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Home My WebLink AboutCapital Improvement Program Adopted FY 2009-2010 CITY OF MOUNTAIN VIEW MEMORANDUM DATE: July 27, 2009 TO: City Council FROM: Kevin C. Duggan, City Manager Cathy R. Lazarus, Public Works Director Linda Forsberg, Business and Internal Services Manager Jerry Burgess, Administrative Analyst II SUBJECT: ADOPTED FISCAL YEAR 2009-10 CAPITAL IMPROVEMENT PROGRAM CAPITAL IMPROVEMENT PROGRAM DEVELOPMENT AND APPROVAL PROCESS The FY 2009-10 Capital Improvement Program (CIP) was adopted by the City Council on May 19, 2009 after being reviewed at a Study Session on April 14, 2009. Funding for FY 2009-10 projects was approved as part of the adoption of FY 2009-10 budgets on June 9, 2009. FY 2009-10 is the second year of the biennial planning cycle used for capital projects. Consequently, there was no broad call for new projects for FY 2009-10. The financial challenges the City is currently facing impacted the FY 2009-10 CIP development process. Several of the funding sources that support the CIP, particularly the General (CIP Reserve and Construction/Conveyance Tax) and Shoreline Community Funds, are much more financially constrained than in previous years. ADOPTED FY 2009-10 CAPITAL IMPROVEMENT PROGRAM The FY 2009-10 CIP (Attachment 1) adopted by the City Council maintains all required fund balance levels while funding annual and periodic "nondiscretionary" infrastruc- ture projects that preserve the City's significant investment in infrastructure and facilities. The program also provides funding support to a limited number of new City and Council projects and priorities. Of particular note is the shift of the $1 million annual Civic Center debt service payment from the City's General Operating Fund to the Construction/Conveyance Tax Fund. This shift will reduce available CIP funding in the Construction/Conveyance Tax Fund by approximately $7.1 million during the remaining seven years of the Civic Center debt obligation. Although this shift results in City Council July 27, 2009 Page 2 funding constraints for the Construction/Conveyance Tax Fund, it provides important additional funding capacity to the City's General Operating Fund. Additionally, the adopted FY 2009-10 CIP assumes some projects will be financed through the issuance of debt by the Shoreline Community; e.g., the construction of Fire Station No.5 and, potentially, other capital projects in the Shoreline Community. Current plans are to issue the tax allocation bonds sometime in FY 2009-10. Debt financing will provide the Shoreline Community with additional near- and long-term capacity to fund other capital projects. '" .. To accommodate new projects and priorities within constrained funding sources (i.e., CIP Reserve Fund, Construction/Conveyance Tax Fund and Shoreline Community Fund), alternative funding sources for some projects were approved by the City Council. Additionally, the City Council changed the timing of some capital projects and deferred other projects to preserve policy-level fund balances. These funding and scheduling modifications are discussed in more detail later in this memorandum. II" r:' 11"" Projects to Close Responding to FY 2009-10 CIP funding constraints, staff aggressively reviewed the status of all active capital projects (Attachment 2) to determine how many of the projects could be closed at the end of FY 2008-09 so unspent balances could be reprogrammed to other capital projects. I'" This effort resulted in more than $3 million being returned to the three most financially constrained funds-CIP Reserve Fund ($1.9 million), Construction/Conveyance Tax Fund ($500,000) and Shoreline Community Fund ($600,000). Attachment 3 provides a listing of projects that were closed at the end of the 2008-09 fiscal year. Annual and Periodic Infrastructure Maintenance Projects The adopted FY 2009-10 CIP continues to fund all annual and periodic "nondiscre- tionary" infrastructure projects that preserve the City's significant investment in infrastructure and facilities. Attachment 4 provides a complete list of the active annual/biennial projects, sorted chronologically by project. Additionally, the plan includes funding for a variety of street-related projects that support the City's MOE activities from the CIP Reserve so the City can continue to qualify for additional Gas Tax funds (approximately $600,000 annually) under Proposition 42. '\!'" po City Council July 27, 2009 Page 3 Amendments to Previously Approved Projects The City Council approved a limited number of amendments to existing projects so progress on these projects can continue in FY 2009-10. · Project 06-35, Child-Care Center-The preamendment balance in the Child-Care Center project was $785,000 with two outstanding items to resolve before the Child-Care Center project can be closed. The 5' fence constructed around the play yard needs to be raised to 6' (scheduled for construction this summer) and final costs must be negotiated with the construction contractor. The 2009-10 adopted ClP returns $600,000 from the project to the ClP Reserve Fund and leaves the remaining balance until the fence is modified, final costs are negotiated with the contractor, and the project is closed. · Project 07-22, Police/Fire Building Structural and Space Studies-The original budget for the project was $170,000. The project was established to assess the structural condition of the building and find the most cost-effective strategy for solving the space deficiencies at the site. Because of the building's complex design, the structural analysis was more involved than originally anticipated and the development of a solution to the space deficiencies could not be completed within the original project budget. The 2009-10 adopted ClP amends the project with an additional $150,000 to complete the space study for total funding of $320,000. · Project 08-31, Replace Streetlight Poles-Additional funding of $30,000 to replace eight more streetlight poles in advanced stages of decay and the unplanned replacement of five more poles (in concrete bases) as needed. Total funding after amendment is $230,000. · Project 07-35, Stevens Creek Trail, EI Camino Real to Dale Avenue/Heatherstone Way, Design (-$750,000) and Project 08-37, Stevens Creek Trail, EI Camino Real to Sleeper Avenue, Construction (-$600,OOO)-The 2009-10 adopted CIP returns a total of $1,350,000 from these two active projects to the Construction/Conveyance Tax Fund to help fund Project 10-42, Stevens Creek Trail, Sleeper Avenue to Dale Avenue/Heatherstone Way, Construction. Details regarding the three amended technology-related (Le., information technology and telephone system replacement) projects is provided in Attachment 5. The most significant project amendment in the FY 2009-10 program is increased funding for the Permanente Creek Pedestrian/Bicycle Overcrossing at Highway 101, Project 06-33. In October 2008, the City Council amended the scope of the project to , City Council July 27, 2009 Page 4 include a bicycle/pedestrian undercrossing at Old Middlefield Way, requiring an additional $4.1 million to fully fund construction. The 2009-10 adopted ClP anticipates Shoreline Community bond financing will be used to fund the construction of the undercrossing. "Roll-Forward" Projects There are six "roll-forward" projects-projects that were approved by the City Council last year and are rolling forward for funding in Fiscal Year 2009-10. The City Council approved changes to three of these projects: . Project 10-30, Center for the Performing Arts SecondStage Support Space Addition, Design ($205,000)-Design improvements to the support areas used by the Center for the Performing Arts (CPA) SecondStage that would allow concurrent use of the MainStage and SecondStage and increase the marketability and use of the CPA. The design process will begin with a conceptual design along with a more accurate scope and construction cost estimate for the project. The conceptual design process is expected to cost $65,000 and will befunded out of the $205,000 currently budgeted for design of the project. !", F The project to construct the support space (Project 11-28 in the five-year plan adopted by the Council last year) is not currently programmed in the outer years of the current capital plan but will be revisited (with revised construction cost estimates) next year when a new five-year capital plan is developed and brought to the Council for adoption. If. p.' . Project 11-29, Athletic Field Construction ($9.18 million)-The feasibility phase of new athletic fields in the Shoreline Regional Park Community is nearly complete and design (Project 08-21) is anticipated to begin this summer. The construction phase of the project was scheduled for FY 2009-10 but is postponed to FY 2010-11 when design will be completed. This $9.18 million project will be financed through the issuance of debt by the Shoreline Community. "', ... · Project 10-29, Library Automated Materials Handling System, Phase II ($255,000)- The budget to install a garage book drop and conveyor system has been adjusted upward by $50,000, reflecting a recent evaluation and update of the project's estimated cost. There are no changes to the three other "roll-forward" projects included in the ClP: · Project 10-38, Biennial Pavement Maintenance Program Recertification ($60,000)- Field inspections of all arterial and collector streets in the City as required by the IIPc' City Council July 27, 2009 Page 5 Metropolitan Transportation Commission's pavement maintenance recertification program. · Project 10-39, California Street/Escuela Avenue, California Street/Ortega Avenue and Whisman Road/Mid,dlefield Road Traffic Signal Modifications ($715,000)- Add protected left turns to improve vehicle and pedestrian safety. A Safe Routes to School grant application has been submitted for the California Street/Escuela Avenue traffic signal modification portion of this project ($240,000). Grant awards will be announced in the fall. . Project 10-41, Del Medio Park Design and Construction ($1.1 million)-Design and construction of a park in the Del Medio neighborhood. New Discretionary Projects The City Council approved a limited number of new projects reflecting City Council and department priorities. Six of the new projects are part of the environmental sustainability-related projects discussed with the Council at the February 24, 2009 Study Session. . Project 10-32, Energy-Efficiency Improvement Financing ($100,000)- Technical assistance to develop a financing strategy and assist in the establishment of a benefit assessment district under the provisions of AB 811. Will allow property owners to finance the purchase and installation of energy-efficiency improvements on their property through an assessment on their property tax bills. . Project 10-33, Renewable Energy Generation Options ($150,000)- Technical assistance to study and develop the most feasible option(s) for generating renewable energy at one City site to offset energy costs at one or more other City facilities/ sites. Project costs will be divided equally between the Shoreline Community Fund and the Construction/Conveyance Tax Fund. . . Project 10-34, "Greening the Library" ($140,000)-Seed money to identify and implement energy-efficiency and water conservation improvements at the Mountain View Public Library. Additional funding may be required in the future if major building system improvements (e.g., HV AC) are required. . Project 10-35, Zero Waste Action Plan ($230,000)-Completion of a waste characterization study and preparation of a zero waste plan to address the challenges of achieving a 90 percent diversion rate required by 2021. Part of the City Council July 27, 2009 Page 6 plan may include expansion of the City's food waste composting program. This project will be paid from the Solid Waste Fund. · Project 10-37, Bicycle Boulevard Implementation ($50,OOO)-State Transportation Development Act (IDA) grant funds to reimburse City costs for the construction of one of the bicycle boulevards (Dale Avenue to downtown) identified in the . Council-approved bicycle boulevard system. · Project 10-36, Green Building Code ($50,OOO)-Development of an ordinance to establish green building standards for private businesses. Also includes a study required under Title 24 to allow the City to implement more stringent code requirements in support of the City's environmental sustainability efforts. Additional funding may be required in the future for implementation. This project will be paid from the Building Services Fund. Unless otherwise noted, these projects will be funded from the Construction/ Conveyance Tax Fund. As appropriate, staff will seek Federal grant funding to offset some or all of the costs of these projects. '" Based on the City Council's March 31,2009 major goal-setting discussion, a new project to fund an assessment of walk ability (e.g., sidewalks, crosswalks,lighting~ traffic signals, etc:) and other infrastructure needs in the Rengstorff Avenue neighborhood was adopted. Project 10-45, Rengstorff Neighborhood Capital Needs Assessment ($100,000), will be funded out of the Construction/Conveyance Tax Fund. Additional funding may be required to correct deficiencies identified in the neighborhood assessment. ",. ii>i Additionally, three new projects funded out of the Shoreline Community have been adopted for FY 2009-10. · Project 10-40, North Shoreline Boulevard (in the Park) Storm Drainage Rehabilitation ($887,000)- This project will correct ground settlement issues at a closed landfill cell that have caused the Shoreline Boulevard storm drain system to become ineffective over time. State landfill regulations require the City to main- tain and promote positive drainage away from closed landfill cells. · Project 10-43, Golf Course Tee Box Renovations ($80,OOO)-Proposed renovations to 15 tee boxes to correct different landfill settlement problems. Many of the tee boxes are so uneven that golfers are finding it difficult to find a level surface to tee off from. City Council July 27, 2009 Page 7 · Project 10-44, Shoreline Sailing Lake Dock Repair ($40,OOO)-Some sections of the cement dock at the Sailing Lake are cracked and present potential safety / tripping hazards. This project will address the sections of the dock that are in the greatest need of repair. Additional funding will be requested in future CIPs to repair other sections of the dock. Two previously unscheduled projects were also included in the adopted FY 2009-10 CIP. . Project 10-31, Whisman Reservoir Seismic Upgrades, Construction ($1.8 million)- Construction of seismic improvements to the Whisman Reservoir's roof structure and exterior walls. Improvements to the roof may allow for the future installation of renewable energy generation facilities at the site. This project will be funded from the Water Fund. Funding for project design was approved by the City Council as part of the 2007-08 adopted CIP (Project 08-38). . Project 10-42, Stevens Creek Trail, Sleeper Avenue to Dale Avenue/Heatherstone Way, Construction ($5.0 million)-The estimated cost of building the Sleeper Avenue to Dale Avenue/Heatherstone Way segment of the trail is $5.0 million. Project funding has been identified as follows: Funding Source Amount Shoreline Community Fund $1,250,000 Park Land Fund $1,078,000 Other Trail-Related CIPs $1,350,000 TFCA Grant $ 400,000 Pending IDA Grant $ 418,000 Open Space Acquisition Reserve Fund $ 504,000 TOTAL $5,000,000 Staff is continuing to seek additional grants to minimize the amount of funding required from the Open Space Acquisition Reserve. City Council July 27, 2009 Page 8 Modifications to Outer-Year Projects The City Council modified two outer-year projects: . Project 12-31, Crittenden Park (West Field) Turf Replacement, Design and Construction ($1.5 million)-Conversion of the Crittenden Field to synthetic turf to increase the field's playing capacity. The 2008-09 adopted CIP intended this outer- year project to be funded from the Construction/Conveyance Tax Fund. How- ever, on June 23, 2009, the Council approved a recommendation by the Parks and Recreation Commission to fund the Crittenden turf project from the Park Land Dedication Fund with moneys previously committed to the Mayfield Park design project. It should also be noted that the facility master planning effort currently under way by the Mountain View-Whisman School District may affect the ultimate field configuration, cost and timing of the project. .. . McKelvey Park Renovations ($665,OOO)-This project, which will include replacement of light poles, field renovation, construction of a left-field to center- field fence and installation of a new tot lot, was included as a FY 2012-13 project in the 2008-09 adopted CIP. However, financial constraints in the Construction/ Conveyance Tax Fund require this project to be removed from the current CIP planning horizon (through FY 2012-13). The Santa Clara Valley Water District may fund improvements at McKelvey Park as part of its Permanente Creek flood control protection project. The timing and City funding requirements, if any, for this project will be revisited next year when a new five-year capital plan is developed. ,.... ,.. ", .~ .. CONCLUSION The FY 2009-10 CIP development process was significantly impacted by the financial challenges facing the City. Despite these financial challenges, the City Council approved a capital program that continues to emphasize annual and periodic infra- structure projects that preserve the City's investment in infrastructure and facilities and advances a limited number of new City and Council projects and priorities. City Council July 27, 2009 Page 9 A new five-year CIP will be developed in FY 2010-11. This process will allow for a broader opportunity for the Council to discuss new projects, capital initiatives and funding opportunities. Prepared by: Approved by: Jerry Burgess Administrative Analyst II ~~ Business and Internal Services Manager Kevin C. Duggan City Manager . LF /JB/9 /PSD 791-07-07 -09M ^ Attachments: 1. Proposed FY 2009-10 Capital Improvement Program, Planned Program FY 2010-11 through FY 2012-13 2. Active Projects 3. Projects to Close 4. Active Annual/Biennial Projects 5. Memorandum from Patty J. Kong, Finance and Administrative Services Director, Dated May 12, 2009 Regarding Information Technology and Telephone System Replacement Amendments Proposed Capital Improvement Proiects, 2009-10 Attachment 1 Brief descriptions and funding sources for the projects below are provided on the following pages. All costs are shown in thousands Project Project Description 10-01 10-02 10-03 10-04 10-05 10-06 10-07 10-08 10-09 1 0-1 0 1 0-11 10-12 10-13 1 0-14 1 0-15 1 0-16 10-17 10-18 10-19 10-20 10-21 10-22 10-23 10-24 10-25 10-26 10-27 10-28 03-17 06- 33 06-35 07-22 07-35 Non-Discretionary Projects 09-10 Street Resurfacing Program 09-10 Traffic Signal Replacements/Modifications 09-10 Slurry Seal Program 09-1 0 Water System Improvements 09-10 Wastewater System Improvements 09-10 Concrete Sidewalk/Curb Repairs 09-10 Parks Pathway Resurfacing 09-10 Shoreline Pathway, Roadway, Parking Improvements 09-10 Forestry Maintenance Program and Street Tree Replanting 09-10 Shoreline Landfill Cap Maintenance and Repairs 09-10 Developer Reimbursements 09-10 Street Lane Line and Legend Repainting 09-10 Landfill Gas/Leachate System Repairs & Improvements 09-10 Facilities Maintenance Plan 09-10 Annual Traffic Studies/NTMP Improvements 09-10 Maintenance Agreement for JPBNT A Transit Center Shoreline Infrastructure Maintenance Information Technology Computer Projects Biennial Median Renovations and Roadway Landscape Renovations Biennial Good Neighbor Fence (GNF) Replacements Biennial Real Estate Technical and Legal Services Miscellaneous Water Main/Service Line Replacement Miscellaneous Storm/Sanitary Sewer Main Replacement TDA Projects Annual ADA Improvements to City Facilities Installation of ADA Curb Ramps, Phase V 09-10 Annual New Energy Conservation Measures California Street Rule 20A Underground Utility District No. 40 Budeet 785 155 115 300 135 520 95 165 425 115 105 260 115 470 115 50 210 506 85 40 75 1,145 1,355 60 80 220 155 55 Total of Non-Discretionary Projects 7,911 Amendments to Active Projects Information Services Computer Projects PeJ;lllanente Creek PedlBike Overcrossing Highway 101, Construction Childcare Center - Community Center Complex Police/Fire Building Structural and Space Studies Stevens Creek Trail, EI Camino Real to Dale/Heatherstone, Design 69 4,100 (600) 150 (750) Proposed Capital Improvement Proiects, 2009-10 Brief descriptions and funding sources for the projects below are provided on. the following pages. All costs are shown in thousands Project 08-31 08-37 08-43 09-18 Project Description Replace Street Lights Stevens Creek Trail, El Camino Real to Sleeper, Construction City Telephone System Replacement Information Technology Computer Projects Bude:et 30 (600) 100 375 Total of Amendments to Active Projects 2,874 Discretionary Projects Facilities Proiects 10-29 Library Automated Materials Handling System, Phase II, Design & Construction 255 10-30 CP A-Second Stage Support Space Addition, Design 205 10-31 Whisman Reservoir Seismic Upgrades, Construction 1,800 Environmental Sustainabilitv Proiects If; 10-32 AB 811 Benefit Assessment District Technical Assistance 100 10-33 AB 2466 Renewable Energy Facility Evaluation 150 10-34 Greening the Library 140 "". 1 0-35 Create Zero Waste Action Plan 23'0 10-36 Green Building Code 50 42 .. 10-37 Bicycle Boulevard Implementation Streets and Sidewalks 10- 38 Biennial Pavement Maintenance Program (PMP) Recertification 60 10-39 California/Escuela, California/Ortega & Whisman/Middlefield Traffic Signal Modifica 715 10-40 North Shoreline Boulevard (in the Park) Storm Drainage Rehabilitation 887 Parks and Recreation 10-41 Del Medio Park, Design and Construction 1,100 10-42 Stevens Creek Trail, Sleeper to Dale/Heatherstone, Construction 5,000 10-43 Golf Course Tee Box Renovation 80 10-44 Shoreline Sailing Lake Dock Repair 40 Studies 10-45 RengstorffNeighborhood Capital Needs Assessment 100 Total of Discretionary Projects 10,954 TOTAL OF ALL PROJECTS 21,739 Adopted Capital Improvement Projects. 2009-10 All costs are shown in thousands. Item Proiect Description Fundine 2009-10 Source Fundine Non-Discretionary Proiects 10-01 09-10 Street Resurfacing Program CIP Reserve $730 Install asphalt concrete and fog seal Shoreline 55 overlays, raise utilities and monuments. Community 10-02 09-10 Traffic Signal CIP Reserve $155 Replacements/Modifications Replace traffic signal controllers, traffic detector loops, back-up batteries and LED traffic signal lights. Includes minor modifications to existing traffic signals to improve traffic safety. 10-03 09-10 Slurry Seal Program CIP Reserve $115 Apply slurry seal to selected street surfaces and City facility parking lots as required. 10-04 09-10 Water System Improvements Water $300 Scheduled replacement of water system components and minor unscheduled improvements to the City's water system. 10-05 09-10 Wastewater System Improvements Wastewater $135 Unscheduled improvements/repairs to the City's wastewater collection and pumping system. 10-06 09-10 Concrete Sidewalk/Curb Repairs C/C Tax $520 Replace deteriorated sidewalks and repair concrete curbs, gutters, and sidewalks displaced by street tree growth, and/or failure of City-owned utilities. 10-07 09-10 Parks Pathway Resurfacing C/C Tax $95 Renovate various park pathways within City parks. Item Proiect Description Fundine: 2009-10 Source Fundine: 10-08 09-10 Shoreline Pathway, Roadway, Shoreline $165 Parking Improvements Community Correct drainage problems and damage due to differential settlement; provide pathway, roadway and parking related improvements. 10-09 09-10 Forestry Maintenance Program C/CTax $425 and Street Tree Replanting Contract to prune, remove, stump 1,400 trees and replant 550 trees. 10-10 09-10 Shoreline Landfill Cap Solid Waste $115 Maintenance and Repairs Regulatory mandates of the Bay Area Air Quality Management District and the Regional Water Quality Control Board require the City to protect the integrity of ~' the landfill cap and prevent surface emissions by regrading, filling, jli. recompacting, and making other !!', improvements. 10-11 09-10 Developer Reimbursements C/C Tax $30 .. Construction of street and utility Water 25 improvements concurrent with private development. Adj acent properties Wastewater 25 benefiting from street and utility Storm Drain 25 improvements will be required to reimburse the City for the improvements. 10-12 09-10 Street Lane Line and Legend CIP Reserve $260 Repainting Annual repainting City street lane lines and legends. ' 10-13 09-10 Landfill Gas/Leachate System Solid Waste $115 Repairs and Improvements Annual repairs and improvements to large components of the landfill gas and leachate system. ..,. ... Item Proiect Description Fundinl! 2009-10 Source Fundinl! 10-20 Biennial Good Neighbor Fence (GNF) C/C Tax $40 Replacements Funding to replace fencing between City parks and private property. 10-21 Biennial Real Estate Technical and Legal C/C Tax $15 Services Shoreline 10 Funding for appraisals, environmental Community reports, surveys, lease preparation/review services for City Real Estate activity. ParkLand 50 10-22 Miscellaneous Water Main/Service Line Water $1,145 Replacement ~ Replace corroded and/or undersized cast iron pipe water mains on various streets. The replacements include water services, fire hydrants and saddle replacements. 10-23 Miscellaneous Storm/Sanitary Sewer Wastewater $1,355 ~ Main Replac~ment Repair and replace storm and sanitary sewer pipes, manholes and systems identified by !!!f.c the City's annual line televising program. 10-24 TDA Projects C/C Tax $10 Various bike arid pedestrian related Other (State 50 projects. grant) 10-25 Annual ADA Improvements to City C/CTax $80 Facilities Continuation of efforts to implement ADA improvements at City facilities 10-26 Installation of ADA Curb Ramps, C/C Tax $220 Phase V Install approximately 40 ADA-compliant curb ramps throughout the City. Item Proiect Description Fundine 2009-10 Source Fundine 10-27 09-10 Annual New Energy Conservation C/C Tax $155 Measures Fund energy conservation efforts in City facilities. 10-28 California Street Rule 20A Underground C/C Tax $55 Utility District No. 40 Underground electrical utilities on California Street between Mariposa and Escuela. Amendments to Active Proiects 03-17 Information Services Computer Projects C/C Tax $44 Funding for a CAD/RMS consultant, Shoreline 25 reprogrammed from project 02-20, Community Information Services Computer Proj ects, which will close on June 30, 2009. 06-33 Permanente Creek PedlBike Other $4,100 Overcrossing Highway 101, Construction (Shoreline Additional funding for bicycle/pedestrian Community undercrossing at Old Middlefield Way. Bond Issuance) 06-35 Childcare Center - Community Center CIP Reserve ($600) Complex Return funding to CIP Reserve Fund to reprogram to other capital projects. 07-22 Police/Fire Building Structural and C/C Tax $150 Space Studies Additional funding to complete space study and develop implementation options. 07-35 Stevens Creek Trail, EI Camino Real to C/C Tax ($750) Dale/Heatherstone, Design Transfer funding to Project 10-42, Stevens Creek Trail Sleeper to Dale/Heatherstone, Construction. Item Proiect Description Fundin2 2009-10 Source Fundin2 08-31 Replace Street Lights C/CTax $30 Additional funding for 13 streetlight poles and concrete bases. 08-37 Stevens Creek Trail, EI Camino Real to C/CTax ($600) Sleeper, Construction Transfer funding to Project 10-42, Stevens Creek Trail Sleeper to Da1e/Heatherstone, Construction. 08-43 City Telephone System Replacement C/CTax $40 Additional funding to accommodate Water 25 proposed V oIP technology and digital handsets. Wastewater 25 Shoreline 10 Community '" Information Technology Computer C/C Tax $375 il<" 09-18 Projects !I!'K Additional funding to remodel and improve air cooling in the computer room at the PoliceIFire Adminstration Building Facilities Proiects 10-29 Library Automated Materials Handling C/C Tax $255 System, Phase II, Design & Construction Completes installation of the garage book drop and conveyor system. 10-30 CPA-Second Stage Support Space C/C Tax $205 Addition, Design Design improvements to CPA's Second Stage support area. 10-31 Whisman Reservoir Seismic Upgrades, Water $1,800 Construction Construct seismic improvements to roof structure and exterior walls. I'/< ,. Item Proiect Description Fundin2 . 2009-10 Source Fundin2 10-39 California/Escuela, California/Ortega CIP Reserve $475 and Whisman/Middlefield Traffic Signal Other (Safe 240 Modifications Routes to Establish protected left tuins to improve Schools vehicle and pedestrian safety. Grant) 10-40 North Shoreline Boulevard (in the Park) Shoreline $887 Storm Drainage Rehabilitation Community Correct landfill-related ground settlement to improve the North Shoreline Boulevard storm drain system and meet regulatory requirements. Parks and Recreation 10-41 Del Medio Park, Design and ParkLand $426 Construction Open Space 674 Design and construct a new park in the Del Acquisition Medio neighborhood. Reserve IIW' 10-42 Stevens Creek Trail, Sleeper to C/C Tax $1,350 Dale/Heatherstone, Construction Shoreline 1,250 Construct pedestrian/bike trail from Sleeper Community Open Space area across State Highway 85 to the Dale/Heatherstone area. Park Land 1,078 Open Space 504 Acquisition Reserve Other: TFCA Grant 400 TDA Grant 418 10-43 Golf Course Tee Box Renovation Shoreline $80 Renovate 15 tee boxes to correct Community differential landfill settlement problems. 10-44 Shoreline Sailing Lake Dock Repair Shoreline $40 Repair Sailing Lake dock to mitigate Community '" potential safety/tripping hazards. Item Proiect Description Fundin2: 2009-10 Source Fundin2: Studies 10-45 Rengstorff Neighborhood Capital Needs C/CTax $100 Assessment Assess walkability and other infrastructure needs in the Rengstorff neighborhood. Total $21.739 FY 2009-10 PROJECTS FUNDING SUMMARY CIP Reserve Fund C/C (Construction/Conveyance) Tax Water Fund Wastewater Fund Storm Drain Fund Solid Waste Management Fund Shoreline Community Fund Park Land Fund Building Services Fund Open Space Acquisition Reserve Fund Other $1,250 3,859 3,420 1,665 25 493 2,945 1,554 50 1,178 5,300 Total $21.739 ADOPTED 2009-10 CAPITAL IMPROVEMENT PROGRAM Attachment 2 Active Projects The projects below were funded in previous years and are expected to remain active after June 30, 2009. Some of the projects are near completion and have low remaining balances, but must remain open after June 30 to make final payments and complete remaining project tasks. All Numbers are in thousands (1,000) Project Sponsor Total Encumbrances Balance at Number Project Title Department Budget at 2/28/2009 2/28/2009 95-50 Downtown Fac;:ade Improvement Program Comm. Dev. 221 0 36 00-49 Downtown Transit Plaza Design and Construction Public Works 3,540 18 281 01-26 Open Space acquisition (North California - Central) Public Works 2,995 68 34 02-30 ADA Renovations/Upgrades Public Works 89 2 30 02-42 Charleston East Site - Post Marketing Activities Comm. Dev. 1,125 199 170 03-17 2003-03 Information Services Computer Projects Finance 1,092 1,000 8 03-20 Water System Master Plan Public Works 221 0 21 03-23 Fire Station No.5 Design Public Works 1,870 957 513 03-31 California/Bryant Parking Structure, Construction Public Works 18,224 29 21 03-36 New Stormwater Regulations Public Works 100 0 74 04-19 Shoreline Community Reclaimed Water Feasibility Study Public Works 200 6 126 04-20 Sewer System Master Plan Public Works 255 84 0 04-27 Shoreline Maintenance Facility Construction Public Works 6,600 1,100 246 04-29 Bubb Park and Huff Park Restrooms Public Works 633 149 161 04-33 Stevens Creek Trail Ped/Bike Overcrossing at Moffett Public Works 4,900 1,606 82 04-40 Stevens Creek Trail, Yuba Drive through EI Camino Real Public Works 6,806 85 50 05-17 Shoreline Infrastructure Maintenance Public Works 121 43 0 05-22 San Antonio Bridge Over Central Expressway Repairs Public Works 740 45 575 '. 05-27 Moffett/U.S. Highway 101 Gateway Development Public Works 200 37 3 05-39 Recycled Water Distribution System Construction Public Works 8,100 4,558 388 05-40 RengstorffPark Tennis Bleacher Replacement Comm. Svcs. 195 11 174 05-42 Permanente Creek Ped/Bike Overcrossing Highway 101, Design Public Works 1,180 687 81 05-44 Devonshire Park Design and Construction Public Works 1,112 1 10 05-45 Downtown Infrastructure Refurbishment Public Works 185 2 6 06-04 2005-06 Water System Improvements Public Works 284 112 0 06-05. 2005-06 Wastewater System Improvements Public Works 131 66 15 06-15 2005-06 Annual Traffic Studies/NTMP Improvements Public Works 105 15 22 06-17 Shoreline Infrastructure Maintenance Public Works 200 37 2 06-25 Facilities Major Planned and Emergency Repairs Public Works 1,950 524 43 06-27 ADA Improvements at City Facilities Public Works 175 4 60 06- 31 Traffic Signal at Middlefield Road and Logue Avenue Public Works 283 252 16 06-33 Permanente Creek PedlBike Overcrossing Highway 101, Construction Public Works 4,150 246 3,778 06-35 Childcare Center in Community Center Complex Public Works 5,400 381 801 06-37 Downtown Revitalization Bond Improvements Public Works 902 72 799 06-38 ADA Playground Improvements Comm. Svcs. 665 0 7 06-41 Athletic Field Development Feasibility Study Comm. Svcs. 275 55 12 . 07 -04 2006-07 Water System Improvements Public Works 285 40 245 Active Projects List, 7/8/2009, 10:33 AM ADOPTED 2009-1 0 CAPITAL IMPROVEMENT PROGRAM Active Proiects The projects below were funded in previous years and are expected to remain active after June 30, 2009. Some of the projects are near completion and have low remaining balances, but must remain open after June 30 to make final payments and complete remaining project tasks. All Numbers are in thousands (1,000) Project Sponsor Total Encumbrances Balance at Number Project Title Department Budget at 2/28/2009 2/28/2009 07-05 2006-07 Wastewater System Improvements Public Works 130 8 122 07-07 2006-07 Parks Pathway Resurfacing Comm. Svcs. 135 26 0 07-08 2006-07Shoreline Parkway, Roadway, Parking Improvements Comm. Svcs. 160 9 135 07-10 2006-07 Shoreline Landfill Cap Maintenance and Repairs Public Works 40 13 0 07-11 2006-07 Developer Reimbursements Public Works 100 6 94 07-15 2006-07 Annual Traffic Studies/NTMP Improvements Public Works 105 21 10 07-17 Shoreline Infrastructure Maintenance Public Works 200 33 121 07-18 2006-07 Information Services Computer Projects Finance 635 56 450 07-20 SCADA Upgrades and Management Public Works 250 12 61 07-22 PolicelFire Building Structural and Space Studies Public Works 170 14 6 07-23 Geographic Information System (GIS) Update/Data Archiving Public Works 597 30 77 07-26 Miscellaneous Water Main/Service Line Replacement Public Works 1,800 106 1,521 07-27 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,400 81 1,122 07-28 Central Irrigation System Replacements, Phase 3 Comm. Svcs. 185 3 39 07-29 Biennial Park Innovations/Improvements Comm. Svcs. 125 3 49 07~34 Community Center HV AC System Public Works 325 33 259 07-35 Stevens Creek Trail, El Camino Real to Dale/Heatherstone, Design Public Works 1,950 617 854 07-36 IDA Projects Public Works 60 25 16 07-37 Evelyn Avenue Bridge Widening Mitigation Public Works 180 17 56 07-38 Library Space Reallocation Public Works 1,945 68 2 07-41 PolicelFire Building and Well No. 22 Emergency Generator Public Works 520 269 242 07-42 PolicelFire Building Interior Refurbishment Public Works 400 60 186 07-43 Council Chambers Technology Update . City Clerk 655 112 182 07-44 Bicycle Park Public Works 60 4 55 07-45 ADA Improvements - Castro, Whisman and RengstorffParks Comm. Svcs. 358 0 83 07-46 Caltrain Station Parking Deck, EngineeringlEnvironmental Review Public Works 455 453 2 08-04 2007-08 Water System Improvements Public Works 285 17 259 08-05 2007-08 Wastewater System Improvements Public Works 130 8 119 08-07 2007-08 Parks Pathway Resurfacing Comm. Svcs. 80 80 0 08-08 2007-08 Shoreline Parkway, Roadway, Parking Improvements Comm. Svcs. 160 7 113 08-10 2007-08 Shoreline Landfill Cap Maintenance and Repairs Public Works 105 31 0 08-11 2007-08 Developer Reimbursements Public Works 100 6 94 08-13 2007-08 Landfill GasILeachate System Repairs/Improvements Public Works 105 31 2 08-14 2007-08 Facilities Maintenance Plan Public Works 520 229 1 08-15 2007-08 Annual Traffic Studies/NTMP Improvements Public Works 105 25 58 08-17 Shoreline Infrastructure Maintenance Public Works 200 12 188 08-18 2007-08 Information Services Computer Projects Finance 720 77 281 08-20 Biennial Median/Roadway Landscape Comm. Svcs. 80 12 60 '" 1\ 11" " ... lit' P" "" "" .~ Activp. Proip.r.t!': I i!':t 7/R/?nnQ 1 n'":l":l A~" ADOPTED 2009-1 0 CAPITAL IMPROVEMENT PROGRAM Active Projects The projects below were funded in previous years and are expected to remain active after June 30, 2009. Some of the projects are near completion and have low remaining balances, but must remain open after June 30 to make final payments and complete remaining project tasks. All Numbers are in thousands (1,000) Project Sponsor Total Encumbrances Balance at Number Project Title Department Budget at 2/28/2009 2/28/2009 08-21 Athletic Field, Design Public Works 500 30 466 08-22 ADA Playground Improvements, Community Center Tot Lot Comm. Svcs. 248 15 70 08-24 RengstorffPark Fitness Cluster Comm. Svcs. 75 27 48 08-26 Bridge Repairs and Barrier Installation Public Works 100 28 64 08-27 Permanente Creek Improvements Design (SCVWD) Public Works 75 4 60 08-28 RengstorffUnderground Utility District #36 Public Works 50 2 37 08-29 2007-08 Facilities Major Planned and Emergency Repairs Public Works 325 128 197 08-31 Replace Street Lights Public Works 200 96 14 08-32 Miscellaneous Water Main/Service Line Replacement Public Works 1,100 90 915 08-33 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,300 119 1,083 08-34 Sierra Vista Park, Construction Public Works 1,033 2 15 08-35 Restroom Facility at Dog Park Comm. Svcs. 90 5 85 08-37 Stevens Creek Trail, El Camino Real to Sleeper, Construction Public Works 2,124 738 823 08-38 Whisman Reservoir Seismic Upgrades Public Works 500 35 439 08-39 Biennial Good Neighbor Fence (GNF) Replacements Comm. Svcs. 40 2 24 08-40 Velarde Street Sidewalk and Driveway Replacement Public Works 180 37 131 08-41 California Street/Mariposa Avenue Traffic Signal Public Works 201 176 11 08-42 Grant Road/Sleeper Traffic Signal Project Public Works 225 14 211 08-43 City Telephone System Replacement Finance 500 35 426 08-44 Fire Station No.3 Renovations Public Works 350 83 188 08-45 Groundwater Wells Emergency Power Supply Public Works 1,275 443 794 08-46 Replace 4th Fairway Pedestrian/Golf Cart Bridge Public Works 185 46 50 08-47 RengstorfllCentral Expressway Pedestrian Improvements Public Works 165 10 155 08-48 Stierlin Road to Shoreline Blvd. Sidewalk Connector Public Works 75 12 62 08-50 Diericx Drive Bridge Replacement Public Works 760 178 575 08-51 Elsie Avenue Reconstruction Public Works 1,450 98 1,165 08-52 Stevens Creek Levee Recert Public Works 275 121 19 08-53 Fire Fleet Replacement Finance 4,725 2,274 200 08-99 General Plan Comm. Dev. 2,705 1,596 832 09-01 2008-09 Street Resurfacing Program Public Works 760 53 679 09-02 2008-09 Traffic Signal ReplacementslModifications . Public Works 155 78 61 09-03 2008-09 Slurry Seal Program Public Works 115 7 106 09-04 2008-09 Water System Improvements Public Svcs. 300 18 278 09-05 2008-09 Wastewater System Improvements Public Svcs. 135 8 125 09-06 2008-09 Concrete Sidewalk/Curb Repairs Public Works 510 30 469 09-07 2008-09 Parks Pathway Resurfacing Comm. Svcs. 95 77 18 09-08 2008-09 Shoreline Pathway, Roadway, Parking Improvements Comm. Svcs. 165 11 154 09-09 2008-09 Forestry Maintenance Program and Street Tree Replanting Comm. Svcs. 410 94 219 Active Projects List, 7/8/2009, 10:33 AM ADOPTED 2009-1 0 CAPITAL IMPROVEMENT PROGRAM Active Pro i ects The projects below were funded in previous years and are expected to remain active after June 30, 2009. Some of the projects are near completion and have low remaining balances, but must remain open after June 30 to make final payments and complete remaining project tasks. All Numbers are in thousands (1,000) Project Sponsor Total Encumbrances Balance,at Number Project Title Department Budget at 2/28/2009 2/2812009 09-10 2008-09 Shoreline Landfill Cap Maintenance and Repairs Public Svcs. 115 31 42 09-11 2008-09 Developer Reimbursements Public Works 100 6 94 09-12 2008-09 Street Lane Line and Legend Repainting Public Works 255 186 6 09-13 2008-09 Landfill GaslLeachate System Repairs & Improvements Public Svcs. 115 7 104 09-14 2008-09 Facilities Maintenance Plan Public Svcs. 460 100 245 09-15 2008-09 Annual Traffic StudieslNTMP Improvements Public Works 115 42 73 09-16 2008-09 Maintenance Agreement for JPBNTA Transit Center Public Works 50 6 42 09-17 Shoreline Infrastructure Maintenance Public Svcs. 205 13 192 09-18 Information Technology Computer Projects Finance 410 83 283 09-19 Biennial Park RenovationslImprovements Comm. Svcs. 125 7 115 09-20 Resurface Tennis Courts at Cuesta Park Comm. Svcs. 90 5 85 09-21 Miscellaneous Water Main/Service Line Replacement Public Works 1,120 136 955 . 09-22 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,325 167 1,112 09-23 TDA Projects Public Works 60 7 53 09-24 Rengstorff Park Master Plan Comm. Svcs. 300 18 282 09-26 Permanente Trail Charleston Road Undercrossing Feasibility Study Public Works 200 12 188 09-27 Mountain View High School Traffic Study Public Works 100 84 0 09-28 Rengstorff Avenue Grade Separation Environmental Study Public Works 250 15 235 09-29 NASA-Ames Bayshore Lightrail Station Pedestrian Access Study Comm. Dev. 200 12 182 09-30 Modification to Alleyway Behind 200 Block of Castro Street Comm. Dev. 50 3 47 09-31 Castro Street Bomanite Caulking Public Works 400 24 376 09-32 Fire Station No.5, Construction Public Works 10,500 641 9,858 09-33 Facilities Major/Emergency Repairs Public Svcs. 370 53 317 09-35 Install New Radio System Improvements and Monopole Police 130 8 122 09-36 Annual ADA Improvements to City Facilities City Mgr. 75 5 70 09-37 Shoreline & ECR, Replace Sidewalks, Curbs & Gutters, Design and Const. Public Works 1,600 252 1,329 09-38 Installation of ADA Curb Ramps, Phase IV Public Works 210 13 196 09-39 Cecilia Way Valley Gutter Reconstruction Public Works 130 8 122 09-40 Burgoyne Street Reconstruction Public Works 1,150 132 1,004 09-41 Citywide Benchmark and Monument Program Public Works 70 4 66 09"43 Shoreline Park Wildlife Management Comm. Svcs. 300 17 267 09-44 MariposalW. Dana Park, Design and Construction Comm. Svcs. 1,300 79 1,221 09-45 Gateway Signage Study Camm. Dev ./Public Wks 25 2 23 09-46 San Ramon Avenue Reconstruction Public Works 639 39 600 09-47 Grant Road Adaptive Signal Project Public Works 350 21 329 09-48 Pavement Resurfacing - Federal Economic Stimulus Public Works 951 0 951 Totals 138,360 24,163 48,262 '"" ~, .. .-' lIP' .. Adivp Prnip,...tc, lid 7/A/?nna in.':).':). .lI.~~ ADOPTED 2009-10 CAPITAL IMPROVEMENT PROGRAM Attachment 3 Proiects to Close All Numbers are in thousands (1,000) CIPs to be closed on June 30, 2009 Project Sponsor Total Encumbrances Balance at Number Proiect Title Deoartment Budl!:et at 2/28/2009 2/28/2009 97-29 Parks Play Equipment Survey and Assessment Comm. Svcs. 50 0 11 97-34 IS Computer Proiects Finance 1,912 0 116 97-47 New Telemetrv System Phase 2-- WMPP Public Works 1,200 0 17 99-30 IS Computer Proiects Finance 1,170 0 123 00-17 Open Space Acquisition (Del Medio Area) Public Works 2,223 21 0 00-25 IS Computer Proiects Finance 312 22 8 00-45 Citywide Traffic Model Uodate Public Works 75 3 1 00-54 MaC Bulk Storage Covered Facilitv Public Works 1,047 0 0 00-64 Landfill Telemetrv System Public Works 202 $1 12 01-19 IS Computer Proiects Finance 625 19 242 01-47 North Bayshore Pedestrian Imorovements Public Works 300 12 181 02-20 IS Computer Proiects Finance 684 42 83 02-23 Senior Center Seismic Upl!:Tade, Health/Safety, HV AClRoof Public Works 2,669 13 .34 02-36 Sewage Pump Station Back-uo Power Suoolv Public Works 253 0 14 04-01 2003-04 Street Resurfacing Prol!:Tam Public Works 685 15 237 04-22 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,085 1 13 04-25 Whisman Road Landscaoed Median Islands Public Works 1,223 45 367 04-28 Senior Center Design and Construction Public Works 15,976 92 938 04-31 Ellis Street Landscaped Medians, Design & Construction Public Works 400 8 103 04-38 Shoreline Blvd. Reconstruction, Gatehouse to Golf Course Public Works 2,699 0 0 04-41 Graham Reservoir and Field Construction Public Works 19,634 280 7 05-04 2004-05 Water Svstem Improvements Public Works 64 43 0 05-05 2004-05 Wastewater System Imorovements Public Works 22 0 3 05-20 Biennial Good Neil!:hbor Fence (GNF) Replacements Comm. Svcs. 36 1 9 05-25 Marketing of Downtown City-owned Prooerties Public Works 185 4 1 05-31 Library Automated Book Check-in and First Floor Modifications Public Works 0 0 0 05.33 Security Upl!:Tades to Utility System Public Works 250 15 223 06-02 2005-06 Traffic Signal ReplacementslModifications Public Works 69 1 10 06-10 2005-06 Shoreline Landfill Cao Maintenance and Repairs Public Works 105 0 0 06-14 2005-06 Facilities Maintenance Plan Public Works 450 1 1 06-18 IS Computer Proiects Finance 300 8 253 06-19 RengstorffPark Facilitv Modernization Studv Public Works 60 0 0 06-20 Resurface Miramonte Avenue Public Works 931 1 15 06-22 Energy Conservation Initiative . Public Works 235 25 1 06-23 Biennial Median and Roadwav "Landscaping Renovations Comm. Svcs. 65 0 0 06-26 Eagle Pool Reolastering and Reoairs Public Works 410 2 33 06-29 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,709 141 518 06-30 Shoreline Lake Water Supplv, Construction Public Works 3,390 5 . 80 06-39 ADA Improvements at Gemello and Landels Parks Comm. Svcs. 181 1 9 06-40 Devonshire Park Real Property Acquisition Public Works 767 0 0 07-01 2006-07 Street Resurfacing Program Public Works 1,000 11 41 07 -02 2006-07 Traffic Signal ReplacementslModifications Public Works 70 2 5 07-13 2006-07 Landfill GaslLeachate System ReoairslImprovements Public Works 105 0 0 07 -14 2006-07 Facilities Maintenance Plan Public Works 430 9 1 Projects to close, 7/8/2009, 10:33 AM ADOPTED 2009-1 0 CAPITAL IMPROVEMENT PROGRAM Proiects to Close All Numbers are in thousands (1,000) CIPs to be closed on June 30, 2009 Project Sponsor Total Encumbrances Balance at Number Pro.iect Title Department Budget at 2/28/2009 2/28/2009 07-19 RengstorffPark Pathway Lighting Replacement Comm. Svcs. 130 1 20 07-21 Cape Seal Pavement Resurfacing Program Public Works 290 17 263 07-24 Storm Drain Master Plan Proiect Implementation Strategy Public Works 200 27 13 07-25 Feas. Study for Central Expressway/San Antonio Station BikelPed Tunnel Public Works 150 4 16 07-31 Velarde Street Resurface Pavement and Replace Curb Public Works 0 0 0 07-32 Installation of ADA Curb Ramps, Phase 3 Public Works 200 5 66 07-33 Demolition of Abandoned Parks Buildings at MOC Public Works 50 0 7 07-39 Sierra Vista Park, Design Pllblic Works 224 0 0 07-40 Police Evidence Room Modernization Public Works 150 1 15 08-01 2007-08 Street Resurfacing Program Public Works 1,100 8 107 08-02 2007-08 Traffic Signal ReplacementslModifications Public Works 70 1 16 08-03 2007-08 Slurry Seal Program Public Works 252 3 47 08-06 2007-08 Concrete Sidewalk/Curb Repairs Public Works 500 12 43 08-09 2007-08 Forestry Maintenance Program and Street Tree Replanting Comm. Svcs. 210 1 8 08-12 2007-08 Street Lane Line and Legend Repainting Public Works 290 1 10 08-16 2007-08 Maintenance Agreement for JPBNTA Transit Center Public Works 50 0 42 08-19 Resurface Tennis Courts, Cooper, Stevenson, Sylvan and Whisman Parks Public Works 95 5 4 08-23 Community Garden at Bonny and Beatrice Comm. Svcs. 47 1 20 08-25 Biennial Real Estate Technical and Legal Services Public Works 70 20 5 08-30 Rebuild Shoreline Golf Links 13th Green Comm. Svcs. 105 0 4 . 08-36 California Street Resurfacing, Phase 2 Public Works 495 5 82 08-49 Peacock Avenue Reconstruction Public Works 0 0 0 09-25 Cuesta Annex Master Plan Public Works 400 47 181 09-34 2008-09 Annual New Energy Conservation Measures Public Works 150 149 1 09-42 Mayfield Parks, Design Comm. Dev. 900 55 845 Total of Closed Projects 71,386 1,207 5,525 .r' .' 1!<1: Ilf" Proiects to Close: Remainine Balance Activity Anticipated expenditures from 3/31/2009 through 6/3012009 357 Unspent balances available for reprogramming into 2009-2013 Capital Improvement Proiects Capital Improvement ReserVe Fund 1,897 Construction Tax - Real Property Conveyance Tax Fund 503 Water Revenue Fund 200 Wastewater Revenue Fund 708 Solid Waste Management Fund 24 Shoreline Regional Park Community Fund 600 Unspent balances requiring reallocation by City Council Transit Oriented Development Fund 329 Park Land Dedication Fund 907 Total 5,525 Projects to close, 7/8/2009,10:33 AM ADOPTED 2009-10 eAPn AL IMPROVEMENT PROGRAM Attachment 4 Active AnnuallBiennial Proiects The annuallbiennial projects below (a subset of the active projects) were funded in previous years and are expected to remain active after June 30, 2009. Some of the projects are near completion and have low remaining balances, but must remain open after June 30 to make final payments and complete remaining project tasks. All Numbers are in thousands (1,000) Project Sponsor Total Encumbrances Balance at Number Project Title Department Budget at 2/28/2009 2/28/2009 09-01 2008-09 Street Resurfacing Program Public Works 760 53 679 09-02 2008-09 Traffic Signal Replacements/Modifications Public Works 155 78 61 09-03 2008-09 Slurry Seal Program Public Works 115 7 106 06-04 2005-06 Water System Improvements Public Works 284 112 0 07-04 2006-07 Water System Improvements Public Works 285 40 245 08-04 2007-08 Water System Improvements Public Works 285 17 259 " 278 09-04 2008-09 Water System Improvements Public Svcs. 300 18 06-05 2005-06 Wastewater System Improvements Public Works 131 66 15 07-05 2006-07 Wastewater System Improvements Public Works 130 8 122 08-05 2007-08 Wastewater System Improvements Public Works 130 8 119 09-05 2008-09 Wastewater System Improvements Public Svcs. 135 8 125 09-06 2008-09 Concrete Sidewalk/Curb Repairs Public Works 510 30 469 07-07 2006-07 Parks Pathway Resurfacing Comm. Svcs. 135 26 0 08-07 2007-08 Parks Pathway Resurfacing Comm. Svcs. 80 80 0 09-07 2008-09 Parks Pathway Resurfacing Comm. Svcs. 95 77 18 07-08 2006-07Shoreline Parkway, Roadway, Parking Improvements Comm. Svcs. 160 9 135 08-08 2007-08 Shoreline Parkway, Roadway, Parking Improvements Comm. Svcs. 160 7 113 09-08 2008-09 Shoreline Pathway, Roadway, Parking Improvements Comm. Svcs. 165 11 154 09-09 2008-09 Forestry Maintenance Program and Street Tree Replanting Comm. Svcs. 410 94 219 07-10 2006-07 Shoreline Landfill Cap Maintenance and Repairs Public Works 40 13 0 08-10 2007-08 Shoreline Landfill Cap Maintenance and Repairs Public Works 105 31 0 09-10 2008-09 Shoreline Landfill Cap Maintenance and Repairs Public Svcs. 115 31 42 07 -11 2006-07 Developer Reimbursements Public Works 100 6 94 08-11 2007-08 Developer Reimbursements Public Works 100 6 94 09-11 2008-09 Developer Reimbursements Public Works 100 6 94 09-12 2008-09 Street Lane Line and Legend Repainting Public Works 255 186 6 08-13 2007-08 Landfill GaslLeachate System Repairs/Improvements Public Works 105 31 2 09-13 2008-09 Landfill GaslLeachate System Repairs & Improvements Public Svcs. 115 7 104 08-14 2007-08 Facilities Maintenance Plan Public Works 520 229 I 09-14 2008-09 Facilities Maintenance Plan Public Svcs. 460 100 245 06-15 2005-06 Annual Traffic Studies/NTMP Improvements Public Works 105 15 22 07-15 2006-07 Annual Traffic Studies/NTMP Improvements Public Works 105 21 10 08-15 2007-08 Annual Traffic Studies/NTMP Improvements Public Works 105 25 58 09-15 2008-09 Annual Traffic Studies/NTMP Improvements Public Works 115 42 73 Active Annual/Biennial Projects List, 7/8/2009, 10:33 AM ADOPTED 2009-10 eAPIT AL IMPROVEMENT PROGRAM . Active AnnuallBiennial Proiects The annual/biennial projects below (a subset of the active projects) were funded in previous years and are expected to remain active after June 30, 2009. Some of the projects are near completion and have low remaining balances, but must remain open aft~r June 30 to make final payments and complete remaining project tasks. All Numbers are in thousands (1,000) Project Sponsor Total Encumbrances Balance at Number Project Title . Department Budget at 2/28/2009 2/28/2009 05-17 Shoreline Infrastructure Maintenance Public Works 121 43 0 06-17 Shoreline Infrastructure Maintenance Public Works 200 37 2 07-17 Shoreline Infrastructure Maintenance Public Works 200 33 121 08-17 Shoreline Infrastructure Maintenance Public Works 200 12 188 09-17 Shoreline Infrastructure Maintenance Public Svcs. 205 13 192 03-17 2003-03 Information Services Computer Projects Finance 1,092 1,000 8 07-18 2006-07 Information Services Computer Projects Finance 635 56 450 08-18 2007-08 Information Services Computer Projects Finance 720 77 281 09-18 Information Technology Computer Projects Finance 410 83 283 07-26 Miscellaneous Water Main/Service Line Replacement Public Works 1,800 106 1,521 08-32 Miscellaneous Water Main/Service Line Replacement Public Works 1,100 90 915 09-21 Miscellaneous Water Main/Service Line Replacement Public Works 1,120 136 955 07-27 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,400 81 1,122 08-33 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,300 119 1,083 09-22 Miscellaneous Storm/Sanitary Sewer Main Replacement Public Works 1,325 167 1,112 07-29 Biennial Park InnovationslImprovements Comm. Svcs. 125 3 49 09-19 Biennial Park RenovationslImprovements Comm. Svcs. 125 7 115 '. 08-20 Biennial MedianlRoadway Landscape Comm. Svcs. 80 12 60 08-39 Biennial Good Neighbor Fence (GNF) Replacements Comm. Svcs. 40 2 24 09-36 Annual ADA Improvements to City Facilities City Mgr. 75 5 70 Totals 19,143 3,580 12,513 ,,",' f'" .. ~' AdiVF! Annll<'lllRipnni<'l1 Prni",,.k I j"t 7/p./?nna 1n.':l':l.c.u Attachment 5 CITY OF MOUNTAIN VIEW MEMORANDUM DATE: . May 12,2009 TO: Cathy R. Lazarus, Public Works Director Michael A. Fuller, Assistant Public Works Director Linda Forsberg, Business and Internal Services Manager FROM: Patty J. Kong, Finance and Administrative Services Director SUBJECT: CAPITAL IMPROVEMENT PROJECT REQUESTS FOR FISCAL YEAR 2009-10 (REVISED) Purpose This memo transmits the Capital Improvement Project (CIP) requests for the Finance and Administrative Services Department (FASD) for Fiscal Year 2009-10. Background Information Technology (IT) CIPs are identified as a single project, but will generally consist of subprojects. In many situations one or more of the subprojects may be completed while others are not. When this occurs, the entire CIP for that fiscal year remains open. For this fiscal year, the FASD attempted to do a comprehensive review of all the existing CIPs in an attempt to identify projects that could be closed, release available funds and to assist in th~ funding of projects identified as requiring additional funding without requesting any new dollars for these projects. Proposals for Fiscal Year 2009-10 Existing subprojects that are requested to be moved to a new project so that projects can be closed are as follows: Public Services Division (PSD) Maintenance Management System 4993001-$40,000 Most of this project has been completed. There is currently a balance in this project of over $122,000 and the department would like to move $40,000 into a new CIP to continue the development of the system. Cathy R. Lazarus Michael A. Fuller Linda Forsberg May 12, 2009 Page 2 Code Enforcement Tracking 4011904-$31,138 The department has developed some modificatiolli? for this system, but would like to carry this funding into a new project in order to further develop and enhance the current Code Enforcement Tracking System. Community Development Department (CDD) Management System 4061804-$75,000 This project-was initially established in Fiscal Year 2005-06 for a management tracking system for CDD. After an initial discussion with the department, it is believed the department is in need of a comprehensive development tracking system. This would lend efficiency to the Community Development Department and its ability to track development projects. Currently, multiple FileMaker Pro databases are used for various purposes. The funding for this project is requested to be moved into a new project. This funding is insufficient for a comprehensive system so the purpose of this funding may be used for the imaging needs of the department. See below for additional discussion on future projects. Projects that have been identified as requiririg additional funding are: Police Department (PD) Computer Room (Titled Business Continuity) 4091802- . $375,000 . This project was identified as a need to develop the computer room at the PD Administration Building as the back-up and the possibility of relocating critical servers currently located at City Hall to the PD Administration Building. The original project was funded at $100,000. Staff requested Public Works to prepare a full cost estimate for this project and the total, including the necessary modifications to the second floor computer closet, is $475,000. This project is critical as the cutrent facility does not meet current needs. Thenew CCTV server racks have been located outside of the existing computer room due to space limitations. In addition, the HV AC is inadequate for the room and Information Technology (IT) has not been able to fully engage the network switches located in that facility. It will be necessary to fully implement this switch prior to the City being able to implement the telephone project replacement; which envisions using V oIP technology. ~, Cathy R. Lazarus Michael A. Fuller Linda Forsberg May 12, 2009 Page 3 Telephone System Replacement Project 4084301-$100,000 This project is for the replacement of the City's voice mail and telephone system. I am proposing adding an additional $100,000 of funding to this project (currently $500,000). The estimate for this project was developed over two years ago and did not necessarily envision the currently proposed VoIP technology. A Request for Proposal for the project will be released in the next month, but it is unknown if the current funding will be sufficient for the capital costs associated with this technology. The handsets for a digital system are estimated to cost $100 to $150 more than an analog phone set. Although the capital costs may be higher, there may be ongoing savings from an operating costs perspective. . Microwa~e Backup Network-$165,000 The City currently uses the iNET fiber network provided by Comcast to connect all City facilities to the City's network. While the network has been relatively stable, its con- tinued use presents two issues. First, without an agreement in place, the City is unsure of its ability to continue to use the fiber network into the future. Additionally, due to our proximity to several fault lines, Mountain View is highly susceptible to earthquake activity, increasing the risk of damage to the underground fiber network caused by any earthquake movement. This project will fund the installation of a wireless, microwave network between the three major facilities in use by City staff. This includes City Hall, the Police/Fire Administration Building and the MOC facilities. Each building will have two units installed to form a redundant triangle of connectivity, allowing for the complete failure of one site without adversely affecting the other two. This network will also serve as an alternative route for traffic in response to the increase in network utilization with the inclusion of V oIP in the near future, and will ensure City communications can continue regardless of the status of the iNET fiber network. Business Continuity Planning (BCP) and Disaster Recovery Plan (DRP) Development- $65,000 Business Continuity Planning (BCP) includes minimizing interruptions to the City's ability to provide its services, ensuring the health and safety of all personnel, minimizing financial loss and being able to resume critical operations within a specified time after a disaster. A BCP includes planning for non-Information Technology (IT) Cathy R. Lazarus Michael A. Fuller Linda Forsberg May 12, 2009 Page 4 related aspects such as key personnel, facilities, crisis communication and should refer to the disaster recovery plan (DRP) for IT-related infrastructure recovery / continuity. DRP is a subset of a larger plan known as BCP. A DRP describes how the City is to deal with potential disasters. The causes are many and varied: flood, earthquake, explosion, computer malfunction, accident, etc. A disaster is an event that makes the continuation of normal functions impossible; a DRP consists of the precautions taken so that the effects of a disaster will be minimized and the City will be able to either maintain or quickly resume mission-critical functions. Disaster recovery is becoming an increasingly important aspect of enterprise computing. As devices, systems and networks become ever more complex, there are simply more things that can go wrong. As a consequence, DRPs have also become more complex. Typically, DRP involves an analysis of business processes and continuity needs; it may also include a significant focus on disaster prevention. ..". Backup to Disk Project-$90(000 ~' As we progress forward in our implementation of newer technologies for the City, we are finding that our ability to back this data up on a regular basis is becoming strained. The rate of increase in the total amount of data is outgrowing our current hardware and we are finding that time frames to comlpete a full backup of the system are extending beyond 24 hours in some cases. This is due to inherent speed bottlenecks in transferring data from its electronic format to the magnetic media used for long-term storage. This is not caused by our hardware failing; this is an overall limitation to tape-based backup systems. '" j;' If' j>. We would like to convert to a newer technology called backup to disk (B2D). This project will upgrade the software and hardware used to backup all City data to an array of inexpensive hard drives which can store data at a much faster rate and result in the major reduction in the amount of magnetic media (tapes) that we have to use and transport in our attempts to protect the critical system data. This also eventually will lead to a reduction in the cost to maintain our data backups as we will no longer be using tapes on a daily basis. This project will also reduce the amount of time needed to recover from a data loss, as we will no longer have to work with the tape system which can result in a recovery window of up 24 hours before the data can be located and brought back on-site for recovery. Additionally, an actual data recovery can run up to an hour because of the " 1lJI'" Cathy R. Lazarus Michael A. Fuller Linda Forsberg May 12, 2009 Page 5 speed of tape drive systems. This new solution will reduce that window to less than an hour for complete data recovery. The existing tape system will continue to be used for long-term storage. As the data begins to near the end of its life for near-line storage, it will be streamed off to tape and stored off-site. Since this will no longer be the primary method of data backup, speed will no longer be an issue. Infrastructure Update-$40 ,000 As technology changes and newer, more efficient solutions become available, we are always looking for new opportunities to reduce the overhead needed to maintain and administer the network and require new software packages or updates to existing solutions that require additional project funding. With the addition of VoIP, a new Utility Billing system, multiple system upgrades and natural progression of technology, we expect that we will encounter several opportunities this year to either replace older, inadequate administrative and monitoring packages, as well as needing additional hardware to compensate for the addition of these services. This project will hold funding to cover hardware and software that will be needed over the next fiscal year to cover unforeseen hardware failures or software packages that become necessary as we implement other projects throughout the City. With the proposals above, the following projects can be closed: 497340 499300 400250 401190 402200 406180 A summary of the existing CIPs and balances is attached. Cathy R. Lazarus Michael A. Fuller Linda Forsberg May 12, 2009 . Page 6 Future Projects A couple of projects have been identified as needed for the future and will be proposed for the Fiscal Year 2010-11 CIP. They are not being proposed at this time due to lack of funding. They are: CDD Development Tracking System-$500,000 It is anticipated a project for the Community Development Department for development tracking will be proposed for Fiscal Year 2010-11. In initial discussions with the department, a comprehensive system that would allow the tracking of development projects from the initial building permitting stage through the develop- ment process would greatly enhance their operations. It is proposed that specifications for the system be developed during Fiscal Year 2009-10 with implementation of the project to occur in Fiscal Year 2010-11. As development activity is at a lower level at this time, it is an opportune time for the department to commence work on this project. This project will envision encompassing activities in CDD and PWD, as well as potentially Code Enforcement in the City Attorney's Office. !fo>' ... MOC Computer Room-$400,000 A need for a computer room at the MOC was identified in prior years and initially was thought to replace the computer room at City Hall. The computer room at City Hall is inadequate and is not built to the necessary standards of a modern-day data center. The HV AC is inadequate, as well as the fire suppression system is inappropriate. The long- term plan is to develop the PD computer room next fiscal year and the MOC computer room the following fiscal year. Each computer facility would then serve as backups for each of the other existing facilities. This will enhance the ability to recover IT operations from a disaster. Summary A comprehensive review of all existing projects was performed. A few subprojects and existing funds have been requested to be rolled over into new projects for Fiscal Year 2009-10, so that the remaining projects can be closed out. A couple of projects have been identified as requiring additional funding and new projects have been proposed. No new funding is being requested for these projects. F ASD has also identified two major projects that will be proposed for Fiscal Year 2010-11. Cathy R. Lazarus Michael A. Fuller Linda Forsberg May 12, 2009 Page 7 Patty J. K Finance and Services Director ow if you need additional information or have questions. PJK/7/FIN. 546-05-12-09M-E-1 ^ cc: 11M en 0 0 ~ " - ..... 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