HomeMy WebLinkAboutCapital Improvement Program Adopted FY 2012-2013CAPITAL IMPROVEMENT PROGRAM
ADOPTED FY 2012 -13
PLANNED FY 2013 -14 THROUGH FY 2016 -17
City of Mountain View, California
� 0 . wor,
Mission Statement:
The City of Mountain View provides quality services
and facilities that meet the needs of a caring and diverse
community in a financially responsible manner.
CITY OF MOUNTAIN VIEW
Capital Improvement Program
Adopted FY2012 -13
Planned FY2013 -14 through FY2016 -17
City Council
R. Michael Kasperzak, Jr., Mayor
John Inks, Vice Mayor
Margaret Abe -Koga
Ronit Bryant
Laura Macias
Tom Means
Jac Siegel
Submitted by:
Daniel H. Rich, City Manager
Michael A. Fuller, Public Works Director
Linda Forsberg, Transportation and Business Manager
Prepared by:
Jerry Burgess, Senior Administrative Analyst
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
TABLE OF CONTENTS
Subs ect P
Peres
Transmittal Memorandum .................................................................. ..............................1 —
—8
FY 2012 -13 through FY 2016 -17 Projects ....................................... ..............................9-14
Police /Fire Administration Building Refurbishment Memorandum .............Section 3
CITY OF MOUNTAIN VIEW
MEMORANDUM
Public Works Department
DATE: August 24, 2012
TO: City Council
FROM: Jerry Burgess, Senior Administrative Analyst
Linda Forsberg, Transportation and Business Manager
Michael A. Fuller, Public Works Director
Daniel H. Rich, City Manager
SUBJECT: Adopted Fiscal Year 2012 -13 Through Fiscal Year 2016 -17 Capital
Improvement Program
CAPITAL IMPROVEMENT PROGRAM DEVELOPMENT AND APPROVAL
PR (lC'FSS
The City Council provided guidance for the development of the Adopted Fiscal Year
2012 -13 through Fiscal Year 2016 -17 Capital Improvement Program (CIP) during Study
Sessions on March 20, May 1 and June 5, 2012.
The Five -Year CIP was adopted by the City Council on June 12, 2012. Funding for
Fiscal Year 2012 -13 projects was approved as part of the adoption of Fiscal Year 2012 -13
budgets on June 12, 2012.
CAPITAL IMPROVEMENT PROGRAM FUNDING PRIORITIES
Recent CIPs have placed a priority on funding nondiscretionary annual and periodic
infrastructure maintenance and replacement projects that preserve the City's significant
investment in its infrastructure and facilities and/or are required to address health/
safety concerns or comply with regulatory requirements. Only a limited number of
new discretionary projects have been funded.
Appendix 1 provides an overview of the methods staff uses to track the condition of
City infrastructure to determine the timing and scope of required repairs and/or
replacements.
Adopted FY 2012 -13 through FY 2016 -17 CIP
August 24, 2012
Page 2 of 8
ADOPTED FISCAL YEAR 2012 -13 THROUGH FISCAL YEAR 2016 -17 CAPITAL
IMPROVEMENT PROGRAM
City resources to fund capital improvement projects continue to be constrained as the
result of the slow pace of economic recovery at the National, State and local levels. Two
important funding sources for the CIP, the CIP Reserve and Construction/ Conveyance
Tax (C/ C Tax) Funds, have been particularly impacted.
The Adopted CIP assumes that, during its five -year planning horizon, there will be no
General Fund carryover available to replenish the CIP Reserve Fund and only a limited
amount of funding will be returned to the CIP Reserve from closed projects to fund new
and/or amended projects. C/ C Tax Fund contributions to the CIP are anticipated to be
less than $2 million annually.
Despite financial challenges, the Adopted Five -Year CIP is balanced, maintains funding
for all planned nondiscretionary annual /periodic infrastructure maintenance projects
and discretionary projects previously included in the outer years of the CIP, funds all
Council- approved Tier 11 and Tier 22 projects reviewed during the CIP development
process, and provides funding for a limited number of new and amended projects.
A complete list of capital projects included in the Adopted Five -Year CIP is provided in
the 2012 -13 to 2016 -17 projects section of this document.
Adopted Fiscal Year 2012 -13 Capital Projects
New Projects
The first year of the Adopted Five -Year CIP funds the following nine new projects in
addition to a number of planned nondiscretionary annual and periodic infrastructure
maintenance projects.
1 Tier 1 —New projects for infrastructure maintenance, regulatory compliance or public health/ safety, or
funding amendments to existing capital projects for these purposes.
2 Tier 2 —New or requested amendments to existing, discretionary projects. Although these projects are
desirable and would certainly enhance City operations and facilities, they are not required to repair/
replace broken infrastructure, meet regulatory requirements and /or address public health /safety
concerns.
Adopted FY 2012 -13 through FY 2016 -17 CIP
August 24, 2012
Page 3 of 8
ADOPTED NEW CAPITAL PROJECTS
FISCAL YEAR 2012 -13
Project
Approved
Funding Sources
Number
Project Name
Funding
Project 13 -27
City Bridges and Culverts
$ 60,000
C/C Tax
Structural Inspections
30,000
Shoreline Community
Project 13 -28
Dana Street Reconstruction
20,000
C/C Tax
205,000
Gas Tax
Project 13 -29
Residential Parking Permit
32,000
C/C Tax
Program Stud
Project 13 -30
Shoreline Boulevard Adaptive
130,000
C/C Tax
Signal System
413,000
Shoreline Community
800,000
Potential TFCA Grant
Project 13 -31
Shoreline Golf Links
160,000
Shoreline Community
Improvements
Project 13 -32
CPA Theater Seat and Carpeting
302,000
C/C Tax
Replacement
Project 13 -33
CPA SecondStage Tension Grid
184,000
C/C Tax
Installation
Project 13 -34
Landels Park Restroom
360,000
Park Land
Project 13 -35
Mayfield Development Traffic
560,000
Development Impact
Improvements and Monitoring
Fees
TOTAL
$3,256,000
Additional information regarding each of these projects is provided in the project
descriptions section of this document.
Amended Projects
Year 1 of the Adopted Five -Year CIP also includes the following funding amendments
to existing capital projects reflecting revisions to project scopes and funding. Addi-
tional information regarding these projects is available in the project descriptions
section of this document.
Adopted FY 2012 -13 through FY 2016 -17 CIP
August 24, 2012
Page 4 of 8
AMENDMENTS TO EXISTING CAPITAL PROJECTS
FISCAL YEAR 2012 -13
Project
Funding
Funding Sources
Number
Project Name
Amendments
Project 05 -39
Recycled Water Distribution System
($3,100,000)
Shoreline Community
Construction
Project 08 -18
Information Technology Computer Projects
(25,000)
Various
Project 09 -35
Install New Police Radio System
30,000
C/C Tax
Improvements/ Monopole
170,000
Shoreline Community
Project 10 -29
Library Automated Materials Handling
(161,000)
C/C Tax
System, Phase II, Design and Construction
Project 10 -39
California Street /Escuela Avenue, California
467,000
Gas Tax
Street /Ortega Avenue and Whisman
Road/ Middlefield Road Traffic Signal
Modifications
Project 10 -42
Stevens Creek Trail, Sleeper Avenue to Dale
(120,000)
Park Land
Avenue /Heatherstone Way, Construction
Project 11 -27
Library Space Modifications, Design and
161,000
C/C Tax
Phase I
Project 11 -28
Fire Station No. 4 Drill Grounds
83,000
C/C Tax
Modifications
Project 11 -30
San Luis Avenue Reconstruction
(20,000)
C/C Tax
(205,000)
Gas Tax
Project 11 -35
Stevens Creek Trail Access Point
120,000
Park Land
Improve nts North of El Camino Real
Project 12 -18
Information Technology Computer Projects
50,000
Various
Project 12 -28
Police /Fire Administration Building
451,000
C/C Tax
Refurbishment
Project 12 -29
Mechanical System Replacement at Eagle
353,000
C/C Tax
and Ren storff Pools
Project 12 -36
Rock Church Refurbishment and
262,000
Park Land
Modifications
400,000
C/C Tax
138,000
CDBG Funds
TOTAL
$ 946 O00)
Staff's initial proposal for funding amendments to existing information technology
projects is provided in Appendix 2. Those funding amendments were subsequently
revised by the Council Technology Committee at its April 24, 2012 meeting.
A memorandum describing the need for additional funding for upgrades and improve-
ments to the Police/ Fire Administration Building is provided in Appendix 3.
Adopted FY 2012 -13 through FY 2016 -17 CIP
August 24, 2012
Page 5 of 8
Funding adjustments were also made to the following planned Fiscal Year 2012 -13
nondiscretionary annual and periodic infrastructure maintenance and replacement
projects to address current and anticipated infrastructure maintenance and replacement
needs.
• Project 13 -02, Traffic and Streetlight Improvements — $94,000 in additional funding
was approved in Fiscal Year 2012 -13 to begin to gradually increase annual expend-
itures for radar speed sign maintenance/ replacement, the replacement of traffic
signal battery backup systems, and increasing the number of streetlight poles
replaced each year. The total additional funding over the five -year planning
horizon of the CIP is $534,000 ($497,000 C/ C Tax, $37,000 Shoreline Community).
• Project 13 -12, Street Lane Line and Legend Repainting —Based on updated contrac-
tor cost estimates, funding was increased from $276,000 to $336,000 to cover higher
labor and materials costs. Additional funding was also approved for the project in
Years 3 and 5 of the Adopted CIP —the years the project is fully funded.
• Project 13 -23, TDA Project —Mercy/ Calderon Intersection Traffic - Calming Improve-
ments — The installation of permanent traffic - calming improvements at the
intersection of Mercy Street and Calderon Avenue, including bulb -outs, on the two
northern corners of the intersection, median islands and crosswalk modifications,
was approved by the City Council as the City's annual Transportation Development
Act (TDA) project for Fiscal Year 2012 -13. TDA funding for this project was
increased from $50,000 to $122,000.
• Annual Americans with Disabilities Act (ADA) Curb Ramp Installation Project —
The installation of the curb ramps funded from the Fiscal Year 2011 -12 Annual
Installation of ADA Curb Ramps Project will mark the completion of an effort
started in Fiscal Year 2006 -07 to remove curb - related barriers (i.e., vertical and
rolled curbs) throughout the City as required by the ADA. There will be no
Annual ADA Curb Ramp Project in Fiscal Year 2012 -13; however, Years 2 and 4 of
the Five -Year CIP will include a new $60,000 biennial project to fund additional
curb ramp improvements in the future.
Adopted FY 2012 -13 through FY 2016 -17 CIP
August 24, 2012
Page 6 of 8
Outer Year Projects in the Adopted Five -Year CIP
Years 2 through 5 of the Adopted Five -Year CIP include a limited number of new
nondiscretionary and discretionary projects added to the outer years of the CIP and
timing adjustments to projects previously scheduled to occur in the outer years of the
CIP.
Fiscal Year
Project
Funding Request
Funding Sources
2013 -14
Project 14 -28, Street Sign Replacements
$ 182,000
C/C Tax
20,000
Shoreline Community
2013 -14
Project 14 -29, Doane Avenue Reconstruction
55,000
C/C Tax
204,000
Gas Tax
348,000
Measure B
2013 -14
Project 14 -30, South Whisman Area Park,
835,000
Park Land
Design
2013 -14
Project 14 -31, Permanente Creek Trail, Rock
215,000
Shoreline Community
Street to Middlefield Road
550,000
Grant Funding
2013 -14
Project 14 -32, Sewage Pump Station
250,000
Wastewater
Replacement Analysis
2013 -14
Project 14 -33, Interceptor Force Trunk Main
250,000
Wastewater
Manhole Construction /Ins ection /Cleanmi
2013 -14
Project 14 -34, Shoreline Maintenance Storage
676,000
Shoreline Community
Plan
2014 -15
Project 15 -27, Drew Avenue Reconstruction
56,000
C/C Tax
214,000
Gas Tax
349,000
Measure B
2014 -15
Project 15 -28, South Whisman Area Park,
1,280,000
Park Land
Construction
3,390,000
TBD Funding
2014 -15
Project 15 -29, Interceptor Force Trunk Main—
2,500,000
Wastewater
Rehabilitation
2014 -15
Project 15 -30, Central Sewage Trunk Main
150,000
Wastewater
Inspection and Cleaning
2015 -16
Project 16 -27, Traffic Signal Replacements
379,000
C/C Tax
2015 -16
Project 16 -28, Hackett Avenue Reconstruction
57,000
C/C Tax
224,000
Gas Tax
350,000
Measure B
2015 -16
Project 16 -29, Central Sewage Trunk Main—
2,500,000
Wastewater
Rehabilitation
2016 -17
Project 17 -26, Traffic Signal Replacements
386,000
C/C Tax
2016 -17
Project 17 -27, Wagner Avenue Reconstruction
59,000
C/C Tax
234,000
Gas Tax
351,000
Measure B
2016 -17
Project 17 -28, West Sewage Trunk Main
200,000
Wastewater
Inspection and Cleaning
TOTAL
J16,264 O00
Adopted FY 2012 -13 through FY 2016 -17 CIP
August 24, 2012
Page 7 of 8
New projects include sanitary sewer rehabilitation projects focused on the rehabilitation
of some of the sewer system's larger infrastructure components (e.g., the pump station
and trunk mains), the establishment of a new nondiscretionary project starting in Fiscal
Year 2015 -16 for the replacement of one traffic signal each year, and the possible exten-
sion of the Permanente Creek Trail from its future terminus at Rock Street to West
Middlefield Road.
Additionally, the timing of some previously planned outer year projects (e.g., Rex
Manor street reconstructions and the design and construction of a South Whisman Area
Park) has been adjusted.
Unscheduled Projects
The Unscheduled Projects section of this document provides a list of major unfunded
projects, as well as a list of other unscheduled projects that were not programmed into
the Five -Year CIP because of funding limitations and/or their lower - priority status as
compared to other projects.
Active Projects and Projects to Close
Staff carefully reviewed the status of all active capital projects to determine which pro-
jects could be closed at the end of Fiscal Year 2011 -12 so that unspent balances could be
reprogrammed to other capital projects. This effort resulted in over $1.1 million of CIP
Reserve and C/C Tax Funds being returned to these two financially constrained funds.
A list of the remaining active projects is provided in the Active Projects section of this
document.
A list of projects closed at the end of the 2011 -12 fiscal year is provided in the Projects to
Close section of this document.
CONCLUSION
The Adopted Fiscal Year 2012 -13 through Fiscal Year 2016 -17 CIP places a priority on
funding annual and periodic infrastructure projects that preserve the City's significant
investment in infrastructure and facilities, and a limited number of new projects
responding to City Council priorities.
Adopted FY 2012 -13 through FY 2016 -17 CIP
August 24, 2012
Page 8 of 8
Next year, Fiscal Year 2013 -14 will be the second year of the biennial CIP development
cycle established by the City Council in 2005. Consequently, there will be no broad call
for new projects. However, the City Council will have an opportunity to review and
revise the CIP to reflect the City's new capital project funding priorities.
LF4B /4 /PWK
901- 08- 21 -12M
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Fiscal Year 2012 -13 through Fiscal Year 2016 -17 Projects
All numbers are in thousands (1,000)
Brief descriptions and funding sources for the projects below are provided on the pages indicated.
Fiscal Year 2012 -13 Adopted Capital Improvement Projects
Project No.
Adopted Projects
Budget
Page
Non Discretionary
13 -01
Street Resurfacing Program
$ 828
15
13 -02
Traffic and Streetlight Improvements
291
15
13 -03
Slurry Seal Program
121
15
13 -04
Water System Improvements
320
16
13 -05
Wastewater System Improvements
144
16
13 -06
Concrete Sidewalk/Curb Repairs
276
16
13 -07
Parks Pathway Resurfacing
75
17
13 -08
Shoreline Pathway, Roadway, Parking Improvements
177
17
13 -09
Forestry Maintenance Program and Street Tree Replanting
287
17
13 -10
Shoreline Landfill Cap Maintenance and Repairs
121
18
13 -11
Developer Reimbursements
112
18
13 -12
Street Lane Line and Legend Repainting
336
18
13 -13
Landfill Gas /Leachate System Repairs & Improvements
121
19
13 -14
Facilities Maintenance Plan
496
19
13 -15
Annual Traffic Studies/NTMP Improvements
121
19
13 -16
Maintenance Agreement for JPB /VTA Transit Center
55
20
13 -17
Shoreline Infrastructure Maintenance
221
20
13 -18
Information Technology Computer Projects
471
20
13 -19
Biennial Park Renovations /Improvements
99
21
13 -20
Biennial Good Neighbor Fence Replacements
33
21
13 -21
Miscellaneous Water Main/Service Line Replacement
1,665
22
13 -22
Miscellaneous Storm/Sanitary Sewer Main Replacement
1,435
22
13 -23
TDA Project - Mercy /Calderon Intersection Traffic Calming Improvements
122
22
13 -24
Biennial ADA Improvements to City Facilities
83
23
13 -25
Annual New Energy Conservation Measures
166
23
13 -26
Downtown Parking Structure and Lots Restriping
88
23
13 -27
City ridges and Culverts Structural Inspections
90
24
Sub - total: Non-Discretionary,
$ 8,354
Discretionary
13 -28
Dana Street Reconstruction
$ 225
27
13 -29
Residential Parking Permit Program Study
32
27
13 -30
Shoreline Boulevard Adaptive Signal System
1,343
27
13 -31
Shoreline Golf Links Improvements
160
28
13 -32
Center for the Performing Arts (CPA) Theater Seat and Carpeting Replacement
302
28
13 -33
Center for the Performing Arts (CPA) SecondStage Tension Grid Installation
184
28
13 -34
Landels Park Restroom
360
29
13 -35
Mayfield Develo ment Traffic Improvements and Monitoring
560
29
Sub - total: Discretionar
$ 3,166
Total: FY 2012 -13 Adopted Projects
$ 11,520
Page 9
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Fiscal Year 2012 -13 through Fiscal Year 2016 -17 Projects
All numbers are in thousands (1,000)
Brief descriptions and funding sources for the projects below are provided on the pages indicated.
Fiscal Year 2013 -14 Planned Capital Improvement Projects
Project No.
Planned Projects
Budget
Page
Non Discretionary
14 -01
Street Resurfacing Program
$ 844
15
14 -02
Traffic and Streetlight Improvements
297
15
14 -03
Slurry Seal Program
123
15
14 -04
Water System Improvements
327
16
14 -05
Wastewater System Improvements
146
16
14 -06
Concrete Sidewalk/Curb Repairs
282
16
14 -07
Parks Pathway Resurfacing
76
17
14 -08
Shoreline Pathway, Roadway, Parking Improvements
180
17
14 -09
Forestry Maintenance Program and Street Tree Replanting
293
17
14 -10
Shoreline Landfill Cap Maintenance and Repairs
124
18
14 -11
Developer Reimbursements
112
18
14 -12
Street Lane Line and Legend Repainting
52
18
14 -13
Landfill Gas /Leachate System Repairs & Improvements
124
19
14 -14
Facilities Maintenance Plan
507
19
14 -15
Annual Traffic Studies/NTMP Improvements
124
19
14 -16
Maintenance Agreement for JPB /VTA Transit Center
56
20
14 -17
Shoreline Infrastructure Maintenance
225
20
14 -18
Information Technology Computer Projects
507
20
14 -19
Biennial Median Renovations and Roadway Landscape Renovations
68
21
14 -20
Biennial Real Estate Technical and Legal Services
68
21
14 -21
Miscellaneous Water Main/Service Line Replacement
1,915
22
14 -22
Miscellaneous Storm /Sanitary Sewer Main Replacement
1,465
22
14 -23
TDA Projects
60
22
14 -24
Biennial Installation of ADA Curb Ramps
59
23
14 -25
Annual New Energy Conservation Measures
84
23
14 -26
Biennial PMP Recertification
66
24
14 -27
Tennis Court Resurfacing at Cooper, Stevenson, Sylvan, and Whisman
79
24
14 -28
Street Sign Replacements
202
25
Sub - total: Non-Discretionary
$ 8,465
Discretionary
14 -29
Doane Avenue Reconstruction
$ 607
29
14 -30
South Whisman Area Park, Design
835
29
14 -31
Permanente Creek Trail, Rock Street to West Middlefield Road
765
30
14 -32
Sewage Pump Station Replacement Analysis
250
30
14 -33
Interceptor Force Trunk Main - Manhole Construction, Inspection and Cleaning[]
250
31
14 -34
Shoreline Maintenance Storage Plan
676
31
Sub - total: Discretionar
$ 3,383
Total: FY 2013 -14 Planned Projects
$ 11,848
Page 10
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Fiscal Year 2012 -13 through Fiscal Year 2016 -17 Projects
All numbers are in thousands (1,000)
Brief descriptions and funding sources for the projects below are provided on the pages indicated.
Fiscal Year 2014 -15 Planned Capital Improvement Projects
Project No.
Planned Projects
Budget
Page
Non Discretionary
15 -01
Street Resurfacing Program
$ 861
15
15 -02
Traffic and Streetlight Improvements
302
15
15 -03
Slurry Seal Program
127
15
15 -04
Water System Improvements
333
16
15 -05
Wastewater System Improvements
149
16
15 -06
Concrete Sidewalk/Curb Repairs
287
16
15 -07
Parks Pathway Resurfacing
78
17
15 -08
Shoreline Pathway, Roadway, Parking Improvements
184
17
15 -09
Forestry Maintenance Program and Street Tree Replanting
299
17
15 -10
Shoreline Landfill Cap Maintenance and Repairs
126
18
15 -11
Developer Reimbursements
116
18
15 -12
Street Lane Line and Legend Repainting
349
18
15 -13
Landfill Gas /Leachate System Repairs & Improvements
126
19
15 -14
Facilities Maintenance Plan
517
19
15 -15
Annual Traffic Studies/NTMP Improvements
126
19
15 -16
Maintenance Agreement for JPB /VTA Transit Center
57
20
15 -17
Shoreline Infrastructure Maintenance
230
20
15 -18
Information Technology Computer Projects
515
20
15 -19
Biennial Park Renovations /Improvements
103
21
15 -20
Biennial Good Neighbor Fence Replacements
34
21
15 -21
Miscellaneous Water Main/Service Line Replacement
2,165
22
15 -22
Miscellaneous Storm /Sanitary Sewer Main Replacement
1,495
22
15 -23
TDA Projects
60
22
15 -24
Biennial ADA Improvements to City Facilities
86
23
15 -25
Annual New Energy Conservation Measures
172
23
15 -26
Cuesta Park Tennis Court Resurfacing
80
24
Sub - total: Non - Discretionary
$ 8,977
Discretionary
15 -27
Drew Avenue Reconstruction
$ 619
29
15 -28
South Whisman Area Park, Construction
4,670
30
15 -29
Interceptor Force Trunk Main - Rehabilitation
2,500
31
15 -30
Central Sewage Trunk Main - Inspection and Cleaning
150
31
Sub - total: Discretionary
$ 7,939
Total: FY 2014 -15 Planned Projects
$ 16,916
Page 11
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Fiscal Year 2012 -13 through Fiscal Year 2016 -17 Projects
All numbers are in thousands (1,000)
Brief descriptions and funding sources for the projects below are provided on the pages indicated.
Fiscal Year 2015 -16 Planned Capital Improvement Projects
Project No.
Planned Projects
Budget
Page
Non Discretionary
16 -01
Street Resurfacing Program
$ 879
15
16 -02
Traffic and Streetlight Improvements
322
15
16 -03
Slurry Seal Program
129
15
16 -04
Water System Improvements
340
16
16 -05
Wastewater System Improvements
152
16
16 -06
Concrete Sidewalk/Curb Repairs
293
16
16 -07
Parks Pathway Resurfacing
79
17
16 -08
Shoreline Pathway, Roadway, Parking Improvements
187
17
16 -09
Forestry Maintenance Program and Street Tree Replanting
305
17
16 -10
Shoreline Landfill Cap Maintenance and Repairs
129
18
16 -11
Developer Reimbursements
116
18
16 -12
Street Lane Line and Legend Repainting
54
18
16 -13
Landfill Gas /Leachate System Repairs & Improvements
129
19
16 -14
Facilities Maintenance Plan
527
19
16 -15
Annual Traffic Studies/NTMP Improvements
129
19
16 -16
Maintenance Agreement for JPB /VTA Transit Center
59
20
16 -17
Shoreline Infrastructure Maintenance
234
20
16 -18
Information Technology Computer Projects
527
20
16 -19
Biennial Median Renovations and Roadway Landscape Renovations
70
21
16 -20
Biennial Real Estate Technical and Legal Services
71
21
16 -21
Miscellaneous Water Main/Service Line Replacement
2,415
22
16 -22
Miscellaneous Storm /Sanitary Sewer Main Replacement
1,525
22
16 -23
TDA Projects
60
22
16 -24
Biennial Installation of ADA Curb Ramps
62
23
16 -25
Annual New Energy Conservation Measures
88
23
16 -26
Biennial PMP Recertification
69
24
16 -27
Traffic Signal Replacements (Location TBD)
379
25
Sub - total: Non - Discretionary
$ 9,329
Discretionary
16 -28
Hackett Avenue Reconstruction
$ 631
29
16 -29
Central Sewage Trunk Main - Rehabilitation
2,500
31
Sub - total: Discretionary
$ 3,131
Total: FY 2015 -16 Planned Projects
$ 12,460
Page 12
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Fiscal Year 2012 -13 through Fiscal Year 2016 -17 Projects
All numbers are in thousands (1,000)
Brief descriptions and funding sources for the projects below are provided on the pages indicated.
Fiscal Year 2016 -17 Planned Capital Improvement Projects
Project No.
Planned Projects
Budget
Page
Non Discretionary
17 -01
Street Resurfacing Program
$ 897
15
17 -02
Traffic and Streetlight Improvements
341
15
17 -03
Slurry Seal Program
131
15
17 -04
Water System Improvements
347
16
17 -05
Wastewater System Improvements
155
16
17 -06
Concrete Sidewalk/Curb Repairs
299
16
17 -07
Parks Pathway Resurfacing
81
17
17 -08
Shoreline Pathway, Roadway, Parking Improvements
191
17
17 -09
Forestry Maintenance Program and Street Tree Replanting
311
17
17 -10
Shoreline Landfill Cap Maintenance and Repairs
131
18
17 -11
Developer Reimbursements
120
18
17 -12
Street Lane Line and Legend Repainting
363
18
17 -13
Landfill Gas /Leachate System Repairs & Improvements
131
19
17 -14
Facilities Maintenance Plan
538
19
17 -15
Annual Traffic Studies/NTMP Improvements
131
19
17 -16
Maintenance Agreement for JPB /VTA Transit Center
60
20
17 -17
Shoreline Infrastructure Maintenance
239
20
17 -18
Information Technology Computer Projects
537
20
17 -19
Biennial Park Renovations /Improvements
108
21
17 -20
Biennial Good Neighbor Fence Replacements
36
21
17 -21
Miscellaneous Water Main/Service Line Replacement
2,463
22
17 -22
Miscellaneous Storm /Sanitary Sewer Main Replacement
1,555
22
17 -23
TDA Projects
60
22
17 -24
Biennial ADA Improvements to City Facilities
90
23
17 -25
Annual New Energy Conservation Measures
179
23
17 -26
Traffic Signal Replacements (Location TBD)
386
25
Sub - total: Non - Discretionary
$ 9,880
Discretionary
17 -27
Wagner Avenue Reconstruction
$ 644
29
17 -28
West Sewage Trunk Main, Inspection and Cleaning
200
32
Sub - total: Discretionary
$ 844
Total: FY 2016 -17 Planned Projects
$ 10,724
Page 13
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Fiscal Year 2012 -13 through Fiscal Year 2016 -17 Projects
All numbers are in thousands (1,000)
Brief descriptions and funding sources for the projects below are provided on the pages indicated.
Adopted Amendments to Existing Capital Improvement Projects
Project No.
Amended Projects
Budget
Page
Non Discretionary
05 -39
Recycled Water Distribution System Construction
$ (3,100)
33
08 -18
Information Technology Computer Projects
(25)
33
09 -35
Install New Police Radio System Improvements/Monopole
200
34
10 -29
Library Automated Materials Handling System, Phase II, Design and Construction
(161)
34
10 -39
California /Escuela, California /Ortega & Whisman/Middlefield Traffic Signal Modifications
467
35
10 -42
Stevens Creek Trail, Sleeper to Dale/Heatherstone, Construction
(120)
35
11 -27
Library Space Modifications, Design and Phase I
161
36
11 -28
Fire Station No. 4 Drill Grounds Modification
83
36
11 -30
San Luis Avenue Reconstruction
(225)
37
11 -35
Stevens Creek Trail Access Point Improvements North of El Camino Real
120
37
12 -18
Information Technology Computer Projects
50
38
12 -28
Police /Fire Administration Building Refurbishment
451
38
12 -29
Mechanical System Replacement at Eagle and Rengstorff Pools
353
39
12 -36
Rock Church Refurbishment and Modification
800
39
Total: FY 2012 -13 Amended Projects
$ (946)
Page 14
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Non - Discretionary Projects
All numbers are in thousands (1,000)
Project xx -01
Sponsor Department:
Public Works Department
Traffic and Street Light Improvements
Street Resurfacing Program
Category:
g
Streets and Sidewalks
Install asphalt concrete and fog seal overlays,
loops, back -up batteries, LED traffic signal lights,
Additional Annual
None Prevailing Wage No
raise utilities and monuments.
Additional Annual
None Prevailing Wage
Yes
Project Number and Fiscal Year
O &M Costs:
Project?
Project Number and Fiscal Year
Funding Sources
Project Number and Fiscal Year
15 -02 16 -02 1 17 -02
Funding Sources
13 -01 14 -01
15 -01 16 -01 17 -01
CIC Tax
Funding Sources
2012 -13 2013 -14
2014 -15 2015 -16 2016 -17
Total
CIC Tax
$ 77
$ -
$ 80
$ 82
$ 84
$ 323
CIP Reserve
-
79
-
-
-
79
Gas Tax
696
709
724
738
753
3,620
Shoreline Community
55
56
57
59
60
287
Total
$ 828
1 $ 844
1 $ 861
1 S 879
1 $ 897
S 4,309
Project xx -02
Sponsor Department:
Public Works Department
Traffic and Street Light Improvements
Category:
Traffic, Parking and Transportation
Replace traffic signal controllers, traffic detector
loops, back -up batteries, LED traffic signal lights,
Additional Annual
None Prevailing Wage No
radar speed signs, and street light poles. Includes
O &M Costs:
Project?
minor modifications to existing traffic signals to
Project Number and Fiscal Year
improve traffic safety.
Project Number and Fiscal Year
Funding Sources
13 -02 14 -02
15 -02 16 -02 1 17 -02
Funding Sources
2012 -13 2013 -14
2014 -15 2015 -16 2016 -17 Total
CIC Tax
$ 266
$ 272
$ 276
$ 295
$ 312
$ 1,421
Shoreline Community
25
25
26
27
29
132
Total
$ 291
$ 297
$ 302
$ 322
$ 341
$ 1,553
Project xx -03
Sponsor Department:
Public Works Department
Slurry Seal Program
Category:
Traffic, Parking and Transportation
Apply slurry seal to selected street surfaces and
City facility parking lots as required.
Additional Annual
None Prevailing Wage Yes
O &M Costs:
Project?
Project Number and Fiscal Year
13 -03 14 -03
15 -03 16 -03 17 -03
Funding Sources
2012 -13 2013 -14
2014 -15 2015 -16 2016 -17 Total
CIC Tax
$ 12
$ 12
$ 13
$ 13
$ 13
$ 63
Gas Tax
109
111
114
116
118
568
Total
$ 121
$ 123
$ 127
S 129
$ 131
S 631 JI
Page 15
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Non - Discretionary Projects
All numbers are in thousands (1,000)
Project xx -04 Sponsor Department: Public Works Department
Water System Improvements Category: Utilities
Scheduled replacement of water system g
components and minor unscheduled Additional Annual None Prevailing Wage No
improvements to the City's water system. O &M Costs: Project?
Funding Sources
Project Number and Fiscal Year
13 -04
14 -04
15 -04
16 -04
17 -04
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
Water Fund
$ 320
$ 327
$ 333
$ 340
$ 347
$ 1,667
Total
$ 320
$ 327
$ 333
$ 340
$ 347
$ 1,667
Project xx -05
Wastewater System Improvements
Unscheduled improvements /repairs to the City's
wastewater collection and pumping system.
Sponsor Department: Public Works Department
Category: Utilities
Additional Annual Prevailing Wage
O &M Costs: None Project? No
Project Number and Fiscal Year
13 -05 14 -05 15 -05 16 -05 17 -05
Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total
Wastewater Fund $ 144 $ 146 $ 149 $ 152 $ 155 $ 746
Total $ 144 $ 146 $ 149 $ 152 $ 155 $ 746
Project xx -06
Concrete Sidewalk /Curb Repairs
Replace deteriorated sidewalks and repair
concrete curbs, gutters, and sidewalks displaced
by street tree growth, and /or failure of City -
owned utilities.
Sponsor Department: Public Works Department
Category: Streets and Sidewalks
Additional Annual None Prevailing Wage Yes
O &M Costs: Project?
Funding Sources
Project Number and Fiscal Year
13 -06
14 -06
15 -06
16 -06
17 -06
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
PC Tax
$ 276
$ 282
$ 287
$ 293
$ 299
$ 11437
Total
$ 276
$ 282
$ 287
$ 293
$ 299
$ 1,437
Page 16
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Non - Discretionary Projects
All numbers are in thousands (1,000)
Project xx -07 Sponsor Department: Community Services Department
Parks Pathway Resurfacing Category: Parks and Recreation
Renovate various park pathways within City g
parks. Additional Annual Prevailing Wage
O &M Costs: None Project? No
Project Number and Fiscal Year
13 -07 14 -07 15 -07 16 -07 17 -07
Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total
C/C Tax $ 75 $ 76 $ 78 $ 79 $ 81 $ 389
Total $ 75 $ 76 $ 78 $ 79 $ 81 L 389
Project xx -08 Sponsor Department: Community Services Department
Shoreline Pathway, Roadway, Parking Category: Parks and Recreation
Improvements g
Correct drainage problems and damage due to Additional Annual None Prevailing Wage No
differential settlement; provide pathway, roadway O &M Costs: Project?
and parking related improvements.
Project Number and Fiscal Year
13 -08 14 -08 15 -08 16 -08 17 -08
Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total
Shoreline Community $ 177 $ 180 $ 184 $ 187 $ 191 $ 919
Total $ 177 $ 180 $ 184 $ 187 $ 191 $ 919
Project xx -09
Sponsor Department:
Community Services Department
Forestry Maintenance Program and Street
Category:
g
Parks and Recreation
Tree Replanting
Contract to prune, remove, stump, purchase and
Additional Annual
None Prevailing Wage
No
plant approximately 800 to 1,000 medium to
O &M Costs:
Project?
large trees within the City. Maintain trees
damaged by freezing, disease, drought and other
Project Number and Fiscal Year
natural causes.
13 -09
14 -09
15 -09
16 -09
17 -09
Funding Sources
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
C/C Tax
$ 287
$ 293
$ 299
$ 305
$ 311
$ 1,495
Total
$ 287
$ 293
$ 299
$ 305
$ 311
Page 17
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Non - Discretionary Projects
All numbers are in thousands (1,000)
Project xx -10
Shoreline Landfill Cap Maintenance and
Repairs
Regulatory mandates of the Bay Area Air Quality
Management District and the Regional Water
Quality Control Board require the City to protect
the integrity of the landfill cap and prevent
surface emissions by regrading, filling,
recompacting, and making other improvements.
Sources
Solid Waste
Total
Sponsor Department: Public Works Department
Category: Regulatory Requirements
Additional Annual Prevailing Wage
O &M Costs: None Project? No
Project Number and Fiscal Year
13 -10 14 -10 15 -10 16 -10 17 -10
2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total
$ 121 $ 124 $ 126 $ 129 $ 131 $ 631
$ 121 $ 124 $ 126 $ 129 $ 131 =$631]
Project xx -11
Sponsor Department:
Public Works Department
Developer Reimbursements
Category:
g
Streets and Sidewalks
Annual repainting of City street lane lines and
Construction of street and utility improvements
Category:
g
Miscellaneous
legends.
concurrent with private development. Adjacent
Prevailing Wage
O &M Costs:
properties benefiting from street and utility
Additional Annual
Prevailing Wage
improvements will be required to reimburse the
O &M Costs:
None
Project?
No
City for the improvements.
2014 -15 2015 -16 2016 -17
Total
C/C Tax
$ 336
$ 52
Project Number and Fiscal Year
$ 54
$ 363
13 -11 14 -11
15 -11
16 -11 17 -11
-
Funding Sources
2012 -13 2013 -14
2014 -15
2015 -16 2016 -17
Total
C/C Tax
$ 28
$ 28
$ 29
$ 29
$ 30
$ 144
Water Fund
28
28
29
29
30
144
Wastewater Fund
28
28
29
29
30
144
Storm Water Fund
28
28
29
29
30
144
Total
$ 112
$ 112
$ 116
$ 116
$ 120
$ 576
Project xx -12
Sponsor Department:
Public Works Department
Street Lane Line and Legend Repainting
Category:
g
Streets and Sidewalks
Annual repainting of City street lane lines and
legends.
Additional Annual
Prevailing Wage
O &M Costs:
None
Project?
Yes
Project Number and Fiscal Year
13 -12 14 -12
15 -12 16 -12 17 -12
Funding Sources
2012 -13 2013 -14
2014 -15 2015 -16 2016 -17
Total
C/C Tax
$ 336
$ 52
$ -
$ 54
$ 363
$ 805
Gas Tax
-
-
349
-
-
349
Total
$ 336
$ 52
$ 349
$ 54
$ 363
1 $ 1,154
Page 18
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Non - Discretionary Projects
All numbers are in thousands (1,000)
Project xx -13
Sponsor Department:
Public Works Department
Landfill Gas/Leachate System Repairs and
Category:
Regulatory Requirements
Improvements
Annual repairs and improvements to large
Additional Annual
None Prevailing Wage No
components of the landfill gas and leachate
O &M Costs:
Project?
system.
None
Prevailing Wage
TBD
Project Number and Fiscal Year
O &M Costs:
13 -13 14 -13
15 -13 16 -13 17 -13
Funding Sources
2012 -13 2013 -14
2014 -15 2015 -16 2016 -17 Total
Solid Waste
$ 121
$ 124
$ 126
$ 129
$ 131
$ 631
Total
$ 121
$ 124
$ 126
$ 129
$ 131
$ 631
Project xx -14
Sponsor Department:
Public Works Department
Annual Traffic Studies/NTMP Improvements
Facilities Maintenance Plan
Category:
g
Facilities
Repair, replace, or maintain City facilities
Additional Annual
None Prevailing Wage No
conformance with the Neighborhood Traffic
O &M Costs:
(HVAC, roofs, carpets, plumbing, etc.).
Additional Annual
None
Prevailing Wage
TBD
O &M Costs:
with neighborhood traffic issues.
Project?
Project Number and Fiscal Year
Project Number and Fiscal Year
13 -15
14 -15
13 -14 14 -14
15 -14
16 -14 17 -14
Funding Sources
2012 -13 2013 -14
2014 -15
2015 -16 2016 -17
Total
C/C Tax
$ 386
$ 394
$ 402
$ 410
$ 418
$ 2,010
Shoreline Community
110
113
115
117
120
575
Total
$ 496
$ 507
$ 517
$ 527
$ 538
1 $ 2,585
Project xx -15
Sponsor Department:
Public Works Department
Annual Traffic Studies/NTMP Improvements
Category:
Traffic, Parking and Transportation
Funding for traffic calming devices on
neighborhood, local, and residential streets in
Additional Annual
None Prevailing Wage No
conformance with the Neighborhood Traffic
O &M Costs:
Project?
Management Program, and annual contracts with
traffic consultants to assist the Traffic Section
with neighborhood traffic issues.
Project Number and Fiscal Year
13 -15
14 -15
15 -15
16 -15
17 -15
Funding Sources
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
C/C Tax
$ 121
$ 124
$ 126
$ 129
$ 131
$ 631
Total
$ 121
$ 124
$ 126
$ 129
$ 131
$ 631
Page 19
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Non - Discretionary Projects
All numbers are in thousands (1,000)
Project xx -16 Sponsor Department: Public Works Department
Maintenance Agreement for JPBNTA Transit Category: Facilities
Center g
Reimbursement of City expenses by JPBNTA. Additional Annual None Prevailing Wage No
O &M Costs: Project?
Project Number and Fiscal Year
13 -16 14 -16 15 -16 16 -16 17 -16
Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total
Other (Reimbursement) $ 55 $ 56 $ 57 $ 59 $ 60 $ 287
Total $ 55 $ 56 $ 57 $ 59 $ 60 S 287
Project xx -17
Shoreline Infrastructure Maintenance
Maintenance of water lines, sewer lines, storm
drainage system, and water system supplying the
sailing lake.
Sponsor Department: Public Works Department
Category: Utilities
Additional Annual Prevailing Wage
O &M Costs: None Project? No
Funding Sources
Project Number and Fiscal Year
Finance and Administrative Services
13 -17
14 -17
15 -17
16 -17
17 -17
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
Shoreline Community
$ 221
$ 225
$ 230
$ 234
$ 239
$ 1,149
Total
$ 221
$ 225
$ 230
$ 234
$ 239
Project xx -18
Sponsor Department:
Finance and Administrative Services
Information Technology Computer Projects
Department
Future information services projects.
Information Technology and
Category:
g
Communications
Additional Annual
Prevailing Wage
None
No
O &M Costs:
Project?
Project Number and Fiscal Year
13 -18 14 -18
15 -18 16 -18 17 -18
Funding Sources
2012 -13 2013 -14
2014 -15 2015 -16 2016 -17
Total
C/C Tax
$ 247
$ 191
$ 195
$ 199
$ 203
$ 1,035
Water Fund
53
124
126
129
131
563
Wastewater Fund
53
124
126
129
131
563
Solid Waste
9
34
34
35
36
148
Shoreline Community
100
34
34
35
36
239
Building Services
9
-
-
-
-
9
Total
$ 471
$ 507
$ 515
$ 527
$ 537
$ 2,557
Page 20
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Non - Discretionary Projects
All numbers are in thousands (1,000)
Projects 13 -19, 15 -19 & 17 -19
Sponsor Department:
Community Services Department
Biennial Park Renovations /Improvements
Category:
g
Parks and Recreation
Biennial repairs and improvements to City parks.
Services
Category:
Additional Annual
Prevailing Wage
Projects 14 -19 & 16 -19
O &M Costs:
None Project? No
Biennial Median Renovations and Roadway
surveys, and lease preparation /review services for
Additional Annual
Landscape Renovations
City Real Estate activity.
Biennial repairs and improvements to City
Project Number and Fiscal Year
No
landscaped medians and roadway landscaping.
Project Number and Fiscal Year
14 -20
16 -20
Funding Sources
13 -19
14 -19
15 -19
16 -19
17 -19
$ 17
Funding Sources
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
C/C Tax
$ 99
$ 68
$ 103
$ 70
$ 108
$ 448
Total
$ 99
1 $ 68 1
$ 103
1 $ 70
1 $ 108
$ 448
Projects 13-20,15-20 & 17 -20 Sponsor Department: Community Services Department
Biennial Good Neighbor Fence (GNF) Category: Parks and Recreation
Replacements g
Funding to replace fencing between City parks Additional Annual None Prevailing Wage No
and private property. O &M Costs: Project?
Project Number and Fiscal Year
13 -20 15 -20 17 -20
Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total
C/C Tax $ 33 $ - $ 34 $ - $ 36 $ 103
Total $ 33 $ - $ 34 $ - $ 36 $ 103
Projects 14 -20 & 16 -20
Sponsor Department:
Public Works Department
Biennial Real Estate Technical and Legal
Services
Category:
Miscellaneous
Funding for appraisals, environmental reports,
surveys, and lease preparation /review services for
Additional Annual
Prevailing Wage
City Real Estate activity.
O &M Costs:
None Project?
No
Project Number and Fiscal Year
14 -20
16 -20
Funding Sources
2012 -13 2013 -14
2014 -15 2015 -16 2016 -17
Total
C/C Tax
$ -
$ 17
$ -
$ 18
$ -
$ 35
Shoreline Community
-
8
-
8
-
16
Park Land
-
43
-
45
-
88
Total
$ -
$ 68
$ -
$ 71
$ -
$ 139
Page 21
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Non - Discretionary Projects
All numbers are in thousands (1,000)
Project xx -21
Sponsor Department:
Public Works Department
TDA Project - Mercy /Calderon Intersection
Miscellaneous Water Main /Service Line
Category:
g
Utilities
Replacement
Additional Annual
None Prevailing Wage Yes
the intersection of Mercy and Calderon, including
O &M Costs:
Replace corroded and /or undersized cast iron
Additional Annual
None
Prevailing Wage
Yes
pipe water mains on various streets. The
O &M Costs:
Projects 14- 23,15- 23,16 -23 & 17 -23
Project?
replacements include water services, fire hydrants
Various bike and pedestrian related projects.
Project Number and Fiscal Year
and saddle replacements.
Project Number and Fiscal Year
Fiscal Year
Funding Sources
13 -21 14 -21
15 -21
16 -21 17 -21
16 -22 17 -22
Funding Sources
2012 -13 2013 -14
2014 -15
2015 -16 2016 -17
Total
Water Fund
$ 1,665
$ 1,915
$ 2,165
$ 2,415
$ 2,463
$ 10,623
Total
$ 1,665
$ 1,915
$ 2,165
$ 2,415
$ 2,463
1 $ 10,623
Project xx -22
Sponsor Department:
Public Works Department
TDA Project - Mercy /Calderon Intersection
Miscellaneous Storm /Sanitary Sewer Main
Category:
g
Utilities
Replacement
Additional Annual
None Prevailing Wage Yes
the intersection of Mercy and Calderon, including
O &M Costs:
Repair and replace storm and sanitary sewer
Additional Annual
None
Prevailing Wage
Yes
pipes, manholes and systems identified by the
O &M Costs:
Projects 14- 23,15- 23,16 -23 & 17 -23
Project?
City's annual line televising program.
Various bike and pedestrian related projects.
Project Number and Fiscal Year
Project Number and
Fiscal Year
Funding Sources
2012 -13 2013 -14
13 -22 14 -22
15 -22
16 -22 17 -22
$ 10
Funding Sources
2012 -13 2013 -14
2014 -15
2015 -16 2016 -17
Total
Wastewater Fund
$ 1,435
$ 1,465
$ 1,495
$ 1,525
$ 1,555
$ 7,475
Total
$ 1,435
$ 1,465
$ 1,495
$ 1,525
$ 1,555
$ 7,475
Project 13 -23
Sponsor Department:
Public Works Department
TDA Project - Mercy /Calderon Intersection
Category:
Traffic, Parking and Transportation
Traffic Calming Improvements
Installation of traffic calming improvements at
Additional Annual
None Prevailing Wage Yes
the intersection of Mercy and Calderon, including
O &M Costs:
Project?
bulb -outs, median islands, and crosswalk
modifications.
Projects 14- 23,15- 23,16 -23 & 17 -23
TDA Projects
Various bike and pedestrian related projects.
Project Number and Fiscal Year
13 -23 14 -23
15 -23 16 -23 17 -23
Funding Sources
2012 -13 2013 -14
2014 -15 2015 -16 2016 -17 Total
C/C Tax
$ -
$ 10
$ 10
$ 10
$ 10
$ 40
Transportation Development Act (TDA) Funding
122
50
50
50
50
322
Total
$ 122
$ 60
$ 60
$ 60
$ 60
1 $ 362
Page 22
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Non - Discretionary Projects
All numbers are in thousands (1,000)
Projects 13- 24,15 -24 & 17 -24
Biennial ADA Improvements to City Facilities
Continuation of efforts to implement ADA
improvements at City facilities. Project is now
funded every other year.
City Manager's Office/Public Works
Sponsor Department: Department
Category: Regulatory Requirements
Additional Annual None Prevailing Wage TBD/
O &M Costs: Project? Yes
Projects 14 -24 & 16 -24
Biennial Installation of ADA Curb Ramps
Install approximately 10 ADA - compliant curb
ramps throughout the City.
Project Number and Fiscal Year
13 -24 14 -24
15 -24
16 -24 17 -24
Funding Sources
2012 -13 2013 -14
2014 -15
2015 -16 2016 -17 Total
C/C Tax
$ 83
$ 59
$ 86
$ 62
$ 90
$ 380
Total
$ 83
$ 59
$ 86
$ 62
$ 90
$ L80JI
Project xx -25 Sponsor Department: Public Works Department
Annual New Energy Conservation Measures Category: Facilities
Fund energy conservation efforts in City g
facilities. Additional Annual None Prevailing Wage No
O &M Costs: Project?
Project Number and Fiscal Year
13 -25 14 -25 15 -25 16 -25 17 -25
Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total
C/C Tax $ 166 $ 84 $ 172 $ 88 $ 179 $ 689
Total $ 166 $ 84 $ 172 $ 88 $ 179 i $ 689
Project 13 -26 Sponsor Department: Public Works Department
Downtown Parking Structure and Lots Category: Street and Sidewalks
Restriping g
Periodic legend repainting and restriping of Additional Annual None Prevailing Wage Yes
parking structures and parking lots. O &M Costs: Project?
Project Number and Fiscal Year
13 -26
Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total
Parking District $ 88 $ - $ - $ - $ - $ 88
Total $ 88 $ - $ - $ - $ - $ 88
Page 23
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Non - Discretionary Projects
All numbers are in thousands (1,000)
Project 13 -27
Sponsor Department:
Public Works Department
City Bridges and Culverts Structural
Category:
g
Street and Sidewalks
Inspections
Funding for structural inspections of City -owned
Additional Annual
None Prevailing Wage No
vehicular and pedestrian bridges, culverts, tunnels
O &M Costs:
Project?
and observation decks that are not inspected
through the Caltrans Bridge Inspection Program.
These facilities were last inspected in 2007.
Bridge inspection practices/National Bridge
Inspection Standards suggest these structures be
Project Number and Fiscal Year
inspected every six (6) years.
13 -27
Funding Sources
2012 -13 2013 -14
2014 -15 2015 -16 2016 -17 Total
C/C Tax
$ 60
$ -
$ -
$ -
$ -
$ 60
Shoreline Community
30
-
-
-
-
30
Total
$ 90
$ -
$ -
$ -
$ -
$ 90
Projects 14 -26 & 16 -26 Sponsor Department: Public Works Department
Biennial PMP Recertification
Field inspection of all arterial and collector Category: Streets and Sidewalks
streets as required by the Metropolitan g
Transportation Commission (MTC). Additional Annual Prevailing Wage
O &M Costs: None Project? No
Project Number and Fiscal Year
14 -26 16 -26
Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total
C/C Tax $ - $ 66 $ - $ 69 $ - $ 135
Total $ - $ 66 $ - $ 69 $ - $ 135
Project 14 -27
Tennis Court Resurfacing at Cooper,
Stevenson, Sylvan and Whisman
Project 15 -26
Cuesta Park Tennis Court Resurfacing
Sponsor Department: Community Services Department
Category: Parks and Recreation
Additional Annual Prevailing Wage
O &M Costs: None Project? No
Periodic routine tennis court resurfacing. Project Number and Fiscal Year
14 -27 15 -26
Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total
C/C Tax $ - $ 79 $ 80 $ - $ - $ 159
Total $ - $ 79 $ 80 $ - $ - $ 159
Page 24
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Non - Discretionary Projects
All numbers are in thousands (1,000)
Project 14 -28
Sponsor Department:
Public Works Department
Street Sign Replacements
Category:
g
Street and Sidewalks
Replacement of 5,450 of the City's 8,700 street
signs to meet new standards for reflectivity as
Additional Annual
None Prevailing Wage
Yes
mandated in the Manual on Uniform Traffic
O &M Costs:
Project?
Control Devices (MUTCD).
Project Number and Fiscal Year
14 -28
Funding Sources
2012 -13 2013 -14
2014 -15 2015 -16 2016 -17
Total
C/C Tax
$ -
$ 182
$ -
$ -
$ -
$ 182
Shoreline Community
-
20
-
-
-
20
Total
$ -
$ 202
$
Projects 16 -27 & 17 -26
Traffic Signal Replacements (Location TBD)
Annual project to replace /upgrade one existing
traffic signal and controller that are at the end of
their useful lives.
Sponsor Department: Public Works Department
Category: Traffic, Parking and Transportation
Additional Annual None Prevailing Wage Yes
O &M Costs: Project?
Project Number and Fiscal Year
16 -27 17 -26
Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total
C/C Tax $ - $ - $ - $ 379 $ 386 $ 765
Total $ - $ - $ - $ 379 $ 386 $ 765
Page 25
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
This page left blank intentionally.
Page 26
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Discretionary Projects
All numbers are in thousands (1,000)
Project 13 -28
Sponsor Department:
Public Works Department
Dana Street Reconstruction
Category:
g
Streets and Sidewalks
Reconstruction of West Dana Street, west of
Pettis Avenue, to provide a safe pedestrian route
Additional Annual
None Prevailing Wage
Yes
to Mariposa Park from the adjacent
O &M Costs:
Project?
neighborhood. The project will be funded from
anticipated unspent C/C Tax and Gas Tax funds
Project Number and Fiscal Year
that will remain after the completion of the San
Project Number and Fiscal Year
Luis Avenue Reconstruction project.
2012 -13 2013 -14
2014 -15 2015 -16 2016 -17
Total
C/C Tax
13 -28
$ -
$ -
Funding Sources
2012 -13 2013 -14
2014 -15 2015 -16 2016 -17
Total
C/C Tax
$ 20
$ -
$ -
$ -
$ -
$ 20
as Tax
205
-
-
-
-
205
Total
$ 225
$ -
$ -
$ -
$ -
$ 225
Project 13 -29 Sponsor Department: Public Works Department
Residential Parking Permit Program Study Category: Traffic, Parking and Transportation
As a complement to the Downtown Parking
Study, conduct a study to evaluate the feasibility Additional Annual None Prevailing Wage No
of a residential parking permit program in the O &M Costs: Project?
downtown area.
Proiect Number and Fiscal Year
13 -29
Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total
C/C Tax $ 32 $ - $ - $ - $ - $ 32
Total $ 32 $ - $ - $ - $ - $ 32
Project 13 -30
Sponsor Department:
Public Works Department
Shoreline Boulevard Adaptive Signal System
Category:
g
Streets and Sidewalks
Install adaptive traffic signal technology,
including a new signal interconnect system, along
Additional Annual
None Prevailing Wage
Yes
Shoreline Blvd. from El Camino Real to
O &M Costs:
Project?
Crittenden Lane.
Project Number and Fiscal Year
13 -30
Funding Sources
2012 -13 2013 -14
2014 -15 2015 -16 2016 -17
Total
C/C Tax
$ 130
$ -
$ -
$ -
$ -
$ 130
Shoreline Community
413
-
-
-
-
413
Potential TFCA Grant Funding
800
-
-
-
-
800
Total
$ 1,343
$ -
$ -
$ -
$ -
S 1,343
Page 27
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Discretionary Projects
All numbers are in thousands (1,000)
Project 13 -31
Shoreline Golf Links Improvements
Replace sod and refurbish bunkers to improve
course playability and visual aesthetics.
Sponsor Department: Community Services Department
Category: Parks and Recreation
Additional Annual Prevailing Wage
O &M Costs: None Project? No
Project Number and Fiscal Year
13 -31
Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total
Shoreline Community $ 160 $ - $ - $ - $ - $ 160
Total $ 160 $ - $ - $ - $ - $ 160
Project 13 -32
Center for the Performing Arts (CPA) Theater
Seat and Carpeting Replacement
Funding for the replacement of approximately
600 theater seats and carpeting in the MainStage
theater and balcony areas.
Sponsor Department: Community Services Department
Category: Parks and Recreation
Additional Annual Prevailing Wage
O &M Costs: None Project? No
I Proiect Number and Fiscal Year I
13 -32
Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total
C/C Tax $ 302 $ - $ - $ - $ - $ 302
Total $ 302 $ - $ - $ - $ - $ 302
Project 13 -33
Center for the Performing Arts (CPA)
SecondStage Tension Grid Installation
Funding for the installation of a tension grid in
the SecondStage theater to provide a safe
overhead workspace for technicians to access
stage lighting and rigging systems.
Sponsor Department: Community Services Department
Category: Parks and Recreation
Additional Annual Prevailing Wage
O &M Costs: None Project? No
I Proiect Number and Fiscal Year I
13 -33
Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total
C/C Tax $ 184 $ - $ - $ - $ - $ 184
Total $ 184 $ - $ - $ - $ - S 184
Page 28
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Discretionary Projects
All numbers are in thousands (1,000)
Project 13 -34 Sponsor Department: Public Works Department
Landels Park Restroom Category: Parks and Recreation
Funding for the construction of a restroom at g
Landels School. Additional Annual $4,000 Prevailing Wage No
O &M Costs: Project?
Project Number and Fiscal Year
13 -34
Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total
Park Land $ 360 $ - $ - $ - $ - $ 360
Total $ 360 $ - $ - $ - $ - $ 360
Project 13 -35 Sponsor Department: Public Works Department
Mayfield Development Traffic Improvements Category: Traffic, Parking and Transportation
and Monitoring
Developer - provided funding to pay for traffic Additional Annual None Prevailing Wage Yes
monitoring in neighborhoods adjacent to the O &M Costs: Project?
Mayfield development before and after
construction, and for the construction of any Project Number and Fiscal Year
required improvements. 13 -35
Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total
Development Impact Fees $ 560 $ - $ - $ - $ - $ 560
Total $ 560 $ - $ - $ - $ - 1 $ 560
Project 14 -29, Doane Avenue Reconstruction
Sponsor Department:
Public Works Department
Project 15 -27, Drew Avenue Reconstruction
Category:
g
Streets and Sidewalks
Project 16 -28, Hackett Avenue Reconstruction
Project 17 -27, Wagner Avenue Reconstruction
Additional Annual
None Prevailing Wage
Yes
Construction of curbs, gutters and driveway
O &M Costs:
Project?
approaches and pavement on these Rex Manor
Neighborhood streets. Completion of these
projects will conclude a street improvement
strategy started in the Fiscal Year 2007 -08 CIP to
reconstruct 10 residential streets along Burgoyne
Street between San Ramon Avenue and Hackett
Project Number and Fiscal Year
Avenue.
14 -29
15 -27 16 -28 17 -27
Funding Sources
2012 -13 2013 -14
2014 -15 2015 -16 2016 -17
Total
CIC Tax
$ -
$ 55
$ 56
$ 57
$ 59
$ 227
Gas Tax
-
204
214
224
234
876
Vehicle Registration Fee (VRF) - Measure B Funding
-
348
349
350
351
1,398
Total
j $ -
j $ 607
j $ 619
j $ 631
j $ 644
$ 2,501
Page 29
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Discretionary Projects
All numbers are in thousands (1,000)
Project 14 -30, South Whisman Area Park,
Sponsor Department:
Public Works Department
Design
Category:
g
Parks and Recreation
Project 15 -28 South Whisman Area Park,
Category:
g
Parks and Recreation
Construction
Additional Annual
Yes Prevailing Wage
No/Yes
Design and construction of a new park in the
O &M Costs:
Project?
South Whisman Precise Plan Area.
O &M Costs:
$5,000
Project?
Yes
Project Number and Fiscal Year
14 -30
15 -28
Funding Sources
2012 -13 2013 -14
2014 -15 2015 -16 2016 -17
Total
Park Land
$ -
$ 835
$ 1,280
$ -
$ -
$ 2,115
Unidentified Funding
-
-
3,390
-
-
3,390
Total
$ -
$ 835
$ 4,670
$ -
$ -
$ 5,505
Project 14 -31
Sponsor Department:
Public Works Department
Permanente Creek Trail, Rock Street to West
Middlefield Road
Category:
g
Parks and Recreation
Extension of the Permanente Creek Trail from its
future terminus at Rock Street to West
Additional Annual
Prevailing Wage
Middlefield Road.
O &M Costs:
$5,000
Project?
Yes
Project Number and Fiscal Year
14 -31
Funding Sources
2012 -13 2013 -14
2014 -15 2015 -16 2016 -17
Total
Shoreline Community
$ -
$ 215
$ -
$ -
$ -
$ 215
River Parkway Grant (Pending)
-
550
-
-
-
550
Total
1 $ -
$ 765
$ -
$ -
$ -
j $ 765
Project 14 -32
Sewage Pump Station Replacement Analysis
Funding to study the feasibility and cost of
discontinuing use of the City's existing sewage
pump station and transitioning to a gravity -based
wastewater collection system.
Sources
astewater Fund
Total
Sponsor Department: Public Works Department
Category: Utilities
Additional Annual Prevailing Wage
O &M Costs: None Project? No
Project Number and Fiscal Year
14 -32
2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total
$ - $ 250 $ - $ - $ - $ 250
$ - $ 250 $ - $ - $ - $ 250
Page 30
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Discretionary Projects
All numbers are in thousands (1,000)
Project 14 -33, Interceptor Force Trunk Main -
Sponsor Department:
Public Works Department
Manhole Construction, Inspection and
Category:
g
Utilities
Cleaning
Project 16 -29, Central Sewage Trunk Main -
Project 15 -29, Interceptor Force Trunk Main -
Additional Annual
None Prevailing Wage
Yes
Rehabilitation
O &M Costs:
Project?
Inspect, clean, and rehabilitate 2,500 feet of the
Install 3 to 4 manholes, then inspect, clean, and
Project?
rehabilitate 4,000 feet of the Interceptor Force
Trunk Main between the Sewage Pump Station
Project Number and Fiscal Year
Project Number and Fiscal Year
and the Palo Alto Interceptor Line.
15 -30
16 -29
Funding Sources
2012 -13 2013 -14
2014 -15
14 -33
15 -29
Wastewater Fund
$ -
$ -
Funding Sources
2012 -13
1 2013 -14
2014 -15
2015 -16
2016 -17
Total
Wastewater Fund
$ -
$ 250
$ 2,500
$ -
$ -
$ 2,750
Total
$ -
$ 250 1
$ 2,500
L§ -
$ -
$ 2,750
Project 14 -34 Sponsor Department: Public Works Department
Shoreline Maintenance Storage Plan Category: Facilities
Funding for the consolidation of equipment and g
material storage at Shoreline at Mountain View Additional Annual None Prevailing Wage No
Regional Park at a central location. O &M Costs: Project?
Project Number and Fiscal Year
14 -34
Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total
Shoreline Community $ - $ 676 $ - $ - $ - $ 676
Total $ - $ 676 $ - $ - $ - $ 676
Project 15 -30, Central Sewage Trunk Main -
Sponsor Department:
Public Works Department
Inspection and Cleaning
Category:
g
Utilities
Project 16 -29, Central Sewage Trunk Main -
Rehabilitation
Additional Annual
None
Prevailing Wage
No/Yes
Inspect, clean, and rehabilitate 2,500 feet of the
O &M Costs:
Project?
Central Sewage Trunk Main between the Sewage
Pump Station and Highway 101.
Project Number and Fiscal Year
15 -30
16 -29
Funding Sources
2012 -13 2013 -14
2014 -15
2015 -16 2016 -17
Total
Wastewater Fund
$ -
$ -
$ 150
$ 2,500
$ -
$ 2,650
Total
$ -
$ -
$ 150
$ 2,500
$ -
$ 2,650
Page 31
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Discretionary Projects
All numbers are in thousands (1,000)
Project 17 -28, West Sewage Trunk Main -
Inspection and Cleaning
Inspect and clean 3,500 feet of the West Sewage
Trunk Main between the Sewage Pump Station
and Highway 101.
Sponsor Department: Public Works Department
Category: Utilities
Additional Annual Prevailing Wage
O &M Costs: None Project? No
Project Number and Fiscal Year
17 -28
Funding Sources 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 Total
Wastewater Fund $ - $ - $ - $ - $ 200 $ 200
Total $ - $ - $ - $ - $ 200 $ 200
Page 32
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Amendments to Existing Projects
All numbers are in thousands (1,000)
Project 05 -39
Sponsor Department:
Public Works Department
Recycled Water Distribution System
Category:
g
Utilities
Construction
Transfer $25,000 of Electronic Records
The Shoreline Community initially contributed
Additional Annual
None Prevailing Wage Yes
$8.1 million to the City's Water Fund for this
O &M Costs:
Project?
project. The City's Water Fund has received
major City -wide Electronics Records Management
Additional Annual
approximately $3 million in Federal project -
System (ERMS), Project 12 -18 (01).
related reimbursements, allowing the Shoreline
None Project? No
Community to reduce its funding to the project.
FY2011 -12
Increased /(Decreased) FY2012 -13
The project's remaining balance (after the
Total Project
funding reduction) will be approximately
Funding Sources
$950,000, which will be sufficient to extend
for FY 2012 -13 Funding
service and connect additional customers in the
$ 85
$ -
City's North Bayshore Area.
85
FY2011 -12
Increased /(Decreased)
FY2012 -13
218
Total Project
Funding
Total Project
Funding Sources
174
Funding
for FY 2012 -13
Funding
Shoreline Community
169
$ 8,100
$ (3,100)
5,000
Total
30
$ 8,100 1
$ (3,100)1
$ 5,000
Project 08 -18 (OS)
Sponsor Department:
Finance and Administrative Services
Information Technology Computer Projects
Department
Transfer $25,000 of Electronic Records
Information Technology and
Management System (ERMS) seed funding to the
Category:
g
Communications
major City -wide Electronics Records Management
Additional Annual
Prevailing Wage
System (ERMS), Project 12 -18 (01).
O &M Costs:
None Project? No
FY2011 -12
Increased /(Decreased) FY2012 -13
Total Project
Funding Total Project
Funding Sources
Funding
for FY 2012 -13 Funding
CIP Reserve
$ 85
$ -
85
CIC Tax
231
(13)
218
Water Fund
177
(3)
174
Wastewater Fund
172
(3)
169
Solid Waste Fund
31
(1)
30
Shoreline Community
36
(5)
31
Total
$ 732
$ (25)
$
707
Page 33
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Amendments to Existing Projects
All numbers are in thousands (1,000)
Project 09 -35
Sponsor Department:
Police Department
Install New Police Radio System
Category:
g
Information Technology and
Improvements /Monopole
Category:
Communications
Supplemental funding required to fully fund an
Additional Annual
None Prevailing Wage No
existing project to address deficiencies in current
Additional Annual
Prevailing Wage
$8,000 No
public safety communications (voice, radio and
O &M Costs:
Project?
data) system coverage in the Shoreline
Community and the replacement of an aging
antenna and related equipment and Fire Station
FY2011 -12
Increased /(Decreased) FY2012 -13
No. 4.
Total Project
Funding Total Project
Funding Sources
Funding
for FY 2012 -13 Funding
CIP Reserve
$ 130
$ -
130
C/C Tax
-
30
30
Shoreline Community
-
170
170
Total
$ 130
$ 200
$ 330
Project 10 -29
Sponsor Department:
Library
Library Automated Materials Handling
Category:
g
Facilities
System, Phase II, Design and Construction
Reduce project scope, complexity and budget to
Additional Annual
None Prevailing Wage No
focus on upgrades to the current system to
O &M Costs:
Project?
improve its efficiency and reliability rather than
building the planned conveyor system from the
garage to the sorting room. Transfer $161,000 to
Project 11 -27, Library Space Modifications,
Design and Phase L
FY2011 -12
Increased /(Decreased)
FY2012 -13
Total Project
Funding
Total Project
Funding Sources
Funding
for FY 2012 -13
Funding
C/C Tax
$ 255
$ (161)
94
Total
$ 255 1
$ (161)
$ 94
Page 34
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Amendments to Existing Projects
All numbers are in thousands (1,000)
Project 10 -39
Sponsor Department: Public Works Department
California /Escuela, California /Ortega and
Category: Traffic, Parking and Transportation
Whisman /Middlefield Traffic Signal
Parks and Recreation
Modifications
Additional Annual None Prevailing Wage Yes
Additional funding to complete the replacement
O &M Costs: Project?
and modification of the aging California
Transfer surplus $120,000 in Park Land funding
Street/Ortega Avenue and Whisman
None Prevailing Wage Yes
Road/Middlefield Road traffic signals, poles and
O &M Costs:
controllers. Anticipated grant funding to offset a
Project?
portion of the costs of this project has not been
secured, requiring additional investment by the
FY2011 -12 Increased /(Decreased) FY2012 -13
City to complete the project.
FY2011 -12
Increased /(Decreased)
Total Project Funding Total Project
Funding Sources
Funding for FY 2012 -13 Funding
C/C Tax
$ 475
$ -
475
Gas Tax
-
467
467
State Grant Revenues (not approved)
240
-
240
Total
$ 715
$ 467
S 1,182
Project 10 -42
Sponsor Department:
Public Works Department
Stevens Creek Trail, Sleeper to
Category:
g
Parks and Recreation
Dale/Heatherstone, Construction
Transfer surplus $120,000 in Park Land funding
Additional Annual
None Prevailing Wage Yes
to Project 11 -35, Stevens Creek Trail Access
O &M Costs:
Project?
Point Improvements North of El Camino Real.
FY2011 -12
Increased /(Decreased)
FY2012 -13
Total Project
Funding
Total Project
Funding Sources
Funding
for FY 2012 -13
Funding
Shoreline Community
$ 1,250
$ -
1,250
Park Land
2,038
(120)
1,918
Grant and Reserve Funding
1 2,347
-
2,347
Total
I $ 5,635
1 $ (120)1
$ 5,515
Page 35
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Amendments to Existing Projects
All numbers are in thousands (1,000)
Project 11 -27
Sponsor Department: Library
Library Space Modifications, Design and
Category: Facilities
g
Phase I
Facilities
Rename project from Library Space
Additional Annual None Prevailing Wage No
Modifications, Conceptual Design to Library
O &M Costs: Project?
Space Modifications, Design and Phase I, and
None Prevailing Wage No
accept funding from Project 10 -29, Library
O &M Costs:
Automated Materials Handling System, Phase II,
the apparatus building from Fire Station No. 5 to
Design and Construction, to fund a redesign of
Library space to allow for a modest expansion of
the Children's Collection into the Adult Media
and rescue, emergency medical services and
Area and the relocation of some adult materials to
the second floor. A future Phase II project could
training equipment.
involve the expansion of the Community Room
FY2011 -12
Increased /(Decreased)
FY2012 -13
and further modifications.
Funding
Total Project
Funding Sources
Funding
Total Project
Funding
Total Project
Funding Sources
Funding
for FY 2012 -13
Funding
CIC Tax
$ 150
$ 161
311
Total
$ 150
$ 161
$ 311
Project 11 -28
Sponsor Department:
Fire Department
Fire Station No. 4 Drill Ground Modifications
Category:
g
Facilities
Additional funding to complete construction of
improvements to the drill ground site behind Fire
Additional Annual
None Prevailing Wage No
Station No. 4 to accommodate the relocation of
O &M Costs:
Project?
the apparatus building from Fire Station No. 5 to
store hazardous materials response, urban search
and rescue, emergency medical services and
training equipment.
FY2011 -12
Increased /(Decreased)
FY2012 -13
Total Project
Funding
Total Project
Funding Sources
Funding
for FY 2012 -13
Funding
CIC Tax
$ 145
$ 83
228
Total
$ 145
$ 83
$ 228
Page 36
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Amendments to Existing Projects
All numbers are in thousands (1,000)
Project 11 -30
Sponsor Department:
Public Works Department
San Luis Avenue Reconstruction
Category:
g
Streets and Sidewalks
Transfer surplus funding remaining after
completing the reconstruction of San Luis
Additional Annual
None Prevailing Wage Yes
Avenue to Project 13 -29, Dana Street
O &M Costs:
Project?
Reconstruction.
connection to the Stevens Creek Trail on the
FY2011 -12
Increased /(Decreased) FY2012 -13
north side of El Camino Real.
Total Project
Funding Total Project
Funding Sources
Funding
for FY 2012 -13 Funding
C/C Tax
$ 50
$ (20)
30
Gas Tax
370
(205)
165
Proposition 113
639
1 -
639
Total
$ 1,059
1 $ (225)
$ 834
Project 11 -35
Sponsor Department:
Public Works Department
Stevens Creek Trail Access Point
Category:
g
Parks and Recreation
Improvements North of El Camino Real
Accept Park Land funding from Project 10 -42,
Additional Annual
None Prevailing Wage No
Stevens Creek Trail, Sleeper to
O &M Costs:
Project?
Dale/Heatherstone, Construction, to complete a
connection to the Stevens Creek Trail on the
FY2011 -12
Increased /(Decreased) FY2012 -13
north side of El Camino Real.
Total Project
Funding Total Project
Funding Sources
Funding
for FY 2012 -13 Funding
Shoreline Community
$ 13
$ -
13
Park Land
37
120
157
Total
$ 50
1 $ 120
$ 170
Page 37
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Amendments to Existing Projects
All numbers are in thousands (1,000)
Project 12 -18 (Ol)
Sponsor Department:
Finance and Administrative Services
Police /Fire Administration Building
Information Technology Computer Projects
Facilities
Department
Additional funding for a City -wide Electronic
Category:
Information Technology and
None Prevailing Wage No
Records Management System (ERMS). This
O &M Costs:
Communications
space efficiency and building safety, replace
project will give the City a solid foundation to
Additional Annual
Prevailing Wage
migrate all documents and other data into the new
O &M Costs:
None Project? No
system as a replacement for the various file
Processing areas.
FY2011 -12
Increased /(Decreased)
storage mechanisms currently in use. The system
Total Project
Funding
will include an agenda processing module.
FY2011 -12
Increased /(Decreased) FY2012 -13
for FY 2012 -13
Funding
Total Project
Funding Total Project
$ 451
Funding Sources
Funding
for FY 2012 -13 Funding
$ 451
C/C Tax
$ 288
$ 25
313
Water Fund
47
6
53
Wastewater Fund
41
6
47
Solid Waste Fund
8
3
11
Gas Tax
2
-
2
Shoreline Community
69
10
79
Downtown Revitalization Authority
8
-
8
Building Services Fund
22
-
22
Total
$ 485
$ 50
$
535
Project 12 -28
Sponsor Department:
Public Works Department
Police /Fire Administration Building
Category:
g
Facilities
Refurbishment
Additional funding for the refurbishment of the
Additional Annual
None Prevailing Wage No
Police/Fire Administration Building to improve
O &M Costs:
Project?
space efficiency and building safety, replace
outmoded features and improve the Arrest, Intake
and Booking (AIB) and Property and Evidence
Processing areas.
FY2011 -12
Increased /(Decreased)
FY2012 -13
Total Project
Funding
Total Project
Funding Sources
Funding
for FY 2012 -13
Funding
C/C Tax
$ 450
$ 451
901
Total
r $ 450 1
$ 451
j $ 901
Page 38
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Amendments to Existing Projects
All numbers are in thousands (1,000)
Project 12 -29 Sponsor Department: Community Services Department
Mechanical System Replacement at Eagle and Category: Facilities
Rengstorff Pools g
Additional funding reflecting a more complex Additional Annual None Prevailing Wage No
scope of work than originally planned to replace O &M Costs: Project?
mechanical systems at both pools to address
health and safety issues associated with the
operation of public swimming pools. Additional
funding is also required because the project will
FY2011 -12 Increased /(Decreased) FY2012 -13
be completed in two phases.
Total Project Funding Total Project
Funding Sources Funding for FY 2012 -13 Funding
C/C Tax $ 780 $ 353 1,133
Total $ 780 $ 353 $ 1,133
Project 12 -36
Sponsor Department:
Public Works Department
Rock Church Refurbishment and
Category:
g
Facilities
Modifications
Additional funding to complete the refurbishment
Additional Annual
None Prevailing Wage Yes
and modification of the Rock Church building to
O &M Costs:
Project?
fund proposed interior and exterior improvements
to support additional recreation and outdoor
FY2011 -12
Increased /(Decreased) FY2012 -13
activities for youth and seniors.
Total Project
Funding Total Project
Funding Sources
Funding
for FY 2012 -13 Funding
Park Land
$ 1,100
$ 262
1,362
C/C Tax
-
400
400
CDBG Funding
-
138
138
Total
$ 1,100
1 $ 800
$ 1,200
Page 39
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
This page left blank intentionally.
Page 40
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Five -Year Cash Flow Analysis of Major Funding Sources
All numbers are in thousands (1,000)
Construction Tax - Real Property Conveyance Tax Fund
Estimated Available Funding as of July 1
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
$ 7,086
$ 3,367
$ 2,876
$ 2,372
$ 1,594
Net Revenue Available for Fiscal Year
-
-
-
1,853
-
1,822
332
1,863
-
1,974
Balance from Projects to be Closed on June 30, 2012
Amount Available for Capital Projects
Capital Improvement Program Expenditures
810
$ 316
-
$ 237
-
Non - Discretionary
-
$ 79
-
Amount Available for Capital Projects
Capital Improvement Program Expenditures
$
7,896
$
5,220
$
4,698
$
4,235
$
3,568
Non - Discretionary
$
2,552
$
2,289
$
2,270
$
2,584
$
3,054
Discretionary
668
55
56
57
59
Amendments to Existing Projects
1,309
-
-
-
I
-
Total of All Projects
Estimated Available Balance at June 30
$
$
4,529
3,367
$
$
2,344
2,876
$
$
2,326
2,372
$
$
2,641
1,594
$
$
3,113
455
Capital Improvement Reserve
Estimated Available Funding as of July 1
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
$ (16)
$ 316
$ 237
$ 237
$ 237
Net Revenue Available for Fiscal Year
-
-
-
-
-
Balance from Projects to be Closed on June 30, 2012
332
-
-
-
-
Amount Available for Capital Projects
Capital Improvement Program Expenditures
$ 316
$ 316
$ 237
$ 237
$ 237
Non - Discretionary
$ -
$ 79
$ -
Amount Available for Capital Projects
Capital Improvement Program Expenditures
-
Discretionary
-
-
-
-
-
Amendments to Existing Projects
-
-
I -
-
-
Total of All Projects
Estimated Available Balance at June 30
$ -
$ 316
$ 79
$ 237
$ -
$ 237
$ -
$ 237
$ -
$ 237
Gas Tax Fund
Estimated Available Funding as of July 1
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
$ 2,657
$ 1,390
$ 1,183
$ 585
$ 310
Net Revenue Available for Fiscal Year
-
817
803
803
810
Balance from Projects to be Closed on June 30, 2012
5
-
-
-
-
Amount Available for Capital Projects
Capital Improvement Program Expenditures
$
2,662
$
2,207
$
1,986
$
1,388
$
1,120
Non - Discretionary
$
805
$
820
$
1,187
$
854
$
871
Discretionary
205
204
214
224
234
Amendments to Existing Projects
262
-
-
-
I
-
Total of All Projects
Estimated Available Balance at June 30
$
$
1,272
1,390
$
$
1,024
1,183
$
$
1,401
585
$
$
1,078
310
$
$
1,105
15
Page 41
Total 5 -Year
Expenditures
$ 12,749
895
1,309
$ 14,953
Total 5 -Year
Expenditures
$ 79
$ 79
Total 5 -Year
Expenditures
$ 4,537
1,081
262
$ 5,880
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Five -Year Cash Flow Analysis of Major Funding Sources
All numbers are in thousands (1,000)
Vehicle Registration Fee (VRF) - Measure B Funding
Estimated Available Funding as of July 1
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
$ -
$ -
$ 2
$ 3
$ 3
Net Revenue Available for Fiscal Year
-
-
350
3,509
350
5,358
350
6,681
350
Balance from Projects to be Closed on June 30, 2012
-
-
-
-
-
-
-
-
-
Amount Available for Capital Projects
Capital Improvement Program Expenditures
$ -
$
350
$
352
$
353
$
353
Non - Discretionary
$
23,074
Non - Discretionary
$
718
$
661
$
-
Discretionary
-
$
348
Discretionary
349
573
350
891
351
Amendments to Existing Projects
-
-
-
I
-
I
-
I
-
Total of All Projects
Estimated Available Balance at June 30
$ -
$ -
$
$
348
2
$
$
349
3
$
$
350
3
$
$
351
2
Shoreline Regional Park Community Fund
Estimated Available Funding as of July 1
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
$ -
$ 2,681
$ 4,638
$ 9,350
$ 15,364
Net Revenue Available for Fiscal Year
-
3,509
5,358
6,681
-
7,710
Balance from Projects to be Closed on June 30, 2012
-
1,047
-
-
-
-
-
-
Amount Available for Capital Projects
Capital Improvement Program Expenditures
-
Amount Available for Capital Projects
Capital Improvement Program Expenditures
$
1,047
$
6,190
$
9,996
$
16,031
$
23,074
Non - Discretionary
$
718
$
661
$
646
$
667
$
675
Discretionary
573
891
-
-
-
-
Amendments to Existing Projects
-
(2,925)
-
-
Total of All Projects
Estimated Available Balance at June 30
-
622
2,203
-
I
-
Total of All Projects
Estimated Available Balance at June 30
$
$
(1,634)
2,681
$
$
1,552
4,638
$
$
646
9,350
$
$
667
15,364
$
$
675
22,399
Park Land Dedication Fund
Estimated Available Funding as of July 1
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
$ 2,825
$ 2,203
$ 1,325
$ 45
$
Net Revenue Available for Fiscal Year
-
-
-
-
-
Balance from Projects to be Closed on June 30, 2012
-
-
-
-
-
Amount Available for Capital Projects
Capital Improvement Program Expenditures
$
2,825
$
2,203
$
1,325
$
45
$ -
Non - Discretionary
$
-
$
43
$
-
$
45
$ -
Discretionary
360
835
1,280
-
-
Amendments to Existing Projects
262
-
-
-
I -
Total of All Projects
Estimated Available Balance at June 30
$
$
622
2,203
$
$
878
1,325
$
$
1,280
45
$
$
45
-
$ -
$ -
Page 42
Total 5 -Year
Expenditures
1,398
$ 1,398
Total 5 -Year
Expenditures
$ 3,367
1,464
(2,925)
$ 1,906
Total 5 -Year
Expenditures
$ 88
2,475
262
$ 2,825
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Five -Year Cash Flow Analysis of Major Funding Sources
All numbers are in thousands (1,000)
Water Fund
Estimated Available Funding as of July 1
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
$ 3,897
$ 1,887
$ 1,357
$ 859
$ 318
Net Revenue Available for Fiscal Year
-
1,864
2,155
2,372
2,653
Balance from Projects to be Closed on June 30, 2012
59
-
-
-
-
Amount Available for Capital Projects
Capital Improvement Program Expenditures
$
3,956
$
3,751
$
3,512
$
3,231
$
2,971
Non - Discretionary
$
2,066
$
2,394
$
2,653
$
2,913
$
2,971
Discretionary
-
-
-
-
-
Amendments to Existing Projects
3
-
-
-
I
-
Total of All Projects
Estimated Available Balance at June 30
$
$
2,069
1,887
$
$
2,394
1,357
$
$
2,653
859
$
$
2,913
318
$
$
2,971
-
Wastewater Fund
Estimated Available Funding as of July 1
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
$ 7,478
$ 5,973
$ 5,319
$ 2,547
$
Net Revenue Available for Fiscal Year
-
1,609
1,677
1,788
2,599
Balance from Projects to be Closed on June 30, 2012
158
-
-
-
-
Amount Available for Capital Projects
Capital Improvement Program Expenditures
$
7,636
$
7,582
$
6,996
$
4,335
$
2,599
Non - Discretionary
$
1,660
$
1,763
$
1,799
$
1,835
$
1,871
Discretionary
-
500
2,650
2,500
200
Amendments to Existing Projects
3
-
-
-
I
-
Total of All Projects
Estimated Available Balance at June 30
$
$
1,663
5,973
$
$
2,263
5,319
$
$
4,449
2,547
$
$
4,335
-
$
$
2,071
528
Solid Waste Fund
Estimated Available Funding as of July 1
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
$ 488
$ 239
$ 187
$ 131
$ 68
Net Revenue Available for Fiscal Year
-
230
230
230
230
Balance from Projects to be Closed on June 30, 2012
4
-
-
-
-
Amount Available for Capital Projects
Capital Improvement Program Expenditures
$
492
$
469
$
417
$
361
$
298
Non - Discretionary
$
251
$
282
$
286
$
293
$
298
Discretionary
-
-
-
-
-
Amendments to Existing Projects
2
-
-
-
I
-
Total of All Projects
Estimated Available Balance at June 30
$
$
253
239
$
$
282
187
$
$
286
131
$
$
293
68
$
$
298
-
Page 43
Total 5 -Year
Expenditures
$ 12,997
3
$ 13,000
Total 5 -Year
Expenditures
$ 8,928
5,850
3
$ 14,781
Total 5 -Year
Expenditures
$ 1,410
2
$ 1,412
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
This page left blank intentionally.
Page 44
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Five -Year Summary of Projects by Category
All numbers are in thousands (1,000)
Streets and Sidewalks
ro' N
Project
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
Non Discretionary
xx -01
Street Resurfacing Program
828
844
861
879
897
4,309
xx -03
Slurry Seal Program
121
123
127
129
131
631
xx -06
Concrete Sidewalk/Curb Repairs
276
282
287
293
299
1,437
xx -12
Street Lane Line and Legend Repainting
336
52
349
54
363
1,154
xx -19
Biennial Median Renovations and Roadway
Landscape Renovations
-
68
-
70
-
138
xx -26
Biennial PMP Recertification
-
66
-
69
-
135
13 -26
Downtown Parking Structure and Lots Restriping
88
-
-
-
-
88
13 -27
City Bridges and Culverts Structural Inspections
90
-
-
-
-
90
14 -28
Street Sign Replacements
-
202
-
-
-
202
Sub - total: Non-Discretionary
$ 1,739
$ 1,637
$ 1,624
$ 1,494
$ 1,690
$ 8,184
Discretionary
13 -28
Dana Street Reconstruction
225
-
-
-
-
225
13 -30
Shoreline Boulevard Adaptive Signal System
1,343
-
-
-
-
1,343
14 -29
Doane Avenue Reconstruction
-
607
-
-
-
607
15 -27
Drew Avenue Reconstruction
-
-
619
-
-
619
16 -28
Hackett Avenue Reconstruction
-
-
-
631
-
631
17 -27
Wagner Avenue Reconstruction
-
-
-
-
644
644
Sub - total: Discretionary
$ 1,568
$ 607
$ 619
$ 631
$ 644
$ 4,069
Funding
Prior
Amended
Funding
Amend-
• ' • ' • ' • ' • ' • '
Project
Project
Amend -
roj No
Amendments to Existing Projects
ment
Funding
.
. . . .
ment
11 -30
San Luis Avenue Reconstruction
(225)
' • ' • ' • ' • ' • '
1,059
834
• ' • ' • ' • ' • ' •
(225)
Sub - total: Amendments to Existin Projects
$ 225
' • ' • ' • ' • ' • '
$ 225
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
Total: Streets and Sidewalks
$ 3,082
$ 2,244
$ 2,243
$ 2,125
$ 2,334
$ 12,028
Page 45
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Five -Year Summary of Projects by Category
All numbers are in thousands (1,000)
Page 46
Utilities
ro' N
Project
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
Non Discretionary
xx -04
Water System Improvements
$ 320
$ 327
$ 333
$ 340
$ 347
$ 1,667
xx -05
Wastewater System Improvements
144
146
149
152
155
746
xx -17
Shoreline Infrastructure Maintenance
221
225
230
234
239
1,149
xx -21
Miscellaneous Water Main/Service Line
Replacement
1,665
1,915
2,165
2,415
2,463
10,623
xx -22
Miscellaneous Storm /Sanitary Sewer Main
Replacement
1,435
1,465
1,495
1,525
1,555
71475
Sub - total: Non-Discretionary
$ 3,785
$ 4,078
$ 4,372
$ 4,666
$ 4,759
$ 21,660
Discretionary
14 -32
Sewage Pump Station Replacement Analysis
-
250
-
-
-
250
14 -33
Interceptor Force Trunk Main - Manhole
Construction, Inspection and Cleaning
-
250
-
-
-
250
15 -29
Interceptor Force Trunk Main - Rehabilitation
-
-
2,500
-
-
2,500
15 -30
Central Sewage Trunk Main - Inspection and
Cleaning
-
-
150
-
-
150
16 -29
Central Sewage Trunk Main - Rehabilitation
-
-
-
2,500
-
2,500
17 -28
West Sewage Trunk Main, Inspection and Cleaning
-
-
-
-
200
200
Sub - total: Discretionary
$ -
$ 500
$ 2,650
$ 2,500
$ 200
$ 5,850
Funding
Prior
Amended
Funding
Amend-
Project
Project
Amend -
roj No
Amendments to Existing Projects
ment
Funding
Funding
: •
meat
05 -39
Recycled Water Distribution System Construction
(3,100)
.
8,100
5,000
• . • . • . • . • .
(3,100)
Sub - total: Amendments to Existing Projects
1 $ 3,100.
$ 3,100
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
Total: Utilities
$ 685
$ 4,578
$ 7,022
$ 7,166
$ 4,959
$ 24,410
Page 46
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Five -Year Summary of Projects by Category
All numbers are in thousands (1,000)
Traffic, Parking and Transportation
ro' N
Project
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
Non Discretionary
xx -02
Traffic and Streetlight Improvements
$ 291
$ 297
$ 302
$ 322
$ 341
$ 1,553
xx -15
Annual Traffic Studies/NTMP Improvements
121
124
126
129
131
631
13 -23
TDA Project - Mercy /Calderon Intersection Traffic
Calming Improvements
122
-
-
-
-
122
xx -23
TDA Projects
-
60
60
60
60
240
16 -27
Traffic Signal Replacements (Location TBD)
-
-
-
379
-
379
17 -26
Traffic Signal Replacements (Location TBD)
-
-
-
-
386
386
Information Technology Computer Projects
Sub - total: Non - Discretiona
$ 534
$ 481
$ 488
$ 890
$ 918
$ 3,311
Install New Police Radio System
Improvements /Monopole
Discretionary
' . ' . ' . ' . ' . '
130
330
. ' . ' . ' . ' . ' .
200
12 -18
13 -29
Residential Parking Permit Program Study
32
-
-
-
-
32
13 -35
Mayfield Development Traffic Improvements and
Monitoring
560
-
$ 225
560
Sub - total: Discretionary
$ 592
$ -
$ -
$ -
$ -
$ 592
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
Total: Finance and Administrative Services Dep
$ 696
Funding
: • ' • ' • ' • ' • '
Prior
Amended • ' • ' • ' • ' • ' • '
Funding
Amend-
Project
Project
Amend -
roj No
Amendments to Existing Projects
meat
Funding
Funding
' . ' . ' . ' . ' . '
ment
10 -39
California /Escuela, California /Ortega &
Whisman/Middlefield Traffic Signal Modifications
467
• . • . • . • . • .
715
1,182.
467
Sub - total: Amendments to Existin Pro'ects
$ 467
$ 467
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
Total: Traffic, Parking & Transportation
$ 1,593
$ 481
$ 488
$ 890
$ 918
$ 4,370
Information Technology and Communications
ro' N
Project
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
Non Discretionary
xx -18
Information Technology Computer Projects
$ 471
$ 507
$ 515
$ 527
$ 537
$ 2,557
Sub - total: Non-Discretionary
$ 471
$ 507
$ 515
$ 527
$ 537
$ 2,557
Funding
• : •
Prior
Amended
Funding
Amend-
Project
Project
Amend -
roj No
Amendments to Existing Projects
meat
Funding
Funding
• ' • ' • ' • ' • ' •
ment
08 -18
Information Technology Computer Projects
(25)
732
707
(25)
09 -35
Install New Police Radio System
Improvements /Monopole
200
' . ' . ' . ' . ' . '
130
330
. ' . ' . ' . ' . ' .
200
12 -18
Information Technology Computer Projects
50
485
535
50
Sub - total: Amendments to Existing Projects
$ 225
$ 225
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
Total: Finance and Administrative Services Dep
$ 696
$ 507
$ 515
$ 527
$ 537
$ 2,782
Page 47
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Five -Year Summary of Projects by Category
All numbers are in thousands (1,000)
Parks and Recreation
ro' N
Project
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
Non Discretionary
xx -07
Parks Pathway Resurfacing
$ 75
$ 76
$ 78
$ 79
$ 81
$ 389
xx -08
Shoreline Pathway, Roadway, Parking
Improvements
177
180
184
187
191
919
xx -09
Forestry Maintenance Program and Street Tree
Replanting
287
293
299
305
311
1,495
xx -19
Biennial Park Renovations /Improvements
99
-
103
-
108
310
xx -20
Biennial Good Neighbor Fence Replacements
33
-
34
-
36
103
14 -27
Tennis Court Resurfacing at Cooper, Stevenson,
Sylvan, and Whisman
-
79
-
-
-
79
15 -26
Cuesta Park Tennis Court Resurfacing
-
-
80
-
-
80
Sub - total: Non-Discretionary
$ 671
$ 628
$ 778
$ 571
$ 727
$ 3,375
Discretionary
13 -31
Shoreline Golf Links Improvements
160
-
-
-
-
160
13 -32
Center for the Performing Arts (CPA) Theater Seat
and Carpeting Replacement
302
-
-
-
-
302
13 -33
Center for the Performing Arts (CPA) SecondStage
Tension Grid Installation
184
-
-
-
-
184
13 -34
Landels Park Restroom
360
-
-
-
-
360
14 -30
South Whisman Area Park, Design
-
835
-
-
-
835
14 -31
Permanente Creek Trail, Rock Street to West
Middlefield Road
-
765
-
-
-
765
15 -28
South Whisman Area Park, Construction
-
-
1 4,670
-
-
41670
Sub - total: Discretionary
$ 1,006
$ 1,600
$ 4,670
$ -
$ -
$ 7,276
Funding
Prior
Amended
Funding
Amend-
' . ' . ' . ' . ' . ' .
Project
Project
Amend -
roj No
Amendments to Existing Projects
ment
Funding
Funding
meat
11 -35
Stevens Creek Trail Access Point Improvements
North of El Camino Real
120
'.'.'.'.'.'
50
170
.'.'.'.'.'.
120
10 -42
Stevens Creek Trail, Sleeper to Dale/Heatherstone,
Construction
: • : • : • : • :
5,635
5,515
(120)
Sub - total: Amendments to Existing Pro'ects
$ -
$ -
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
Total: Parks and Recreation
$ 1,677
$ 2,228
$ 5,448
$ 571
$ 727
$ 10,651
Page 48
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Five -Year Summary of Projects by Category
All numbers are in thousands (1,000)
Facilities
ro' N
Project
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
Non Discretionary
xx -14
Facilities Maintenance Plan
$ 496
$ 507
$ 517
$ 527
$ 538
$ 2,585
xx -16
Maintenance Agreement for JPB /VTA Transit
Center
55
56
57
59
60
287
xx -25
Annual New Energy Conservation Measures
166
84
172
88
179
689
Sub - total: Non-Discretionary
$ 717
$ 647
$ 746
$ 674
$ 777
$ 3,561
Discretionary
14 -34
Shoreline Maintenance Storage Plan
-
676
-
-
-
676
Sub - total: Discretionar
$ -
$ 676
$ -
$ -
$ -
$ 676
Funding
' . ' . ' . ' . ' . '
Prior
Amended . ' . ' . ' . ' . ' . '
Funding
Amend-
Project
Project
Amend-
roj N
Amendments to Existing Projects
meat
......
Funding
Funding
meat
12 -28
Police /Fire Administration Building Refurbishment
451
' • ' • ' • ' • ' • '
450
901
• ' • ' • ' • ' • ' •
451
12 -36
Rock Church Refurbishment and Modification
800
1,100
1,900
800
12 -29
Mechanical System Replacement at Eagle and
Rengstorff Pools
353
' . ' . ' . ' . ' . '
780
1,133
. ' . ' . ' . ' . ' .
353
11 -28
Fire Station No. 4 Drill Grounds Modification
83
• ' • ' • ' • ' • ' •
145
228
' • ' • ' • ' • ' • '
83
10 -29
Library Automated Materials Handling System,
Phase II, Design and Construction
(161)
255
94
(161)
11 -27
1 Library Space Modifications, Design and Phase 1
161
. ' . ' . ' . ' . ' .
150
1 311
' . ' . ' . ' . ' . '
161
Sub - total: Amendments to Existing Pro' ects
$ 1,687
. ' . ' . ' . ' . ' .
$ 1,687
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
Total: Facilities
$ 2,404
$ 1,323
$ 746
$ 674
$ 777
$ 5,924
Page 49
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Five -Year Summary of Projects by Category
All numbers are in thousands (1,000)
Regulatory Requirements
ro' N
Project
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
Non Discretionary
xx -10
Shoreline Landfill Cap Maintenance and Repairs
$ 121
$ 124
$ 126
$ 129
$ 131
$ 631
xx -13
Landfill Gas /Leachate System Repairs &
Improvements
121
124
126
129
131
631
xx -24
Biennial Installation of ADA Curb Ramps
-
59
-
62
-
121
xx -24
Biennial ADA Improvements to City Facilities
83
-
i 86
-
1 90
259
Total: Regulatory Requirements
$ 325
$ 307
1 $ 338
$ 320
1 $ 352
$ 1,642
Miscellaneous
ro' N
Project
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
Total
Non Discretionary
xx -11
Developer Reimbursements
$ 112
$ 112
$ 116
$ 116
$ 120
$ 576
xx -20
Biennial Real Estate Technical and Legal Services
-
68
-
71
-
139
Total: Miscellaneous
1 $ 112
1 $ 180
1 $ 116
1 $ 187
1 $ 120
$ 715
Grand Total: All Categories 1 $ 10,574 $ 11,848 $ 16,916 $ 12,460 $ 10,724 $ 62,522
Page 50
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Unfunded Major Projects
Projects moving from the Unfunded Major Projects List to the Five -Year CIP will require updated cost estimates.
Item Project Description Estimated Cost
UM -01 Community Center /Teen Center* $52 to $83 million
Replacing the existing community center and incorporating a teen
center into the new facility is currently estimated to cost $52 to $83
million dollars.
UM -02 New Police /Fire Administration Building $35 to $65 million
Replacing current facility is currently estimated to cost between $35
and $65 million dollars.
UM -03 Emergency Operations Center $7 to $8 million
Construct freestanding EOC potentially at the Maintenance Operations
Center (MOC). Current cost is estimated at $7 to $8 million dollars.
UM -04 Rengstorff Park Aquatic Building and Facilities*
Replace or renovate aquatic building and other outdated facilities.
Current estimated cost ranges from $9 to $16 million dollars.
UM -05 New Fire Station No. 3
Design and construct a new fire station to replace the City's oldest fire
station. Current estimated cost is $11 to $12 million dollars.
UM -06 Stevens Creek Trail: Dale Avenue /Heatherstone Way to Mountain
View High School, Construction
Construction of pedestrian/bike trail from Dale /Heatherstone
neighborhood to trailhead at Mountain View High School. Current
estimated cost is $15 million dollars.
Total of Unfunded Major Projects
$9 to $16 million
$11 to $12 million
$15 million
$129 to 199 million
* Both of these projects are located within the Rengstorff Master Plan Area. The results of
the master planning effort may impact the scope and /or timing of either one or both of the
projects in the future.
Page 51
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
This page left blank intentionally.
Page 52
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Unscheduled Projects
Projects moving from the Unscheduled Projects List to the Five -Year CIP will require updated cost estimates.
Item Project Description Estimated Cost
US -1 San Antonio Road Improvement Project
Construction of dedicated bicycle lanes on San Antonio Road from El
Camino Real to California Street.
US -2 Rehabilitation of the Cuesta Park Tennis Facility
Rehabilitation of the Cuesta Park Tennis Facility to improve
functionality and accessibility.
US -3 Mountain View Center for the Performing Arts SecondStage
Addition, Construction
Construction of an 1,800 square foot addition to allow concurrent use
of the Main Stage and Second Stage and increase the marketability and
use of the Center for the Performing Arts.
US -4 Shoreline Blvd. Median Islands (El Camino Real to Villa Street)
Renovate the existing median islands on Shoreline Blvd. from El
Camino Real to Villa Street by updating the hardscape, landscape and
irrigation system.
$1,250,000
$1,060,000
$2,290,000
$473,000
US -5 Gateway Signage, Design and Construction $322,000
Study, design, and construct gateway signs in several highly
visible /well travelled locations throughout the City. Depending on the
scope of the project, costs could range between $181,000 and
$322,000.
US -6 Calderon Avenue Bike Lane - Phase I (from Villa Street to Mercy
Street)
Provide a designated bicycle path on Calderon Avenue that will
conform to the Calderon Street Master Plan
Page 53
$234,000
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Unscheduled Projects
Projects moving from the Unscheduled Projects List to the Five -Year CIP will require updated cost estimates.
Item Project Description Estimated Cost
US -7 Calderon Avenue Bike Lane - Phase II (from Mercy Street to El $116,000
Camino Real)
Provide a designated bicycle path on Calderon Avenue that will
conform to the Calderon Street Master Plan
US -8 Rengstorff Avenue Adaptive Signal System $930,000
Install adaptive traffic signal technology, including a new signal
interconnect system along Rengstorff Avenue, from Montecito Avenue
to Garcia Avenue /Amphitheatre Parkway.
US -9 Rose Avenue Sidewalk Project (from Fordham Way to Miramonte $1,050,000
Avenue)
Install sidewalks and improve street drainage along Rose Avenue to
provide safe walking routes to neighborhood schools.
US -10 Pond 4 Water Level Reduction TBD
Reduce the water level in pond 4 at the Shoreline Golf Course, from
hole 94 to the bridge by the first tee. The scope of this project is
dependent on a pending Recycled Water Feasibility Study.
US -11 Golf Course Driving Range Regrading Plan $325,000
Add soil to the existing surface of the golf course driving range, install
new drainage system and irrigation for entire range to sustain grass,
install new safety fences to both sides, relevel the teaching tent,
prepare the top soil and seed the range for new grass.
US -12 Library - Complete the Sound Attenuation Process $500,000
Building modification to reduce noise transfer between library floors.
Page 54
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Unscheduled Projects
Projects moving from the Unscheduled Projects List to the Five -Year CIP will require updated cost estimates.
Item Project Description Estimated Cost
US -13 Calderon Median (Dana to Evelyn) $450,000
Install raised medians and left turn pockets to reduce pavement and
provide landscaping.
US -14 Middlefield Road Median Refurbishment (Moffett to Shoreline) $700,000
Refurbish median landscaping and irrigation.
US -15 Easy Street/Gladys Intersection Reconfiguration $300,000
Revise curb return to make intersection at 90- degree angle from Easy
Street to Gladys.
US -16 Irrigation Pump Station - Upgrades and Additions $700,000
Design and construct improvements for the irrigation pump station to
enhance reliability and efficiency.
US -17 Park Dr. /Miramonte Ave. Intersection Realignment $250,000
Remove existing traffic island, realign Miramonte Ave., relocate
sidewalk, streetlights, curb ramp and storm drain modifications.
US -18 N/E Corner Moffett Blvd. /Central Expressway. Eliminate Free $500,000
Right -turn Lane
Improve pedestrian safety crossing Central Expressway to Caltrain,
Light Rail and the Adobe Building.
US -19 Light Rail Trail Lighting, Pacific Drive to MOC $300,000
Landscaping and fencing to improve safety and appearance of trail.
Page 55
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Unscheduled Projects
Projects moving from the Unscheduled Projects List to the Five -Year CIP will require updated cost estimates.
Item Project Description Estimated Cost
US -20 Castro Street Modifications, El Camino Real to Miramonte $700,000
Avenue
Reduce travel lanes from two to one in each direction, widening the
existing medians and adding bicycle lanes.
US -21 Eliminate Downtown Storm Drain Cross Culverts $3,200,000
Replace City's surface drain pipes at intersections in the downtown
area by installing catch basins, laterals and extending storm drain
pipes, reconforming the street grade and constructing curb ramps.
US -22 Upgrade Shoreline Blvd. Landscaping on Overpass over Central $1,000,000
Expressway
Renovate the County- installed landscaping within the cloverleaf,
upgrade the irrigation system and the pathway lighting along all four
sides of the overpass to improve appearance along this major entrance
to the downtown area.
US -23 Upgrade Whisman Road Landscaping on Central Expressway $750,000
Embankments
Renovate County- installed landscaping along the embankments and
upgrade the irrigation system.
US -24 Rex Manor Park Expansion $650,000
Improve neighborhood park facilities by increasing size from .41 acres
to .85 acres.
US -25 Landels Trail /Pathway Reconstruction, Design $200,000
Design pathway and trail access at Landels School to Stevens Creek
Trail.
Page 56
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Unscheduled Projects
Projects moving from the Unscheduled Projects List to the Five -Year CIP will require updated cost estimates.
Item Project Description Estimated Cost
US -26 Pedestrian Bridge Over Central Expressway Lighting
Install lighting on Stevens Creek Trail bridge crossing Caltrain tracks,
Central Expressway, and Evelyn Avenue.
US -27 Library Space Modifications, Design and Construction
Design and Construction of an expansion of the Children's Service
Area. This expansion requires relocating the Community Room.
US -28 Shoreline Clubhouse Parking Lot Reconstruction
Reconstruct the parking lot, restore the surface drainage system,
replace the median island landscaping and restripe the parking lot.
Total of Unscheduled Projects
Page 57
$200,000
$900,000
$525,000
$19,875,000
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
This page left blank intentionally.
Page 58
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Active Projects
All numbers are in thousands (1,000)
The projects below were funded in previous years and will remain active after June 30, 2012. Some of the projects are near completion and have
low remaining fund balances, but will remain open to make final payments and complete remaining project tasks.
Project
Number
Project Title
Sponsor
Department
Total
Budget
Encumbrances
at 4/30/2012
Balance at
4/30/2012
95 -50
Downtown Fagade Improvement Program
Comm. Dev.
221
0
-1
02 -42
Charleston East Site - Post Marketing Activities
Comm. Dev.
1,765
21
360
03 -17
2003 -03 Information Services Computer Projects
Finance
183
35
11
03 -23
Fire Station No. 5 Design
Public Works
1,870
57
145
03 -36
New Stormwater Regulations
Public Works
100
0
74
04 -29
Bubb Park and Huff Park Restrooms
Public Works
633
17
236
05 -27
Moffett/U.S. Highway 101 Gateway Development
Public Works
200
10
0
05 -39
Recycled Water Distribution System Construction
Public Works
8,100
324
4,050
06 -25
Facilities Major Planned and Emergency Repairs
Public Works
1,920
243
33
06 -33
Permanente Creek PedBike Overcrossing Highway 101, Construction
Public Works
8,713
665
199
07 -18
2006 -07 Information Services Computer Projects
Finance
635
42
402
07 -20
SCADA Upgrades and Management
Public Works
250
1
13
07 -23
Geographic Information System (GIS) Update /Data Archiving
Public Works
597
11
42
07 -34
Community Center HVAC System
Public Works
555
20
1
07 -35
Stevens Creek Trail, El Camino Real to Dale /Heatherstone, Design
Public Works
1,200
19
25
07 -37
Evelyn Avenue Bridge Widening Mitigation
Public Works
180
9
50
07 -38
Library Space Reallocation
Public Works
1,945
51
1
07 -42
Police /Fire Building Interior Refurbishment
Public Works
400
13
48
07 -43
Council Chambers Technology Update
City Clerk
655
17
82
07 -46
Caltrain Station Parking Deck, Engineering/Environmental Review
Public Works
455
361
2
08 -05
2007 -08 Wastewater System Improvements
Public Works
130
5
77
08 -18
2007 -08 Information Services Computer Projects
Finance
732
31
218
08 -27
Permanente Creek Improvements Design (SCVWD)
Public Works
125
2
37
08 -28
Rengstorff Underground Utility District #36
Public Works
135
2
27
08 -29
2007 -08 Facilities Major Planned and Emergency Repairs
Public Works
225
5
74
08 -35
Restroom Facility at Dog Park
Comm. Svcs.
90
65
22
08 -38
Whisman Reservoir Seismic Upgrades
Public Works
500
36
123
08 -40
Velarde Street Sidewalk and Driveway Replacement
Public Works
180
6
17
08 -43
City Telephone System Replacement
Finance
850
14
11
08 -99
General Plan
Comm. Dev.
2,766
256
332
09 -02
2008 -09 Traffic Signal Replacements/Modifications
Public Works
155
5
7
09 -09
2008 -09 Forestry Maintenance Program and Street Tree Replanting
Comm. Svcs.
410
3
53
09 -18
Information Technology Computer Projects
Finance
785
25
105
09-19
Biennial Park Renovations/Improvements
Comm. Svcs.
1 125
25
72
Page 59
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Active Projects
All numbers are in thousands (1,000)
The projects below were funded in previous years and will remain active after June 30, 2012. Some of the projects are near completion and have
low remaining fund balances, but will remain open to make final payments and complete remaining project tasks.
Project
Number
Project Title
Sponsor
Department
Total
Budget
Encumbrances
at 4/30/2012
Balance at
4/30/2012
09 -21
Miscellaneous Water Main /Service Line Replacement
Public Works
1,195
83
0
09 -22
Miscellaneous Storm/Sanitary Sewer Main Replacement
Public Works
1,225
149
6
09 -24
Rengstorff Park Master Plan
Comm. Svcs.
364
63
1
09 -26
Permanente Trail Charleston Road Undercrossing Feasibility Study
Public Works
280
205
48
09 -27
Mountain View High School Traffic Study
Public Works
100
3
0
09 -28
Rengstorff Avenue Grade Separation/High Speed Rail Coordination
Public Works
350
108
98
09 -29
NASA -Ames Bayshore Lightrail Station Pedestrian Access Study
Comm. Dev.
200
12
178
09 -30
Modification to Alleyway Behind 200 Block of Castro Street
Comm. Dev.
50
3
47
09 -32
Fire Station No. 5, Construction
Public Works
10,500
494
3,626
09 -35
Install New Radio System Improvements and Monopole
Police
130
4
63
09 -40
Burgoyne Street Reconstruction
Public Works
1,210
6
100
09 -43
Shoreline Park Wildlife Management
Comm. Svcs.
320
10
25
09 -44
Mariposa/W. Dana Park, Design and Construction
Comm. Svcs.
1,412
134
0
09 -45
Gateway Signage Study
Comm. Dev./
Public Works
25
6
0
09 -47
Grant Road Adaptive Signal Project
Public Works
597
223
95
09 -49
Remove Structures at 380 & 390 Del Medio
Public Works
150
4
7
09 -50
Pedestrian Master Plan Project
Public Works
125
14
0
09 -51
Acquisition of 263 Escuela Avenue
Public Works
3,500
0
143
10 -01
2009 -10 Street Resurfacing Program
Public Works
845
6
90
10 -02
2009 -10 Traffic Signal Replacements /Modifications
Public Works
155
3
42
10 -04
2009 -10 Water System Improvements
Public Works
300
89
117
10 -05
2009 -10 Wastewater System Improvements
Public Works
135
31
43
10 -06
2009 -10 Concrete Sidewalk/Curb Repairs
Public Works
370
4
55
10 -08
2009 -10 Shoreline Pathway, Roadway, Parking Improvements
Comm. Svcs.
165
85
23
10 -11
2009 -10 Developer Reimbursements
Public Works
105
21
72
10 -13
2009 -10 Landfill Gas/Leachate System Repairs & Improvements
Public Works
79
4
66
10 -14
2009 -10 Facilities Maintenance Plan
Public Works
470
7
0
10 -15
2009 -10 Annual Traffic Studies/NTMP Improvements
Public Works
95
9
80
10 -17
Shoreline Infrastructure Maintenance
Public Works
510
194
195
10 -18
Information Technology Computer Projects
Finance
431
18
269
10 -19
Biennial Median Renovations and Roadway Landscape Renovations
Comm. Svcs.
85
5
25
10 -20
Biennial Good Neighbor Fence (GNF) Replacements
Comm. Svcs.
40
2
32
10 -22
Miscellaneous Water Main /Service Line Replacement
Public Works
1,222
582
11
10 -23
Miscellaneous Storm/Sanita Sewer Main Replacement
Public Works
1 1,355
4641
199
Page 60
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Active Projects
All numbers are in thousands (1,000)
The projects below were funded in previous years and will remain active after June 30, 2012. Some of the projects are near completion and have
low remaining fund balances, but will remain open to make final payments and complete remaining project tasks.
Project
Number
Project Title
Sponsor
Department
Total
Budget
Encumbrances
at 4/30/2012
Balance at
4/30/2012
10 -25
Annual ADA Improvements to City Facilities
Public Works
80
5
75
10 -26
Installation of ADA Curb Ramps, Phase V
Public Works
220
11
173
10 -27
2009 -10 Annual New Energy Conservation Measures
Public Works
159
16
29
10 -28
California Street Rule 20A Underground Utility District No. 40
Public Works
55
3
50
10 -29
Library Automated Materials Handling System, Phase II, Design &
Construction
Public Works
255
15
236
10 -30
CPA- SecondSta e Support Space Addition, Design
Public Works
335
65
16
10 -31
Whisman Reservoir Seismic Upgrades, Construction
Public Works
1,800
158
104
10 -33
AB 2466 Renewable Energy Facility Evaluation
Public Works
150
7
111
10 -34
Greening the Library
Public Works
140
9
131
10 -35
Create Zero Waste Action Plan
Public Works
230
29
15
10 -37
Bicycle Boulevard Implementation
Public Works
42
0
24
10 -39
Califomia/Escuela, California/Ortega and Whisman/Middlefield Traffic
Signal Modifications
Public Works
715
484
174
10 -40
North Shoreline Boulevard (in the Park) Storm Drainage Rehabilitation
Public Works
887
53
815
10 -41
Del Medio Park, Design and Construction
Public Works
1,101
39
198
10 -42
Stevens Creek Trail, Sleeper to Dale /Heatherstone, Construction
Public Works
5,635
1,216
166
10 -45
Rengstorff Neighborhood Capital Needs Assessment
Public Works
100
36
45
10 -47
Moffett Gateway Property - Site Security and Corrective Action
Public Works
265
13
159
10 -48
Shoreline Boulevard Sidewalk Replacement
Public Works
2,151
565
1,110
10 -49
Project Readiness Initiative
Public Works
50
0
8
11 -01
2010 -11 Street Resurfacing Program
Public Works
590
4
63
11 -02
2010 -11 Traffic Signal Replacements /Modifications
Public Works
210
18
57
11 -04
2010 -11 Water System Improvements
Public Works
310
18
281
11 -05
2010 -11 Wastewater System Improvements
Public Works
140
8
129
11 -06
2010 -11 Concrete Sidewalk/Curb Repairs
Public Works
54
0
0
11 -08
2010 -11 Shoreline Pathway, Roadway, Parking Improvements
Comm. Svcs.
170
10
160
11 -10
2010 -11 Shoreline Landfill Cap Maintenance and Repairs
Public Works
115
0
0
11 -13
2010 -11 Landfill Gas/Leachate System Repairs & Improvements
Public Works
78
5
70
11 -14
2010 -11 Facilities Maintenance Plan
Public Works
505
205
14
11 -15
2010 -11 Annual Traffic Studies/NTMP Improvements
Public Works
115
17
48
11 -16
2010 -11 Maintenance Agreement for JPB /VTA Transit Center
Public Works
55
0
47
11 -17
Shoreline Infrastructure Maintenance
Public Works
210
77
132
11 -18
1 Information Technology Computer Projects
Finance
575
374
96
11 -19
Biennial Park Renovations /Improvements
Comm. Svcs.
85
5
75
Page 61
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Active Projects
All numbers are in thousands (1,000)
The projects below were funded in previous years and will remain active after June 30, 2012. Some of the projects are near completion and have
low remaining fund balances, but will remain open to make final payments and complete remaining project tasks.
Project
Number
Project Title
Sponsor
Department
Total
Budget
Encumbrances
at 4/30/2012
Balance at
4/30/2012
11 -20
Resurface Tennis Courts, Rengstorff Park
Public Works
75
5
70
11 -21
Miscellaneous Water Main /Service Line Replacement
Public Works
1,245
132
949
11 -22
Miscellaneous Storm/Sanitary Sewer Main Replacement
Public Works
1,380
105
836
11 -24
Biennial ADA Improvements to City Facilities
City Mgr.
80
5
75
11 -25
Installation of ADA Curb Ramps, Phase VI
Public Works
225
63
151
11 -26
2010 -11 Annual New Energy Conservation Measures
Public Works
171
25
24
11 -27
Library Space Modifications, Design and Phase I
Public Works
150
9
134
11 -28
Fire Station No. 4 Drill Grounds Modification
Public Works
145
0
3
11 -29
Waste Hauler RFP
Public Works
200
42
18
11 -30
San Luis Avenue Reconstruction
Public Works
1,059
679
255
11 -31
Vassar Avenue Reconstruction, Design
Public Works
180
11
167
11 -33
Athletic Field, Construction
Public Works
10,080
923
7,947
11 -34
Stevens Creek Trail Landscaping Improvements South of ECR
Public Works
93
6
87
11 -35
Stevens Creek Trail Access Point Improvements North of ECR
Public Works
50
7
25
11 -36
Improvements to Open Space at Bonnie and Beatrice Streets
Comm. Svcs.
32
14
16
11 -37
Highway 101 Auxiliary Lanes Coordination
Public Works
75
3
46
11 -38
Highway 85 Noise Barrier Study
Public Works
200
12
188
11 -39
Church Street Improvements, Castro to Calderon
Public Works
975
51
781
11 -40
Acquisition 449 Franklin Street
Public Works
3,270
20
109
11 -41
Landfill Microturbine Replacement
Public Works
558
330
35
11 -42
Michael's Facility Upgrades and Repairs
Public Works
460
31
7
11 -43
Vehicle Emissions Reduction VERBS Program
Public Works
565
499
29
11 -44
Central Expressway Sidewalks, Gemini Avenue to Moffett Blvd.
Public Works
450
27
417
11 -45
North Bayshore Precise Plan
Comm. Dev.
450
182
91
11 -46
Revitalization Authority Projects
Comm. Dev.
5,052
0
0
12 -01
11 -12 Street Resurfacing Program
Public Works
812
48
742
12 -02
11 -12 Traffic Signal and Street Light Pole Replacements /Modifications
Public Works
192
113
77
12 -03
11 -12 Slurry Seal Program
Public Works
119
7
110
12 -04
11 -12 Water System Improvements
Public Works
314
19
295
12 -05
11 -12 Wastewater System Improvements
Public Works
141
9
132
12 -06
11 -12 Concrete Sidewalk/Curb Repairs
Public Works
271
16
246
12 -07
11 -12 Parks Pathway Resurfacing
Comm. Svcs.
73
2
26
12 -08
11 -12 Shoreline Pathway, Roadway, Parking Improvements
Comm. Svcs.
173
11
162
12 -09
11 -12 Forestry Maintenance Program and Street Tree Replanting
Comm. Svcs.
281
123
58
Page 62
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Active Projects
All numbers are in thousands (1,000)
The projects below were funded in previous years and will remain active after June 30, 2012. Some of the projects are near completion and have
low remaining fund balances, but will remain open to make final payments and complete remaining project tasks.
Project
Number
Project Title
Sponsor
Department
Total
Budget
Encumbrances
at 4/30/2012
Balance at
4/30/2012
12 -10
11 -12 Shoreline Landfill Cap Maintenance and Repairs
Public Works
119
19
58
12 -11
11 -12 Developer Reimbursements
Public Works
108
7
101
12 -12
11 -12 Street Lane Line and Legend Repainting
Public Works
50
2
38
12 -13
11 -12 Landfill Gas/Leachate System Repairs & Improvements
Public Works
119
7
112
12 -14
11 -12 Facilities Maintenance Plan
Public Works
487
250
41
12 -15
11 -12 Annual Traffic Studies/NTMP Improvements
Public Works
119
7
112
12 -16
11 -12 Maintenance Agreement for JPB /VTA Transit Center
Public Works
54
5
47
12 -17
Shoreline Infrastructure Maintenance
Public Works
216
13
201
12 -18
Information Technology Computer Projects
Finance
485
50
276
12 -19
Biennial Median Renovations and Roadway Landscape Renovations
Comm. Svcs.
65
4
61
12 -20
Biennial Real Estate Technical and Legal Services
Public Works
65
4
61
12 -21
Miscellaneous Water Main /Service Line Replacement
Public Works
1,335
86
1,247
12 -22
Miscellaneous Storm/Sanitary Sewer Main Replacement
Public Works
1,315
86
1,229
12 -24
Installation of ADA Curb Ramps, Phase VII
Public Works
114
7
107
12 -25
Biennial PMP Recertification
Public Works
64
3
45
12 -26
11 -12 Annual New Energy Conservation Measures
Public Works
81
5
76
12 -27
Cape Seal Program
Public Works
500
30
462
12 -28
Police /Fire Administration Building Refurbishment
Public Works
450
102
320
12 -29
Mechanical System Replacement at Eagle and Rengstorff Pools
Comm. Svcs.
780
365
329
12 -30
Vassar Avenue Reconstruction, Construction
Public Works
400
24
374
12 -31
Induction Lighting Replacements, Phase 1
Public Works
700
55
645
12 -32
Middlefield Road Median Islands Reconstruction, Easy Street to
Shoreline Blvd.
Public Works
780
47
730
12 -33
Critttenden Park (West Field) Turf Replacement, Design and Construction
Comm. Svcs.
1,485
90
1,388
12 -34
Parks and Trails Maintenance Projects
Public Works/
Comm. Svees
208
30
155
12 -35
Permanente Creek Trail: Old Middlefield Way to Rock Street
Public Works
330
69
247
12 -36
Rock Church Refurbishment and Modification
Public Works
1,100
150
927
12 -37
Microfiche to Digital Imaging Conversion
Finance
460
28
432
12 -38
Alignment /Constructability Study for Utility Crossing Replacements at
Hwy 101 and 85
Public Works
134
8
126
12 -39
Landfill Infrastructure Master Plan Study
Public Works
250
190
60
12 -40
Recycled Water System Expansion Feasibility Study
Public Works
200
12
182
12 -41
Trash Capture Demonstration Project
Public Works
275
46
216
12 -42
Shoreline Transportation Study
Public Works
500
86
393
Page 63
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Active Projects
All numbers are in thousands (1,000)
The projects below were funded in previous years and will remain active after June 30, 2012. Some of the projects are near completion and have
low remaining fund balances, but will remain open to make final payments and complete remaining project tasks.
Project
Number
Project Title
Sponsor
Department
Total
Budget
Encumbrances
at 4/30/2012
Balance at
4/30/2012
Adopted Mid -Year Capital Improvement Projects
12 -43
Moffett Gateway Property - Preparation for Development
Public Works
725
79
566
12 -44
Mayfield and Whitney Parks Design
Public Works
425
26
395
12 -45
Regional Public Safety Automated Information Systems
Public Works
3,254
2,382
872
12 -46
Shoreline Sewer Line Rehabilitation
Public Works
2,941
179
2,751
12 -47
Incident Management and Command Training Simulator
Finance
229
0
229
12 -48
Shoreline Sea Level Rise Study
Public Works
460
0
460
Total of Active Projects
1
1 134,439
16,988
47,893
Page 64
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Projects to Close
All numbers are in thousands (1,000)
CIPs closed on June 30, 2012
Project
Number
Project Title
Sponsor
Department
Total
Budget
Encumbrances
at 4/30/2012
Balance at
4/30/2012
00 -49
Downtown Transit Plaza Design and Construction
Public Works
3,540
4
61
O1 -19
I.S. Computer Projects
Finance
415
3
17
02 -30
1ADA Renovations/Upgrades
Public Works
891
3
0
03 -20
Water System Master Plan
Public Works
221
0
19
04 -19
Shoreline Community Reclaimed Water Feasibility Study
Public Works
200
0
122
04 -20
Sewer System Master Plan
Public Works
255
43
0
04 -27
Shoreline Maintenance Facility Construction
Public Works
6,600
30
467
04 -40
Stevens Creek Trail, Yuba Drive through El Camino Real
Public Works
6,806
0
102
05 -22
San Antonio Bridge Over Central Expressway Repairs
Public Works
1,070
258
12
06 -04
2005 -06 Water System Improvements
Public Works
284
0
5
06 -27
ADA Improvements at City Facilities
Public Works
175
1
21
06 -31
Traffic Signal at Middlefield Road and Logue Avenue
Public Works
283
0
6
06 -37
Downtown Revitalization Bond Improvements
Public Works
504
0
0
07 -15
2006 -07 Annual Traffic Studies/NTMP Improvements
Public Works
105
0
0
07 -17
Shoreline Infrastructure Maintenance
Public Works
200
1
14
07 -22
Police /Fire Building Structural and Space Studies
Public Works
320
4
1
07 -36
TDA Projects
Public Works
60
1
4
08 -14
2007 -08 Facilities Maintenance Plan
Public Works
420
5
0
08 -15
2007 -08 Annual Traffic Studies/NTMP Improvements
Public Works
51
0
1
08 -17
Shoreline Infrastructure Maintenance
Public Works
200
8
128
08 -21
Athletic Field, Design
Public Works
0
0
0
08 -24
Rengstorff Park Fitness Cluster
Comm. Svcs.
75
1
17
08 -31
Replace Street Lights
Public Works
230
2
0
08 -37
Stevens Creek Trail, El Camino Real to Sleeper, Construction
Public Works
1,524
8
126
08 -41
California Street/Mariposa Avenue Traffic Signal
Public Works
201
0
6
08 -42
Grant Road/Sleeper Traffic Signal Project
Public Works
75
4
62
08 -44
Fire Station No. 3 Renovations
Public Works
350
5
76
08 -47
Rengstorff/Central Expressway Pedestrian Improvements
Public Works
165
3
53
08 -53
Fire Fleet Replacement
Finance
4,800
2
16
09 -04
2008 -09 Water System Improvements
Public Works
300
0
1
09 -05
2008 -09 Wastewater System Improvements
Public Works
135
30
77
09 -06
2008 -09 Concrete Sidewalk/Curb Repairs
Public Works
365
0
2
09 -08
2008 -09 Shoreline Pathway, Roadway, Parking Improvements
Comm. Svcs.
165
0
3
09 -10
2008 -09 Shoreline Landfill Cap Maintenance and Repairs
Public Works
115
0
1
09 -13
2008 -09 Landfill Gas/Leachate System Repairs & Improvements
Public Works
115
0
0
Page 65
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
Projects to Close
All numbers are in thousands (1,000)
CIPs closed on June 30, 2012
Project
Number
Project Title
Sponsor
Department
Total
Budget
Encumbrances
at 4/30/2012
Balance at
4/30/2012
09 -14
2008 -09 Facilities Maintenance Plan
Public Works
410
15
1
09 -15
2008 -09 Annual Traffic Studies/NTMP Improvements
Public Works
167
1
10
09 -17
1 Shoreline Infrastructure Maintenance
Public Works
2051
12
188
09 -23
TDA Projects
Public Works
117
6
28
09 -31
Castro Street Bomanite Caulking
Public Works
237
1
14
09 -36
Annual ADA Improvements to City Facilities
City Mgr.
75
5
70
09 -37
Shoreline & ECR, Replace Sidewalks, Curbs & Gutters, Design and
Const.
Public Works
894
12
0
09 -46
San Ramon Avenue Reconstruction
Public Works
0
0
0
09 -48
Pavement Resurfacing - Federal Economic Stimulus
Public Works
951
9
133
10 -07
2009 -10 Parks Pathway Resurfacing
Comm. Svcs.
95
0
0
10 -10
2009 -10 Shoreline Landfill Cap Maintenance and Repairs
Public Works
115
0
4
10 -12
2009 -10 Street Lane Line and Legend Repainting
Public Works
245
1
14
10 -16
2009 -10 Maintenance Agreement for JPB /VTA Transit Center
Public Works
0
0
0
10 -21
Biennial Real Estate Technical and Legal Services
Public Works
75
4
36
10 -24
TDA Projects
Public Works
60
16
21
10 -32
AB 811 Benefit Assessment District Technical Assistance
Public Works
100
6
94
10 -36
Green Building Code
Comm. Dev.
50
1
0
10 -38
Biennial Pavement Maintenance Program (PMP) Recertification
Public Works
60
0
6
10 -44
Shoreline Sailing Lake Dock Repair
Comm. Svcs.
40
0
1
11 -03
2010 -11 Slurry Seal Program
orks
115
2
23
11 -07
2010 -11 Parks Pathway Resurfacing
vcs.
95
0
0
11 -09
2010 -11 Forest Mainte nance Pro am and Street Tree Re lantin
vcs.
265
4
1
11 -11
2010 -11 Developer Reimbursements
Fub
orks
105
6
99
11 -12
2010 -11 Street Lane Line and Le end Re aintin
orks
280
2
36
11 -23
TDA Projects
orks
60
4
56
11 -32
Castro Street Stair Tread Modification
Public Works
412
9
139
12 -23
TDA Projects
Public Works
60
4
56
Total of Closed Projects
35,700
540
1 2,449
Page 66
CAPITAL IMPROVEMENT PROGRAM: ADOPTED FY 2012 -13, PLANNED FY 2013 -14 THROUGH FY 2016 -17
APPENDIX LIST
City Infrastructure Condition Tracking Memorandum
Information Technology Projects
Police /Fire Administration Building Refurbishment Memorandum
CITY OF MOUNTAIN VIEW
MEMORANDUM
DATE: March 15, 2012
TO: City Council
FROM: Michael A. Fuller, Public Works Director
SUBJECT: CITY INFRASTRUCTURE CONDITION TRACKING
PURPOSE
In response to a Council question raised during the Fiscal Year 2011 -12 Capital
Improvement Program (CIP) development process, this memorandum describes the
methods staff uses to track the condition of City infrastructure to determine the timing
and scope of repairs and replacements.
BACKGROUND AND ANALYSIS
Staff utilizes multiple methods to track the condition of City infrastructure, including
assessments conducted as part of ongoing preventive maintenance activities, periodic
(e.g., annual or biennial) condition inspections /field surveys and in -depth assessments
conducted as part of long -range master plans.
Provided below is a brief overview of these methods as they relate to several large City
infrastructure groups.
Water System
Approximately every 10 years, the City completes a master plan for the water and
sanitary sewer systems. The latest Water System Master Plan, completed in 2010:
• Reviewed hydraulic capacity to ensure the distribution system can provide
adequate volume and pressure to meet domestic and fire fighting demand.
• Reviewed water demand to ensure adequate supply and storage.
• Assessed the condition of pipelines to estimate remaining useful life.
• Assessed seismic vulnerability of the water system to identify current deficiencies
and develop recommendations for rehabilitation.
City Council
March 15, 2012
Page 2
Assessed the condition of wells, pump stations and reservoirs to identify
rehabilitation and repair needs.
Estimated the level of annual capital funding required to replace end of life
infrastructure.
The remaining useful life of pipelines was estimated based on pipe material, age,
history of leaks or failures, soil conditions and physical inspection (when available).
This information was used as the basis for a 20 -year replacement schedule. Pipelines
where additional capacity is needed and pipelines identified as critical to system
operations (e.g., those lines supplying water to large areas of the City) are assigned a
higher priority for replacement.
Estimates of the remaining life of water facilities (e.g., pump stations, wells and
reservoirs) were based on inspections, equipment type and manufacturer, age,
maintenance history, operating environment, condition of protective coatings and
seismic safety.
Based on recommendations in the 2010 Water System Master Plan, annual expenditures
on water main replacements will be gradually increased from $1.4 million to
$2.4 million over the next several years. High - priority seismic upgrade projects
identified in the Water System Master Plan will also be included in the Capital
Improvement Program. Staff will continue to monitor water system conditions and
operations and request additional funding, if required, to address maintenance and
replacement needs.
Sanitary Sewer System
The most recent Sanitary Sewer Master Plan (completed in 2010):
Reviewed the adequacy of the hydraulic capacity of the existing sanitary sewer
collection system to meet current and future needs.
Established monitoring and replacement priorities to guide the City in its
replacement of aging sewer infrastructure.
The Sewer System Master Plan also included a detailed condition assessment of the
sanitary sewer mains and facilities. The estimated useful life of pipelines was estimated
based on pipe material, age, history of blockages, soil conditions and television
inspection (when available). This information was used as the basis for a 20 -year
replacement schedule. Pipelines where additional capacity was needed, and pipelines
City Council
March 15, 2012
Page 3
identified as critical to system operations (e.g., lines with large flows) or where repairs
would be difficult (e.g., under a freeway or railroad), were assigned a higher priority for
replacement.
An estimate of the remaining life of the Shoreline sewage pump station was based on
direct condition assessments of pumps, motors and grinders, equipment type and
manufacturer, age, the condition of protective coatings and emergency power
generation capabilities.
Based on the results of the 2010 Sanitary Sewer Master Plan, staff determined existing
capital funding levels are sufficient to replace pipelines and complete recommended
facility upgrades.
In addition to conducting periodic master plans and performing ongoing preventive
maintenance, the City uses a contractor to televise sewer mains to monitor the condition
of known problem areas and identify potential failures. Based on the findings of the
televising, staff replaces small areas of sewer infrastructure to avoid sewer failures and
overflows. Large -scale replacements are completed through annual capital
improvement projects. The entire sewer system is televised approximately every seven
years, with problem areas televised more frequently as necessary.
Storm Drain System
The condition of the City's storm drain system infrastructure has been evaluated
through the following analyses and assessments:
City -wide Storm Drain Master Plan (2005)
The Storm Drain Master Plan evaluated the condition of existing 24" and larger
diameter storm drainage pipelines and outlined recommendations for storm
drainage improvements. Improvements are funded from the Annual Wastewater
System Improvements Capital Project ($140,000 in Fiscal Year 2011 -12).
The Storm Drain Master Plan also recommended the City follow up with two
additional studies focusing on pipeline conditions and storm drain pump station
evaluations (see below).
Storm Drain Pipeline Assessment Study (2009)
A detailed assessment of large storm drain pipelines was completed in 2009. The
estimated useful life of pipelines was estimated based on pipe material, age, soil
City Council
March 15, 2012
Page 4
conditions and television inspection (when available). No large mains were
identified as needing replacement.
Storm Drain Pump Station Evaluation (2008)
The condition of five City stormwater pump stations was evaluated to determine
anticipated remaining useful life and to begin planning for the eventual
replacement of the stations as part of future CIPs.
Recycled Water System
The City began delivering recycled water to customers in the City's North Bayshore
Area in 2009 through a recycled water distribution system jointly constructed by the
Cities of Mountain View and Palo Alto. Because the system is so new, condition
assessments and replacement planning are not currently being performed.
The City is studying the feasibility of expanding the recycled water system to serve
other areas of Mountain View. Projects to expand the system will be reviewed with the
City Council as part of future Capital Improvement Programs.
Biennial Pavement Maintenance Program (PMP) Assessment
The primary tool used to evaluate the condition of City streets is the Metropolitan
Transportation Commission's (MTC) Pavement Management System (PMS) containing
a database of all City streets and their condition. The City updates the PMS annually
and conducts a field survey of all the streets biannually. Information is submitted to the
MTC so the City can receive State Transportation Improvement Program (STIP)
funding.
The City's streets were rated "good" in the 2010 inspection with a Pavement Condition
Index (PCI) of 78 out of 100. This rating compares favorably to PCI values in other
nearby cities and is consistent with past evaluations of Mountain View's streets.
The Fiscal Year 2011 -12 Capital Improvement Program includes $930,000 in funding for
annual street resurfacing and slurry sealing activities. The City restores and extends the
life of pavement ranked in the "good" category through preventive maintenance
activities such as slurry sealing and /or applying an asphalt overlay. These
maintenance activities are substantially less expensive than performing a major
rehabilitation of, or reconstructing, a street.
When the condition of a street is such that it has structural failures that cannot be
corrected with standard surface treatments, such as an overlay, it must be reconstructed
City Council
March 15, 2012
Page 5
with new base and asphalt sections. Four such streets have been reconstructed in recent
years in the Rex Manor neighborhood and another six are either funded or planned.
Staff will continue to use the street condition information to plan and prioritize its
pavement and street maintenance activities.
Streetlights
The City has approximately 4,000 streetlights that are inspected annually by City Streets
crews to identify lights that are at the end of their useful life and /or are in need of
replacement.
Many of the City's streetlights were installed in the last 50 years. As the lights age and
the steel poles corrode, replacement is eventually necessary.
Based on an estimated 50 -year useful life for streetlight poles, approximately 80 poles
would need to be replaced each year to keep pace with preventive maintenance needs.
Current funding ($30,000) is adequate to replace only 10 streetlight poles each year.
Staff will be recommending that funding for streetlight replacement be gradually
increased to keep pace with the need to replace aging lights. To decrease ongoing
painting and future replacement costs, galvanized steel poles (with estimated 75 -year
useful lives) are being installed to replace painted steel poles.
Sidewalks
City Streets Division crews survey sidewalk conditions annually to identify and
prioritize locations for repair. Requests from the public are also used to identify and
prioritize repairs. Minor repairs include grinding or ramping existing sidewalks, and
significantly lifted or deteriorated sidewalk is replaced.
Sidewalk repairs are funded from an annual capital improvement project ($270,000 in
Fiscal Year 2011 -12). More extensive sidewalk replacement projects (e.g., the recently
completed El Camino Real Sidewalk Repair project) may be funded through separate
capital projects.
City -Owned Bridges and Culverts
Caltrans inspects local agency vehicle bridges with spans of 20' or more on a biennial
basis. Twelve (12) City -owned bridges are inspected through this program.
City Council
March 15, 2012
Page 6
Approximately every 10 years, the City hires structural engineers to inspect the 13 City -
owned vehicular and pedestrian bridges, culverts, tunnels and observation decks that
are not inspected through the Caltrans Bridge Inspection Program.
There are no inspection interval requirements for local agency bridges that are not
inspected by Caltrans or inspected under the National Bridge Inspection Standards.
The City has been voluntarily conducting inspections of these structures every 10 years,
though, bridge inspection practices across the country now suggest that the structures
should be inspected every 6 years. Staff recommends beginning to perform the
inspections on this more frequent basis. The last inspection was 2007, so the upcoming
Capital Improvement Program will include a funding request for the inspection.
Recent bridges that have been repaired or replaced based on the results of periodic
inspections include the San Antonio Road bridge over Central Expressway (repaired),
the Diericx Drive bridge (replaced) and the Golf Links fourth fairway bridge (replaced).
Eligible projects are submitted for State and /or Federal funding to help offset some of
the City's cost of the projects.
Traffic Signals and Control Devices
The City uses several methods to evaluate the condition of its existing traffic signal
equipment and identifying signalized intersections that may require adjustments, minor
or major repairs, and /or replacement:
• Review of monthly traffic signal maintenance records.
• Periodic field review of traffic signal operations by City staff.
• Annual review of collision data.
• Reports provided by City staff, including field crews, Inspectors and Public Safety
personnel.
• Reports /complaints received from the public through Ask Mountain View, e -mail
and /or telephone calls.
There has not been a regular replacement program for the City's traffic signals,
controllers, battery back -up units and /or radar speed signs because most of this
equipment had not reached the end of its useful life. As the equipment ages, a higher
level of annual expenditure will become necessary. During Fiscal Year 2012 -13, staff
plans to prepare a comprehensive inventory and assessment of the City's traffic signals
City Council
March 15, 2012
Page 7
and control devices, develop a strategy for replacement of end -of -life equipment and
propose funding in upcoming CIPs.
Landfill Infrastructure
The City's landfill infrastructure includes gas pipes and wells, compressed air lines,
liquid (leachate) pipes, a flare station, two microturbines and approximately 460 acres
of earth cap over refuse. Maintenance crews conduct ongoing inspections of the landfill
cap to identify ground subsidence, locate cracks and holes, and help identify potential
infrastructure damage. Ongoing monitoring of methane emissions, underground
temperatures and the composition of landfill gas also allow staff to identify breaks or
failure of underground infrastructure where direct inspection is not possible.
The City has contracted with an engineering firm to evaluate the condition of the City's
landfill infrastructure and determine long -term funding requirements. The evaluation
will:
• Assess and analyze the condition of existing landfill infrastructure.
• Identify any deficiencies and estimate the cost to correct the deficiencies.
• Estimate the potential cost impacts of increased regulatory requirements for closed
landfills.
• Estimate the long -term funding required to maintain landfill infrastructure.
• Estimate the City's potential financial liability associated with a major earthquake
or other natural disaster, or major infrastructure failure.
The results of this study will be used to develop a strategy to fund the long -term
maintenance requirements of the City's closed landfill.
City Buildings and Related Facilities
An annual facilities - related capital improvement project funds the repair, replacement
and /or maintenance of building /structure systems and fixtures, including heating,
ventilation and cooling (HVAC) systems, roofs, elevators, plumbing, flooring, painting,
etc. Funding for the Fiscal Year 2011 -12 Facilities Maintenance Plan Capital Project is
$487,000.
City Council
March 15, 2012
Page 8
Maintenance /repair work paid for with the annual facilities maintenance capital project
is identified and prioritized by Facilities Section staff through:
• Annual walk- through of all City facilities to assess building /structure components
and systems. Periodic assessments are also performed, as necessary.
• Recurring preventive maintenance activities to increase the service life of building
systems and components.
• Tracking the expected useful life of building systems and components. (The
development of a Five -Year Facilities Maintenance Plan is currently under way to
assist in the identification and budgeting of annual capital project
upgrade /replacement items.)
• Ongoing review of work orders for repairs /service by Facilities Section staff to
identify problematic trends in performance and /or repairs.
When more costly or complex repairs, replacements or maintenance are required
(e.g., replacement of a building's entire HVAC system, rehabilitation /safety upgrades
to several elevators in various City facilities, renovation of the Michaels at Shoreline
kitchen and public areas, etc.), a separate capital project request is submitted for
funding.
Parks, Urban Forest and Landscaped Medians
A biennial park renovation /improvement capital project ($85,000 in Fiscal Year 2010 -11)
funds repairs and improvements needed at City park facilities (e.g., new landscaping,
irrigation system upgrades, etc.). Park amenities in need of renovation and /or
improvement are identified by Parks crews during their regular maintenance activities
at each of the City's parks. Separate capital projects are established, as needed, to fund
more extensive and /or targeted park facility renovation projects.
Playground equipment at City parks is inspected monthly by Parks crews for damage,
wear and vandalism according to Consumer Product Safety Commission standards.
Minor repairs and replacements are handled with existing staff and resources. More
extensive renovations are undertaken through the establishment of targeted, project -
specific capital projects (e.g., capital projects approved between 2005 and 2010 to
replace /upgrade all City playground equipment and surfaces to comply with
Americans with Disabilities Act (ADA) requirements).
A biennial park pathway renovation capital project ($75,000 in Fiscal Year 2011 -12)
funds repairs and the replacement of pathways in City parks. City Parks staff identify
City Council
March 15, 2012
Page 9
and prioritize pathway renovation projects based on the results of their annual evalua-
tion of all pathways. Some existing park pathway surfaces are concrete while others are
asphalt. Over time, all pathways will be converted to concrete to reduce ongoing
maintenance costs and extend the useful service life of the pathways.
The City of Mountain View has approximately 33,000 trees in its urban forest, 19,000 of
which are street trees. The maintenance schedule for City trees is determined by the
City Arborist depending on the species of tree. Trees have different growth rates and
pruning requirements; for example, a Chinese evergreen elm requires pruning every
two to three years while the pruning schedule for a sycamore tree is approximately
seven years. Additional pruning or other tree maintenance activities may be under-
taken based on City field crew observations and /or comments/ complaints received by
the public. The City also replants approximately 250 to 300 trees each year because of
structural failure or death resulting from disease. An annual capital project ($280,000 in
Fiscal Year 2011 -12) funds urban forestry maintenance activities.
A biennial median and roadway landscape renovations capital project ($65,000 in Fiscal
Year 2011 -12) funds repairs and improvements to the City's 120 acres of landscaped
medians and roadway landscaping (e.g., irrigation system upgrades, installation of new
planting materials). The condition of medians and roadway landscaping is evaluated
on a monthly basis to identify needed repairs and renovations.
Funding for the replacement of fencing between City parks and private properties is
provided through the biennial Good Neighbor Fence capital project ($30,000 in Fiscal
Year 2011 -12). Requests for the replacement of fencing are typically initiated by the
private property owner. The City will contribute half of the cost of an in -kind fence
replacement, if needed.
CONCLUSION
Staff utilizes multiple methods to track the condition of City infrastructure to determine
the timing and scope of required repairs and replacements so that the required level of
resources are made available through the City's operating and Capital Improvement
Program budgets to protect and preserve the City's significant investment in
infrastructure and facilities.
City Council
March 15, 2012
Page 10
Please contact me if you have any questions or require additional information.
Michael A. Fuller
Public Works Director
MAF /LF /5 /PWK
901- 02- 28- 12M -E^
cc: APWD— Hosfeldt, APWD— Solomon, TBM, SAA— Burgess
CITY OF MOUNTAIN VIEW
MEMORANDUM
DATE: April 23, 2012
TO: Michael A. Fuller, Public Works Director
Linda Forsberg, Transportation and Business Manager
FROM: Patty J. Kong, Finance and Administrative Services Director
Steve Rodriguez, Information Technology Manager
SUBJECT: CAPITAL IMPROVEMENT PROJECT REQUESTS FOR FISCAL
YEAR 2012 -13
PURPOSE
This memo transmits the Capital Improvement Project (CIP) requests for the Finance
and Administrative Services Department (FASD) Information Technology (IT) projects
for Fiscal Year 2012 -13. These projects represent City -wide IT projects as identified by
FASD in cooperation with all departments.
BACKGROUND
The total IT CIP funding requested is $495,000 and represents internal infrastructure
and internal customer support (department requests) , as well as external customer
support projects. IT CIPs are identified as a single project, but will generally consist of
subprojects. Proposals for Fiscal Year 2012 -13 are as follows:
Police Department Mobile PC Securit�ystems $25,000
This project is to implement an RSA ID security system for the mobile Police
Department units. This is a compliancy requirement for Federal guidelines for FBI, CJIS
and all constituent agencies that access their systems. This new system will add in the
physical level of security that is required to continue to access these systems and remain
compliant with all guidelines.
Police Department Storage Upgrade— $30,000
This project is to upgrade the storage system that is currently used for the Police
Department's Laserfiche repository. The system has seen a significant increase in usage
since its upgrade and the growth has surpassed the current storage capabilities. This
upgrade will add additional capacity and software licenses to the Police Department
Michael A. Fuller
Linda Forsberg
April 23, 2012
Page 2
Storage Area Network (SAN) to reduce the Laserfiche repository usage from
85.0 percent down to 25.0 percent by increasing the available space.
Police Department Infrastructure Upgrade— $70,000
This project will upgrade the network infrastructure to allow for connectivity for the
new CAD -ERMS system. Due to the size and complexity of this new system and the
scope of coverage (the CAD /ERMS system will be in use 24/7 by Mountain View, Palo
Alto and Los Altos) , this new system will require significantly more resources than the
existing environment has available. This upgrade will offset the cost of additional
hardware as defined by the vendor to allow for better connectivity, better storage and
more reliability.
Tape Backup Upgrade— $50,000
This project is to replace the aged tape backup system. While the backup to disk is the
primary system relied upon, part of the backup protocol includes storing copies of the
backups off -site. The tape backup system that is currently in place is beyond its useful
life and uses older technology that is becoming difficult to support. By replacing the
tape drive systems at Police and City Hall, it allows the move to faster, better
technology with cheaper media and less maintenance costs. The tape drives are starting
to have problems and need to be replaced.
File Server Indexing Upgrade— $25,000
The Commvault data storage system has been recently expanded to include software
tools to aid in legal discoveries. While e -mail is currently indexed, part of the discovery
has to include searching the file servers for relevant content. After working with
Commvault to redesign this portion of the system, it has been determined that an
additional server and licensing is needed for this more intense process. This project will
be for the purchase and initial warranty of this new server and software.
Disk Arra� Upgrade for City Hall— $100,000
IT will be upgrading the City Hall SAN system in Fiscal Year 2012 -13 and will be
moving off of the EMC platform that is currently in use. The existing SAN has been in
use for over six years and is due for replacement. Funding for this replacement exists in
the Equipment Replacement Fund, but does not include the drives themselves. Moving
away from the expensive EMC platform and moving to less expensive, better
technology will require the purchase of all new disks for the new SAN. (NOTE: IT can
Michael A. Fuller
Linda Forsberg
April 23, 2012
Page 3
recover some of the costs of the drives by working with Purchasing to resell our existing
drives and expects there is a demand for the older drives.)
Wireless Internet Service (WiFi) at City Facilities $100,000
The free WiFi service provided is not always dependable and does not reach all City
facilities. This project is to design, implement and maintain wireless Internet service at
several City facilities. The initial list of facilities to be reviewed include City Hall, the
Library and the area around the Golf Pro Shop, although the system would be designed
to be in a way that additional facilities would require only a connection to the existing
solution and some additional hardware. The Center for the Performing Arts could also
be considered as part of this initial project as interest has been expressed for Internet
services for both patrons and customers. If the wireless access points will be used by
the public and require hours of system support outside of normal business hours, it
may be more appropriate that this be a contract service with an outside agency.
Geographic Information System (GIS) Data Project— $70,000
A project is in progress to upgrade the existing stand -alone GIS system to an enterprise
model that is capable of handling all GIS requirements of the City as well as redefine
and implement new business processes. The City has budgeted $80,000 for the GIS
Needs Assessment, Master Plan and Implementation Plan. This additional $70,000 is
requested for data clean -up activities that will correct and prepare the existing GIS data
for use on all GIS integrated applications and for implementation services.
Amended Project Funding
Electronic Records Management System(ERMS) /Agenda Processing — $50,000
Project 08 -18 (05), Electronic Records Management $25,000 was initial seed funding for
the Electronic Records Management System. This funding is recommended to be
transferred and combined with the major ERMS, Project 12 -18 (currently budgeted at
$150,000), with additional new funding of $25,000 for total added funding of $50,000.
This project will lay the foundation for a City -wide Electronic Records Management
System (ERMS) that will include an agenda processing system module. This will give
the City a solid foundation to migrate all documents and other data into the new system
as a replacement for the various file storage mechanisms currently in use.
The Council Technology Committee (CXC) is reviewing and prioritizing technology
projects and has expressed an interest in a web site redesign. If the web site redesign
project is given a higher priority than the ERMS /Agenda Processing System, then it is
Michael A. Fuller
Linda Forsberg
April 23, 2012
Page 4
reconunende.d this f- ui.ding request be redirected to the Web Site Redesign. The
estimated budget for a web site redesign is $50,000 to $75,000.
SUMMARY
The projects proposed are in line with the annual funding identified for annual IT
projects. In addition, existing project funding is being requested to be reprogrammed
and combined into another existing project. These projects will address a wide variety
of projects and represent internal infrastructure and internal customer support
(department requests), as well as external customer support projects.
The CXC is reviewing and prioritizing technology projects and have expressed interest
in a web. site redesign. If the web site redesign project is given a higher priority than the
ERMS /Agenda Processing System, then it is recommended the supplemental funding
requested for the ERMS project be redirected to the web site redesign with an additional
request of $25,000, for a total budget of $75,000 for this project.
Prepared by: Apps ved by:
Steve Rodriguez Patty ong
Information Technology Manager Finance an clmistrative
Services Director
SR /PJK /6 /FIN
546- 01- 26- 12M -E^
CITY OF MOUNTAIN VIEW
MEMORANDUM
DATE: March 9, 2012
TO: Daniel H. Rich, City Manager
FROM: Michael A. Fuller, Public Works Director
SUBJECT: POLICE /FIRE ADMINISTRATION BUILDING
This memo provides a summary of recent and planned improvements to the Police /Fire
Administration Building at 1000 Villa Street and the results of the space study
completed in 2010.
EXISTING BUILDING DESIGN
The Police /Fire Administration Building, or Shatz Building, was constructed in
1979 to 1980 with a total square footage of approximately 43,000. The building houses
all fixed Police operations as well as the Fire Chief, Battalion Chiefs and support staff.
The building design incorporated skylights, sloped glazing (windows) and tall expanses
of recessed glazing to maximize daylighting, with mixed success. While allowing
natural light into the building, the skylights and glazing have presented problems with
leaking, glare and heat gained in the building.
The building is constructed of reinforced concrete block, which has made modifications
to the interior layout challenging. The building does not meet current seismic
standards because of its age.
Daniel H. Rich
March 9, 2012
Page 2
RECENT AND RECOMMENDED MAINTENANCE AND IMPROVEMENTS
Because the building has been in service on a 24/7 basis for over 30 years, a number of
building systems have deteriorated and have needed improvement or replacement.
Several significant maintenance and improvement projects have been completed in
recent years to address these needs, including:
Project and
Description
Approximate Cost
Police Evidence Room
Installed collapsible shelving in Evidence Room to provide more
Modernization,
efficient use of existing space.
Project 07 -22 ($150,000)
Emergency Generator,
Replaced emergency generator that serves Police /Fire Building with
Project 07 -41 ($520,000)
new generator that serves both the building and City Water Well
No. 22, which is also on -site.
Police /Fire Building
Remodeled locker rooms and showers; installed bullet - resistant
Interior Refurbishment,
glass in lobby; improved closed- circuit TV; remodeled dispatch area
Project 07 -42 ($400,000)
(did not include new dispatch equipment); new carpet and paint in
select areas; improvements in break room; and other miscellaneous
items.
Computer Room
Expanded space and cooling capacity in computer equipment room.
Improvements,
Improvements allowed installation of updated computer, telephone
Project 09 -18 ($475,000)
and CCTV improvements to support Police /Fire activities and
back -up capabilities for City Hall. Cost shown is for building and
cooling improvements only. Computer and telephone equipment
was purchased separately.
Police /Fire
Replace file at building front entry; remodel public rest rooms;
Administration Building
update /remodel auditorium; enclose unused exterior courtyard to
Refurbishment,
increase building area; install audio - visual equipment and upgraded
Project 12 -28 ($450,000)
furniture, electrical and signage in EOC.
Miscellaneous Facilities
ADA curb cuts, electrical upgrades, paint, mold remediation, HVAC
Work ($60,000)
improvements, water proofing, renovate armory, etc.
Daniel H. Rich
March 9, 2012
Page 3
These projects have substantially improved the functionality of some areas of the
building, though several areas are still in need of updating, including:
Property and Evidence Processing Area: Remodel the processing area to provide
more space to work with evidence, add computer access and improve workflow in
the area. Work includes replacing the secure property lockers, providing secure
cold storage for evidence, and opening the wall between the work area and the
hallway to create more counter space.
• Arrest, Intake and Booking (AIB) Area: Improve the work area to process
prisoners, including moving the existing counter and sink, removing obsolete
equipment and installing cubicles to store prisoner property.
• Elevator: Replace siding and flooring in elevator with modern materials to
eliminate odor and brighten the space. Similar work has been performed on City
Hall elevators.
• Rear Door: Modify rear door to allow for pallet -sized deliveries.
• Main Kitchen: Replace the kitchen counter, sink, appliances and cabinets and
generally update the lunch room.
• Staff Rest Rooms: Remodel staff rest rooms, including new fixtures and flooring
and tile repairs.
Staff estimates that an additional $451,000 will be needed to supplement the existing
Capital Improvement Project (CIP) 12 -28 to complete these additional improvements. If
these improvements are approved, most of the key areas of the building will have been
updated and no significant remodel of existing spaces is anticipated for at least five
years. Though existing spaces have been improved, the space constraints in the
building will still be largely unaddressed.
Staff may recommend a 2,500 to 3,000 square foot preengineered building on the site to
provide additional storage if a new or expanded facility will not occur for several years.
Three shipping containers in the parking lot are currently used for storage of large
evidence, materials and supplies. A small building would provide storage space that is
more accessible, better lit, more flexible and generally better suited to the Police
Department's storage needs. While a detailed cost estimate has not been prepared,
such a building would likely cost approximately $600,000 and could be placed at the
location of the former K -9 training area.
Daniel H. Rich
March 9, 2012
Page 4
Based on previous experience, staff expects the level of maintenance at this facility to
remain relatively high, with HVAC, plumbing, mechanical system and other repairs
occasionally necessary as systems age. A recent example of such a repair is a leaking
condensate drain that resulted in mold in.the wall and carpet of an office. After
remediation of the mold, air quality samples were taken throughout the building to
proactively determine if mold existed in other areas. Results showed that airborne
mold levels were lower than the air outside, which indicates that there is not a health
concern for building occupants.
SPACE STUDY
An analysis of the current and future space requirements of the Police and Fire
Departments was prepared as part of the 2010 Police /Fire Building Space Study. The
study also identified alternatives, along with cost estimates, for meeting the projected
space requirements of the two departments in 2030. A summary of the study results is
attached.
Michael A. Fuller
Public Works Director
MAF /5 /PWK
905- 03- 09- 12M -E^
Attachment: L. Police /Fire Building Space Study Summary, September 10, 2010
cc: PC, FC, PC— Bosel, F/c
CITY OF MOUNTAIN VIEW
MEMORANDUM
DATE: September 10, 2010
TO: Michael A. Fuller, Public Works Director
Scott S. G. Vermeer, Police Chief
Bradley C. Wardle, Fire Chief
FROM: Rey S. Rodriguez, Senior Project Manager
SUBJECT: SPACE PLANNING UPDATE POLICE /FIRE BUILDING SPACE
STUDY, PROJECT 07 -22
PURPOSE
The purpose of this memorandum is to summarize the results of the Draft Space Needs
Study prepared by Beverly Prior Architects (BPA) for the Police /Fire Administration
Building and to identify next steps for a Council Study Session.
BACKGROUND
In July 2009, Council authorized an agreement with BPA to prepare a Space Needs
Study for the Police /Fire Administration Building. The objective of the study was to
provide Council with alternatives to address deficiencies in the 30- year -old building.
This study includes an analysis of space requirements (based on current and future
needs of the Police and Fire Departments) and alternatives with cost estimates to correct
the space deficiencies. Alternatives proposed include a building addition, a new
building on the current site and a new building at a new site in the North Bayshore
Area.
Since 1980, the existing building has provided administrative offices for the Police and
Fire Departments plus parking for staff, visitors and City vehicles. Two key building
functions include the Communications and Emergency Operations Centers, both
located on the lower level of the building. Key functional deficiencies of the building
include: existing staff offices and work stations are either larger or smaller than
standard sizes compared to other City facilities; growth of some Police Department
divisions has resulted in insufficient space; the Emergency Operations Center is
undersized and lacks necessary support spaces; staff equipment storage demand has
increased beyond capacity; the building lacks a vehicle processing area; the public rest
rooms located near the auditorium do not meet Americans with Disabilities Act (ADA)
September 10, 2010
Page 2
requirements; a shortage of meeting rooms, with some spaces undersized to meet the
needs for training larger groups.
The building's design and construction meets the 1976 Uniform Building Code. Over
the past 30 years, seismic codes have become more stringent, including the requirement
for buildings to provide essential services to minimize fire hazards, resist seismic forces
and remain operational following such an event. Major renovation of the building will
require modifications to comply with the ADA and a complete seismic upgrade. The
estimated cost to seismically retrofit the building is $4 million.
SPACE NEEDS STUDY RESULTS
Methodology
To prepare the study, BPA compiled detailed user questionnaires, conducted
interviews, inspected the building and updated the original floor plans. Based on the
data, BPA generated building space and parking needs estimates to meet today's needs
and for the year 2030. The results are included in the Draft Police /Fire Administration
Building Space Needs Study and summarized below.
Staff Space Needs
BPA estimates staff is currently operating in a building that meets only 40 percent of the
space actually required in 2010. The existing building houses a total of 167 staff in
42,500 square feet. In order to provide adequate space for existing staff, BPA estimates
an additional 34,600 square feet of space is needed, for a total of 77,100 square feet. The
projection is based on existing staff levels plus storage and operational needs in the
building. Over the next 20 years, BPA projects both departments will grow by a total of
16 staff, requiring an additional 1,600 square feet, for a total of 78,700 square feet
in 2030. The 78,700 square feet includes the main building (71,200 square feet) and an
ancillary building (7,500 square feet).
Building Alternatives Anale
BPA analyzed three alternatives to meet the projected space requirements in 2030. The
first, Alternative 1, is Renovation and Expansion of the Existing Facility with an
18,000 square foot, two -level addition. Two alternatives analyze new buildings, each
71,200 square feet. Alternative 2, Replacement of Facility at Existing Site, is on the
current site; and Alternative 3, Replacement of Facility at New Site, is located on a new
parcel. For planning purposes, BPA assumed Evelyn Avenue is incorporated into the
site and provides additional land in Alternatives 1 and 2. Actual changes to the parcel
and vacating Evelyn Avenue would require Council action. Included in all three
September 10, 2010
Page 3
alternatives is a low -cost, 7,500 square foot ancillary building located separate from the
main building for storage. See Attachment 1 for a summary of the building sizes.
In Alternative 1, Renovation and Expansion of the Existing Facility, the lower -level
addition includes adding a vehicle processing area, the fitness room and men's and
women's locker rooms. The upper level relocates the Emergency Operations Center
(EOC) into a larger space with new support areas and expanded briefing and report -
writing rooms. For the existing building, a seismic, ADA and complete technology,
mechanical and electrical systems upgrade is included. The vacated areas of the
existing building are reconfigured to meet the City's current space standards. A freight
elevator is included with the addition to service the entire building.
In the renovation and expansion alternative, only 86 percent of the 2010 space need is
met since configuration of the existing building makes it difficult for expansion.
Improvements and space reallocation in the existing building creates the following
outcomes:
• Expands Traffic Unit.
• Expands Community Services Officers' work area.
• Expands and reallocates space for Professional Standards, Police Officers
Association, SRO, Gang Unit and counseling functions.
• Reallocates approximately 1,000 square feet for storage.
• Increases sally port from two to three bays.
• Increase Battalion Chief's offices from two to three dedicated offices.
• Expands and upgrades public rest rooms adjacent to auditorium.
• Relocates several departmental functions to improve space efficiency.
In Alternative 2, Replacement of Facility at Existing Site, 100 percent of the space needs
are met in a new 71,200 square foot, three - story, four -level building. The new building
overlaps the rear parking area and Evelyn Avenue with one level below grade, for a
total building height of 54'. All space needs and program requirements are met in the
new building.
Alternative 3 is Replacement of Facility at New Site. For purposes of the Space Study,
BPA analyzed a 5.15 -acre site currently for sale and located in the North Bayshore Area
of the City. The building is a 71,200 square foot, three - story, four - level, above -grade
September 10, 2010
Page 4
building with a height of 64'. All space needs and program requirements are met in the
new building.
Parkin
The existing facility provides a total of 167 parking spaces as follows: 122 secure spaces
and 45 nonsecured spaces.. A portion of.the nonsecure spaces is allocated to visitor
parking. Due to a gradual. increase in parking demand in recent years, staff uses
Franklin Street, Oak Street.and the Franklin Street parking lot for additional parking.
Based on BPA's analysis, 276 spaces are needed to meet today's parking needs, reflect-
ing a shortage of 109 spaces.
Alternative 1 provides 207 spaces in a two -story parking structure with one -half level
below grade and 69 surface parking spaces. In Alternative 2, the parking needs are met
in a three - story, four -level parking structure with one -half level below grade.
Alternative 3 parking needs are met by utilizing all surface parking. Attachment 1
compares the parking solutions for each alternative.
Cost Estimates for Each Alternative
The project costs prepared by BPA are shown on Attachment 1. Costs for each alterna-
tive include construction and construction contingency, design fees, professional
services fees, City administration, project management and inspection costs, design
contingency and cost rise through June 2015, Land costs for Alternative 3 are not
included, but a range for estimating purposes is between $9 million and $12 million,
The total cost for land and construction for Alternative 3 is approximately $59 million to
$62 million.
NEXT STEPS
The project's next step is to update Council on the results of the Draft Space Needs
Study and obtain their input and direction. The Draft Space Needs Study for the
Police /Fire Administration Building, dated July 2010,.is attached for your review.
Prepared by;
'10
Rey S. 70driguez
Senior Project Manager
RSR/7/PWK/999- 08- 17- 10M -E^
Attachments
cc: CA, FASD, HRD(A), BC— ,DelCarlo, MDSM, DE, SPIV.C-- Rodriguez, File 07 -22
Attachment 1
* Includes cost rise through June 2015.
** Does not include land cost.
RSR /7 /PWK
999- 08- 17- 10A -E^
Alternative 1—
Alternative 2—
Alternative 3—
Renovation and
Replacement of
Replacement of
Expansion of the
Facility at
Facility at New
Existing Facility
Existing Facility
Existing Site
Site
Building Stories
Two Stories
Two Stories
Four Stories
Two Stories
Total Square Feet
42,500 SF
67,850 SF
78,700 SF
78,700 SF
(86% of need)
(100% of need)
(100% of need)
Parking Spaces
167
276
328
277
(100% of need)
(118% of need)
(100% of need)
Parking Type
Surface
Two -Story
Four -Story
Surface
(Structure or
Structure and
Structure
Surface)
Surface Spaces
Total Project
—
$34.7 Million
$65.8 Million
$50.0 Million"
Cost*
* Includes cost rise through June 2015.
** Does not include land cost.
RSR /7 /PWK
999- 08- 17- 10A -E^