewed the adequacy of the hydraulic capacity of the existing sanitary sewer collection system to meet current and future needs. Established monitoring and replacement priorities to guide the City in its replacement of aging sewer infrastructure. The Sewer System Master Plan also included a detailed condition assessment of the sanitary sewer mains and facilities. The estimated useful life of pipelines was estimated based on pipe material, age, history of blockages, soil conditions and television inspection (when available). This information was used as the basis for a 20 -year replacement schedule. Pipelines where additional capacity was needed, and pipelines City Council March 15, 2012 Page 3 identified as critical to system operations (e.g., lines with large flows) or where repairs would be difficult (e.g., under a freeway or railroad), were assigned a higher priority for replacement. An estimate of the remaining life of the Shoreline sewage pump station was based on direct condition assessments of pumps, motors and grinders, equipment type and manufacturer, age, the condition of protective coatings and emergency power generation capabilities. Based on the results of the 2010 Sanitary Sewer Master Plan, staff determined existing capital funding levels are sufficient to replace pipelines and complete recommended facility upgrades. In addition to conducting periodic master plans and performing ongoing preventive maintenance, the City uses a contractor to televise sewer mains to monitor the condition of known problem areas and identify potential failures. Based on the findings of the televising, staff replaces small areas of sewer infrastructure to avoid sewer failures and overflows. Large -scale replacements are completed through annual capital improvement projects. The entire sewer system is televised approximately every seven years, with problem areas televised more frequently as necessary. Storm Drain System The condition of the City's storm drain system infrastructure has been evaluated through the following analyses and assessments: City -wide Storm Drain Master Plan (2005) The Storm Drain Master Plan evaluated the condition of existing 24" and larger diameter storm drainage pipelines and outlined recommendations for storm drainage improvements. Improvements are funded from the Annual Wastewater System Improvements Capital Project ($140,000 in Fiscal Year 2011 -12). The Storm Drain Master Plan also recommended the City follow up with two additional studies focusing on pipeline conditions and storm drain pump station evaluations (see below). Storm Drain Pipeline Assessment Study (2009) A detailed assessment of large storm drain pipelines was completed in 2009. The estimated useful life of pipelines was estimated based on pipe material, age, soil City Council March 15, 2012 Page 4 conditions and television inspection (when available). No large mains were identified as needing replacement. Storm Drain Pump Station Evaluation (2008) The condition of five City stormwater pump stations was evaluated to determine anticipated remaining useful life and to begin planning for the eventual replacement of the stations as part of future CIPs. Recycled Water System The City began delivering recycled water to customers in the City's North Bayshore Area in 2009 through a recycled water distribution system jointly constructed by the Cities of Mountain View and Palo Alto. Because the system is so new, condition assessments and replacement planning are not currently being performed. The City is studying the feasibility of expanding the recycled water system to serve other areas of Mountain View. Projects to expand the system will be reviewed with the City Council as part of future Capital Improvement Programs. Biennial Pavement Maintenance Program (PMP) Assessment The primary tool used to evaluate the condition of City streets is the Metropolitan Transportation Commission's (MTC) Pavement Management System (PMS) containing a database of all City streets and their condition. The City updates the PMS annually and conducts a field survey of all the streets biannually. Information is submitted to the MTC so the City can receive State Transportation Improvement Program (STIP) funding. The City's streets were rated "good" in the 2010 inspection with a Pavement Condition Index (PCI) of 78 out of 100. This rating compares favorably to PCI values in other nearby cities and is consistent with past evaluations of Mountain View's streets. The Fiscal Year 2011 -12 Capital Improvement Program includes $930,000 in funding for annual street resurfacing and slurry sealing activities. The City restores and extends the life of pavement ranked in the "good" category through preventive maintenance activities such as slurry sealing and /or applying an asphalt overlay. These maintenance activities are substantially less expensive than performing a major rehabilitation of, or reconstructing, a street. When the condition of a street is such that it has structural failures that cannot be corrected with standard surface treatments, such as an overlay, it must be reconstructed City Council March 15, 2012 Page 5 with new base and asphalt sections. Four such streets have been reconstructed in recent years in the Rex Manor neighborhood and another six are either funded or planned. Staff will continue to use the street condition information to plan and prioritize its pavement and street maintenance activities. Streetlights The City has approximately 4,000 streetlights that are inspected annually by City Streets crews to identify lights that are at the end of their useful life and /or are in need of replacement. Many of the City's streetlights were installed in the last 50 years. As the lights age and the steel poles corrode, replacement is eventually necessary. Based on an estimated 50 -year useful life for streetlight poles, approximately 80 poles would need to be replaced each year to keep pace with preventive maintenance needs. Current funding ($30,000) is adequate to replace only 10 streetlight poles each year. Staff will be recommending that funding for streetlight replacement be gradually increased to keep pace with the need to replace aging lights. To decrease ongoing painting and future replacement costs, galvanized steel poles (with estimated 75 -year useful lives) are being installed to replace painted steel poles. Sidewalks City Streets Division crews survey sidewalk conditions annually to identify and prioritize locations for repair. Requests from the public are also used to identify and prioritize repairs. Minor repairs include grinding or ramping existing sidewalks, and significantly lifted or deteriorated sidewalk is replaced. Sidewalk repairs are funded from an annual capital improvement project ($270,000 in Fiscal Year 2011 -12). More extensive sidewalk replacement projects (e.g., the recently completed El Camino Real Sidewalk Repair project) may be funded through separate capital projects. City -Owned Bridges and Culverts Caltrans inspects local agency vehicle bridges with spans of 20' or more on a biennial basis. Twelve (12) City -owned bridges are inspected through this program. City Council March 15, 2012 Page 6 Approximately every 10 years, the City hires structural engineers to inspect the 13 City - owned vehicular and pedestrian bridges, culverts, tunnels and observation decks that are not inspected through the Caltrans Bridge Inspection Program. There are no inspection interval requirements for local agency bridges that are not inspected by Caltrans or inspected under the National Bridge Inspection Standards. The City has been voluntarily conducting inspections of these structures every 10 years, though, bridge inspection practices across the country now suggest that the structures should be inspected every 6 years. Staff recommends beginning to perform the inspections on this more frequent basis. The last inspection was 2007, so the upcoming Capital Improvement Program will include a funding request for the inspection. Recent bridges that have been repaired or replaced based on the results of periodic inspections include the San Antonio Road bridge over Central Expressway (repaired), the Diericx Drive bridge (replaced) and the Golf Links fourth fairway bridge (replaced). Eligible projects are submitted for State and /or Federal funding to help offset some of the City's cost of the projects. Traffic Signals and Control Devices The City uses several methods to evaluate the condition of its existing traffic signal equipment and identifying signalized intersections that may require adjustments, minor or major repairs, and /or replacement: • Review of monthly traffic signal maintenance records. • Periodic field review of traffic signal operations by City staff. • Annual review of collision data. • Reports provided by City staff, including field crews, Inspectors and Public Safety personnel. • Reports /complaints received from the public through Ask Mountain View, e -mail and /or telephone calls. There has not been a regular replacement program for the City's traffic signals, controllers, battery back -up units and /or radar speed signs because most of this equipment had not reached the end of its useful life. As the equipment ages, a higher level of annual expenditure will become necessary. During Fiscal Year 2012 -13, staff plans to prepare a comprehensive inventory and assessment of the City's traffic signals City Council March 15, 2012 Page 7 and control devices, develop a strategy for replacement of end -of -life equipment and propose funding in upcoming CIPs. Landfill Infrastructure The City's landfill infrastructure includes gas pipes and wells, compressed air lines, liquid (leachate) pipes, a flare station, two microturbines and approximately 460 acres of earth cap over refuse. Maintenance crews conduct ongoing inspections of the landfill cap to identify ground subsidence, locate cracks and holes, and help identify potential infrastructure damage. Ongoing monitoring of methane emissions, underground temperatures and the composition of landfill gas also allow staff to identify breaks or failure of underground infrastructure where direct inspection is not possible. The City has contracted with an engineering firm to evaluate the condition of the City's landfill infrastructure and determine long -term funding requirements. The evaluation will: • Assess and analyze the condition of existing landfill infrastructure. • Identify any deficiencies and estimate the cost to correct the deficiencies. • Estimate the potential cost impacts of increased regulatory requirements for closed landfills. • Estimate the long -term funding required to maintain landfill infrastructure. • Estimate the City's potential financial liability associated with a major earthquake or other natural disaster, or major infrastructure failure. The results of this study will be used to develop a strategy to fund the long -term maintenance requirements of the City's closed landfill. City Buildings and Related Facilities An annual facilities - related capital improvement project funds the repair, replacement and /or maintenance of building /structure systems and fixtures, including heating, ventilation and cooling (HVAC) systems, roofs, elevators, plumbing, flooring, painting, etc. Funding for the Fiscal Year 2011 -12 Facilities Maintenance Plan Capital Project is $487,000. City Council March 15, 2012 Page 8 Maintenance /repair work paid for with the annual facilities maintenance capital project is identified and prioritized by Facilities Section staff through: • Annual walk- through of all City facilities to assess building /structure components and systems. Periodic assessments are also performed, as necessary. • Recurring preventive maintenance activities to increase the service life of building systems and components. • Tracking the expected useful life of building systems and components. (The development of a Five -Year Facilities Maintenance Plan is currently under way to assist in the identification and budgeting of annual capital project upgrade /replacement items.) • Ongoing review of work orders for repairs /service by Facilities Section staff to identify problematic trends in performance and /or repairs. When more costly or complex repairs, replacements or maintenance are required (e.g., replacement of a building's entire HVAC system, rehabilitation /safety upgrades to several elevators in various City facilities, renovation of the Michaels at Shoreline kitchen and public areas, etc.), a separate capital project request is submitted for funding. Parks, Urban Forest and Landscaped Medians A biennial park renovation /improvement capital project ($85,000 in Fiscal Year 2010 -11) funds repairs and improvements needed at City park facilities (e.g., new landscaping, irrigation system upgrades, etc.). Park amenities in need of renovation and /or improvement are identified by Parks crews during their regular maintenance activities at each of the City's parks. Separate capital projects are established, as needed, to fund more extensive and /or targeted park facility renovation projects. Playground equipment at City parks is inspected monthly by Parks crews for damage, wear and vandalism according to Consumer Product Safety Commission standards. Minor repairs and replacements are handled with existing staff and resources. More extensive renovations are undertaken through the establishment of targeted, project - specific capital projects (e.g., capital projects approved between 2005 and 2010 to replace /upgrade all City playground equipment and surfaces to comply with Americans with Disabilities Act (ADA) requirements). A biennial park pathway renovation capital project ($75,000 in Fiscal Year 2011 -12) funds repairs and the replacement of pathways in City parks. City Parks staff identify City Council March 15, 2012 Page 9 and prioritize pathway renovation projects based on the results of their annual evalua- tion of all pathways. Some existing park pathway surfaces are concrete while others are asphalt. Over time, all pathways will be converted to concrete to reduce ongoing maintenance costs and extend the useful service life of the pathways. The City of Mountain View has approximately 33,000 trees in its urban forest, 19,000 of which are street trees. The maintenance schedule for City trees is determined by the City Arborist depending on the species of tree. Trees have different growth rates and pruning requirements; for example, a Chinese evergreen elm requires pruning every two to three years while the pruning schedule for a sycamore tree is approximately seven years. Additional pruning or other tree maintenance activities may be under- taken based on City field crew observations and /or comments/ complaints received by the public. The City also replants approximately 250 to 300 trees each year because of structural failure or death resulting from disease. An annual capital project ($280,000 in Fiscal Year 2011 -12) funds urban forestry maintenance activities. A biennial median and roadway landscape renovations capital project ($65,000 in Fiscal Year 2011 -12) funds repairs and improvements to the City's 120 acres of landscaped medians and roadway landscaping (e.g., irrigation system upgrades, installation of new planting materials). The condition of medians and roadway landscaping is evaluated on a monthly basis to identify needed repairs and renovations. Funding for the replacement of fencing between City parks and private properties is provided through the biennial Good Neighbor Fence capital project ($30,000 in Fiscal Year 2011 -12). Requests for the replacement of fencing are typically initiated by the private property owner. The City will contribute half of the cost of an in -kind fence replacement, if needed. CONCLUSION Staff utilizes multiple methods to track the condition of City infrastructure to determine the timing and scope of required repairs and replacements so that the required level of resources are made available through the City's operating and Capital Improvement Program budgets to protect and preserve the City's significant investment in infrastructure and facilities. City Council March 15, 2012 Page 10 Please contact me if you have any questions or require additional information. Michael A. Fuller Public Works Director MAF /LF /5 /PWK 901- 02- 28- 12M -E^ cc: APWD— Hosfeldt, APWD— Solomon, TBM, SAA— Burgess CITY OF MOUNTAIN VIEW MEMORANDUM DATE: April 23, 2012 TO: Michael A. Fuller, Public Works Director Linda Forsberg, Transportation and Business Manager FROM: Patty J. Kong, Finance and Administrative Services Director Steve Rodriguez, Information Technology Manager SUBJECT: CAPITAL IMPROVEMENT PROJECT REQUESTS FOR FISCAL YEAR 2012 -13 PURPOSE This memo transmits the Capital Improvement Project (CIP) requests for the Finance and Administrative Services Department (FASD) Information Technology (IT) projects for Fiscal Year 2012 -13. These projects represent City -wide IT projects as identified by FASD in cooperation with all departments. BACKGROUND The total IT CIP funding requested is $495,000 and represents internal infrastructure and internal customer support (department requests) , as well as external customer support projects. IT CIPs are identified as a single project, but will generally consist of subprojects. Proposals for Fiscal Year 2012 -13 are as follows: Police Department Mobile PC Securit�ystems $25,000 This project is to implement an RSA ID security system for the mobile Police Department units. This is a compliancy requirement for Federal guidelines for FBI, CJIS and all constituent agencies that access their systems. This new system will add in the physical level of security that is required to continue to access these systems and remain compliant with all guidelines. Police Department Storage Upgrade— $30,000 This project is to upgrade the storage system that is currently used for the Police Department's Laserfiche repository. The system has seen a significant increase in usage since its upgrade and the growth has surpassed the current storage capabilities. This upgrade will add additional capacity and software licenses to the Police Department Michael A. Fuller Linda Forsberg April 23, 2012 Page 2 Storage Area Network (SAN) to reduce the Laserfiche repository usage from 85.0 percent down to 25.0 percent by increasing the available space. Police Department Infrastructure Upgrade— $70,000 This project will upgrade the network infrastructure to allow for connectivity for the new CAD -ERMS system. Due to the size and complexity of this new system and the scope of coverage (the CAD /ERMS system will be in use 24/7 by Mountain View, Palo Alto and Los Altos) , this new system will require significantly more resources than the existing environment has available. This upgrade will offset the cost of additional hardware as defined by the vendor to allow for better connectivity, better storage and more reliability. Tape Backup Upgrade— $50,000 This project is to replace the aged tape backup system. While the backup to disk is the primary system relied upon, part of the backup protocol includes storing copies of the backups off -site. The tape backup system that is currently in place is beyond its useful life and uses older technology that is becoming difficult to support. By replacing the tape drive systems at Police and City Hall, it allows the move to faster, better technology with cheaper media and less maintenance costs. The tape drives are starting to have problems and need to be replaced. File Server Indexing Upgrade— $25,000 The Commvault data storage system has been recently expanded to include software tools to aid in legal discoveries. While e -mail is currently indexed, part of the discovery has to include searching the file servers for relevant content. After working with Commvault to redesign this portion of the system, it has been determined that an additional server and licensing is needed for this more intense process. This project will be for the purchase and initial warranty of this new server and software. Disk Arra� Upgrade for City Hall— $100,000 IT will be upgrading the City Hall SAN system in Fiscal Year 2012 -13 and will be moving off of the EMC platform that is currently in use. The existing SAN has been in use for over six years and is due for replacement. Funding for this replacement exists in the Equipment Replacement Fund, but does not include the drives themselves. Moving away from the expensive EMC platform and moving to less expensive, better technology will require the purchase of all new disks for the new SAN. (NOTE: IT can Michael A. Fuller Linda Forsberg April 23, 2012 Page 3 recover some of the costs of the drives by working with Purchasing to resell our existing drives and expects there is a demand for the older drives.) Wireless Internet Service (WiFi) at City Facilities $100,000 The free WiFi service provided is not always dependable and does not reach all City facilities. This project is to design, implement and maintain wireless Internet service at several City facilities. The initial list of facilities to be reviewed include City Hall, the Library and the area around the Golf Pro Shop, although the system would be designed to be in a way that additional facilities would require only a connection to the existing solution and some additional hardware. The Center for the Performing Arts could also be considered as part of this initial project as interest has been expressed for Internet services for both patrons and customers. If the wireless access points will be used by the public and require hours of system support outside of normal business hours, it may be more appropriate that this be a contract service with an outside agency. Geographic Information System (GIS) Data Project— $70,000 A project is in progress to upgrade the existing stand -alone GIS system to an enterprise model that is capable of handling all GIS requirements of the City as well as redefine and implement new business processes. The City has budgeted $80,000 for the GIS Needs Assessment, Master Plan and Implementation Plan. This additional $70,000 is requested for data clean -up activities that will correct and prepare the existing GIS data for use on all GIS integrated applications and for implementation services. Amended Project Funding Electronic Records Management System(ERMS) /Agenda Processing — $50,000 Project 08 -18 (05), Electronic Records Management $25,000 was initial seed funding for the Electronic Records Management System. This funding is recommended to be transferred and combined with the major ERMS, Project 12 -18 (currently budgeted at $150,000), with additional new funding of $25,000 for total added funding of $50,000. This project will lay the foundation for a City -wide Electronic Records Management System (ERMS) that will include an agenda processing system module. This will give the City a solid foundation to migrate all documents and other data into the new system as a replacement for the various file storage mechanisms currently in use. The Council Technology Committee (CXC) is reviewing and prioritizing technology projects and has expressed an interest in a web site redesign. If the web site redesign project is given a higher priority than the ERMS /Agenda Processing System, then it is Michael A. Fuller Linda Forsberg April 23, 2012 Page 4 reconunende.d this f- ui.ding request be redirected to the Web Site Redesign. The estimated budget for a web site redesign is $50,000 to $75,000. SUMMARY The projects proposed are in line with the annual funding identified for annual IT projects. In addition, existing project funding is being requested to be reprogrammed and combined into another existing project. These projects will address a wide variety of projects and represent internal infrastructure and internal customer support (department requests), as well as external customer support projects. The CXC is reviewing and prioritizing technology projects and have expressed interest in a web. site redesign. If the web site redesign project is given a higher priority than the ERMS /Agenda Processing System, then it is recommended the supplemental funding requested for the ERMS project be redirected to the web site redesign with an additional request of $25,000, for a total budget of $75,000 for this project. Prepared by: Apps ved by: Steve Rodriguez Patty ong Information Technology Manager Finance an clmistrative Services Director SR /PJK /6 /FIN 546- 01- 26- 12M -E^ CITY OF MOUNTAIN VIEW MEMORANDUM DATE: March 9, 2012 TO: Daniel H. Rich, City Manager FROM: Michael A. Fuller, Public Works Director SUBJECT: POLICE /FIRE ADMINISTRATION BUILDING This memo provides a summary of recent and planned improvements to the Police /Fire Administration Building at 1000 Villa Street and the results of the space study completed in 2010. EXISTING BUILDING DESIGN The Police /Fire Administration Building, or Shatz Building, was constructed in 1979 to 1980 with a total square footage of approximately 43,000. The building houses all fixed Police operations as well as the Fire Chief, Battalion Chiefs and support staff. The building design incorporated skylights, sloped glazing (windows) and tall expanses of recessed glazing to maximize daylighting, with mixed success. While allowing natural light into the building, the skylights and glazing have presented problems with leaking, glare and heat gained in the building. The building is constructed of reinforced concrete block, which has made modifications to the interior layout challenging. The building does not meet current seismic standards because of its age. Daniel H. Rich March 9, 2012 Page 2 RECENT AND RECOMMENDED MAINTENANCE AND IMPROVEMENTS Because the building has been in service on a 24/7 basis for over 30 years, a number of building systems have deteriorated and have needed improvement or replacement. Several significant maintenance and improvement projects have been completed in recent years to address these needs, including: Project and Description Approximate Cost Police Evidence Room Installed collapsible shelving in Evidence Room to provide more Modernization, efficient use of existing space. Project 07 -22 ($150,000) Emergency Generator, Replaced emergency generator that serves Police /Fire Building with Project 07 -41 ($520,000) new generator that serves both the building and City Water Well No. 22, which is also on -site. Police /Fire Building Remodeled locker rooms and showers; installed bullet - resistant Interior Refurbishment, glass in lobby; improved closed- circuit TV; remodeled dispatch area Project 07 -42 ($400,000) (did not include new dispatch equipment); new carpet and paint in select areas; improvements in break room; and other miscellaneous items. Computer Room Expanded space and cooling capacity in computer equipment room. Improvements, Improvements allowed installation of updated computer, telephone Project 09 -18 ($475,000) and CCTV improvements to support Police /Fire activities and back -up capabilities for City Hall. Cost shown is for building and cooling improvements only. Computer and telephone equipment was purchased separately. Police /Fire Replace file at building front entry; remodel public rest rooms; Administration Building update /remodel auditorium; enclose unused exterior courtyard to Refurbishment, increase building area; install audio - visual equipment and upgraded Project 12 -28 ($450,000) furniture, electrical and signage in EOC. Miscellaneous Facilities ADA curb cuts, electrical upgrades, paint, mold remediation, HVAC Work ($60,000) improvements, water proofing, renovate armory, etc. Daniel H. Rich March 9, 2012 Page 3 These projects have substantially improved the functionality of some areas of the building, though several areas are still in need of updating, including: Property and Evidence Processing Area: Remodel the processing area to provide more space to work with evidence, add computer access and improve workflow in the area. Work includes replacing the secure property lockers, providing secure cold storage for evidence, and opening the wall between the work area and the hallway to create more counter space. • Arrest, Intake and Booking (AIB) Area: Improve the work area to process prisoners, including moving the existing counter and sink, removing obsolete equipment and installing cubicles to store prisoner property. • Elevator: Replace siding and flooring in elevator with modern materials to eliminate odor and brighten the space. Similar work has been performed on City Hall elevators. • Rear Door: Modify rear door to allow for pallet -sized deliveries. • Main Kitchen: Replace the kitchen counter, sink, appliances and cabinets and generally update the lunch room. • Staff Rest Rooms: Remodel staff rest rooms, including new fixtures and flooring and tile repairs. Staff estimates that an additional $451,000 will be needed to supplement the existing Capital Improvement Project (CIP) 12 -28 to complete these additional improvements. If these improvements are approved, most of the key areas of the building will have been updated and no significant remodel of existing spaces is anticipated for at least five years. Though existing spaces have been improved, the space constraints in the building will still be largely unaddressed. Staff may recommend a 2,500 to 3,000 square foot preengineered building on the site to provide additional storage if a new or expanded facility will not occur for several years. Three shipping containers in the parking lot are currently used for storage of large evidence, materials and supplies. A small building would provide storage space that is more accessible, better lit, more flexible and generally better suited to the Police Department's storage needs. While a detailed cost estimate has not been prepared, such a building would likely cost approximately $600,000 and could be placed at the location of the former K -9 training area. Daniel H. Rich March 9, 2012 Page 4 Based on previous experience, staff expects the level of maintenance at this facility to remain relatively high, with HVAC, plumbing, mechanical system and other repairs occasionally necessary as systems age. A recent example of such a repair is a leaking condensate drain that resulted in mold in.the wall and carpet of an office. After remediation of the mold, air quality samples were taken throughout the building to proactively determine if mold existed in other areas. Results showed that airborne mold levels were lower than the air outside, which indicates that there is not a health concern for building occupants. SPACE STUDY An analysis of the current and future space requirements of the Police and Fire Departments was prepared as part of the 2010 Police /Fire Building Space Study. The study also identified alternatives, along with cost estimates, for meeting the projected space requirements of the two departments in 2030. A summary of the study results is attached. Michael A. Fuller Public Works Director MAF /5 /PWK 905- 03- 09- 12M -E^ Attachment: L. Police /Fire Building Space Study Summary, September 10, 2010 cc: PC, FC, PC— Bosel, F/c CITY OF MOUNTAIN VIEW MEMORANDUM DATE: September 10, 2010 TO: Michael A. Fuller, Public Works Director Scott S. G. Vermeer, Police Chief Bradley C. Wardle, Fire Chief FROM: Rey S. Rodriguez, Senior Project Manager SUBJECT: SPACE PLANNING UPDATE POLICE /FIRE BUILDING SPACE STUDY, PROJECT 07 -22 PURPOSE The purpose of this memorandum is to summarize the results of the Draft Space Needs Study prepared by Beverly Prior Architects (BPA) for the Police /Fire Administration Building and to identify next steps for a Council Study Session. BACKGROUND In July 2009, Council authorized an agreement with BPA to prepare a Space Needs Study for the Police /Fire Administration Building. The objective of the study was to provide Council with alternatives to address deficiencies in the 30- year -old building. This study includes an analysis of space requirements (based on current and future needs of the Police and Fire Departments) and alternatives with cost estimates to correct the space deficiencies. Alternatives proposed include a building addition, a new building on the current site and a new building at a new site in the North Bayshore Area. Since 1980, the existing building has provided administrative offices for the Police and Fire Departments plus parking for staff, visitors and City vehicles. Two key building functions include the Communications and Emergency Operations Centers, both located on the lower level of the building. Key functional deficiencies of the building include: existing staff offices and work stations are either larger or smaller than standard sizes compared to other City facilities; growth of some Police Department divisions has resulted in insufficient space; the Emergency Operations Center is undersized and lacks necessary support spaces; staff equipment storage demand has increased beyond capacity; the building lacks a vehicle processing area; the public rest rooms located near the auditorium do not meet Americans with Disabilities Act (ADA) September 10, 2010 Page 2 requirements; a shortage of meeting rooms, with some spaces undersized to meet the needs for training larger groups. The building's design and construction meets the 1976 Uniform Building Code. Over the past 30 years, seismic codes have become more stringent, including the requirement for buildings to provide essential services to minimize fire hazards, resist seismic forces and remain operational following such an event. Major renovation of the building will require modifications to comply with the ADA and a complete seismic upgrade. The estimated cost to seismically retrofit the building is $4 million. SPACE NEEDS STUDY RESULTS Methodology To prepare the study, BPA compiled detailed user questionnaires, conducted interviews, inspected the building and updated the original floor plans. Based on the data, BPA generated building space and parking needs estimates to meet today's needs and for the year 2030. The results are included in the Draft Police /Fire Administration Building Space Needs Study and summarized below. Staff Space Needs BPA estimates staff is currently operating in a building that meets only 40 percent of the space actually required in 2010. The existing building houses a total of 167 staff in 42,500 square feet. In order to provide adequate space for existing staff, BPA estimates an additional 34,600 square feet of space is needed, for a total of 77,100 square feet. The projection is based on existing staff levels plus storage and operational needs in the building. Over the next 20 years, BPA projects both departments will grow by a total of 16 staff, requiring an additional 1,600 square feet, for a total of 78,700 square feet in 2030. The 78,700 square feet includes the main building (71,200 square feet) and an ancillary building (7,500 square feet). Building Alternatives Anale BPA analyzed three alternatives to meet the projected space requirements in 2030. The first, Alternative 1, is Renovation and Expansion of the Existing Facility with an 18,000 square foot, two -level addition. Two alternatives analyze new buildings, each 71,200 square feet. Alternative 2, Replacement of Facility at Existing Site, is on the current site; and Alternative 3, Replacement of Facility at New Site, is located on a new parcel. For planning purposes, BPA assumed Evelyn Avenue is incorporated into the site and provides additional land in Alternatives 1 and 2. Actual changes to the parcel and vacating Evelyn Avenue would require Council action. Included in all three September 10, 2010 Page 3 alternatives is a low -cost, 7,500 square foot ancillary building located separate from the main building for storage. See Attachment 1 for a summary of the building sizes. In Alternative 1, Renovation and Expansion of the Existing Facility, the lower -level addition includes adding a vehicle processing area, the fitness room and men's and women's locker rooms. The upper level relocates the Emergency Operations Center (EOC) into a larger space with new support areas and expanded briefing and report - writing rooms. For the existing building, a seismic, ADA and complete technology, mechanical and electrical systems upgrade is included. The vacated areas of the existing building are reconfigured to meet the City's current space standards. A freight elevator is included with the addition to service the entire building. In the renovation and expansion alternative, only 86 percent of the 2010 space need is met since configuration of the existing building makes it difficult for expansion. Improvements and space reallocation in the existing building creates the following outcomes: • Expands Traffic Unit. • Expands Community Services Officers' work area. • Expands and reallocates space for Professional Standards, Police Officers Association, SRO, Gang Unit and counseling functions. • Reallocates approximately 1,000 square feet for storage. • Increases sally port from two to three bays. • Increase Battalion Chief's offices from two to three dedicated offices. • Expands and upgrades public rest rooms adjacent to auditorium. • Relocates several departmental functions to improve space efficiency. In Alternative 2, Replacement of Facility at Existing Site, 100 percent of the space needs are met in a new 71,200 square foot, three - story, four -level building. The new building overlaps the rear parking area and Evelyn Avenue with one level below grade, for a total building height of 54'. All space needs and program requirements are met in the new building. Alternative 3 is Replacement of Facility at New Site. For purposes of the Space Study, BPA analyzed a 5.15 -acre site currently for sale and located in the North Bayshore Area of the City. The building is a 71,200 square foot, three - story, four - level, above -grade September 10, 2010 Page 4 building with a height of 64'. All space needs and program requirements are met in the new building. Parkin The existing facility provides a total of 167 parking spaces as follows: 122 secure spaces and 45 nonsecured spaces.. A portion of.the nonsecure spaces is allocated to visitor parking. Due to a gradual. increase in parking demand in recent years, staff uses Franklin Street, Oak Street.and the Franklin Street parking lot for additional parking. Based on BPA's analysis, 276 spaces are needed to meet today's parking needs, reflect- ing a shortage of 109 spaces. Alternative 1 provides 207 spaces in a two -story parking structure with one -half level below grade and 69 surface parking spaces. In Alternative 2, the parking needs are met in a three - story, four -level parking structure with one -half level below grade. Alternative 3 parking needs are met by utilizing all surface parking. Attachment 1 compares the parking solutions for each alternative. Cost Estimates for Each Alternative The project costs prepared by BPA are shown on Attachment 1. Costs for each alterna- tive include construction and construction contingency, design fees, professional services fees, City administration, project management and inspection costs, design contingency and cost rise through June 2015, Land costs for Alternative 3 are not included, but a range for estimating purposes is between $9 million and $12 million, The total cost for land and construction for Alternative 3 is approximately $59 million to $62 million. NEXT STEPS The project's next step is to update Council on the results of the Draft Space Needs Study and obtain their input and direction. The Draft Space Needs Study for the Police /Fire Administration Building, dated July 2010,.is attached for your review. Prepared by; '10 Rey S. 70driguez Senior Project Manager RSR/7/PWK/999- 08- 17- 10M -E^ Attachments cc: CA, FASD, HRD(A), BC— ,DelCarlo, MDSM, DE, SPIV.C-- Rodriguez, File 07 -22 Attachment 1 * Includes cost rise through June 2015. ** Does not include land cost. RSR /7 /PWK 999- 08- 17- 10A -E^ Alternative 1— Alternative 2— Alternative 3— Renovation and Replacement of Replacement of Expansion of the Facility at Facility at New Existing Facility Existing Facility Existing Site Site Building Stories Two Stories Two Stories Four Stories Two Stories Total Square Feet 42,500 SF 67,850 SF 78,700 SF 78,700 SF (86% of need) (100% of need) (100% of need) Parking Spaces 167 276 328 277 (100% of need) (118% of need) (100% of need) Parking Type Surface Two -Story Four -Story Surface (Structure or Structure and Structure Surface) Surface Spaces Total Project — $34.7 Million $65.8 Million $50.0 Million" Cost* * Includes cost rise through June 2015. ** Does not include land cost. RSR /7 /PWK 999- 08- 17- 10A -E^