HomeMy WebLinkAboutA23 Work Item Referral Process for Council Advisory Bodies and Councilmember Committees
CITY COUNCIL POLICY
SUBJECT: WORK ITEM REFERRAL PROCESS FOR COUNCIL NO.: A-23
ADVISORY BODIES AND COUNCILMEMBER
COMMITTEES
PURPOSE:
To establish a policy governing the process for how Council advisory bodies and
Councilmember committees are authorized to work on items.
POLICY:
All work items of Council advisory bodies and Councilmember committees are to be
authorized by the City Council or, in some instances, by the Mayor and Vice Mayor, as
described below.
1. Council Advisory Bodies Work Item Referral Process:
a. All Council advisory bodies are required to annually prepare work plans that
are submitted to the City Council for review and approval. This will
generally occur in the late spring/early summer in order to integrate with the
Council's priorities. In some instances, as determined by the City Manager in
consultation with advisory body staff, work plan approval less frequently
than every year may be permitted if the advisory body's work items are
multi-year items.
b. During the course of the year following work plan approval, if a topic is
raised that is within the advisory body's purview but is not on the approved
work plan, and receives majority support from the advisory body members
that the advisory body wishes to review the topic, and it is determined by the
City Manager in consultation with advisory body staff that preparation for
such review would have a minimal staff resources impact, then, after
consultation, the Mayor and Vice Mayor can jointly authorize the work item
for the advisory body.
c. If the Mayor and Vice Mayor do not jointly authorize the work item, then the
advisory body can request authorization from the full City Council.
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CITY COUNCIL POLICY
SUBJECT: WORK ITEM REFERRAL PROCESS FOR COUNCIL NO.: A-23
ADVISORY BODIES AND COUNCILMEMBER
COMMITTEES
d. Any topic that is not on the approved work plan that would have a
significant staff impact in preparing for the advisory body's review shall
require authorization from the full City Council.
e. Advisory body members are to remain mindful of the City Council's
priorities and the limited staff resources that are available for new work items
throughout the year.
2. Councilmember Committees Work Item Referral Process:
a. Councilmember committees are not required to have formal work plans
approved by the City Council.
b. Generally, work items will be specific and direct referrals from the City
Council.
c. However, committee chairpersons can agendize a new topic that is within
that committee's purview if, in consultation with committee staff and the City
Manager, it is determined that preparation for such review would have a
minimal staff resources impact.
d. Additionally, any committee member can request at a committee meeting a
new topic that is within that committee's purview for review at a future
committee meeting. Subsequent to the request and if supported by a majority
of the committee, the topic will be agendized for a future committee meeting
if it is determined by the City Manager in consultation with committee staff
that preparation for such review would have a minimal staff resources
impact.
e. Any topic that would have a significant staff impact in preparing for the
committee's review, as determined by the City Manager in consultation with
committee staff, shall require authorization from the full City Council.
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CITY COUNCIL POLICY
SUBJECT: WORK ITEM REFERRAL PROCESS FOR COUNCIL NO.: A-23
ADVISORY BODIES AND COUNCILMEMBER
COMMITTEES
f. Committee members are to remain mindful of the City Council's priorities
and the limited staff resources that are available for new work items
throughout the year.
Effective Date: November 20, 2012, Resolution No. 17733
KW/7/CNLPOL
A23-610CP-E
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